WEST GENESEE CENTRAL SCHOOL DISTRICT ......OPEN FORUM XI. ADJOURNMENT STUDENTS Board of Education...

WEST GENESEE CENTRAL SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

WEDNESDAY, JANUARY 3, 2018

WEST GENESEE HIGH SCHOOL LIBRARY 7:00 P.M.

I. MEETING CALLED TO ORDER

II. ROLL CALL OF THE MEMBERS OF THE BOARD OF EDUCATION

III. PLEDGE OF ALLEGIANCE

IV. ADDITIONS AND DELETIONS TO THE AGENDA

V. SUPERINTENDENT’S REPORT

VI. OPEN FORUM

VII. APPROVAL OF MINUTES

Regular Meeting of December 20, 2017

VIII. STUDY SESSION TOPICS

Summer Work Camp presented by Claire Wenner and Parker Ventura

Policies - Presentation (1st Vote 1/17/18 and 2nd Vote 2/7/18) Update #4320 – Medicaid Compliance Update #4321 – Programs for Students with Disabilities

IX. BUSINESS – ACTION AND INFORMATION ITEMS

FINANCIAL ACTION ITEMS

A. It is recommended that the stipulated supplies/materials be declared surplus and disposed of in accordance with New York State Education law.

B. It is recommended that the 2017-18 general fund budget transfers be approved, as stipulated.

Board of Education January 3, 2018

PERSONNEL/OPERATIONAL ACTION ITEMS

A. It is recommended that the following termination be approved:

Jeffrey Wright, Bus Driver, Transportation – Effective 1/3/18

B. It is recommended that the following unpaid leaves of absence beapproved:

Mary Ann (Mimi) Didio, School Nurse, Camillus Middle School – Effective 1/18/18 through 1/23/18 – Personal Reason

Kathleen Weber, School Counselor, West Genesee Middle School – Effective 12/21/17 (half day) through 12/22/17 – Personal Reason

C. It is recommended that the following unpaid FMLA leave of absence be approved:

Rachel McCarthy, First Grade Teacher, Stonehedge Elementary School/Blue – Effective on or about 2/27/18 through on or about 4/9/18 – Birth of Child

D. It is recommended that the following unpaid intermittent FMLA leave of absence be approved:

Susan Murray, Director of Special Education, District Wide – Effective various dates from 1/3/18 up to 6/30/18 – Parent Medical

E. It is recommended that the following appointments be approved:

Jessica DelGiuidice First Grade Teacher Regular Substitute Appointment Certification: Initial, Childhood Education 1-6, Effective 6/30/15 Tenure Area: Elementary Step 2 B +30 Effective on or about 1/16/18 through on or about 4/9/18 Salary: $53,823 prorated Replaces Rachel McCarthy, Maternity/FMLA Leave of Absence approved 1/3/18

Tamara Cass School Psychologist District Wide Probationary Appointment Certification: Permanent, School Psychologist, Effective 2/1/11 Tenure Area: School Psychologist Step 10 CAS Effective on or about 2/12/18 through on or about 2/11/21 Salary: $68,132 prorated New position approved 11/15/17



E. Appointments continued:

Michelle Peters Bus Driver Transportation Part-time Appointment – Subject to a 52-week probationary period 23.75 hours per week Effective 1/4/18 Salary: $23.00 per hour Replaces Joseph Nadelen, Resignation approved 12/6/17

F. It is recommended that the following change in hours for bus drivers beapproved effective 1/4/18:

Teresa Doner from 20.85 to 20.00 hours per week Mile Stojcev from 23.75 to 27.90 hours per week

G. It is recommended that the substitute lists for the 2017-18 school year beapproved as stipulated.

H. It is recommended that the District Code of Conduct and Safety Plan be approved as stipulated.

CURRICULUM ACTION ITEMS

A. It is recommended that the Board of Education of the West Genesee Central School District accept the recommendations of the CPSE Review Meeting Dates of November 16, 30, and December 20, 2017; and CSE Review Meeting dates of December 12, 18, and 19, 2017; and Building Level Review dates of December 13, and 20, 2017; thereby agreeing to make necessary arrangements for program implementation.

X. OPEN FORUM

XI. ADJOURNMENT


WEST GENESEE CENTRAL SCHOOL DISTRICT EXECUTIVE SESSION OF THE BOARD OF EDUCATION

WEDNESDAY, JANUARY 3, 2018

I. PERSONNEL

Tenure Considerations – Initial Review

II. LEGAL ISSUES

III. NEGOTIATIONS

IV.STUDENTS

V. OTHER

WEST GENESEE CENTRAL SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

WEDNESDAY, DECEMBER 20, 2017

MINUTES of the REGULAR MEETING of the BOARD OF EDUCATION held DECEMBER 20, 2017 at the West Genesee High School Library.

