World Bank Documentdocuments.worldbank.org/curated/en/659131468034235056/...BLS Block Level Survey...

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Assam Agricultural Competitiveness Project

(AACP)

VOLUME II

ACTION PLAN BASED ON THE SOCIAL ASSESSMENT OF ARIASP

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DRAFT - 30072004 AACP: SOCIAL ACTION PLAN

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Social Management Unit PIU, ARIASP SOCIETY

Agriculture Campus, G .S. Road, Kahanapura, Guwahati -781 022, Assam, India.

TABLE OF CONTENTS 1. ABBREVIATIONS 3-4

2. INTRODUCTION 5 I. CHAPTER I 3. Social Mobilization and Participatory Framework 6-22 a. Background 7 b. Community mobilization 8 c. Information dissemination 10 d. Participatory planning, implementation & monitoring 10 e. TOR - NGO 11 f. TOR – SMU staff 19 II. CHAPTER II 4. Communication Strategy 23-30 a. Objective 24 b. Key focus area 24 c. Key messages 25 d. Key audience 26 e. Working plan 27 f. Communication Tools 28 III. CHAPTER III 5. Capacity Building Strategy 31-52


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a. Objective 32 b. Target Group 32 c. Training Need Assessment 32 d. Implementation 49 e. Institutional Arrangement 50 IV. CHAPTER IV 6. Legal Literacy 53-54 a. Introduction 54 B Implementation 54 V. CHAPTER V 7. Participatory Monitoring & Evaluation 55-66 a. Introduction 56 B Formats 58 VI. CHAPTER VI 8. Social Safeguard Concern 67-83 a. Background 68 b. R&R Framework 68 9. Pre-project activities - Social 84 10. Budget 87-91

ABBREVIATION USED

ARIASP Assam Rural Infrastructure and Agricultural Services Project AACP Assam Agriculture Competitiveness Project APC Agriculture Production Commissioner ASCI Administrative Staff College of India ATMA Agricultural Technology Management Agency BLS Block Level Survey BPL Below Poverty Line BTT Block Technology Team BDC Block Development Committee CBO Community Based Organization CIC Community Information Centre CIFA Central Institute for Freshwater Aquaculture CSIR Council for Scientific and Industrial Research CIFRI Central Inland Fisheries Research Institute DEF Department of Environment and Forest DCS Dairy Cooperative Society DLSC District Level Selection Committee EDP Entrepreneurship Development Programme ETC Extension Training Centre FIGs Farmers Interest Groups FGD Focus Group Discussion FO Farmers Organization GBPHIED G.B.Pant Himalayan Institute for Environment & Development GP Gaon Panchyat


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GOI Govt .of India GOA Govt of Assam IGP Income Generating Programme IGA Income Generating Activity IEC Interactive Educational Communication ICAR Indian Council of Agricultural Research IRMA Institute of Rural Management, Anand ID Implementing Department IIM Indian Institution of Management JFMC Joint Forest Management Committee KVK Krishi Vijyan Kendra M&E Monitoring and Evaluation MANAGE National Institute of Agricultural Management and Extension MYRADA Mysore Resettlement and Development Agency MIS Management Information System MOU Memorandum of Understanding NARMIL Natural Resource Management and Integrated Livelihood NIC National Information Center NIRD National Institute of Rural Development NIFM National Institute of Financial Management NRM Natural Resource Management NGO Non Governmental Organization NNGO Nodal Non Governmental Organization NH National Highway O&M Operation & Maintenance OD Operational Directive ODR Other District Road PAP Project Affected People PRI Panchyati Raj Institute PRA Participatory Rural Appraisal PRADAN Professional Assistance for Development Action PMU Project Management Unit PM&E Participatory Monitoring and Evaluation PMGSY Pradhan Mantri Gram Sadak Yojna PD Project Director PCU Project Coordinating Unit PRIA Participatory Research in Asia RARSs Regional Agricultural Research Stations RRTC Rural Resource Training Centre ROW Right of Way R&R Rehabilitation and Resettlement SHG Self Help Group ST Schedule Tribe SC Schedule Caste SMU Social Management Unit SHT Spear Head Team SH State Highway SWOT Strength Weakness Opportunity and Threat VO Voluntary Organization WUA Water User Association WB World Bank


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INTRODUCTION:

Action proposed under AACP on the recommendation:- A. Clear Roles & Responsibilities of the Stakeholders – AACP Society,

Implementing Departments, Partner NGOs/CBOs, primary stakeholders and District Administration: The roles & responsibilities of the stakeholders are specified in the Project Operational Manual.

B. Local Institution Building Framework:

The participatory framework including that of local institution building is being prepared. Annual Stakeholders Meets has been proposed under AACP.

C. Better Communication Strategy: The Communication Strategy has been prepared and is enclosed at Annexure I. In addition a Draft Project Operation Manual has been prepared for sharing information of AACP. The sector wise simple IEC material on details of each sector shall be prepared for use by semi-literate or illiterate stakeholders by engaging consultant, TOR for which is being prepared.

D. Capacity Building Strategy:


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The Capacity Building Schedule has been prepared and is enclosed at Annexure II.

E. Sustainability Framework: The design of AACP addresses the sustainability framework. In addition annual sustainability survey has been proposed under AACP.

F. Environmental Concerns: A separate component for addressing the environmental concerns for each sector has been prepared with the help of a specialized consultant (LASA).

G. Better Monitoring & Evaluation: In addition to the M&E by external consultant, participatory M&E of project activities has been proposed under AACP. Provision on capacity building on PM&E has been made in the project design.

CHAPTER I


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Social Mobilization Strategy and Participatory Framework

Social Mobilization Strategy and Participatory Framework

A. BackgroundThe Assam Agricultural Competitiveness Project (AACP) is the second phase of Assam Rural Infrastructure & Agricultural Services Project (ARIASP). The objective of the Project is to encourage intensification and diversification of agricultural sector (field crops, horticulture, livestock and fisheries) by empowering producers and communities to become more competitive and able to take advantage emerging commercial opportunities. The focus is on effective agricultural service delivery and market linkages to increase the impact of investments from both ARIASP and AACP on rural household income. Social Mobilization is an approach that empowers people to participate actively in development processes – through their own local initiatives and through well-informed and constructive dialogue. It is an essential tool for mobilizing and engaging isolated, passive and poor members of society, hence its popularity with poverty reduction and decentralized governance programmes worldwide. Its effectiveness depends to a large extent on the appropriateness of the approaches used within a given cultural, socio-economic and political environment. On the whole, it is an effective tool for building well-informed, proactive and strong local institutions, making it a


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valuable partner for government and the private sector in shaping a life that is equitable and sustainable. The isolation, poverty and resulting passivity or powerlessness of the majority of the rural population of Assam necessitates external support at the initial stages of the social mobilization process under the project. Social mobilization will be an element within the broader strategic framework of the project initiative and project components would have in built strategy for gradual withdrawal to ensure that the local capacity are created for replication and sustainability. There will be a Social Mobilization phase in the sub-components of the project where a larger community has to be organized for a specific activity and to facilitate rapport building as also addressing the small felt priority needs of the community. Effective social mobilization goes beyond just asking the community/group to take up an activity but developing sustainable local institutions harnessing the potential and effort of government and non government sector aiming at sustainable social, economic and political development. The benefits of social mobilization to the community/group and it’s impact locally can be best sustained within an enabling social, political, policy and regulatory environment and where mechanism for linking experiences and lessons at the community level to policy are developed. To achieve the project objectives of the diversified components and enable genuine community participation, the strategy had been mooted as detailed below. The project would initiate a process in which community members and, especially the resource poor form their own groups/associations/ organizations based on common development interests and needs that are best served by organizing themselves as a group under the relevant project sub-components of the land based agriculture, fishery, livestock and NRM/Livelihood components. The resource poor rural farmers struggles against the harsh environment as an individual but if they are organized into groups/associations/organizations, the same individual has the advantage to address and tackle the problems, which she or he could not have done alone. It is expected that these local institutions would create competitiveness amongst the rural poor and a market oriented agriculture and allied activities. It is also important that there will be operational advantages in agriculture/livestock/fishery/ NRM activities by the primary stakeholders organized into FIGs. The project intend to promote the following local institutions to achieve the project objectives: ¾ Field Management Committees, Horticulture Producers & Marketing

Associations and WUAs under agriculture component;


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¾ Beel Development Committees, Community Tank Committees, Marketing Groups and Hatchery Owners Association under fishery component;

¾ Livestock rearing groups, dairy cooperatives and marketing groups under livestock component;

¾ Village Development Committees, Natural Resource Management Groups and Joint Forest Management Committees under Pilot Livelihood Project for the communities living within/around the Forest areas.

¾ SHGs, CBOs, Cooperatives and Women Groups of the project primary stakeholders for IGP.

The following approaches have been proposed for achieving the project objectives and facilitate active community participation in the Project. B. Mobilizing the Community:Establishing rapport with the participating community irrespective of their

socio-economic status shall be ensured to facilitate community participation & identifying the vulnerable and special effort shall be given to involve the women. The IEC materials including the Project Operational Manual shall be extensively used by the field level functionaries of the implementing department and NGOs to disseminate project information and roles & responsibilities of various partners as also the participatory role of the community. The phases for community mobilization is in the table below:- Phase Activity Facilitators

I(2months)

Information dissemination, awareness building. Understanding the social dynamics, assessing interest to participate, agreeing to share cost and initial technical feasibility of the activity.

ID officials/ NGOs/CBOs/ PRIs

II (6months)

Group Formation. BLS, Livelihood, Social and Environmental Analysis, Technical data collection & list of vulnerable representation (ST, SC, BPL & women).

NGOs, Extension Machinery of Line Departments

III (1month)

Orientation to PRA to user groups Trained trainers of line department & NGOs

IV (1month)

Apply screening criteria Line department District official & NGOs

V(1month)

Preparation of sub-project plan and training on both social & technical.

Community, Line department Officials, NGOs


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VI (3months)

Implementation, participatory monitoring & savings practices for common fund

FIG/ID officials/ NGOs/CBOs/ PRIs

IV (6months)

Post Implementation and stabilization phase Community/FIG/ID officials/ NGOs/CBOs/ PRIs

The steps of group formation under the project would be:- Step Activity Purpose I Stakeholders

analysis ¾ Existing approach of the community towards

development ¾ Identify vulnerable section of the community ¾ The traditional practices related to the

concerned activity. II

Informal Village Level Meets

¾ Rapport building ¾ Basic information about the village ¾ Understand their aspirations and views on

self-development. III

Introductory meet with the community

¾ Raising awareness about the activity to be promoted

¾ Sharing the concept, objective, implementation arrangement of the project & role of the community

¾ Information on existing local institutions. IV

Formal and informal meeting and awareness campaign by NGOs

¾ Mobilizing the community for collective decision making, planning, implementation & monitoring

¾ Means & ways for mobilizing the community contribution

¾ Find out their needs & perception in finalizing the activity

C. Information dissemination:

Intensive awareness camps and village level meets will be conducted at the initial stage to disseminate the objective, approach, methodology and anticipated role of the community.

The project prepared IEC materials with visual information on the sub-project will be utilized for better understanding of the project.

D. Participatory planning, implementation, monitoring and post

management:

The involvement of primary stakeholders at grass root level will be an important element of the project so that there is a sense of ownership of the


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asset created by the community. The primary stakeholders will be encouraged to provide information on the natural resource available for that particular activity and their traditional way of utilizing the same for improved livelihood. Community level workshops, FGD and meetings will be organized for agreeing on a common understanding between the primary stakeholders and project staff regarding the bottlenecks and scope for solving the same through joint actions. Another aspect of such interactions will be for identifying the vulnerable within the community and their felt needs. Meaningful participation of the community including vulnerable will be ensured during implementation and post management phase till the system is stabilized. Participatory M&E will be conducted at every phase of the particular activity. During this process the community members including vulnerable & women, PRIs, local CBOs and NGOs will be given sufficient opportunity to express their views during every phase of the activity. The project staff and partner NGOs will facilitate the whole process.

E. TERMS OF REFERNCE - NGO

TERMS OF REFERNCE - NGO

I. OFFICE ESTABLISHMENT AND ADMINISTRATION RELATED: a) Establish a well-equipped (preferably computerised) project office in the

concerned District Head quarter. b) Recruit experienced & qualified staff specifically and solely for this project

to deliver the expected quality output – One or more CBOs and local institution for every cluster who should closely work with the different line departments going to execute different schemes.

c) Prepare weekly, fortnightly, monthly reports as prescribed by the project and submit the same to PMU with a copy to District level committee & different line Departments and district M&E, in time with respect to the agreed action plan. Reporting on the interventions during implementation of AACP will be done along with the concerned sectoral assistant. Reporting on social mobilisation, trainings, etc. is the responsibility of the NNGO.

d) Specific staffing pattern should be followed in consultation with PMU and project staff.

e) Steady staffing pattern is required to avoid instability in community mobilisation and to handle the project smoothly.

f) Change of staff recruited to the specific sector may be done with the prior consultation with the SMU and with a copy to District level committee for information.


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g) Will maintain updated records for staff movement, remunerations and benefits, feed back from Chief coordinator/ coordinators regarding their benefits/ salaries will also taken into consideration.

II. PROGRAM RELATED

THE ENTIRE PROGRAMME RELATED ACTIVITIES WILL BE CARRIED OUT IN COORDINATION WITH THE PARTICIPATING GOA DEPARTMENTS. 1 Common Activities Across Sectors • Training the local institutions on participatory planning & monitoring and

establish appropriate systems. • Organizing exposure visits within the North East for community members

and grass root level staff of the line departments on the above. • Training on the use of the Project Operational Manual by the community

members and grass root level staff of the line departments. • Facilitate establishing Common Funds through emerged project economic

opportunities and also through regular savings for cost sharing, O&M and community development works.

• Facilitate approval of sub-plans/micro-plans within the specified time. • Training the community on procurement, record keeping and accounts

management. • To select a qualified staff who will be trained on Environmental Issues of

all sectors under AACP at State HQ during Training of Trainers. • To disseminate information/provisions of Environmental Code of Practices

and Environmental Management Framework, which will be provided by PCU in local languages.

