Workday Wednesday - Denver...WD30 - Single Field Phone Number User Experience •Country Phone Code...
Transcript of Workday Wednesday - Denver...WD30 - Single Field Phone Number User Experience •Country Phone Code...
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Workday WednesdayEpisode #34
7 March 2018
Please Mute Your Phone/Microphone and Close Your Video Window
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Welcome to Workday Wednesday Episode #34
Jeff Allen
Please Mute Your Phone/Microphone and Close Your Video Window
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Today’s WDWD Team
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Jessie
Jeff
Troy
Marla
Amy
We’re Here to
Answer Your
Questions
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Episode #34 Topics
•Welcome: Jeff Allen
• Today’s Question: Chris Longshore
• System Status: Troy Bettinger
•Workday 30 Upgrade & Two Changes: Troy Bettinger
• Coming Attractions – Workday Recruiting: Jessie Craney
• I-9 Representative Role in Workday: Guest Start Amy Jewell
• Report Roundup – CCD PM Goal Report: Jeff Allen
•Questions: The Team
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System StatusTroy Bettinger
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Sandbox Tenant refreshes at 7:00 PM MDT on Fridayhttps://community.workday.com/extended-maintenance-events
Dates & Updates in March 2018SUN MON TUES WED THUR FRI SAT
4 5ClosePayroll
6 7Workday
Wednesday
8 9 10 Deliver
Workday 30
12 Mid-8AM
11 12 13 14WDW Break
15 16 Class
for Agency
Analysts
17 Weekly
Update12 Mid-4AM
18 19ClosePayroll
20 21 Workday
Wednesday
22 23 24 Weekly
Update12 Mid-4AM
25 26 27 28WDW Break
29 30 31 Weekly
Update12 Mid-4AM
1 2ClosePayroll
3 4Workday
Wednesday
5 6 7 Weekly
Update12 Mid-4AM
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Recent System Changes
New Since Last Time:
• Configuration Freeze for Workday 30
• Data Updates for Safety
Updated Last Time:
• Configuration Freeze for Workday 30
• HR has been quiet
Works In Progress:
• Scheduled Hours Audit
• Workday Beautification
• Workday Recruiting
• Shift Bids PW & DSD
• Edit Worker Location
• HR Dashboards and Scorecards Testing
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Recent System Changes
Workday Working for Denver page updated
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NEW
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Workday Upgrade Coming March 10
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Workday Upgrade Coming March 10
• Projected Number of Required Changes (#SafeHarbor)
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One Change for HR Core?It may ring a bell!
(Safe Harbor applies)
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WD30 - Single Field Phone Number
User Experience
• Country Phone Code is required
• Area Code is removed
• Single field Phone Number to capture Area Code + Phone Number
• On tab out Phone Number will be validated and formatted. Phone Validation must be turned on in Tenant Setup for the country
• Displays formatted Phone Number if valid. Phone Number stored without formatting.
• No Validation if Phone Device is “VOIP” (same as current)
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Old…
New…
Updated 8 March 2018
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One Change for Everyone?It may be time to update your application.
(Safe Harbor applies)
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WD30 - Updated Workday Mobile App
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What is the Workday app?
• The "Workday" app provides secure mobile access to Workday, enabling you to view your information, such as your pay slip, and make changes to your information while you are on-the-go and away from your desk.
Who can use the Workday app?
• Anyone who has login credentials to Workday can download the application. Non-exempt or overtime eligible exempt employees should not use their mobile device to perform work outside of working hours without permission from a supervisor.
When does it start?
• Late morning on 3/10/2018
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WD30 - Updated Workday Mobile App
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•New App public with the Workday 30 Feature Release
• Current mobile users may need to update to get new version
•Mobile App Awareness Notice shows on first login to WD30
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WD30 - Updated Workday Mobile App
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•Workday 30 Mobile adds quick-access cards and a navigation bar to the bottom of the Workday mobile app.
• Use the tabs to easily switch your view to home page, inbox, notifications, or all available applications.
• UI Mirrors upcoming desktop UI
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Known Issues 3/7/18Troy Bettinger
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Known Issues 3/7/18 p1
• Additional Locations added to Location Table not automatically added to Position/Employee
• Workaround: Check and Update Location:
• When vacant, change with Edit Position Restrictions
• When filled, change with Edit Position
• Location can’t be changed from Job Requisition
• Workaround: Change on Position, then open Job Req
Location on position is Webb Building, changed on req
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Agency Analyst UpdateTroy Bettinger
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Agency Analyst Training
Next Session:
• Friday, March 16, 2018 – 8:00AM to 12:30PM
•Webb Computer Training Lab 4.F.3
•Deadline for Invitations: Monday 3/12/18
Getting an Invitation:
•Nominated for class by HR Service Delivery Managers
• Send nominations to Troy
• Candidates must sign a security agreement
•Must pass certification to get security role
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Workday Recruiting!Jessie Craney
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Workday Recruiting?!