Members present: Eric Bacon Kimberly Coyne Karen Fruscello Vladimiro Hart-Zavoli Roberta Herron Shawn Mitchell Kimberly Sacco Joseph Simon Neil Widrick

Others present: Christopher Brown Paul Pelton Brian Kesel David Cirillo Sean Fahey William Roberge Bonnie Russell T.J. Vaughan Shannon Coholan Angela Sommer Lori Keevil Jeannette Clark Darlene Chapin Susan Gifford Dawn Personte Scott Zapisek Colleen Priano Molly Fraser Kristin Good Bill Good Kathleen Case Nyeem Hameed Jacob Spas James Dussing Jeff Allen Lisa Allen Eugene Bobey Melodie Cunningham Stephen Seubert Jimmy Cunningham John LaValle Mike Burns Ken Coon Approximately 10 other staff and/or residents

Board of Education December 20, 2017 Page 2

MEETING CALLED TO ORDER

The meeting was called to order by President Roberta Herron at 7:03 p.m.

PLEDGE OF ALLEGIANCE

President Herron dispensed with the Pledge of Allegiance as it was recited at the Public Hearing.

ADDITIONS AND DELETIONS TO THE AGENDA

None

SUPERINTENDENT’S REPORT

The Superintendent opened his remarks by commenting on the recent concerts and how well the students have performed. He also spoke about the Hockey and Wrestling Teams, the recent parent/teacher conferences, standards-based report cards, NYSED 180-day school proposal, and the location of the 2018 Senior Ball. He finished with a quick overview of the 2018-19 budget and wished everyone Happy Holidays.

OPEN FORUM

Dr. Brown recognized Madison Zapisek, a West Genesee High School junior, for her accomplishments as the 200-meter Freestyle Section 3 Champion, having qualified and competed at the NYS Championship, and being voted to the All-CNY Team.

Dr. Brown also acknowledged the achievements of the Boys Golf Team, who qualified 5 golfers for the State Tournament in the Spring, and commended Coach Mike Wolf and team members:

Jack Corcoran, senior - 1st Team All-League, qualified for States Jimmy LaValle, senior - 1st Team All-League, qualified for States Lucius Allen, junior Joe Artini, junior Connor Barry, junior Nick Bove, junior - 1st Team All-League, placed 2nd at Sectionals, qualified for States Tim DiPaola, junior - qualified for States Will Good, junior Jack Gordon, junior Dan Benetti, sophomore - 1st Team All-League, qualified for States Kevin McDermott, sophomore

APPROVAL OF MINUTES

A. Motion: Vladimiro Hart-Zavoli

It is recommended that the minutes of the Regular Meeting of December 6, 2017, be approved.

Second: Kimberly Sacco Approved 9 – 0


STUDY SESSION TOPIC – Dr. Brown began by recognizing Todd Freeman’s efforts in developing the District Safety Plan. Mr. Freeman followed up by outlining the changes to the District Safety Plan, noting the plan has been uploaded to New York State’s secure site.

FINANCIAL ACTION ITEMS

B. Motion: Neil Widrick

It is recommended that the following warrants be approved:

Fund Month Check # Check # General October 2017 56763 to 57247 General November 2017 57248 to 57684 School Lunch October 2017 304672 to 304731 School Lunch November 2017 304732 to 304766 Federal October 2017 403522 to 403525 Federal November 2017 403526 to 403527 Capital October 2017 - to -Capital November 2017 - to -Trust & Agency October 2017 704717 to 704751 Trust & Agency November 2017 704752 to 704778

Second: Kimberly Coyne Approved 9 – 0

C. Motion: Kimberly Sacco

It is recommended that the following Treasurer’s and Clerk’s reports be approved:

Fund Month Month General October 2017 and November 2017 School Lunch October 2017 and November 2017 Federal October 2017 and November 2017 Capital October 2017 and November 2017 Trust & Agency October 2017 and November 2017


D. Motion: Kimberly Sacco

It is recommended that the Food Service agreement between the West Genesee Central School District and Katherine M. Dugan be approved as stipulated.

Second: Joseph Simon Approved 9 – 0



E. Motion: Neil Widrick

It is recommended that the following resignation be approved:

Maryann Motala, School Nurse, West Genesee High School – Effective 3/2/18 – Personal Reason


F. Motion: Kimberly Sacco

It is recommended that the following administrative paid leave of absence be approved:

Maryann Motala, School Nurse, West Genesee High School – Effective 1/17/18 through 3/1/18


G. Motion: Kimberly Sacco

It is recommended that the following unpaid leave of absence be rescinded:

Joseph Mannara, Science Teacher, West Genesee High School – Up to six days between 12/12/17 and 12/19/17 – Personal Reason

Second: Neil Widrick Approved 9 – 0

H. Motion: Joseph Simon

It is recommended that the following unpaid leaves of absence be approved:

Loryn Petrik, Teacher Aide, Stonehedge Elementary School/Gold – Effective 1/8/18 through 1/11/18 – Personal Reason

Antonietta Pinker, Food Service Worker I, West Genesee High School – Effective 2/16/18 – Personal Reason




I. Motion: Kimberly Sacco

It is recommended that the following child rearing leaves be approved:

Jaclyn McGee, Teacher/Speech Pathologist, West Genesee Middle School/Camillus Middle School – Effective 1/29/18 through 6/30/18

Leah Causer, Music Teacher, East Hill Elementary School/Stonehedge Elementary School – Effective 1/29/18 through 6/30/18


J. Motion: Kimberly Sacco

It is recommended that the following instructional positions be created effective 12/21/17:

One Part-time (.90) Two Part-time (.90) One Part-time (.50)

Teaching Assistant/Special Education Teaching Assistants/Special Education ESL Teacher

STB SR WGMS


K. Motion: Kimberly Sacco

It is recommended that the following non-instructional position be created effective 12/21/17:

One Part-time (6.5 hours) Food Service Worker II HS


L. Motion: Kimberly Sacco

It is recommended that the following reassignment be approved effective 12/21/17:

Catherine VanCamp from Food Service Worker II (Shipping Clerk) at HS to Food Service Worker II at HS




M. Motion: Kimberly Sacco

It is recommended that the following appointments be approved:

Sarah Donovan Technology Teacher West Genesee High School Regular Substitute Appointment Certification: Initial, Mathematics 7-12, Effective 8/29/17 Tenure Area: Industrial Arts Step 1 B Effective 10/25/17 through on or about 1/25/18 Salary: $47,912 x .80 prorated Replaces Benjamin Besemer, Reassignment approved 6/7/17

Colleen Hinrichs Speech Pathologist Camillus Middle School, West Genesee Middle School Regular Substitute Appointment Certification: Initial, Speech and Language Disabilities, Effective 2/11/16 Tenure Area: Speech Step 1 M + 18 Effective 2/12/18 through 6/30/18 Salary: $54,672 + $1,500 (CCC) prorated Replaces Jaclyn McGee, Child Rearing Leave approved 12/20/17

Katie Bernius Music Teacher East Hill Elementary School/Stonehedge Elementary School Regular Substitute Appointment Certification: Professional, Music, Effective 9/1/10 Tenure Area: Music Step 12 M + 36 Effective 1/29/18 through 6/30/18 Salary: $69,598 prorated Replaces Leah Causer, Child Rearing Leave approved 12/20/17

Laura Richards School Nurse West Genesee High School Regular Substitute Appointment Effective 1/2/18 through 3/1/18 Salary: $39,673 prorated Replaces Maryann Motala, Resignation approved 12/20/17



M. Appointments continued:

Kathleen Voorhees Teaching Assistant/Special Education Camillus Middle School Probationary Appointment Effective 12/22/17 through 12/21/21 Salary: $21,200 prorated Replaces Nancy Kastick, Reassignment approved 11/1/17

Matthew Rinaldi Food Service Worker II (Shipping Clerk) West Genesee High School Part-time Appointment – Subject to a 52-week probationary period 2.5 hours per day Effective 12/21/17 Salary: $5,656 prorated Replaces a portion of Catherine VanCamp, Reassignment approved 12/20/17

Michelle Delvecchio Bus Attendant Transportation Part-time Appointment – Subject to a 52-week probationary period 13.35 hours per week Effective 12/21/17 Salary: $17.00 per hour Replaces: Frank Testa, Retirement approved 11/15/17


N. Motion: Kimberly Sacco

It is recommended that the following change in hours for a bus driver be approved effective 12/21/17:

Linda Bryant from 32.50 to 35.00 hours per week

Second: Vladimiro Hart-Zavoli Approved 9 – 0

O. Motion: Vladimiro Hart-Zavoli

It is recommended that the following changes in hours for bus attendants be approved effective 12/21/17:

Lee Ann Judkins from 22.50 to 25.00 hours per week Cheryl Lemons from 13.35 to 27.50 hours per week




P. Motion: Kimberly Sacco

It is recommended that the substitute lists for the 2017-18 school year be approved as stipulated.


Q. Motion: Kimberly Sacco

It is recommended that the following volunteers be approved:

Marie Casavant Stonehedge Elementary School Crystal Davis Stonehedge Elementary School Jessie Ellithorpe Stonehedge Elementary School Jeffrey Falchi Stonehedge Elementary School L. Rebecca Hann Stonehedge Elementary School


CURRICULUM ACTION ITEMS

R. Motion: Kimberly Sacco

It is recommended that the Board of Education of the West Genesee Central School District accept the recommendations of the CPSE Review Meeting date of November 1, 13, 16, 29, and December 6, 2017; CSE Review Meeting dates of November 18, 20, 27, December 5, 6, and 7, 2017; and Building Level Review meeting date of December 4, 2017; thereby agreeing to make necessary arrangements for program implementation.