• To help the line departments in organizing district/block level training of stakeholders on Environmental Issues of the project.

• Prepare monthly action plans for community activities with respective line departments.

• Participate in district level AACP Committee meets. • Prepare monthly, quarterly and annual reports and submit to all

stakeholders. • Establish a Reporting Mechanism. 2. Agriculture A. ATMA activities (As part of district ATMA Team)• To work with the team in carryout periodic participatory rural appraisal to

identify problems and constrains face by different socioeconomic groups of farmers within the district

• To help the participating line departments, RARS, KVKs, NGOs, FIGs/FO/AAU in execution of the annual work plan/ Strategic District Agriculture Development Plan (SDADP).


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• To help the team in formation of Farmers Advisory Committee (FAC) at village level

• Foster and development of FIGs/FOs/SHGs within the district • Facilitate greater involvement of private sector firms and organization • Encourage financial institution to increase their agricultural lending facility • Facilitate establishing revolving fund to each participating units B. Irrigation• To disseminate the information about the schemes • To help the department in Selection of beneficiaries through participatory

process • To help the department to disseminate selected beneficiary list and non-

selected applicants with reasons • To facilitate process for Bank loans to beneficiaries. • To help the department to ensure the cost share of farmers • To help in recovery of Bank Loan • To help the department to monitor, evaluate and O&M of the schemes • To train the farmers in record & accounts keeping. C. Mechanization• To disseminate the information about the schemes • To help the department in Selection of beneficiaries through participatory


selected applicants with reasons • Formation of SHGs amongst participating farmers • To facilitate process for Bank loans to beneficiaries. • To help the department to ensure the cost share of farmers • To help in recovery of Bank Loan • To help the department to monitor, evaluate and O&M of the machinery. D. Micro-Watershed Drainage.• To disseminate the information about the schemes • To help the department in Selection of beneficiaries through participatory


selected applicants with reasons • To help the department in formation of Sub Groups, Land Development

Groups etc. • To ensure participation of respective Area Group, Sub Group members

and users of common property resource during joint site visit. • To help the department to carryout feasibility and environmental study with

the help of technical expert and beneficiary • To help the department to prepare own plan by the user group • To help the department implement the schemes with the beneficiaries • To help the department to monitor, evaluate and O&M of the schemes • To organize training programme for capacity building of the group on

record & accounts keeping, participatory planning & monitoring,


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preparation of sub-project/micro-plan, leadership development, conflict resolution and PRA.

3. Natural Resource Management and Integrated Livelihood Project

(NARMIL)

• Selection of communities and groups along the Departmental officials. • NGOs would be able to work across all sectors of AACP for total

integration and synergy of project components. They would also be responsible for PRA and household surveys for supplementing the preparation of micro plans in association with the DEF staff.

• NGOs will facilitate the community to identify the entry point activities that benefits all especially vulnerable and the micro-plans in coordination with the project officials.

• The market studies across all sectors will be carried out by an NGO through the PCU of AACP. This NGO would work in liaison with the market advisors in other departments who in turn would build up the capacity of the DEF person identified as well as members of the JFMC to work as community extension workers.

• Formation of JFMC and keep in close coordination with these committees till their organizational maturity has not been attained

• To form SHGs and avail of micro credit facilities. They would be responsible for deciding the particular products, value additions required, market systems to address, etc. A cross-sectoral support would be required to be given to the communities in this regard.

• To facilitate the community to identify alternate source of livelihood. • Awareness campaigns – Dissemination of information about the program • Preparation of draft micro plan • Helping the communities in finalizing the micro plan and in the

implementation process • Use of IEC materials prepared. • Specialized training of community market extension workers • Exposure visits by community members to other states • Training of communities • Integration of field demonstrations, advisory work within AACP

communities • Exposure visits of other AACP communities to pilot forestry communities • Extension material in the form of a field handbook on the participatory

mode of managing natural resources (in English as well as Assamese) will be jointly prepared with the department and widely circulated.

• Legal literacy workshops for raising awareness among DEF and communities


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• Monitoring and evaluation 4. Fisheries:A. Individual Ponds • Disseminate information about selected clusters • Advertise and awareness for applicants • Awareness among selected clusters and blocks for regarding AACP and

its guidelines • Conducting PRA, Household Survey in the selected cluster • Help the department in application of screening criteria. • Legal Literacy for the cluster community • Use of IEC materials • Dissemination of information • Capacity building on record & accounts keeping, savings & credit and

resource mobilization • Training to the stakeholders on social issues • Organizing exposure trip/ training/ workshops • Monitoring and evaluation B. Community Tanks • Disseminate information • Advertise and awareness for applicants • Social assessment including gender issues • Social mobilization / group formation/ institution building • Conducting PRA, Household Survey • Help the department in application of screening criteria. • Legal Literacy for the community • Use of IEC materials • Dissemination of information • Capacity building on record & accounts keeping, participatory planning &

Monitoring, community development, leadership development, conflict resolution, savings & credit and resource mobilization

• Training to the stakeholders on social issues • Organizing exposure trip/ training/ workshops • Help the community in procurement of inputs and submission of accounts • Monitoring and evaluation C. Beel Fishery • Participatory Rural appraisal (PRA) • Social mobilization/ group formation/ institution building • Conducting PRA, Household Survey • Help the department in application of screening criteria. • Legal Literacy for the community • Use of IEC materials • Dissemination of information • Capacity building on record & accounts keeping, participatory planning &

Monitoring, preparation of sub projects, NRM, community development,


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leadership development, conflict resolution, savings & credit and resource mobilization

• Training to the stakeholders on social issues • Organizing exposure trip/ training/ workshops • Help the community in natural resource management • Help the community in procurement of inputs and submission of accounts • Monitoring and evaluation D. Fish Seed Growers • Advertise and awareness for applicants • Use of IEC materials • Dissemination of information • Conducting PRA, Household Survey in the selected cluster • Help the department in application of screening criteria. • To help the department in organizing awareness camps on quality seed

and Fish Seed Act. • Training to the stakeholders on social issues • Organizing exposure trip/ training/ workshops • Help the seed growers in procurement of inputs and submission of

accounts • Monitoring and evaluation E. Private Hatchery Operators. • Advertise and awareness for applicants • Use of IEC materials • Dissemination of information • Help the department in application of screening criteria. • To help the department in organizing awareness camps on quality seed

and Fish Seed Act. • Training to the stakeholders on social issues • Organizing exposure trip/ training/ workshops • Help the seed growers in procurement of inputs and submission of

accounts • Monitoring and evaluation 5. Dairy:• To help ID in identifying the target area • To help ID in selection of target group • To organize awareness and PRA exercise for generating awareness and

motivation. • To carryout SWOT analysis, survey and compilation of socioeconomic

profile in a particular area or group to prepare appropriate plan for Dairy activities.

• To facilitate formation of SHG and cooperative society for dairy activities. • To make necessary arrangement for training on leadership development,

book keeping, group dynamic, conflict settlement, legal literacy on cooperative rules to the members of the group.


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• To link up the group with the line Department for implementation of the dairy activities.

• To facilitate the group for linkage with bank and other financial institutions. • To help in preparation of IEC materials on Dairy activities and disseminate

it to the SHG, DCS, PRI and other village level institution. • To prepare the monthly action plan along with the ID on dairy activities

within one month from the date of singing the contract. • To attend regularly in the group meeting at least for six months for proper

follow up. • To help for initiation of collective approach for organized production,

procurement and marketing of milk and milk product. • To help in identifying suitable person through participatory method from

DCS for secretarial training and eligible milk producers for exposure visit. • To ensure with the ID for timely supply of office stationary and furniture to

the newly formed DCS/SHG. • To help the DLSC for selection of site and DCS/SGH for small laboratory,

bulk cooler and cream separator. • To help and work with the Spearhead team, ATMA governing body, ATMA

management committee for appropriate plan and action. • Make regular contact with the SHG, DCS and other beneficiary and collect

the up to date progress .If there is any technical problems arise in any of the village level dairy plant, intimate it to the BTT and line department for immediate remedial measure.

• Prepare the monthly, Quarterly and Annual report in the Dairy sector and submit to the concerned authority.

6. Livestock:• To help ID and DLSC for selection of area and target group. • To carry out SWOT analysis, survey and compilation of socioeconomic

profile in a particular area or group to prepare appropriate plan for livestock activity and suggest to the ID, SHT, ATMA governing body, ATMA management Committee for appropriate action.

• To help in the formation of group for poultry, piggery and goatery and disseminate the IEC materials information on livestock sector to these group and other village level institution.

• To organize training for leadership development, group dynamic, book keeping, participatory M&E, conflict settlement to the members of the group.

• To facilitate the group for linkage with bank and other financial institution. • To organize training of farmers on rearing of pigs, goat and backyard

poultry • To help in selection of paravet and ensure their participation in the training

and exposure. • To facilitate timely supply of AI kit and Paravet kit to the paravet person.


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• To make regular contact with the group and collect the social and technical problems if arises, solve accordingly or intimate to the ID, SHT or ATMA committee for appropriate action.

• Activate the livestock group for sustainability of the activity, proper distribution of benefit, transfer of technology and preparation of their annual plan of action.

• Share the success story of livestock activity with the group and beneficiary.

7. Rural Roads:• To disseminate information on AACP Rural Road Handbook to the

participating community. • To facilitate community participation for R&R package, solving problems

and roadside plantation. • To help the EE, PWD (AACP) and PRIs in identification of volunteers for

roadside plantation and protection thereof. (Envo) • To help the EE, PWD (AACP) in organizing village/block level meeting for

selection of species for roadside plantation with technical inputs from Forrest Department. (Envo)

III. CBO related: a) Ensure that the CBO will conduct regular meetings and other activities with

total participation b) Ensure that the quality trainings are conducted for SHGs, Area Groups,

Field Management Committees, Horticulture Producers, and WUAs Beel development Committees, Community tank Committees, Livestock rearing groups, Village Development Committees, Natural Resource Management Groups, Joint Forest Management Committees, SHGs, Cooperatives and Women groups.

c) Arrange for training of the CBO members if training has to be conducted by other agencies/ SMU/persons outside the NNGO.

d) Arrange for exposure programme for CBO / Local institutions/ members to nearby successful projects.

e) Undertake legal Literacy program in the Field level considering the primary stakeholders.

f) The NNGO will also coordinate with the promoting agency to involve the CBOs in the programme.

g) Confirm that the SHGs have included the most vulnerable members for Entrepreneurial Development Programme (EDP), skills training, exposure and income generation programme benefits

h) Coordinate with EDP agency in identifying resource agency for relevant skill training of the SHG members

i) Ensure annual audit of SHG and IV. CBO Documentation: a) Ensure that the SHGs, Local Institutions & CBOs to maintain the

prescribed books which are accurate and updated


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V. Linkages and networking related: a) Support the CBOs to open bank account b) Create linkages with banks and other financial institutions to mobilise

credit to SHGs / Local institutions c) Create linkages to leverage benefits from the various departments d) Create forum for frequent meetings between various Local institutions &

CBOs. VI. Finance: a) Will open a separate bank account for the purpose of the project in a

Nationalized Bank, jointly operated by the Chief Coordinator and one senior staff / Accounts officer.

b) Will maintain the accounts as per the accounting guidelines detailed in the .

c) Will submit monthly/ quarterly/ half yearly/ annual statement in the prescribed format.

d) Will make expenditure as per the approved budget and timely submission of it as per the prescribed format.

e) For any unforeseen expenditure outside the approved budget, the NNGO will first obtain written approval from the PMU before the expenditure is made.

f) Make available all the required documents for verification when asked for as per the agreement.

VII. Audit and other compliances: a) The NNGO will carry out regular audit of the accounts by a qualified CA as

per the provisions of the agreement. b) The accounts of the NNGO in respect of the project funds will be liable for

periodical compliance audit and annual audit by the CA as laid down and a copy of the audit report will be made available by the PCU for further action. Replies to the audit notes shall be furnished to the PCU within the stipulated time.

c) Any matters relating to audit and accounts shall be settled mutually by the PCU (Accounts branch), NNGO and SMU. Issues that cannot be settled mutually shall be settled through arbitration.

F. TERMS OF REFERENCE FOR PMU STAFF UNDER SOCIAL

MANAGEMENT UNIT (SMU)

I. Anthropologist Location: Project Management Unit, ARIASP/AACP with extensive field visit in the participating district Qualification:


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- Master degree in anthropology, social work, development economics, rural development,

- Minimum 10 years experience in development planning/rural development/community mobilization and preferably experiences as project manager for an international and national level project.

- Experience of participatory development processes - Initiative, commitment and capacity for innovative, lateral

thinking; - Leadership and team building qualities and ability to motivate; - Empathy with resource poor farmers, entrepreneurs, SC, ST,

vulnerable and weaker section of the community; - Willing to travel extensively including night halt at the project

sites. - Ability to communicate with and wide range of people including

members of different World Bank mission, senior Government officials, NGOs and communities;

- Ability to use computer for day-to-day functions with MS word and Excel.

Responsibilities;

- Promoting the project concept including its participatory frameworks to the participating stakeholders and ensuring that the underlying principles and philosophy of the project are fully understood;

- Guiding project implementation in consistent with World Bank Social Safeguard Policies.

- Facilitating the interchange of information between state HQ, world Bank and districts;

- Overseeing monitoring of project performances in terms of social issues;

- Promoting the exploration of improved development strategies in the project area through organization of seminars, workshops, FGDs, appropriate capacity building programme including exposure visit outside the states with international and national representation and commissioning social assessment, IEC materials, Training modules consultation, studies to facilitate attaining the project objectives.

- Facilitate contracting NGOs as project partners in the participating districts and for other inputs by PMU;

- Facilitate contracting National and International level NGOs by PMU to guide and provide capacity building programme on social mobilization, local institution development, PM&E to line department and district NGOs and also for assessment of project activities;


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- Preparing report /documents on the project activities on social issues for submitting to GOA, GOI and WB whenever required by PMU

Reporting to Project Coordinator, ARIASP/AACP society.