“WDR will be our new ATS!”
•Workday Recruiting (WDR)
• Applicant Tracking System (ATS)
Will be replacing:
•NeoGov: Used by OHR & Sheriff
• iCIMS: Used by Civil Service
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Why Workday Recruiting
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Accurate and
complete data
Single System
Seamless hiring and employee
management
Streamlining recruit-to-
hire process
Hire the Best, Faster
Increased collaboration
Enhanceme-nts for
managers
User Experience
Tailored internal and
external candidate experience
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The Workday Recruiting Team
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Meet the coaches! (aka sponsors)
Longshore Bishop Peterson Johnson
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WDR Team
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Meet the players!
NK CSC
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Project Timeline
Key Milestones Start Finish
Job Profile Project 1/1/2017 5/1/2018
Vendor Contracts 11/1/2017 4/1/2018
TA Internal Process Design 10/10/2017 2/1/2018
Phase 1 – Basic Workflow
• Design and Configuration
• Testing
10/10/2017 3/1/2018
Phase 2 – Integration and Dependencies
• Design and Configuration
• Testing
3/1/2018 5/1/2018
Transition to Go-Live
• Initial Stakeholder Engagement
• Ongoing Communications
• Resource Materials (SOWs) and Training Development
1/1/2018 8/15/2018
Training for Talent Acquisition 5/1/2018 6/1/2018
Training for OHR, Managers and Liaisons, and Employees 6/1/2018 7/1/2018
WDR GO LIVE July 2018
Ongoing Support July 2018 August 2018
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More to Come!
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Questions From Today’s Session
Q. Will Agency Analysts have access to training in CityUon Workday Recruiting (WDR)?
A. [Jessie] We are still working on the training and support materials. Once we have those more solidlyfixed, we’ll let everyone know. Note that Agency Analysts do not have a specific role in WDR. Some Agency Analysts may receive an additional security role depending on what actions they often take in the hiring process.
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I-9 Representative RoleAmy Jewell
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Introducing Amy Jewell
Amy Jewell
• Talent Acquisition Onboarding Supervisor
• Denver Service: 4 years, 10 months, 25 days
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I-9 Representative Role
•What
• New Workday role for HR employees that complete I-9 Section 2 verification for hires
• Added to current Workday Security Role
• Live March 12, 2018
•Why
• Security of information
• Declutter Workday inbox
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I-9 Representative Role
•Who is impacted:
• Onboarding Coordinators, Recruiters, HRBPs, Some HR Managers
• Auditing security: Recruiting Coordinator assignments may change
• Extra features:
• Amend I-9
• Can send I-9 Section 1 back to candidate if incorrect information was entered
• Can edit Section 2 documents of the I-9 if incorrect information is entered
• See Amy or Mark Croteau with questions.
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Reporting RundownCCD PM Employee Goals Status
by Agency ReportJeff Allen
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CCD PM Employee Goals Status By Agency Report
Name: CCD PM Employee Goals Status by Agency Report
Summary: Returns a list of
all performance goals by Agency
Required Prompts: Agency
Optional Prompts: Effective as of Date and Manager
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CCD PM Employee Goals Status By Agency Report
•Agency
•Supervisory Organization
•Employee ID
•Worker
•Manager ID
•Manager
•Goal
•Goal Description
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Outputs•Associated Reviews
•Weight•Goal Category•Due Date
•Status•Created On•Comments
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CCD PM Employee Goals Status By Agency Report
Who can run this?
• HRBPs for the orgs they support
• Talent Partners (Comp Partners for their orgs)
(Sorry – Agency Analysts do not have access to this report.)
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CCD PM Employee Goals Status By Agency Report
1. In the search bar, start typing the name of the report and select it
2. Select the Agency you wish to view and, if applicable, select Effective as of Date and Manager. Click OK
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Supervisory Org
Agency
! Remember - the
Supervisory Org has the leader’s name in it and the Agency does not.
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CCD PM Employee Goals Status By Agency Report
3. The report will be displayed on your screen
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CCD PM Employee Goals Status By Agency Report
4. Export to Excel by clicking the Excel icon in the upper right-hand corner
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CCD PM Employee Goals Status By Agency Report
5. Select the row with the headers
6. On the Home tab, choose Sort & Filter and then Filter to add filters to the headers
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CCD PM Employee Goals Status By Agency Report
7. To get this year’s goals, filter the Created On column to 2018 and click OK
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Next Workday Wednesday
Wednesday,
21 March 2018@ Noon
Episode #34 Credits: Thanks to the following
staff for helping craft Workday Wednesday:
Jeff AllenJessie CraneyMarla TrevorCJ LongshoreTroy Bettinger
Special Shout Out to:Karuna Dhingra,Jordan Dullea,
Billie, Jay, Rayan, Elaine and all the TS folks working on WD30,
Diane Vertovec, Tyson Martens &Wade Balmer
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Workday Wednesday
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