Second: Vladimiro Hart-Zavoli Approved 9 – 0

REPORTS

Claims Audit Sub-Committee – Joseph Simon reported that the committee met this evening and reviewed October and November business. All appears to be in good order.

Audit Committee – Roberta Herron noted that the committee has not met. A date will be set following the Internal Auditors completion of the annual risk assessment.

Policies and Bylaws Committee – Neil Widrick shared that the 4000’s and 5000’s policies were reviewed this evening. Two policies were updated and will be brought to the Board of Education on the January 3, 2018 agenda. The next meeting will be February 7, 2018 at 5:30p.m.

Teaching Center – Karen Fruscello stated that the Directing Council has awarded several action research projects, collegial circles, paraprofessional training, and support for teachers seeking National Board Certification. The next meeting is January 8, 2018.

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INSTRUCTION

CURRICULUM

Medicaid Compliance

I. PHILOSOPHY

The West Genesee Central School District recognizes that Medicaid Billing Compliance Guidelines are an integral part of the district’s ongoing efforts to achieve compliance with federal and state laws relating to Medicaid billing for School Supportive Health Services (“SSHS”) and other school programs. The Medicaid Compliance Policy creates a comprehensive system of oversight for Medicaid billing, reporting and practices. The goal of the Medicaid Compliance Policy is to ensure that Medicaid eligible services are properly documented and accurately billed and that services rendered, but not properly documented are not billed. The district is committed to maintaining the accuracy of every claim processed and submitted.

II. POLICY

This policy establishes systematic checks and balances to detect and prevent inaccurate billings and inappropriate practices in the Medicaid Program. It is the responsibility of each individual involved in the provision of services and the billing process to comply with the provisions of the law.

1. Medicaid Compliance Officer -

The District will designate a Medicaid Compliance Officer annually at its Re- Organization Meeting. The Medicaid Compliance Officer is responsible for:

a. Day-to-day operations of the Medicaid Compliance Policy; b. Providing guidance to district employees to ensure Medicaid billing compliance;

c. Development and delivery of district in-service training on compliance issues, expectations, and maintenance of documentation for the same;

d. The coordination of system-wide and/or department-specific audits of records on an ongoing basis;

e. Communications to district employees and to service providers on any changes to the laws and regulations regarding Medicaid billing and this Policy;

f. The investigation of allegations of improper billing practices and the reporting of the same.

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The Compliance Officer reports directly to the Superintendent of Schools and shall periodically report to the Board of Education on the District’s Compliance Policy.

The West Genesee Central School District will maintain an updated database of Medicaid service providers, complete with updated licenses to be secured in the West Genesee District Office Building. The Code of Conduct will be updated on a yearly basis and follow criteria established by the Office of the Medicaid Inspector General. This policy will be listed on the district’s website.

2. Compliance -

In addition to the State Compliance Officer, the Director of Special Education will be the designated employee for the day-to-day compliance program in the West Genesee Central School District.

Billing for Medicaid eligible school services will be done in compliance with all applicable state and federal laws and regulations. No bill for reimbursement will be submitted unless it was actually performed and documented by the service provider. Any false, inaccurate, or questionable claims will be reported immediately to the district’s Medicaid Compliance Officer.

Federal and State rules prohibit knowingly and willfully making or causing to be made, any false statement or representation of a material fact in an application for benefits or payment. The failure to disclose or the concealment of the occurrence of an event affecting the right to payment with the intent to secure payment that is not due is unlawful. In addition to criminal penalties, the federal False Claims Act permits substantial civil monetary penalties against any person who submits false claims. Penalties of triple damages as well as fines of up to $10,000 for each false claim submitted can be imposed. The persons involved in submitting false claims, as well as the district, may be excluded from participating in the Medicaid programs.

Federal laws prohibit false statements or inadequate disclosure to the government and mandate exclusion from Medicaid programs. It is illegal to make any false statement to the federal government, including statements on Medicaid claim forms. It is illegal to use the U.S. Mail to scheme or to defraud the government. Any agreement between two or more people to submit false claims may be prosecuted as a conspiracy to defraud the government.

The Board of Education and West Genesee Central School District promotes full compliance with a strict policy of ethics, integrity, and accuracy in all its financial dealings. Each employee and professional, including outside consultants, who is involved in submitting charges, preparing claims, billing, and documenting services is expected to maintain the highest standards of

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personal, professional, and institutional responsibility. Individuals who fail to report suspected problems, participate in non-compliant behavior and/or encourage, direct or facilitate non-compliant behavior may be subject to disciplinary action in accordance with the provisions of New York Law and any applicable collective bargaining agreement.