II. Social Sector Specialist Location: Project Management Unit, ARIASP/AACP with extensive field visit in the participating district. Qualification

- Master degree in rural development, economics, agricultural, animal husbandry, fishery, forestry or equivalent;

- Minimum 5 years of experiences in responsible position, in management, community mobilization and or implementation of project within Assam preferably funded by external aid in rural development, community development, commitment and breadth of vision.

- Initiative, commitment and capacity for innovative, lateral thinking

- Empathy with resource poor farmers, entrepreneurs, SC, ST, vulnerable and weaker section of the community;

- Willing to travel extensively including night halt at the project sites.

Responsibilities:

- Liaising with concerned line department, district administration, NGOs, community of participating districts to ensure effective project implementation as per the participatory framework of the project

- Liaising with state/district line department, credit institution, research institution or other project agency to ensure effective project implementation;

- Guiding and assisting district NGOs for their active involvement in the project activities.

- Help PMU in organizing district and state level workshop, seminars, meeting for the all stakeholder;

- Training of Trainers, - Liaising and coordinating with the zonal coordinator for

monitoring the activities of the District NGOs. - Monitoring project performance through regular visit to

participating districts; - Troubleshooting to overcome project implementation obstacles

in participating districts;


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- Help PMU in arranging training in participatory processes and others areas for project partners (NGOs, government, research institute etc.);

- Help PMU in arranging exposure visit project partners; - Organizing the production of common training and

communication materials to be used by the participating districts.

- Interacting with participating farmers, groups and beneficiaries to gain better understanding of their perception and guiding the NGOs in approaches to integrating their perception in project activities

- Preparing consolidated monitoring and progress report, based on the report received from the zonal coordinator of participating districts NGOs and submitting to PD through Anthropologist.

Reporting to Anthropologist, ARIASP/AACP society.

III. Zonal coordinator: Location: Zonal Head Quarter with extensive field visit at project sites; Qualification

- University degree in any discipline. - Preference will be given to the person having professional

background in the field of social work, agriculture, animal husbandry, fishery, forestry or its related field.

- Minimum 4 years of experience in implementation of project within Assam preferably funded by external aid in rural development, community development, working for or in close association with NGOs;

- Commitment and breadth of vision, - Initiative, commitment and innovative thinking - Empathy with resource poor farmers, entrepreneurs, SC, ST,

vulnerable and weaker section of the community; - Willing to travel extensively including night halt at the project

sites Responsibilities:

- Monitoring of the project activities at the field level in the participating districts;

- Preparing consolidated monitoring and progress report, based on the report received from the participating districts NGOs and submitting to PMU

- Training of Trainers, - Preparing the periodic overviews of the project outlining the

different trends, strategies and innovations in the participating districts.


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- Guiding and assisting the district NGOs in community institution building, organizing training, workshop, meeting for the farmers /groups/beneficiary.

- Interacting with participating farmers, groups and beneficiaries to gain better understanding of their perception and guiding the NGOs in approaches to integrating their perception in project activities

- Liaising and coordinating with line department, district administration, PMU and other project district level project agency.

- Organizing district and zonal level workshop, seminars, meeting for the all stakeholder;

- Guiding and assisting the District NGOs in preparation of training proposal, documentation, case study, submission of accounts and report writing.

Reporting to concerned Social Sector Specialist, AACP society.


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CHAPTER II

Communication Strategy

1. Objective Of The Project The objective of the project would be to encourage intensification and diversification of the Agriculture Sector (field crops, horticulture, livestock & Fisheries) by empowering producers and communities to become more competitive and able to take advantage of emerging commercial opportunities. The project emphasis on effective agricultural service delivery and market linkages.

2. Communications Objectives, Principles And Key Messages: The project envisage promoting information sharing on all aspects of the AACP work to: - a) the project stakeholders including target communities &


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PRIs, b) the policy makers and politicians and c) academic institutions, media & general public. This is propose to be done through a network of project staff and partner NGOs. The State level Team headed by the Project Coordinator and comprising the Head of the Departments of the line department would give guidance on specific communications activities and facilitate coordination with various media agencies. The overall responsibility of coordinating the communication activities will be with the PCU through its Social management Unit (SMU). The project will ensure including all the stakeholders (bottom to top) in the communication strategy process

KEY FOCUS AREAS:

¾ Clarity of concept & vision of AACP among the village communities,

GPs, NGOs/CBOs and project functionaries ¾ Detailed information on AACP objectives, strategies and

implementing modalities and natural resource management to the villages and GPs.

¾ Detailed information on the process of participation in AACP and associated rules and safeguards.

¾ Roles and responsibilities of each entity, especially those of multi disciplinary government agencies involved, Local Institutions/CBOs and partner NGOs.

¾ Effective participation by village community and GPs by agreeing to contribute time & money and carry out O & M activities for the assets created.

¾ Effective inclusion of vulnerable groups such as landless, marginal farmers, schedule caste and tribes and women headed households.

¾ Communicate success stories/experiences/lessons from earlier project. ¾ High level of synergy between communication and capacity building

strategies and activities ¾ Refining of communication and project strategies based on feedback

received through the monitoring and learning process. ¾ Importance of environmental and Social Management Framework.

KEY MESSAGES:

Social Mobilization Phase

Implementation Phase

• What is AACP? • Importance of community

managed projects in realizing long term & social benefits

• Complete accountability and transparency in the whole process of implementation

• Follow all safeguards and

seek assistance wherever and whenever required


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• Ownership by communities; Government, Departmnent & NGOs are only facilitators

• Planning & development

by community & facilitaors & realizing the benefits by the community

• Management by Communities

• Contribution of time

&money by communities /beneficiaries

• Decision making to

incorporate everyone’s voice & choice.

• Extra efforts to include

and benefit vulnerable groups

• Ensuring capacity building

whenever & wherever required.

• Complete transparency in

the entire process of planning and decision making

• To follow all set out

safeguards and processes

• Each entity to fulfill its role

and responsibilities towards the common objectives of the project

• Landless, marginal

farmers and women can form SHGs to undertake

• Efficient and effective use of funds

• Maintenance of accounts

and other documentation as per the requirements; monetary and other benefits.

• Effective planning of long

term O & M of assets and natural resources

• Savings to be utilized for the

benefits of overall villages and vulnerable groups.

• Understanding and

application of AACP.

• Strong monitoring by the community itself.

• Sensitization of

stakeholders regarding post project sustainability


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income generation activities

KEY AUDIENCE:

Primary Audience: Village communities & primary stakeholders, users groups

Secondary Audience: Project functionaries, Line department, district administration & policy makers

Special Audience: PRIs & GPs

Target Audience Ranked By Importance

Preferred Appropriate Channel Of Communication

Primary Stakeholders Field Level Meeting & brochures, publication & handbooks

Users Group Field level Workshops & & brochures, publication & handbooks

PRIs & panchayats Cluster level meeting & & brochures, publication & handbooks

Line departments (District level officials)

District level Stake holders meet & Zonal meet & district level implementation Committee meetings

District Administration District level Stake holders meet & Zonal meet & district level implementation Committee meetings

Line departments (State level officials)

NGO Review Meeting at PCU & Workshops, Zonal Meeting & Workshops at PCU level

Policy Makers Workshops, Stakeholders Meet or consultation & GB meetings of PCU

State Government Appraisal by PD & APC & Line departments

WORKING PLAN Activity Budget/Resources Dead

Line/Time Success Criteria


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frame

MEETINGS

Field level stakeholders meet

Rs 500 to Rs 1000/- (Lumpsum)

By Monthly

Field level workshop (At the peoples door step)

Quarterly

Cluster level meeting By Monthly Zonal Meeting Half Yearly NGO Review meeting Monthly

WORKSHOPS

Cluster level workshops

Field level Workshops District level workshops

State level workshops Policy Workshops


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PUBLICATIONS

Brouchers

Handbook

Modules

Mannuals

Leaflets

REGULAR MONITORING &SUPERVISION

By NGos

By Department

By PIU

Joint visit as and when reqd

Through electronic media

GIS

MIS System

CICs

NICs


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Communication Tools: Communication tools would be very simple and people friendly so that people representing all level can easily have an idea about AACP. Radio and TV as a medium of Audio/ Audio Visual aids may prove to be very useful to introduce a new project among the community and among all the stakeholders. To cover the people of all dimensions including literate, semi-literate and illiterate the best medium of communication is the Audio & Audio Visual aids. Operational Manual A project operational manual has been prepared providing required information on the project for utilizing as a major tool for communication strategy. The draft project operational manual has been attached as a separate document. Radio & TV program: A sponsored weekly Half Hour Radio & TV program produced and broadcast/telecast exclusively for AACP could also be considered. It would be important to include the voice and views of local communities, GPs and NGOs. The design and content of the project would be of such type that it would be highly participatory in nature and it would give a feeling of people’s program. The language and interaction take place in the program should be very much relevant, simple and understandable so that all the time it would be most convenient to them. Folk Art Performances: Folk art performances are the projection of community’s feelings and aspirations. Folk performances can be displayed to motivate all level of the community. Folk performances should be in local languages reflecting the local culture, entertaining to the community and it serves two side communications one is it sent messages to the community and also brings feed back from the community to the project functionaries. The most positive aspect of this tool is the involvement of women and vulnerable community of the people. Apart from this folk group may belong to the community or village it self. NNGO, CBOs, young group of the village may be trained to carry out these activities. Large amount of content for such performance would be developed by and prepared by professional experts and playwrights and distributed to folk team to be adopted and adapted into their performances. Print publications: Print media is an important tool for information dissemination. Print material would contain more and more visual presentation with limited words in simple colloquial text with large font size. To make it more and more users friendly testing in the field is must so that project functionaries can collect feed back and can incorporate it or take their advise.


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Media Out reach: Positive and correct perception about the project published in the media can play a very important role in for receiving continuous support from various stakeholders like policy makers, bureaucrates, line department officials and all primary & secondary organization. A very integrated and comprehensive media outreach strategy can be developed by using the media, TV channels, local channels in the TV and popular daily and weekly papers, monthly and fortnightly magazines can be used for disseminating more and more information to the public and to get feed back from all the stakeholders. The Project functionaries should also maintain news paper/ Journal clippings, audiovisual publications. Capacity Building Activities: Training and all the capacity building program can be considered as an important tool for the communication strategy as the objective of both the activities are same. This can create a conducive environment for the for the village communities. Training program for different topics can be treated as one of the best suitable tool for the communication. Right To Information: GoA has already adopted a Right to Information Act and now became a fundamental right of each and every citizen. In line with this a comprehensive “Right to Information” character will be considered for AACP. This will benefit the project manifold, viz., good decision making at all levels, facilitate involvement of community, increase faith on the project functionaries by the community, equal working relationship and increase in efficiency & transparency in the project. Feed back and Learning: Feedback and learning from all section of the communities are very important for efficient management of the project. Feedback & learning from the community is important to

• To make more and more perfection in the communication tools or message delivery systems and to make appropriate corrections.

• To modify the strategy on the basis of project objectives • To show the impact of the communication strategy in meeting project

objectives. Project functionaries will receive continuous feed back from the participating communities, GPs, through process monitoring. Apart from all these tools any other site specific and need base strategy can be adopted and inter personal interaction among the stakeholders can provide a feed back to the project functionaries This ensures a dynamic process of learning leading to improved performance of the project.


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CHAPTER III


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Capacity Building Strategy

CAPACITY BUILDING STRATEGY Capacity Building of the project partners for participatory planning, implementation and management of the project activities will be a key element of the project. For smooth implementation of the project activities, the project staff capacity will be build to work in a community friendly manner in collaboration with varied project partners. The capacity of the various actors under the project will be build to enhance their conceptual, managerial, technical and operational capabilities. The capacity building strategy under AACP is expected to facilitate participatory process through participatory rural appraisal, participatory M&E skills and change in the attitude of the stakeholders. Objectives: The broad objective of the capacity building strategy is to facilitate achievement of project objectives as per the approach envisaged, viz., community participation, involvement of the community in managing their natural resources in a better way, integration of social & environmental concerns in all project activities and improved livelihood of the resource poor farmers, vulnerable and women. The specific objectives are:-


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1. Better understanding of the project activities on equity, social and environmental sustainability among the project stakeholders;

2. Skill & competence enhancement of the project staff, participating community, local institutions/CBOs, NGOs and PRIs;

3. Better understanding of the social and environmental issues under the project;

4. Ensure sustainability.

Target Groups: Capacity building is required for all levels of project stakeholders for understanding and application of social as also environment friendly planning, implementation and management of the project. Hence, the capacity building strategy of AACP aims at the following target groups:

Policy makers and PRI executives

Project staff including field functionaries

Partner NGOs Participating community and local institutionsCBOs and other community membersPRIsCommunity based resource persons/progressive farmers

Training Need Assessment The capacity building strategy has been prepared after assessing the training requirements of the project partners at different level. The positive & negative lessons learned while implementing the preceding ARIASP has been the basis for the identifying training need and information available on the training centers of different levels have been used in preparing the training proposals. The focus of the training will be on local institution building, participatory processes & skills, managerial, community mobilization, preparing sub-project & micro-plan with the community, sustainability framework and post-management.


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The TNA for capacity building of AACP stakeholders are given below:-Sl

TargetGroup

Broad Objectives Coverage /Topic

1 Policymakers anddistrict & PRIexecutives

• To sensitize the policymakers on variousdimensions ofparticipatory framework onAACP programme.