3. Education and Training –

The West Genesee Central School District will send the appropriate members for yearly training as mandated by the Office of the Medicaid Inspector General. These members may include but are not limited to: the Board of Education, Assistant Superintendent for Management Services, Director of Special Education, and Assistant Director of Special Education, School District Treasurer and all Medicare service providers.

The Compliance Officer will ensure that every employee involved with the Medicaid service and billing process is educated about the applicable laws and regulations governing provider billing and documentation. The District’s Compliance Program will be shared with all district employees, be available for inspection and will be published on the district’s website.

The Compliance Officer will also develop, oversee and/or provide in-service training on Medicaid billing and documentation requirements for all staff involved in providing and/or billing for Medicaid services, periodically and at other times, including initial employment or assignment. The training is mandatory and the District will maintain records of all trainings.

4. Reporting and Investigation -

The West Genesee Central School District will provide on its website the name and phone number of the State Compliance Officer in order to maintain an anonymous and confidential means of good faith reporting.

A. Reporting:

Every employee in the District has the responsibility not only to comply with the laws and regulations, but to ensure that others do as well.

Employees must report non-compliance to their immediate supervisors, or the District’s Compliance Officer. Supervisors are required to report these issues through established channels in Human Resources and/or directly to the District’s Medicaid Compliance Officer at (315) 487-4698. Calls may be made anonymously, although the District encourages employees to provide their name and telephone number so that reports may be more effectively investigated. Every attempt will be made to preserve the confidentiality of reports of non-compliance. All employees must

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understand, however, that circumstances may arise in which it is necessary or appropriate to disclose information. In such cases, disclosures will be on a “need-to-know” basis only.

B. Investigation:

The Compliance Officer will, personally or through his/her designee, investigate every report of non-compliance as soon as practicable. Investigations may include interviewing employees and/or reviewing documentation. Each employee must cooperate with such investigations.

Once the Compliance Officer completes an investigation, he/she will make a report to the Superintendent of Schools. The report will be the basis for the Compliance Officer’s Program or recommendation of corrective action and/or discipline. Reports will be retained for a period of six years.

5. Non-Retaliation -

The West Genesee Central School District will seek disciplinary measures for failure to report non-compliant behaviors. Such measures will be consistent with the Office of Medicaid Inspector General’s Whistle Blower’s Law, and Board of Education Policy 6600 – Fiscal Accountability & Reporting.

It is the policy of the district that no person shall retaliate, in any form, against a person who reports in good faith, an act or suspected act of non-compliance (although employees may be disciplined for making intentionally false reports of non-compliance). Any person who is found to have retaliated against the maker of such a report shall be subject to discipline. The Federal False Claims Act and New York State Law provide certain protections to individuals who are discharged, demoted, suspended, threatened, harassed or discriminated against by their employer in retaliation for assisting in the investigation, initiation or prosecution of a False Claims Act violation which constitutes health care fraud under the New York State Penal Law.

6. Corrective Action/Sanctions -

The Compliance Officer for the district will routinely look at the Medicaid website for updates regarding compliance issues. The Compliance Officer will also look at available work plans listed on the Medicaid website to ensure the compliance plan for the District is up-to-date.

The Compliance Officer has the authority to impose corrective action, including correcting any such problems promptly and thoroughly and implementing procedures, policies and systems as necessary to reduce the potential for recurrence. If a service provider or employee is found to be non-compliant in a single instance or relatively insignificant percentage of cases over a short period, the Compliance Officer may require that person to undergo a session of

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education or training.

If a provider or other employee fails to comply with billing or documentation requirements repeatedly, sanctions may be more severe.

Plans of correction and discipline may include, but are not limited to:

1. A requirement to undergo training; 2. A period of required supervision or approval of documentation before bills can be issued;

3. Expanded auditing, internal or external, for some period of time until compliance improves;

4. Self-reporting of violations; and 5. In sufficiently egregious cases, discipline.

In addition, the Compliance Officer may recommend some other appropriate course of action to correct non-compliance including reporting compliance issues to the Department of Social Services or the Office of Medicaid Inspector General; and refunding overpayments.

7. Auditing/Review -

The District’s Compliance Officer will keep accurate records of billing reports and the amount of such records will be recorded in his/her office.

Monitoring of compliance with billing rules is essential. The Compliance Officer will ensure compliance through an understanding of current regulations and overall levels of compliance throughout the district at any given time.

Under this Plan, there will be both internal and external (i.e; by an independent consultant or other professional) auditing of Medicaid billing documentation. Internal auditing is done by the professional staff of the Compliance Officer, who will conduct periodic reviews.

The Compliance Officer may engage an external auditing firm as deemed necessary to assess the district’s overall compliance. All employees will cooperate fully with this effort by making themselves and/or any pertinent documents available.