• Understanding about theapplication of participatoryframework in planning,implementation andmanagement of projectactivities

• Orientation on project concept, participatory framework, need andmethodology

• Roles and responsibilities of project partners• Institutional and financial arrangement• Operational issues, constrains coordination

and linkages• Gender sensitization, women, vulnerable, resource poor farmers and

other weaker section of the community and bank safeguard policy• Objectives of inclusiveness, transparency and accountability• Participatory monitoring and evaluation• Impact assessment• Vision building for broad based project decision making and mutual

role clarity• Conceptual and legal issues pertaining to the implementation

process• Post project sustainability• Exposure visit for above

2 Project staff(i) Se

nior

(ii) Middle

(iii) Lowe

• Develop technical andparticipatory skill andcapabilities forimplementing andmanaging AACP

• To work withimplementing partners asfacilitators

• Developing necessary


• Knowledge about the functioning of institutions other than Govt. likePRI, CBO, VO NGO

• Roles and responsibilities of Project partners• Roles and responsibilities of other stakeholder in AACP /multi

stakeholder analysis• Organisational management of AACP

DRAFT - 30072004AACP: SOCIAL ACTION PLAN

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r skills to work withcommunities

• To develop the trainingcapabilities andcompetence of trainersand resource persons

• Understanding about theapplication ofparticipatory framework inplanning, implementationand management ofproject activities

• Vision building for broad based project decision making and mutualrole clarity

Social and Institutional• Techniques for community mobilization• Communication, negotiation and conflict resolution skills• Understanding group dynamics and implication• Knowledge about functioning of various village level institution like

SHG, VO, NGO, Gaon Panchyat and their Apex bodies• Motivation and sensitization on Gender issue and those dealing with

resource poor farmers, SC, ST and other vulnerable section of thesociety

• Decision making and net working• Objectives of inclusiveness, transparency and accountability• Participatory monitoring and evaluation• Impact assessment• Institutional arrangement for income generation activities,

coordination and linkages• Programmes, subproject activities and their convergence• Conceptual and legal issues pertaining to the implementation

process• Documentation and report writing skillsFinancial• World bank financial procedure• Fund flow mechanism and accounting procedure• Maintenance of record and budget estimation• Reporting system, preparation of report

Planning


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• Survey and data collection, PRA tools and techniques and allpractical issues

• Planning for participatory framework of AACP programme at variouslevel

• Consolidation of various institutional arrangement, theirdevelopmental plan, implementation and monitoring processes

• Post project sustainability

Technical• Training on farming system (Agriculture, Horticulture, Livestock and

Dairy, Fishery), Forestry• Market development and linkage• Extension method• Environment and social impact assessment• Income generation activities for livelihood improvement• Documentation and Report writing skills• Training of trainers

Exposure visits for above

3 Partner NGO • Develop technical andparticipatory skills andcapabilities for AACP

• To work with community,PRIs and other CBO asfacilitators

• To impart technical skillsto the community

• Understanding and


• Roles and responsibilities of implementing partners like ID, NGOCBO, District level committee

• Roles and responsibilities of other stakeholder in AACP /multistakeholder analysis

• Operational issue

Social and Institutional


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capacity building aboutapplication ofparticipatory framework inplanning, implementationand management ofproject activities

•

• Inclusiveness, transparency, accountability, participatory monitoringand evaluation

• Impact assessment• Institutional arrangement for income generation activities,

coordination and linkages

Financial• Fund flow mechanism and accounting procedure• Maintenance of record and budget estimation• Reporting system s, preparation of report• Capacity building for internal audit arrangement

Planning• Training on seriocomic analysis and its application• Planning for participatory implementation of AACP programme at

various level• Consolidation of various institutional arrangement, their

developmental plan, implementation and monitoring processes• Preparation of monthly, quarterly and annual action plan• Post project sustainability

Technical• Environment and social impact assessment• Understanding about application of participatory framework,

monitoring and evaluation in planning, implementation andmanagement

4 Socialmobilizer

• Develop technical andparticipatory skills and



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/CBO capabilities for AACP• To work with PRI, User

group, SHGs, DCS,FMCs, FIGs, BDCs,individuals beneficiariesas facilitators

• To impart participatoryskills to the community

• Roles and responsibilities of implementing partners like ID, NGOCBO, District level committee

• Roles and responsibilities of other stakeholder in AACP /multistakeholder analysis

Social and Institutional• Inclusiveness, transparency, accountability, participatory monitoring

and evaluation• Impact assessment• Institutional arrangement for income generation activities,

coordination and linkages• Motivation and sensitization on gender issues and those dealing with

SC, ST, Resource poor farmers and other vulnerable section• Operational issues• Women confidence building, Decision making and empowerment,

formation of various groups, Cooperative society and theirfunctioning

Financial

• Fund flow mechanism and accounting procedure• Maintenance of record and budget estimation• Reporting system s, preparation of report• Documentation and report writing skills

Planning• Survey and data collection, PRA tools and techniques and all

practical issues• Planning for participatory implementation of AACP programme at


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various level• Consolidation of various institutional arrangement, their

developmental plan, implementation and monitoring process• Preparation of monthly, quarterly and annual action plan• Exit strategy and Post project sustainability• Training on seriocomic analysis and its application

5 VariousGroup likeuser group,SHGs, FIGs,FMC, BDC,DCS andCommunitymembers

• Develop technical andparticipatory skills andcapabilities for AACP

• Socioeconomicempowerment

• Empowering to becomemore competitive andable to take advantage ofemerging commercialopportunities

• To build and enhance thecapacity of members inplanning, implementationand management.

• Orientation on project concept, participatory framework, andmethodology

• Roles and responsibilities of project partnersSocial and Institutional

• Leadership and decision making, community mobilization and visionbuilding

• Communication, negotiation and conflict resolution skills• Understanding group dynamics and implication• Knowledge about functioning of various village level institution like

SHG, VO, NGO, Gaon Panchyat and their Apex bodies• Motivation and sensitization on Gender issue and those dealing with

resource poor farmers, SC, ST and other vulnerable section of thesociety

• Transparency and Participatory monitoring and evaluation• Impact assessment• Institutional arrangement for income generation activities,

coordination and linkages• Programmes, subproject activities and their convergence• Conceptual and legal issues pertaining to the implementation

process• Conducting meetings, roles & responsibilities, framing rules and

regulations.


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Financial• Fund flow mechanism and accounting procedure• Maintenance of record, book keeping, budget estimationPlanning• Survey and data collection, PRA tools and techniques and all

practical issues• Planning for participatory implementation of AACP programme at

various level

• Exit strategy and Post project sustainability

• Training on environmental awareness and social safeguard policies

• Annual plan of action and profit sharing system

Technical• Training on farming system (Agriculture, Horticulture, Livestock and

Dairy, Fishery), Forestry• Market development and linkage• Extension method• Environment and social impact assessment• Income generation activities for livelihood improvement• Resource mapping and identification of potential activities for

livelihood improvement• Micro enterprises development skills• Entrepreneurship developmentExposure visits for above


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A draft tentative training schedule proposed is given below:-

Type of training Broad Content Training Resource Location Indicativeduration

Strengthening capacity of participating agenciesa) SMU/ Line deptt/NGOs & identified trainersParticipatoryprocessintroductory

Introduction to PRA & participatoryplanning concept

Expert resource personscontracted to provide trainingwithin the project area

Local center 3 days

Participatoryprocess follow up

Practical exercise in PRA &ParticipatoryPlanning

DO Local centerPeoplesdoorstep

7 days ineach blockof the district

Workshop onobjective /strategy &structure of theproject

Participatory workshop on objective andgoal of the project - to understandAACP(District & state level)

PMU will facilitate the workshop At the state &districtheadquarter

3 days instate& 3 days ineach district

Exposure trip/ Visit elsewhere in country to examplesof participatory planning

Identified Institutions and projects At identifiedproject site

14 days

Study tour Visits overseas to rural developmentprojects particularly those involvingcommunities

Identified Institutions and projects At identifiedproject site

14 days

Workshop on Creative use of communications Expert resource persons Identified 3-12 days


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communications materials and upgrading ofcommunications skills

contracted to provide trainingwithin the project area.

Resourceinstitute, StateHQ & DistrictHQ

b) PMU & project staff of the line departmentsProjectManagementTraining incountry

Management tools and techniques,personal management, team building,planning and scheduling, problemsolving, management system &budgeting

Attendance on courses providedby reputed management publicadministration institutes

Training institute

InstitutionBuilding

Group formation in the field - itsvarious dimensions to look into

Course at reputed managementinstitute/ university/ overseas

Training institute

Monitoringmechanism ofthe project

Monitoring mechanism and itstechniques

Do TrainingInstitute

c) Agriculture SectorOrientationworkshop forDistrict HQ staff

To understand the objective andimplication modalities & fund flow of theproject

Expert Resource personscontracted to provide training atdistrict HQ

District Headquarter

Orientationtraining forextension worker

To understand the role &implementation strategy

Do for extension worker District headquarter

Orientationworkshop for

To bring clarity on their role &responsibility in information sharing and

Do for field workers Village / cluster


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field level staff to provide support

Basic training fornon technicalstakeholders

SMU staff & identified trainer, NGOspersonnel may be considered as nontechnical stakeholders & a basicorientation wil be organized

Do for SMU staff, M &E agencystaff, community members, keyresource persons

State HQ

Basic training onprocurementprocedure ofWorld Bank

Criteria, procedure and simplification ofprocurement procedure of World Bank

Expert Resource personscontracted to provide training onprocurement procedure of WorldBank

State HQ

Exposure----Communicationstrategy---- Govt & NonGovtcollaboration

To visit other successful projects tohave idea on communicationmechanism and establishcoordination among all thestakeholders .

Successfulproject of thecountry

d) Fishery Sector

Orientationworkshop forDistrict HQ staff




2 Days

Orientationtraining forextensionworker


Do for extension worker District headquarter

2 days


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Orientationworkshop forfield level staff

To bring clarity on their role &responsibility in information sharingand to provide support

Do for field workers Village / cluster 2 days

Basic trainingfor nontechnicalstakeholders

SMU staff & identified trainer, Ngospersonnel may be considered as nontechnical sakeholders - to make itclear about required civil work,basic requirement of a fishery,hatchery, criteria of quality fish seed& fish feed

Do for SMU staff, M &Eagency staff, communitymembers, key resourcepersons

State HQ 3 days

Basic trainingon procurementprocedure ofworld bank

Simple procurement procedure of inputsupply, in case of fishery andprocurement of materials throughparticipatory way

Expert Resource personscontracted to provide trainingon procurement procedure ofworld bank

State HQ 2 days

Exposure----Communicationstrategy---- Govt &Non Govtcollaboration

How to communicate with stakeholders,Share information, coordinating strategyof other collaborative projects

Other successfulprojects

successfulproject or otherproject of thecountry

1 week


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---- Communitymanaged beeldevelopment

Community managed beeldevelopment in Bangladesh bySMU, NGOs BDC members etrc

DANIDA project of Bangladesh Bangladeshbeel fisheryprojects

10 days

---- Scientifictechnology ofpsciculture,marketingMechanism

Methods of rearing, stocking, fishing &harvesting in other communitymanaged projects of the Nations.

CIFA - Orrissa & Cochin 10 days

e) Legal Literacy of various legal framework

Communicationworkshop

Review of performance of key resourcepersons/ supplementary training onparticipatory extension methodologyand planning of activities to keep upthe spirit of the communities

Legal Literacy consultantscontracted to provide training

State HQ 3 days

Zonal meet byPCU

Zonal meeting for the stakeholders forthree different zones

Key Resource persons and SMUofficials are to facilitate zonalmeet

District HQ 2 Days

Zonal meet at thedistrict level

Zonal meeting by Key resourceperson for the primary stakeholderszones

Key Resource persons are tofacilitate meet

DistrictHQ/Cluster orvillages

2 Days


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Beneficiaryawareness meet

Refresher program for BDCs of pilotbeels

Key resource persons & SMUofficials are to conductawareness meet at thebeneficiary level.

Villages/ Beelsite

1 day

f) Livestock sector

Orientationworkshop forDistrict HQ staff



District HQ 2 Days

Orientationtraining forextension worker


Do for extension worker District HQ 2 days

Orientationworkshop forfield level staff

To bring clarity on their role &responsibility in information sharing andto provide support

Do for field workers Village / cluster 2 days

Basic training fornon technicalstakeholders

SMU staff & identified trainer, NGOspersonnel may be considered as nontechnical stakeholders - to make itclear about required civil work, basicrequirement of a fishery, hatchery,criteria of quality fish seed & fish feed


State HQ 3 days

Exposure----Communicationstrategy---- Govt &

How to communicate with stakeholders,Share information, coordinating strategyof other collaborative projects

Other successful project of thenation

Successfulproject or otherproject of thecountry

1 week1 week


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Non Govtcollaboration

---- Cooperativemovement indairy

Cooperative structure in dairy sector /how to strengthen the cooperativemovement and role of Govt insupporting the farmers

ANAND cooperative movement ANAND ofGujarat

14 days

g) Collection of Base Line Data & Survey

SurveyMethodologytraining

Training in participatory researchTechniques, Trial results analysis,computer training and use of remotesensing maps

Research adviser, specialistresource persons from Researchinstitutes having practicalexperience, persons havingknowledge of data analysis incomputer and remote sensing

Regional& statebasis

5 daysquarterly

Study tourswithin country

Study tour within NER and other partsof India

Appropriate institutions, NGOsand successful projects

Within state orcountry

5 to 10 days

h) Forest Sector

Orientationworkshop forstate levelofficials

To bring a clarity about the project, itsimplementation modalities & its fundflow among the state level officials

Reputed institute within thecountry

Institutes &State HQ

2 Days


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Orientationworkshop forDistrict staff




2 Days

Orientationprogram for otherstakeholders

SMU staff & identified trainer, NGOspersonnel may be considered as nontechnical stakeholders - to make itclear about required civil work, basicrequirement of a fishery, hatchery,criteria of quality fish seed & fish feed


State HQ 3 days

Exposure visitsoutside the State

Project staff of different levels, JFMmembers and community

Other successful project outsidethe State on NRM, IGA andLivelihood.

IdentifiedProject site

14 days

Exposure visitwithin the State

Project staff of different levels, JFMmembers and community

Other successful project withinthe State on agriculture,irrigation, fishery, livestock asIGA.