The external auditor will report to the Compliance Officer concerning the results of its investigation. The Compliance Officer will report, in turn, to the Superintendent of Schools and the Board of Education.

8. Ongoing Assessments -

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The district will maintain a non-intimidation and non-retaliation for good faith participation and stay within the framework of the Whistle Blower Law.

The Compliance Officer will make an annual assessment of the success of this Compliance Program. That assessment will be based on the examination of results of internal audits and investigations, reports of any outside audits that may have been conducted, and or his/her own personal experience with the functioning of the Program over the previous year. A summary of this assessment shall be provided to the Superintendent of Schools and the Board of Education.

III. DELEGATION OF AUTHORITY

The Superintendent or his/her designee has the responsibility for enforcing this policy by communicating it to all relevant parties, and by providing necessary instruction and guidelines to appropriate administrators.

IV. REPORTS

All necessary or required reports pertaining to the implementation of this policy will be distributed, completed and forwarded to the appropriate administrative personnel involved.

V. REVIEW

This policy is to be reviewed annually, or as significant legal decisions become available.

VI. LEGAL REFERENCES

18NYCRR, Part 521 Medicaid False Claims Act Board of Education Policy 6600 – Fiscal Accountability & Reporting

First Second Presentation: Vote: Vote:

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INSTRUCTION

CURRICULUM

Programs for Students with Disabilities

Purpose

Pursuant to the New York State Education Law and the Regulations of the Commissioner of Education, the Board of Education (the "Board") has developed a policy and guidelines to ensure that a free, appropriate special education shall be provided for each student residing in the District identified by the Committee on Special Education as having a disability. The Board of Education is committed to recruit, hire, train, and retain highly qualified personnel to provide special education program and services.

Policy

The District's special education program shall be operated in accordance with the New York State Education Law and the regulations of the Commissioner of Education (the "Commissioner"). Accordingly, each student with a disability residing in the District shall be provided with special education services as determined to be necessary to provide the student with an appropriate education consistent with the IDEA and New York law. Such special education shall be provided, to the maximum extent appropriate, in the least restrictive environment. Each student with a disability shall have the opportunity to participate, to the maximum extent appropriate to the needs of the student, in the full range of programs and services of the District, including nonacademic extracurricular programs and activities, which are available to other students enrolled in the public schools of the District.

In order to ensure appropriate access to the District's services and programs and the provision of a free and appropriate public education, it shall be the policy of the District to:

(1) establish a Committee on Special Education (CSE) and Sub Committees on Special Education;

(2) appoint, with the approval of the Board of Education (the "Board"), and train appropriately qualified members of the CSE and other personnel charged with the education of students with disabilities;

(3) locate and identify all students with disabilities each year, pursuant to the relevant provisions of the Education Law;

(4) develop an Individualized Education Program (IEP) for each student recommended by the CSE;

(5) ensure that students have an opportunity to receive special education in the least restrictive environment to the maximum extent appropriate, including consideration of specially designed instruction and supplementary services in the

regular class; (6) arrange for students with disabilities who are grouped together for special

education to be grouped by similarity of needs as defined in the regulations of the Commissioner;

(7) arrange for appropriate special programs and services as recommended by the CSE or remand the recommendation back to the CSE indicating concerns;

(8) develop and maintain a two-year Plan describing in detail the full range of the District's special education programs and services; and

(9) describe guidelines for the provision of appropriate accommodations necessary to measure the academic achievement and functional performance of students with disabilities in the administration of district-wide assessment.

Designation of Authority

The Superintendent, or a designee, is directed to develop and implement procedures to implement this policy, including procedures to ensure that a continuum of special education services is available and that special education services or programs are provided to the extent appropriate for each student with a disability to enable the student to be involved in and to progress in the general education curriculum to the maximum extent appropriate.

Highly Qualified Personnel

The Superintendent, or a designee, is directed to identify measurable steps to be utilized by the District to recruit, hire, train and retain highly qualified personnel to provide special education program and services.

Universal Design Principles

Universal design principles will be used in developing and administering any district-wide assessment programs, to the extent feasible. The Superintendent, or a designee, shall develop guidelines to ensure that instruction is diversified to deliver general education curriculum to every student and diversify ways students respond to curriculum.

Prereferral Intervention

The District is responsible for establishing administrative plans, practices and procedures for implementing school-wide approaches and prereferral interventions in order to remediate a student’s performance prior to referral for special education.

Instructional Materials in Usable Alternative Format

A plan will be developed to ensure all instructional materials used in the District’s schools are available in a usable alternative format consistent with the National Instructional Materials Accessibility standards to all students with a disability in

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accordance with the student’s educational needs and course selections at the same time that such materials are available to non-disabled students. Alternative format includes any medium or format for the presentation of instructional materials, other than a traditional print textbook, that is needed as an accommodation for a student with a disability enrolled in the District.