IdentifiedProject site

7 days


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Implementation Need based suitable training programmes will be identified/developed with appropriate module and training, materials for imparting the trainings. The following programmes are proposed for capacity building of the project stakeholders:

a) Sensitization camps: Such camps are to be conducted for project functionaries of GoA at different levels, NGOs/CBOs and community to sensitize them to the social & environmental issues and recent approach of participatory rural development/NRM.

b) Awareness camps: The awareness camps are proposed for the community for understanding the objective, concept and approach of AACP in general and concerned project activity in particular. Such camps will also be organized for field level project staff of line departments and partner NGOs for understanding the objective, concept and approach of AACP.

c) Orientation Programmes: Such camps shall be organized on need-based topics for the project stakeholders while implementing the project. It is anticipated that the approach being new to most of the stakeholders, different levels of stakeholders will need orientation while implementing to achieve the project objectives.

d) Training programme on social & environment: These trainings are proposed for all project stakeholders at different levels for understanding and application of social as also environment friendly planning, implementation and management of the project.

e) Skill development training: These trainings are also for all project stakeholders at different levels on developing skills like communication, conducting PRA & BLS, record & accounts keeping in addition to technical skills like conservation of natural resources, planning for irrigated agriculture, O&M of civil works, production system, farming system, nursery raising, aquaculture, livestock management, dairy & poultry farming etc.

f) Training of Trainers: The stakeholders being very large, it would not be possible for training all of them from the project and some training require specialized knowledge base. Hence training of trainers is proposed under the project for enhancing training capability of the identified trainers and conduct training to the particular target group in the field.

g) Need based specialized training programmes: Need based short duration training is planned on specific topics for all project stakeholders at different levels

h) Workshops/Seminars/Conferences: The project propose to conduct some workshops, seminars and conferences for all project stakeholders at different levels at State, district and Block levels on experience sharing, review of activities, deciding on major issues, equity & gender issues, generating common fund etc.

i) Exposure visits: One of the major tools for capacity building will be exposure visit to successful projects both within and outside the State for the community members, partner NGOs and project staff.


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j) Overseas training & exposure Visits: The project staff, partner NGO functionaries and community members who have shown potential for capacity & skill up gradation, participatory process, productivity enhancement and livelihood improvement are proposed for such training & exposure visits abroad in appropriate training centers and project sites. Priority in implementing the capacity building programme will be through participatory field exercises. The training to the community shall be done mostly at project sites for short duration and in a phased manner and the time will be fixed as per convenience of the community. The training activities will be regularly monitored, evaluated and reviewed for redesigning the methodology, design and approach, if necessary, during implementation. Institutional Arrangements The social related training programmes would be coordinated by the PMU through its Social Management Unit and Environment Cell. The responsibility of implementation of the technical trainings will be with the concerned line department with the help of partner NGOs and community. There will be a designated officer in the PCU of each line department to coordinate the training. The services of the credible resource institutions including Central & State Governments, Research Institutes, Agricultural Universities and NGOs shall be utilized in imparting the training. These institutes will organize residential training in their institute and also on request at State/District/Block HQs for project specific need based training. The list of such identified training centers are given below:-

A. INTERNATIONAL LEVEL Sl

Institution Specialization

1.

IIRR, Philippines Participatory rural development, NRM, Training module preparation

2.

IRRI, Philippines Innovations in agricultural practices

3.

AIT, Bangkok Participatory rural development, NRM, Training module preparation, Fishery development.

4.

BRAC, Bangladesh Community managed beel development

5.

International Livestock Research Institute, Kenya

Innovations in livestock & dairy development

B. NATIONAL LEVEL

• Government Institutes


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Sl Institution

Specialization 1. MANAGE, Hyderabad Agricultural extension & management, PRA

etc. 2. NIRD, Hyderabad Preparing micro-plan, participatory planning,

implementation, monitoring & management. 3. ASCI, Hyderabad World Bank Procedure for procurement and

financial management. 4. NIFM, Faridabad World Bank Procedure for procurement and

financial management. 5. Central Road Research

Institute, New Delhi Rural roads & bridges

6. National Institute for Training of Highway Engineers, New Delhi

Rural roads & bridges

7. National Dairy Research Institute, Karnal

Dairy Development

8. CIFA, Bhubaneswar Fishery development 9. Forest Research Institute,

Dehradun Forestry

10. Indian Institute of Forest Management

Forest Management, Multi stakeholders Analysis, Participatory NRM

11. Forest Survey of India, Dehradun

GIS, Remote sensing

12. Indian Institute of Remote Sensing

GIS, Remote sensing

13. Wild Life Institute, Dehradun

M&E of environment, Environment Impact Assessment, ESA Guidelines

14. GBPHIED, Almora Village Environment Action Plan, Eco Friendly Low Cost Technology for RD, Medicinal Plant

15. CSIR, Regional Research Lab, Jammu

IG though cultivation of High Value Crops, Marketing

16. ICAR campus, Umroi, Meghalaya

Horticulture, integrated agriculture, livestock & fishery

• Non Government Institutes

Sl Institution Specialization

1. MYRADA, Banglore & Hosur

Local institution building, SHG formation & management, NGO management, participatory planning & development and IGA.

2. PRIA, New Delhi Participatory planning & development 3. PRADAN, New Local institution building, sericulture, NGO


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Delhi/Jharkhand

management and IGA.

5. IIM, Kolkata & Ahmedabad

General Management, Participatory Impact Assessment.

6. IRMA, Anand Rural Development & Management. 10. Banker Institute of Rural

Development, Lucknow Credit Management

11. RRTC, Umran, Meghalaya

Participatory planning and IGA

C. STATE LEVEL •

Sl Institution Specialization

1. SIRD, Guwahati IGA through agriculture, fishery, livestock, dairy & sericulture, SHG training

2. NIRD, NER, Guwahati Participatory planning & development, PM&E, Sub-project preparation

3. ETC, Noltoli, Nagaon (AGR)

Extension activities for farm management.

4. Central Chick Rearing Centre, Guwahati (AH&V)

Rearing & management of layer & broiler chicken

5. Central Duck Farm, Kaliabor, Nagaon (AH&V)

Rearing & management of improved ducks

6. CIFRI, NERC, Guwahati Fishery Development 7. Indian Institute of Bank

Management, Guwahati Credit Management

8. Indian Institute of Entrepreneurship, Guwahati

IG & Entrepreneurship development

9. Assam Administrative Staff College, Guwahati

Organizing need based training for Government/NGO officials.

10. Road Research Laboratory, Guwahati

Design of Rural Roads & bridges

11. North Eastern Regional Institute for Water & Land Management, Tezpur

Water & land management

12 6 Agriculture Training Centres

Technical Training on Agriculture

13. 8 Fishery Training Centres

Technical Training on Fishery

14. Assam Agricultural University including 6 regional centers and 11 KVKs

Agriculture, Horticulture, Livestock, Fishery and extension.

15. Institute of Farm Livestock & Fishery Farm Management


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Management, Rani

CHAPTER IV

Legal Literacy


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LEGAL LITERACY: Introduction During the previous project, legal manual on rules and regulations for fisheries sector was prepared to educate the fishing community and project officials on the activities permitted and not permitted under the legal framework. Legal literacy workshops have been organsied, which were well received. . Series of field level, three zonal and one state level workshops have been organized with project officials and the community. Moreover, through these workshops, awareness of the legal framework has enabled the community and the officials to understand the procedures that should be followed along with their own roles and responsibilities. The success of such legal literacy program has led to the need to provide legal information to the primary stakeholders and project officials on cooperative act/rules for livestock & dairy cooperatives, panchayati raj act and panchayat schedule area act for fisheries and rural roads, fish seed act, Assam Commodity Market Act for rural marketing, forest & environment related rules/acts etc. Hence, it has been proposed to develop modules for imparting legal literacy on the legal framework of the sectors mentioned above in a very simple language with visual aids for semi-literate & illiterate community members. Implementation:Once the legal literacy modules re ready a training of trainers will be organized for project staff, partner NGOs and community members. The modules prepared shall be distributed to these trained trainers for using at field level.


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CHAPTER V

Participatory Monitoring & Evaluation


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PARTICIPATORY MONITORING & EVALUATION

Introduction This critical management tool will be an inherent activity throughout the project cycle for feedback on performance of the job in project implementation and providing timely corrective measures to address the shortcomings. This will be a continuous process to be conducted at three levels –a) Programme monitoring - a short term monitoring of day-to-day activities

and finances to provide immediate feedback on t management for adjusting and fine tuning of activities to ensure that they conform to objectives, plans & budget;

b) Evaluation - once only exercise to determine if a project was carried out efficiently, effectively, economically and transparently. It can be done need based for deciding changes in design & approach required for a particular project or whether a project should be continued, mid-term and post implementation;

c) Impact monitoring – to determine long term, sustainable changes that occur because of project interventions and provide inputs for planning & design of future interventions.

Based on the experience of preceding ARIAS Project, the project propose to put an effective system of monitoring and evaluation of the project activities to enable the project management to:- 1. Detect problem areas like deviation from schedule, emergence of

unforeseen technical & social problems early enough to provide remedied; 2. Provide realistic, adequately summarized and easily interpreted

information on the likely progress of the project on technical, social and financial aspects;

3. Identify those who failed to do things on time with reason for failure, e.g., inadequate capacity, manpower, logistics or negligence etc.

In addition to the M&E by a third party consultant under the project, the project management will also establish a participatory M&E system involving the project partners including the primary stakeholders. The expected benefit of the Participatory M&E in development initiatives are:- 1. Project partners become more aware of the processes involved; 2. Cost & time effectiveness; 3. Duration can be extended because the responsible persons are closer to

the project site; 4. It can facilitate discussion and revision of the objectives, design &

approach themselves. To achieve the above a carefully & precisely selected indicators will be identified and provide training to the project partners.


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The PM&E will be done based on the following checklist in terms of management & institutional set-up. Management checklist:¾ Whether a standard review mechanism has been scheduled; ¾ Whether proper training /orientation has been given to the extension

workers, partner NGO/NBO functionaries and community on the monitoring mechanism of the project;

¾ Whether requirements like mobility, teaching materials, user friendly audio-visual aids and stationeries etc. have been provided;

¾ Whether inspection, supervision and guidance are organized with reference to identified steps in extension approach of the project;

¾ Whether the record keeping & reporting systems have been standardized; Institutional Set-up checklist:¾ How effective is the institutional set up; ¾ Institutional Maturity of the local institutions applying a standardized IM

Index; ¾ What are the bottlenecks; ¾ What corrective mechanisms are put in place. With regard to social issues for participatory M&E of the process and institutional maturity index of the local institutions initiated under the project the indicators etc. are given in the following two tables:


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Project Social Objectives: Productivity & market improvements, natural resource base improvement, strengthen communities,participatory involvement in development, implementing departments to operate in a more socially inclusive manner.

Suggested outcomes:� Participation� Inclusiveness� Gender sensitivity� Equity� Transparency� Sustainability� Resource regeneration.

Sl.#

ProjectObjective

Indicator Source of Information Good8 to 10

Average5 to 8

Poor< 5

1. Participation • Growth in membership• Attendance in meetings and issues

raised.• Distribution of responsibilities

amongst the members.• Nature and types of conflicts &

means for resolution.• Trends towards contribution.

• Records of theinstitutions

• Minutes of meetings.• Primary data through

focus group discussions.• Experience sharing

meets

2. Inclusiveness • Representation of women andother vulnerable in the ExecutiveCommittee

• Processes adopted to ensureparticipation in decision-making bythe vulnerable & women members.

• Management role.

• PM&E reports• Primary data through

focus group discussions.• Information sharing

meets


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Sl.#

ProjectObjective


Average5 to 8

Poor< 5

3. Equity • Investments made on assetsowned by marginal farmers

• Employment generated.• Share of benefits and contribution.• Control over resource from

common land

• Documents of sub-project & micro-plans

• Muster roles• Records/Accounts and

MOUs• Primary data through

focus group discussions.• PRA

4. Gendersensitivity

• Participation in decision making• Control over resources.• Trends in management role of the

CBOs• Issues considered and decisions

taken• Types of entry point activities

• Primary data throughFocus group discussions

• Minutes of the meetingsof the institution

• Follow-up on the legalstudy

• PM&E reports• PRA

5. Transparency • Information sharing onexpenditure, contributions,defaulters, and benefits withmembers

• Participatory formulation of rulesfor natural resource management

• Access to sub-projects & micro-plans

• Level of information of roles andresponsibilities of ExecutiveCommittee and byelaws.

• Minutes of meetings atlocal institution level.

• Public display ofinformation.

• Process monitoring data.• M&E studies• Minutes of the meetings

at district and block level


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Sl.#

ProjectObjective


Average5 to 8

Poor< 5

6. ResourceRegeneration

• Crop acreages and yields• Forest cover• Management of pond, tanks &

beels for better livelihood• Livestock numbers and yields• Area under horticulture• Fodder and fuelwood yields• Irrigated agriculture based

livelihoods

• Baseline data• M&E studies• Review of action plan

progress• PRA• Focus group discussions• Review of documents• Interview

7. Sustainability • Regular incomes• Full employment• Sustainable use of resources• Livelihood enhancement• Decrease in distress migration• Improved health, nutrition, and

education• Beneficial market linkages• Dynamic, responsive, and

participatory institutions for naturalresource management

• M&E studies• Community-based

assessment• Process monitoring• Impact assessment• PRA• Interview


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Evaluation Criteria for local institutions - to assess their institutional maturity

Goal: The local institution with the specific role of achieving better agriculture & allied sector management through a participatoryprocess.

Objective: To assess the institutional maturity or group functioning in relation to participation, inclusiveness and transparency.

Methodology: Review records and focus group discussions representing different social groups. Rate over a scale of 1 to 10.

Sl.#

Objective Indicador Means of Verification Good Average Poor

8. Participation • Two adult membersfrom every householdin the village aremembers of theinstitution

• Growth of membership• Attendance in

meetings• Quality of leadership

• Sharing of roles andresponsibilities

• Selection of ExecutiveCommittee andrepresentation ofmembers representing

• Admission register• Number of villagers

become memberover time

• 2/3 membersparticipate inmeetings

• Number of villagersattend meeting,number of conflictsresolved within thegroup, liasoning withofficials and NGOs

• Number of membersof ExecutiveCommittee have

Between 8 to 10 Between 5 to8

Below 5


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Sl.#


SHGs and FIGs• Conflict resolution

mechanism

defined roles andresponsibilities

• Number of peopleparticipated inselection

• Election orconsensus

• Minutes of meetings9. Inclusiveness • Women members

• Representation ofwomen in theExecutive Committee

• Representation oflandless

• Representation of SCand STs

• Number of women,landless, SC and STholding post in theExecutive Committee

• Type ofresponsibilities

• Number ofinvestmentsbenefiting women,landless, SCs/STs


Below 5

10. FinancialManagement

• Maintenance ofaccounts.

• Contribution pattern• Voluntary contribution• Penalties on defaulter,• Benefit charges• Opened Bank account• Developed rules and

regulation for

• Verification ofdocuments, books,vouchers, auditreports and others

• Bank pass book• Cheque book,• Minutes book


Below 5


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Sl.#


management oftransaction i.e. cost ofinvestment andcontribution forbenefits.

11. Transparency • Information Sharingwith members

• Access to action plan,budget.

• Information of rolesand responsibilities ofExecutive Committeeand bye-laws.

• Number of membersaware of the contentof the activity

• Display on villageboards of accounts

• Number of timesdiscussions held onaccounts inmeetings.

• Number of membersclear on the rolesand responsibilitiesas listed in the bye-laws.


Below 5

12. Training • Group have undergoneminimum 4 trainings

• Area Groups haveundergone minimum 3trainings

• Executive committee(especially therepresentatives of AreaGroups and SHGs)

• Training records• PNGO records


Below 5


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Sl.#


have undergoneminimum 2 trainings

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FIELD VISIT OBSRVATION SHEET

1 Name of the village/ Date of Visit place visited Time & duration

Start End 2 Name of the visitor/s Name Designation Agency

1

2345

3 Name of the Group/ CBO/NGO

4 Name of the activity

5 No of Community/ Men Women Children CBO/ people met

6 Tool used 1 23

7 Specific purpose of After completion of exercise, able to find out:

the visit 1

234

8 Key observations during the visit

8a Strength 1 2345


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8b Weakness 1 2345

8c Opportunities 1 2345

8d Risks/challenges 1 23

45

9 Key issues emerged by exercise & visit

10 Suggestions & recommendations

11 Any other information

Signature of visitor Please enclose all the field data, exercise documents, photographs etc along

with the report


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CHAPTER VI

Social Safeguard Concerns


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BACKGROUND The project design recognized that the World Bank’s Social Safeguard Policies OD 4.20 (Indigenous People) and OD 4.30 (Involuntary Resettlement) were not applicable. During the implementation period, the intervention was made by the NGOs from mid 2000, to ensure beneficiary’s participation was extended to fisheries, irrigation and veterinary sectors that included the vulnerable and tribal. Moreover, initiatives were taken to prepare draft state level resettlement and rehabilitation framework for road sector. The project authorities have prepared draft framework for those who may be adversely affected by the up gradation of roads in consultation with the World Bank, PWD and Revenue department. Since the magnitude of adverse impact on rural roads is likely to be minimal, the framework will have separate provisions for those affected by rural roads. The draft policy is as below:- Draft Assam State Roads Resettlement & Rehabilitation Policy 1. INTRODUCTION 1.1. The GOA perceives that the existing inadequate road infrastructure as

one of the main bottlenecks in the development of the State. Accordingly, the Government of Assam, of late, has been giving a major thrust to the up gradation of the existing road infrastructure in the State.

1.2. This new connectivity and up gradation could be mainly divided into

the following category – I. New connectivity

a) Construction of New Sate Highways b) Construction of New District Roads c) Construction of New Rural Roads to connect the unconnected

Habitations to the nearby Habitations already connected by an all weather road or to another existing all weather road so that basic services like education, health, marketing facilities etc. become accessible.

II. Up gradation of Existing Roads a) Up gradation of Sate Highways b) Up gradation of District Roads c) Up gradation of Rural Roads.

It is felt that on account of the up gradation of State Highways in the near future, some amount of land may have to be acquired/ some people may accordingly be displaced/ affected, while in case of up gradation of rural roads, little or no additional land is generally required due to sufficient ROW available. The GOA believes that while the development of the road infrastructure is for the greater good of the society, it has been seen in the past that on occasions, the persons displaced/ affected by such roads project in NH and SH are not fully


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compensated, particularly in case of people who do not have clear title over the land from which they are being displaced.

1.3. The GOA, therefore, feels that there should be a comprehensive

Resettlement and Rehabilitation Policy for the State as a whole for all categories of roads in order to ensure that when a road infrastructure development work takes place bringing prosperity to a particular area, no single person is worse off than what he was before implementation of the project.

1.4. As the GoI is responsible for NH, the GoA endorses the GOI policy

and declare that it will extend all necessary assistance in fulfilling the objectives in case of PAP/Displaced persons during implementation of NH up gradation projects. Similarly, GoA seeks to implement the same package PAPs/ Displaced persons as that of GOI in case of State Highways and District Road up gradation projects.

1.5. Road up gradation projects/ schemes of rural roads do hardly require

significant compulsory acquisition of land so to displace people, forcing them to give up their home, assets, means of livelihood and vocation and to reside elsewhere and start their life all over again.

1.6. The GoA has, of late, been involved in major rural roads improvement

programmes to a great extent. For instance, so far 726 Km and 650 Km through ARIASP (Assam Rural Infrastructure & Agricultural Services Project) and PMGSY respectively has been executed during the past 5-6 years, which has resulted in following lessons vis-à-vis R&R issues:

(a) In all cases, the Deputy Commissioners could issue a clear ROW as

per the land records; (b) The prior intimation to the non-title holders has not been found to be

given in all cases; (c) Community involvement during planning and execution seems to be

inadequate or even in some cases, completely absent; (d) The PWD officials have been little or less oriented for involving the

community in road projects; (e) In some cases, it has been observed that a land ranging from 1 to 4

feet has been included in road widening from non-title holders, which included encroacher (on either side of the road as shown in the ROW & land records) by mutual discussion amicably or by the intervention of the PRIs, CBOs or local administration.

1.7 Therefore, this R&R Policy describes the principles and approach to be

followed in minimizing and mitigating negative social and economic impacts caused by the Projects.


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2. PRIMARY OBJECTIVES OF THE POLICY 2.1 The objectives of the R & R measures are: 2.1.1 For State Highways:

(a) To prevent State-induced impoverishment of people on account of compulsory acquisition of land and to specify the categories of affected person/families who should be covered under the specific packages for R&R.

(b) To specify the benefits available under the packages for universal application throughout the Sate of Assam, and to provide such minimum assistance, some of them being mandatory, to ensure that the most vulnerable group of citizens get reasonable protection to their loss of productive assets and livelihood; and the displaced families get dwelling houses as well as such financial assistance to ensure that displaced person/families do continue to have the standard of life as close to the one before their displacement as feasible .

(c) To start a regime of planned relocation & rehabilitation as may be necessary, for the displaced and adversely affected families;

(d) To ensure specific attention to address the special needs of the displaced and adversely affected person/families;

(e) To provide for a standing organizational set up for preparing, implementing and monitoring the relocation & rehabilitation schemes and grievance redressal so that, whenever necessary, the affected person/families are resettled and rehabilitated quickly and justly;

(f) To provide for minimum basic amenities in the villages and colonies where the displaced person/families are resettled in large number; and

(g) To get peaceful and quick physical possession of the acquired land for speedy implementation of public purpose schemes, developmental projects.

2.1.2 For Rural Roads:

(a) To prepare a detail plan of action to ensure community participation through PRIs, CBOs and local administration in planning, implementation and management of the roads of rural roads;

(b) To provide for a clear programme to sensitize and train executing departments towards community participation in planning & implementation of the rural road up gradation programme;

(c) To entrust the Gaon Panchayats (GPs) to deal with the non-title holders to fecilitate the GPs to sensitize and motivate the non-title holders to voluntarily relinquish the land;

(d) To enable the GPs to play a greater role in dealing with the non-title holders, who are willing to relinquish the land required for a clear ROW of the rural roads/ODRs;


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(e) To develop a mechanism for community contribution to the non-title holders, voluntarily relinquishing the land, falling in the categories of destitute and BPL through the GPs as decided by the community as and when such case arises.

3. ABBREVIATIONS USED:

APC Agriculture Production Commissioner, GOA

ARIASP Assam Rural Infrastructure & Agricultural Services Project

BSR Basic Schedule Rate CPR Common Property Resource DLR Director Land Requisition, Acquisition & ? EP Eligible Person GOA Government of Assam GOI Government of India HCA House Construction Allowance IRC Indian Roads Congress MDR Major District Roads MEH Minimum Economic Holding NH National Highway NGO Non Government Organization PAP Project Affected Person PAF Project Affected Family PDP Project Displaced Person LAA Land Acquisition Act LAO Land Acquisition Officer ODR Other District Roads PWD Public Works Department - GOA PD Project Director, ARIASP PCU Project Implementation Unit, ARIASP R&R Resettlement & Rehabilitation RAP Rehabilitation Action Plan ROW Right of Way SH State Highways VP/GP Village Panchayat/Gaon Panchayat PVP President Village Panchayat U/S Under Section

4. TERMS USED: Corridor of Impact

Width of land required for the construction and widening of the road including safety zone drainage, footpath, service lane and any other purposes like tree plantation,


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Hectare (Ha) A unit measuring land area. I ha = 10,000 sq.m.

Below Poverty Line

Annual income from all sources is less than a designated sum as fixed by Planning Commission, Government of India.

5. DEFINITIONS:

(a) Common Property Resources

Common property resources are those resources, which are used by the PDPs, enriching them socially or economically, although not necessarily belonging to that individual or a group. Common Property Resources may include, but are not limited to grazing lands, temples/mosques or other religious buildings/institutions, common fishing rights over a water body etc.

(b) Shifting jhum land Land in hill areas of 2 hills districts allotted for cultivation to the villagers on yearly basis by the Village Council.

(c) Cut-off date (i) In the case of land acquisition affecting legal titleholders, the cut-off date would be the date of issuing the notice u/s 4 sub-sections (1) of LAA. The date of census is the cut-off-date for the non-title holders.

(d) Family

A family shall mean Project Affected Family consisting of such persons, his or her spouse, minor sons, unmarried daughters, minor brothers or unmarried sisters, father/mother and other members residing with him and dependent on him for their livelihood.

( e) Project Affected Person

A PAP is a person who in consequence of the oject sustains damages (a) by reason of severing such land or (b) by affecting his/her immovable operties in any manner or (c) by adversely ecting his/her livelihood/earnings.

(f) Project Displaced Person

A PDP is a person who is compelled to change his/her place of residence/ and/ or workplace of business, due to the project activities.

(g) Economic viability, Those losing above 25% of their agricultural land holdings or more or whose primary earning is agricultural income or where loss of land threatens the economic viability of the household, of BPL, SC, ST, Women Headed Family, aged and abandoned.

(h) Encroacher A person who has trespassed government/private/community land, asset to


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which he/she is not entitled and who derives his/her livelihood and housing there from prior to the cut off date.

(i) Income Income of the PAP shall mean the amount prior to the cut-off date from all occupations taken together calculated by an objective assessment.

(j) Settled Cultivation Land

Land under cultivation for which revenue pass is issued.

(k) Squatter A squatter is a person who has settled on publicly owned land or housing or livelihood without permission or who has been occupying publicly owned building without authority prior to the cut off date.

(l) Involuntary relocation Relocation which has been done/being done to the PDPs without the intent or decision of the PDPs involved

(m) Vulnerable People Those people whose annual income is less than the designated sum as fixed by the Planning Commission, GOI and earning upto 25% above this sum. This also includes women headed households, scheduled tribes, scheduled caste, disabled, widows, divorced, single unwed mother and aged persons regardless of their income. Or those whose land becomes uneconomical.

(n) Destitute Any man or woman of above 60 years of age/ man or woman of more than 50% disability without any able person of bread earning in the family

(0) Temporary Impact Impact expected during implementation of the project in the form of earth spoil, tremors and vibrations, etc. affecting land and structure.

(p) Project Authority This is the organization on whose behalf the land is being acquired, and who will ultimately be utilizing the acquired land

6. GUIDING PRINCIPLES GOVERNING THE POLICY

This Policy is governed by the following principles: i. In cases of Compulsory acquisition and involuntary

resettlement (Mostly State Highways and new roads, which may include rural roads where the tracks are not mentioned in the revenue record)

ii. Community planning & participation to ensure future economic growth and safety. In cases of Voluntary relinquishment and Community contribution without involuntary resettlement ( For existing Rural Roads);


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(a) Without physical displacement and (b) With physical displacement.

6.1 Compulsory acquisition and involuntary resettlement: 6.1.1 Involuntary relocation will be an integral part of new road construction

or improvement of State Highways road sector projects and will be dealt with at the early stages of any project and will involve Relocation & Rehabilitation of the Project Affected Persons and assistance in re-establishing their homes and livelihoods in course of developmental projects. If involuntary relocation is an integral part of any project design, it should be dealt with at the earliest stages of project preparation. The following critical factors would be considered:

(a) Involuntary relocation shall be avoided to the extent possible or minimized where feasible, exploring all viable alternative project designs;

(b) Where displacement is unavoidable, people losing assets, livelihood or other resources shall be assisted in improving or at a minimum regaining their former status of living at no cost to themselves;

(c) People’s participation shall be undertaken in planning and implementation of the project.

6.1.2 Broadly, there are three impacts requiring mitigation measures:

(a) Loss of assets, including land and house; (b) Loss of livelihood or income opportunities; (c) Collective impacts on groups, such as loss of common property

resources.

The first two categories represent direct project impacts on an identified population. The people likely to be affected by the project will be surveyed and registered, and project monitoring & evaluation will compare longer-term impacts against baseline socio-economic data. The third category represents a group impact, where the group members need not be individually surveyed. Gains or losses of a group-oriented nature are not quantifiable in terms of impact on the individual. Mitigation and support mechanisms will be collectively oriented, and the monitoring will focus on impact of such groups.