Reports

All reports pertaining to the implementation of this policy and related guidelines shall be forwarded to the Superintendent or the Superintendent's designee.

Review

This policy shall be reviewed and amended as required by any changes in the law, promulgation of regulations by the Education Department or changes necessitated by the needs of students with disabilities residing in the District. In the event that the Education Department finds that the District has inappropriate policies, procedures, or practices resulting in significant disproportionality by race or ethnicity in the suspension, identification, classification, and/or placement of students with disabilities, the District will publicly report on all revisions to its policies, practices and procedures.

Confidentiality of Personally Identifiable Data, Information or Records Pertaining to a Student with a Disability

The District shall establish administrative practices and procedures for ensuring the confidentiality of personally identifiable data, information, or records pertaining to a student with a disability consistent with Part 200 of the Regulations of the Commissioner of Education, the Regulations promulgated pursuant to the Individuals with Disabilities Education Improvement Act of 2004 and the Family Educational Rights and Privacy Act and Regulations promulgated thereto.

Cross Reference 4321.2 INSTRUCTION

CURRICULUM

Preschool Special Education

Cross Reference 9000 PERSONNEL & NEGOTIATIONS

PERSONNEL POLICIES GOALS

Update Presentation:

First Vote:

Second Vote:

West Genesee School Board Meeting: 1/3/2018 SUPPLEMENTAL SUBSTITUTE LIST

Substitute Bus Driver Macholl, Timothy 415 Knowell Road, Camillus, NY 13031 315-329-9691

McDonald, Paula

Substitute Food Service Worker 101 Fernpark Drive, Camillus, NY 13031 315-420-5933 Conditional

O'Neill, Kathleen Conditional 207 Skyview Terrace, Syracuse, NY 13219 315-412-7887

Smith, Brianna

Substitute Teacher 4871 Sherwood Drive, Syracuse, NY 13215 315-530-2273 Cert Elem Ed 1-6; Special Ed 1-6

Casullo, Jamie

Substitute Teaching Assistant 6122 Leslieanne Path, Cicero, NY 13039 518-729-7672

Fisher, Karen 3961 Rodeo Circle, Camillus, NY 13031 315-415-8193 Elementary Schools ONLY

Pellizzari, Joseph 1214 Elm Circle, Camillus, NY 13031 315-427-4407

12/28/2017 West Genesee Central Schools Page 1 of 1

PROJECT SAVE

CODE OF CONDUCT

WEST GENESEE SCHOOL DISTRICT

2017-2018

1

TABLE OF CONTENTS

I. INTRODUCTION

II. DEFINITIONS

III. STUDENT RIGHTS AND RESPONSIBILITIES

IV. RESPONSIBILITIES OF THE ESSENTIAL PARTNERS IN EDUCATION

V. STUDENT POLICIES & REGULATIONS

A. STUDENT DRESS CODE

B. PROHIBITED STUDENT CONDUCT

C. REPORTING VIOLATIONS OF THE CODE OF CONDUCT

D. DIGNITY FOR ALL STUDENTS

E. DISCIPLINARY PROCEDURES AND PENALTIES

F. ALTERNATIVE INSTRUCTION

G. DISCIPLINE OF STUDENTS WITH DISABILITIES

H. CORPORAL PUNISHMENT

I. STUDENT SEARCHES AND INTERROGATIONS

VI. VISITORS TO SCHOOLS

VII. PUBLIC CONDUCT ON SCHOOL PROPERTY

VIII. PUBLICATION, DISTRIBUTION AND REVIEW

APPENDIX A RELATED BOARD OF EDUCATION POLICIES

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PROJECT SAVE

CODE OF CONDUCT

I. INTRODUCTION

This document has been mandated by the Project SAVE legislation. The contents of this document are not intended to replace existing practices such as building handbooks, athletic code of conduct and the extracurricular code of conduct, etc.

A great deal of Project SAVE legislation has already been instituted in West Genesee through Board of Education Policy. All applicable policies have been referenced throughout this code of conduct. Actual Board of Education policies are referenced in Appendix A of this document.

West Genesee Central School District is committed to providing a safe and orderly learning environment where students may receive, and West Genesee personnel may deliver, quality educational services without disruption or interference. Responsible behavior by students, teachers, other West Genesee personnel, parents and other visitors is essential to achieving this goal.

West Genesee has a long-standing set of expectations for conduct on school property and at its functions. These expectations are based on the principles of civility, mutual respect, citizenship, character, acceptance, honesty, integrity, and the belief in the educational goals of the organization.

The District recognizes the need to clearly define these expectations for acceptable conduct on West Genesee property, identify the possible consequences of unacceptable behavior, and to ensure that discipline is administered promptly and fairly. To this end, the Board adopts this Code of Conduct (“code”).

Unless otherwise indicated, this code applies to all students, school personnel, parents and other visitors when on West Genesee property or attending a West Genesee function.