6.1.3 All acquisition of private land would be under the Land Acquisition Act, 1894, which provides for compensation for the properties to be acquired. Further support will be extended under the broad principles of the policy to meet the replacement value of the assets and improve their standard of living.


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6.1.4 The common property resources will be replaced as far as feasible and assistance will be provided at replacement value to the PDPs of that village.

6.1.5 The major widening and strengthening work planned will take place

within the ROW, which will be based on IRC requirements, or as agreed with the PWD based on land availability, gradient, traffic and congestion of population along the road length. However, major land acquisition and many impacts are perhaps not foreseen except at locations where existing alignment may involve shifting to accommodate bypasses, geo-metrics and other cost effective improvements. Efforts will be made during implementation to minimize any disturbance in the daily activities of the local populace.

6.1.6 Before taking possession of the acquired lands and properties, all

compensation, relocation & rehabilitation and related activities will be made according to this policy.

6.1.7 Effort shall be made as far as practically possible to minimize the

adverse social, economic and environmental effects of displacement on the host communities in keeping with the guiding principles as mentioned in para 6.1.1 (a) to 6.1.1 (c) and specific measures would be provided in the Relocation Action Plan.

6.1.8 As far as practicable, land acquisition will be done after harvest of crop. 6.2. BROAD PROCEDURES 6.2.1 Basic Approach:

(a) During project design and preparation, every effort will be made to minimize acquisition of land & other assets and to reduce negative socio-economic impacts.

(b) The absence of legal title to land will not bar the people from assistance at replacement value for the affected land.

(c) Copies of R & R Policy will be displayed at all notice boards of the offices of the Project Authority and prominent public places for general information of the public. Policy translated in local languages will be distributed to the affected people. Interested persons may contact Rehabilitation Officer for further details.

6.2.2 Compensation and R & R assistance.

(a) All PAPs will be entitled to relocation and rehabilitation assistance over and above the compensation received under the LA Act. Those PAPs who are not entitled for compensation (encroachers and squatters) will


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get R&R benefits as per their entitlement, besides compensation as stipulated.

(b) The compensation for land and building shall be provided within the ambit of the LA Act and to meet the replacement value R & R assistance will be provided.

(c) All losses, including loss of income, will be compensated within the overall R & R package as per the broad entitlement framework. The unit of entitlement will be the family as defined in section 5 (b).

(d) In case of acquisition of houses/buildings/other assets, the replacement value will be considered. In case the replacement value as determined by the competent authority is more than the compensation the difference is to be paid by the project in the form of assistance.

(e) Replacement value for the common land will be assessed as per the procedure laid down u/s 6.4.6.

(f) Grievances Redress Committee will deal with grievances regarding R&R assistance. (This is to be notified by the Govt. in the PWD and the powers & functions etc. will be fleshed out at the time of notification).

(g) Assistance will be provided for any type of temporary and unforeseen project impacts as defined u/s 5 (i).

6.2.3 General Assistance:

(a) The shifted population will be assisted in getting their names included in voter’s list of the area of their relocation.

(b) PAPs falling under vulnerable groups shall be provided suitable assistance to minimize the adverse impacts through various means including implementation of development activities. All mitigatory measures will be described in depth in RAP.

(c) Provisions will be made for infrastructure facilities at locations of relocation.

(d) Dumping sites of earth spoils will be identified in consultation with the community.

(e) The project will give preference to PAPs for employment based on skills available and project requirement.

6.3. SOCIAL IMPACT ASSESSMENT AND RELOCATION PLANNING:

6.3.1 Surveys: 6.3.1.1. For proper rehabilitation of the PAPs and PDPs, social impact

assessment shall be undertaken. This will help in assessing the magnitude of displacement, losses to be sustained by PAPs and PDPs, better targeting of vulnerable groups, ascertaining the cost of R&R, preparing the rehabilitation package and institutional arrangements.


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6.3.1.2 The social impact assessment will consist of two surveys namely:

(a) Socio-economic census of 100% PAPs. (b) A market survey to determine replacement cost.

6.3.1.3 Surveys will be used to prepare the social strip maps indicating land & structures along the road stretches and collect baseline information on common resource and determine replacement cost.

6.3.1.4 The socio-economic census will be carried out one year prior to the date of notification u/s 4, sub-section (1) of LAA. If declaration is not issued within the stipulated period as specified under LAA, the census will be undertaken again and notification u/s 4, sub-section (1) of LAA shall be reissued. In case of non-titleholders if there is a gap of more than three years between the census carried out and start of civil works then census will be undertaken again and the same will be the cut-off-date.

6.3.1.5 The census will inter-alia include collection of information on the

following:

(a) The resource base including land, water and forest etc. with an assessment of it’s development and ecological potential in the pre-project conditions.

(b) The economy base of the affected people including the modes and magnitude of production, consumption patter, related economic institutions and allocation of various productive resources.

(c) The social structure, norms, customs, cultural centres, traditional pattern of leadership and institutions of social networking and impact on common resources that will be affected. Census will identify tenants, encroachers and squatters and wage labourers. This will also identify PAPs, PDPs, minorities and vulnerable people as identified u/s 5 of the LAA.

(d) Accurate updated map of the project area; (e) Analysis of social structure and income resources of the people;

Inventories of the resources the people use (including those of the minorities and the vulnerable) as well as data on their systems of economic production.

(f) The census, which serves to provide baseline socio-economic information about the affected, will be completed before finalization of RAP.

6.3.2 Rehabilitation Action Plan: 6.3.2.1 The Project Authority based on socio-economic surveys and

consultation with stakeholders will design R&R assistance measures in the RAP to ensure that entitlements delivered are sufficient to improve,


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or at a minimum, restore living standards. This will be done with the participation of the people, PAP representatives, NGOs and others. The Relocation Action Plan will provide information on the affected persons with their losses, institutional arrangements, implementation arrangements, budget, and mechanism for R&R of the affected population for monitoring and evaluation and for grievance redress.

6.3.2.3 The RAP will be made available to the PAPs and PDPs with the

help of the local NGOs, the representative of PAPs & the host communities so that they are able to make their suggestions.

6.4. ACQUISITION OF LAND AND PROPERTIES 6.4.1 Land surveys for payment of compensation shall be done on the basis

of updated official records and ground facts. 6.4.2. The land records shall be updated relating to title/typology of

ownership/current use of land expeditiously for ensuring adequate cost compensation. For determining classification/current land use, official records as they are on the cut off date shall be taken into account.

6.4.3 If 25% or more land holding is acquired or when the remaining part

after acquisition becomes unlivable, the owner will have the right to seek acquisition of his/her entire contiguous holding/property provided the residual land is less than average district holdings.

6.4.4 Compensation amount for the land and properties to be acquired or transferred under Land Transfer Rules shall be paid according to the provisions of the LA Act. While determining the replacement value for the land, project authorities will take recourse to three methods described below: a) Taking into consideration 20 times of the annual value of gross

production of the concerned land, averaged over preceding three years.

b) Taking into account such prescribed rates or the average of the actual transaction rates of similar lands for similar lands for which sale deeds are registered.

c) Fixing up market value of land equal to the minimum land value if so prescribed by the State government under Indian Stamps Act for the purpose of registration of sale deeds under the Indian Registration Act of 1908.

The replacement value to be fixed up by the project shall be the higher of the three amounts arrived at by the aforesaid two alternate methods. In case replacement value is higher than the market value determined by competent authority the difference shall be paid in the form of assistance.


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6.4.5 Replacement Value of the common properties e.g. shifting jhum land,which are acquired for the project, will be provided in accordance with section 6.4.4. The amount will be utilized for the development of the village land in consultation with the community.

6.4.6 The replacement value of the houses, buildings or other immovable

assets will be determined at relevant Basic Schedule of Rates of the PWD and deductions will not be made for depreciation, house construction grant

6.4.7 Fixing up market value of homestead land will be as provided in the

Land Manual or other Revenue Laws, based on the formula as provided in para 6.4.4.

6.4.8 Compensation for trees will be determined by as per the Laws & Policies dealing with the matter in force based on the real market value for timber trees, non-timber, fruit bearing and other trees as per the rates decided by the competent authority in consultation with Departments of Agriculture, Forest & Environment, Sericulture etc. as the case may be.

6.4.9 Replacement Value shall be paid and efforts will be made to complete

the R&R of PAPs/PDPs before taking possession of the land/properties. The PAPs/PDPs shall hand over the land and properties acquired to the GOA free from all encumbrances such as mortgage, debt etc. However, in case of outstanding Government loans on such acquired lands and properties that remain unadjusted as per the information furnished by the PAPs/PDPs or by the loaner agency, than such amount shall be deducted out of the compensation.

6.4.10 Disposal of Acquired Properties:

(a) Even after payment of compensation, PDPs will be allowed to salvage the materials from their houses, shops etc. acquired by the project and no charges will be levied upon from the GOA. A notice to that effect will be issued to take away the materials so as to salvage within 48 hours of their demolition. If not taken then the same shall be disposed by the Project Authority without giving any further notice.

(b) The PAPs/PDPs receiving compensation for trees shall be allowed to take away timber of their acquired trees for their domestic use. Tree standing on GOA land shall be disposed off by open auction by the PWD after due approval from the Forest Department.


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6.5.RESETTLEMENT AND REHABILITATION

6.5.1

(i) Displaced Families (agricultural land): For the agricultural land of the PDP or PAP acquired by the project, land-for-land option upto the limits of respective entitlement shall be given to the displaced families,subject to availability of such land, prior to payment of cash compensation. In exceptional cases where the Government is unable to provide land for agricultural use offered to the oustees are not acceptable to him on valid ground, the R&R O, on receipt of request from the family will help the oustees in purchase of private land from the compensation money/ rehabilitation assistance due to them.

Notes: (1) The displaced families, prior to relocation, will give consent in

writing about land to be allotted. (2) Pattas will be issued in the joint name of husband & wife as per

the provisions of Revenue Laws in force. (ii) Displaced Families (homestead land): For the homestead land of the PDP or PAP acquired by the project, land-for-land option upto the limits of respective entitlement shall be given to the displaced families,subject to availability of such land, prior to payment of cash compensation. In exceptional cases where the Government is unable to provide land for homestead use offered to the oustees are not acceptable to him on valid ground, the R&R O, on receipt of request from the family will help the oustees in purchase of private land from the compensation money/ rehabilitation assistance due to them. There shall be provision for paying transit allowance, rental allowance, subsistence allowance, allowance for loss of wages for landless, BPL, vulnerable and free house to vulnerables.

(iii) Landless PAPs, Encroachers and Squatters:A landless family, Encroacher or Squatter of the affected village who has no landed property whatsoever will also be entitled to R&R assistance which shall include allotment of house/establishment site as the case may be. (iv) A family who loses a portion of only holding / assets and is thereby compelled to lead an uneconomic living, he or she will get all R&R benefits according his/her entitlement.

6.5.2 At resettlement site, compensation will be provided for development of infrastructure facilities for the relocation areas will be provided. These will include civic amenities, schools, electricity, drinking water, community hall, urinals, garbage bins, shops etc.


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6.5.3 The cost of registration of the resettled land would be borne by the Project Authority.

6.5.4 Personal and individual attention will be paid towards assisting affected

families during their relocation. The focus will be on minimizing the transition period involved in relocation.

6.5.5 Identity Cards will be issued to all PAPs in order to establish their

bonafide claim. 6.6. POST PROJECT EVALUATION 6.6.1 While, Project Authorities, would continue to monitor R&R work, annual

participatory evaluation will be undertaken by the VP/VC. 6.6.2 Annual and Final evaluations will be done by external agencies

acceptable to the GOA. In addition, Mid Term Evaluation by external agents shall be done in case of externally aided projects.

6.7. ORGANIZATIONAL STRUCTURE 6.7.1 The PWD will have one State Level R&R Cell with Commissioner PWD

as the Chairman and CE PWD as Member Secretary. The other members would be DLR, Representatives of Revenue, Relief & Rehabilitation, P&D and Finance Departments. The main function of the State R&R Cell will be: (a) To monitor timely acquisition of land for any road project/scheme

activities.(b) To monitor the plan to achieve the objectives of the R&R policy; (c) To provide adequate budget for the cost of LA and RAP; (d) To suggest changes in the Policy on the basis of the independent

evaluation carried out every three year;(e) To perform such other functions as GOA may, from time to time by

an order in writing. 6.7.2 At District Level, Deputy Commissioner (DC) would head a District

R&R Cell, supported by a Revenue Official, EE (PWD – Project) and representatives of various line departments and NGOs. The main tasks of this Cell will be

a. To acquire land for the Project/scheme, if necessary; b. To assess the replacement value of the property; c. To conduct necessary surveys and preparation of RAP; d. To supervise and monitor implementation of the RAP; and e. To apprise the status to State R&R Cell at every stage

6.8. COSTS AND BUDGETING


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The cost of all compensation and R&R works will be integral part of the overall project/scheme cost.

6.9. GRIEVANCES REDRESS

Grievance Redress Cell will be formed at the District/Block levels with representation from PRIs, PAPs/PDPs, Village Council, NGOs and other opinion leaders who will look into the grievances of the local people.

7. RURAL ROADS AS RECOGNIZED IN THE REVENUE RECORD The approach is to ensure that all stakeholders participate in the planning, implementation and monitoring of the programme Given below are the procedures to be followed.:

7.1 Planning: (a) The PWD disseminate information of the proposed project and its

objectives in Gram Sabhas organized by GPs; (b) GP to organize Gram Sabha to discuss the implication of the

proposed project on the people; (c) PWD shares the draft alignment on the cadastral map with the GP; (d) PWD organizes a transact walk with all those whose land is

adjacent to the existing tract along with the GP; (e) GP prepares a list of affected people, area/asset loss, social

category and vulnerable status; (f) PWD displays the list in affected villages for people to raise

objection, if any, and finalize the list after settling disputes; (g) GP organizes Gram Sabha to collect appropriate land revenue

records for transferring of the land to PWD to the extent required; (h) GP coordinates/mobilizes community contribution for the affected

vulnerable to meet the cost of loss of assets; (i) GP provides benefits to the affected vulnerable under the on-going

developmental schemes; (j) A manual prepared by PWD provides details process to be

followed in the implementation of the procedure; (k) The benefits under the DRDA schemes are to be mobilized by

PWD/District Administration/PRIs to the extent possible for the project affected families.

7.3 During execution:

(a) Prior to civil work all documents related to transfer of land will be given

to the PWD by GP;


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(b) The PWD and GP together explain to the villagers on the Plan &Estimate, DPR and time schedule;

(c) Support to the vulnerable will be extended; (d) Bimonthly meeting of PWD with Gram Sabha/contractors; (e) Plan for plantation and other post execution works in the Gram Sabha.

7.4 Post Execution:

(a) Conduct Gram Sabha and formal declaration of the completion of the road works;

(b) Copy of the resolution needs to be submitted by the PWD; (c) Acton plan for roadside plantations; (d) Entrustment of the roadside plantation to the PAPs. Vulnerable and

women landless/wage earners by the GP; 8. IN CASES OF VOLUNTARY RELINQUISHMENT AND COMMUNITY

CONTRIBUTION WITH VOLUNTARY/INVOLUNTARY RESETTLEMENT IN EXISTING RURAL ROADS

8.1 The steps involved in this case are the same as that of the para .7.0 with

the following additions:

(a) The GP will hold a Gram Sabha explaining the difficulties & hardships of the land holders who seeks to voluntarily relinquish the land for up gradation of rural roads and needs to be resettled;

(b) The person to be affected should be given an opportunity to express

his/her difficulties in the Gram Sabha and his/her preferences as to the type, location & area of the land to be settled and other financial help that he/she expects;

(c) The local revenue officials will assess the above preferences and give

their views;

(d) Based on (b) & (c) above, the Gram Sabha will pass resolution of the final decision within the available resources and the ongoing developmental schemes of the GP along with possible community contribution;

9.0 The GOA will review the R&R Policy after every three years.

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Checklist of Key Tasks – Pre project (July 2004 to November 2004)SOCIAL SECTOR

Sl Key Tasks By whom By when RemarksA PRE PROJECT ACTIVITY1 Preparation of Operational Manual PCU (SMU) & Line Department June 2004 First draft ready

and shared withBank

2 Finalization of Social Assessment of ARIASP PCU (SMU) July 2004 First draft readyand shared with

Bank3 Action Plan for AACP based on Social assessment PCU (SMU) July 2004 Done & shared with

Bank4 Hand Book on rural roads PCU (SMU) July 2004 Done & shared with

BankB ORIENTATION FOR GOVT OFFICIALS1 Orientation on AACP (State level)

i District Fishery Development Officer Meet PCU & Line Department August, 2004ii District Agriculture Officer & EE Meet PCU & Line Department August, 2004iii DVO & Dairy officers meet PCU & Line Department August, 2004iv PWD Executive Engineer meet PCU & Line Department August, 20042 Orientation on AACP (Zonal level)i Fishery PCU & Line Department September 2004ii Agriculture PCU & Line Department September 2004iii Animal Husbandry & Dairy PCU & Line Department September 2004iv PWD PCU & Line Department September 20043 Orientation on AACP (District Level)i Fishery PCU & Line Department October 2004ii Agriculture PCU & Line Department October 2004iii Animal Husbandry & Dairy PCU & Line Department October 2004iv PWD PCU & Line Department October 2004v Forest PCU & Line Department August, 2004vi Orientation on PRA for Govt officials Resource Institute September 2004


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C NGO SELECTION1 Preparation of TOR and submission to Bank PCU (SMU) July 20042 Finalization of TOR PCU & WB July 20043 Finalization of First year district & Submission to PIU Line Departments July 20044 Formal NOC for engagement of existing NGOs World Bank July 20045 Engagement of Existing Nodal NGO PCU August 20046 Constitution of state & district level selection Committees for

selection of NGOsPCU August 2004

7 Advertisement PCU August 20048 Information sharing through zonal workshop PCU September 20049 Information sharing in the state level workshop PCU September 2004

10 Final round of Ngo selection State Level Ngo SelectionCommittee

September 2004

11 Orientation workshop of selected NGOs PCU, Deptt, Specialized NGO October 200412 Signing of Agreement AACP & NGO November 2004D IEC MATERIALS PREPARATION1 Preparation of TOR Consultants for IEC material preparation PCU August 20042 NOC from World Bank World Bank August 30,20043 Completion of Procurement of consultants PCU September 20044 Signing of agreement PCU September 20045 Organizing a state level workshop with all stakeholders PCU September 20046 Finalization of contents for IEC materials PCU & Line Departments October 20047 Submission of first draft of IEC materials Consultants September 20048 Sharing of draft IEC materials with the line Deptt./NGO PCU & Consultants October 20049 Final draft of IEC materials Consultants November 2004

10 Printing of IEC material Consultants November202004

11 Orientation on use of IEC materials PCU/Line deptt/NGO November202004

E CAPACITY BUILDING1 Preparation of TOR for Consultants for capacity building module

preparation/Legal LiteracyPCU August 2004

2 Send the TOR of consultants to WB PCU August 2004


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3 NOC from World Bank World Bank August 20044 Procurement of consultants PCU September 20045 Signing of agreement PCU September 20046 Organising a state level workshop with all stakeholders PCU September 20047 Finalisation of contents for Legal Literacy /Training materials PCU & Line Departments October 20048 Submission of first draft of Legal Literacy /training module Consultants September 20049 Sharing of draft IEC materials with the line Deptt./NGO PCU & Consultants October 2004

10 Final draft of Legal Literacy /training module Consultants November 200411 Printing of legal Literacy Module/ training module Consultants November 200412 Orientation on use of IEC materials PCU/Line deptt/NGO November 2004F ORIENTATION / TRAINING1 Preparation of check list for participants PCU July 20042 Selection of officials of different Line departments Concerned Line Departments August 20043 Selection of NGO Personnel SMU August 20044 Contact with Resource person PCU July & August

20045 Finalization of dates with resource Institutes PCU July & August

20046 Preparation of Budget PCU August 20047 Logistic arrangement PCU August &

September 20048 Conducting training PCU September 2004

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Budget

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Detailed Costs QuantitiesUnitCost Base Cost (INR Lakh)

Unit 04/05 05/06 06/07 07/08 08/09 09/10 Total (in Lakh) 04/05 05/06 06/07 07/08 08/09 09/10 Total

B. SOCIAL MANAGEMENT

1. ConsultanciesSocial Sector SpecialistHQ months 8 24 24 24 24 24 128 0.12 0.96 2.88 2.88 2.88 2.88 2.88 15.36Zonal Coordinators months - 60 60 - - - 120 0.07 - 4.20 4.20 - - - 8.40NGO Consultancy(District) months 40 300 140 140 140 140 900 0.32 12.80 96.00 44.80 44.80 44.80 44.80 288.00Specialist NGOconsultancy months 12 24 24 12 7 - 79 0.33 3.96 7.92 7.92 3.96 2.31 - 26.07Consultancy forpreparation of IECmaterials months 12 12 - 12 - - 36 0.17 2.04 2.04 - 2.04 - - 6.12Consultancy forpreparation of trainingmodules months 12 12 - - - - 24 0.17 2.04 2.04 - - - - 4.08Consultancy forpreparation of LLmodules months 12 - - - - - 12 0.17 2.04 - - - - - 2.04Annual SustainabilitySurvey months - - 12 12 12 12 48 0.33 - - 3.96 3.96 3.96 3.96 15.84Consultancy for SocialAssessment months - - 12 - - 12 24 0.42 - - 5.04 - - 5.04 10.08Consultancy for BaselineSurvey months 25 12 12 12 6 - 67 0.10 2.50 1.20 1.20 1.20 0.60 - 6.70Consultancy for PRA months 25 12 12 12 6 - 67 0.10 2.50 1.20 1.20 1.20 0.60 - 6.70

Subtotal Consultancies 28.84 117.48 71.20 60.04 55.15 56.68 389.392. Capacity Building

a. Training of Trainers

Local Institution building Co 10 5 2 1 - - 18 0.50 5.00 2.50 1.00 0.50 - - 9.00PRA Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Participatory M&E Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Community Micro Co 2 1 1 1 - - 5 0.50 1.00 0.50 0.50 0.50 - - 2.50


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Planning

Planning Sub Projects Co 2 4 - - - - 6 0.50 1.00 2.00 - - - - 3.00Book keeping (NGOCommunity) Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Communications skills Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Conflict Management Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Leadership Development Co 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Subtotal Training ofTrainers 13.00 11.00 7.50 4.00 - - 35.50b. Training atCommunity LevelAccounts and recordkeeping no 50 250 12 12 12 - 336 0.02 1.00 5.00 0.24 0.24 0.24 - 6.72Profit sharing andmobilizing common... no 50 250 12 12 12 - 336 0.02 1.00 5.00 0.24 0.24 0.24 - 6.72Micro Planning (subprojects) no 10 25 12 12 12 - 71 0.02 0.20 0.50 0.24 0.24 0.24 - 1.42Conflict Management no 10 250 12 12 12 - 296 0.02 0.20 5.00 0.24 0.24 0.24 - 5.92Leadership Management Co 1 25 25 50 25 - 126 0.25 0.25 6.25 6.25 12.50 6.25 - 31.50Joint ProjectManagement Co 1 25 25 50 25 - 126 0.25 0.25 6.25 6.25 12.50 6.25 - 31.50Participatory M&E co 1 25 25 50 25 - 126 0.25 0.25 6.25 6.25 12.50 6.25 - 31.50Training of SHGs Co 2 88 88 88 88 - 354 0.25 0.50 22.00 22.00 22.00 22.00 - 88.50Training of CooperativeSocieties Co 2 5 10 10 5 - 32 0.25 0.50 1.25 2.50 2.50 1.25 - 8.00Subtotal Training atCommunity Level 4.15 57.50 44.21 62.96 42.96 - 211.78c. Exposure (ID-NGO-COM)

Exposure within state no 6 6 6 3 2 - 23 0.30 1.80 1.80 1.80 0.90 0.60 - 6.90Exposure outside state no 4 4 4 2 2 - 16 2.00 8.00 8.00 8.00 4.00 4.00 - 32.00Subtotal Exposure (ID-NGO-COM) 9.80 9.80 9.80 4.90 4.60 - 38.90d. Workshops


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Documenting communityplan no. 100 100 - - - - 200 0.10 10.00 10.00 - - - - 20.00Awareness-Orientation(ID-NGO-COM) no. 2 2 2 1 - - 7 0.50 1.00 1.00 1.00 0.50 - - 3.50Orientation on socialprocess to ID staff no. 24 12 6 3 - - 45 0.25 6.00 3.00 1.50 0.75 - - 11.25Project Awareness stateworkshops no. 2 2 2 1 - - 7 0.25 0.50 0.50 0.50 0.25 - - 1.75Project awarenesszone/district workshops no. 22 22 22 22 - - 88 0.25 5.50 5.50 5.50 5.50 - - 22.00Project awarenessvillage/block workshops no. 300 110 88 44 - - 542 0.03 9.00 3.30 2.64 1.32 - - 16.26Legal Literacy StateWorkshop no. 1 1 1 1 1 1 6 0.40 0.40 0.40 0.40 0.40 0.40 0.40 2.40Legal Literacy DistrictWorkshop no. 44 44 44 44 44 44 264 0.20 8.80 8.80 8.80 8.80 8.80 8.80 52.80Beel site legal literacycampaign no. 18 30 36 36 20 10 150 0.05 0.90 1.50 1.80 1.80 1.00 0.50 7.50Need based workshops no. 2 2 2 2 2 2 12 0.25 0.50 0.50 0.50 0.50 0.50 0.50 3.00Subtotal Workshops 42.60 34.50 22.64 19.82 10.70 10.20 140.46e. Experience Sharing meeting (ID-NGO-COM)Annual Stakeholders(State) meet no 1 1 1 1 1 1 6 0.50 0.50 0.50 0.50 0.50 0.50 0.50 3.00Annual Stakeholders(District) meet no - 88 88 88 88 22 374 0.20 - 17.60 17.60 17.60 17.60 4.40 74.80Subtotal ExperienceSharing meeting (ID-NGO-COM) 0.50 18.10 18.10 18.10 18.10 4.90 77.80f. Review MeetingsMonthly NGO review(state) no 6 12 12 12 12 12 66 0.10 0.60 1.20 1.20 1.20 1.20 1.20 6.60Monthly Review (District) no 6 12 12 12 12 12 66 0.01 0.06 0.12 0.12 0.12 0.12 0.12 0.66Zonal Meets no 10 20 20 20 20 20 110 0.25 2.50 5.00 5.00 5.00 5.00 5.00 27.50NGO-ID meet(state/zonal) no 8 10 10 10 10 10 58 0.25 2.00 2.50 2.50 2.50 2.50 2.50 14.50Quarterly NGO meet no 24 12 6 3 - - 45 0.25 6.00 3.00 1.50 0.75 - - 11.25


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Subtotal ReviewMeetings 11.16 11.82 10.32 9.57 8.82 8.82 60.51g. Training Materials

IEC materials no. 1 - - 1 - - 2 5.00 5.00 - - 5.00 - - 10.00Compiled trainingmodules no. 1 - 1 - 1 - 3 5.00 5.00 - 5.00 - 5.00 - 15.00Training Materials LS 5.00 2.00 1.00 50.00 50.00 - 108.00Legal Literacy modules no. 5 - - 5 - - 10 2.00 10.00 - - 10.00 - - 20.00Subtotal TrainingMaterials 25.00 2.00 6.00 65.00 55.00 - 153.00

Subtotal CapacityBuilding 106.21 144.72 118.57 184.35 140.18 23.92 717.95

Subtotal SOCIALMANAGEMENT 135.05 262.20 189.77 244.39 195.33 80.60 1,107.34

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