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II. DEFINITIONS

For purposes of this code, the following definitions apply.

“Parent” means the biological, adoptive or foster parent, guardian or person in parental relation to a student.

“West Genesee property” means in or within any building, structure, play area, parking lot or land contained within the real property boundary line of a West Genesee facility, or in or on a school bus, as defined in Vehicle and Traffic Law §142.5

“West Genesee function” means any West Genesee-sponsored event or activity.

“Disruptive student” means a student who is substantially disruptive of the educational process or substantially interferes with the teacher’s authority over the classroom.

“Violent student” means a student who may be described by any of the clauses below:

1. Commits an act of violence upon a West Genesee employee. 2. Commits, while on West Genesee property or at a West Genesee function, an act of

violence upon another student or any other person on West Genesee property or at a West Genesee function.

3. Possesses, while on West Genesee property or at a West Genesee function, a weapon. 4. Displays, while on West Genesee property or at a West Genesee function, what appears to

be a weapon. 5. Threatens, while on West Genesee property or at a West Genesee function, to use a

weapon. 6. Knowingly and intentionally damages or destroys the personal property of another

student, any West Genesee employees or of any person on West Genesee property or at a West Genesee function.

“Weapon” means a firearm as defined in 18 USC §921 for purposes of the Gun Free Schools Act. It also means any other gun, pistol, revolver, shotgun, rifle, machine gun, disguised gun, dagger, dirk, razor, stiletto, switchblade knife, gravity knife, brass knuckles, sling shot, metal knuckle knife, box cutters, cane sword, electronic dart gun, martial arts star, electronic stun gun, pepper spray or other noxious spray, explosive or incendiary bomb, or other device, instrument, material or substance that can cause serious physical injury or death when used as a weapon.

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“Harassment” is defined as the “creation of a hostile environment by conduct or verbal threats, intimidation or abuse that has or would have the effect of unreasonably and substantially interfering with a student’s educational performance, opportunities or benefits, or mental, emotional or physical well-being” (Dignity for All Students Act, NYS, 9/13/10). Harassment based on race, color, weight, national origin, ethnic group, religion, religious practices, disability, sexual orientation, gender, and sex may violate civil rights statutes.

“Bullying” is defined as negative acts, usually repeated over time, that are intentional and involve an imbalance of power or strength.

Three forms:

Physical: ex. hitting, punching, taking/breaking personal belongings

Emotional: ex. teasing, name calling

Social: ex. threats, gestures, social exclusion

“Cyberbullying” a type of bullying, is the use of information technology equipment “to send mean, vulgar, or threatening messages or images; posting sensitive private information about another person; pretending to be someone else in order to make that person look bad. . .” (http://stopbullingnow.hrsa.gov/adults/cyber-bullying.aspx).

This may involve the use of e-mails, instant messages, blogs, social networking sites, chat rooms, pagers, cell phones or gaming systems to deliberately harass, threaten or intimidate others.

The New York State Department of Criminal Justice Services defines “sexting” as “sending, receiving or forwarding sexually suggestive nude or nearly nude photos through text message or e-mail” . . (http://criminaljustice.state.ny.us/missing/isafety/iintro.htm).

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http://stopbullingnow.hrsa.gov/adults/cyber-bullying.aspx

http://criminaljustice.state.ny.us/missing/isafety/iintro.htm

III. STUDENT RIGHTS AND RESPONSIBILITIES

Student rights and responsibilities have been outlined in (Board of Education Policy#’s 0115, 5000, 5000-R, 5020, 5020.1, 5020.1-R, 5020.1-E, 5110, 5141, 5141-R, 5141E, 5142, 5142-R, 5142-E, 5151, 5160.1, 5220, 5280, 5280-E, 5280.1, 5280.1-E, 5290.1, 5311, 5311.3, & 5311.3-R).

A. STUDENT RIGHTS West Genesee is committed to safeguarding the rights given to all students under state and federal law. In addition to those rights, all West Genesee students have the right to: 1. Experience a safe, healthy, orderly and civil learning environment. 2. Take part in all West Genesee activities on an equal basis regardless of age, weight, race,

religion/religious practice, color, ethnicity, gender, sexual orientation or disability. 3. Present their version of the relevant events to West Genesee personnel authorized to

impose a disciplinary penalty as in connection with the imposition of the penalty. 4. Access West Genesee rules and, when necessary, receive an explanation of those rules

from West Genesee personnel. B. STUDENT RESPONSIBILITIES

All West Genesee students have the responsibility to: 1. Contribute to maintaining a safe and orderly learning environment that is conducive to

learning and to show respect to other persons and to property. 2. Be familiar with and abide by all West Genesee policies, rules and regulations dealing with

student conduct. 3. Attend classes every scheduled day unless legally excused, and to be on time, and

prepared to learn. 4. Work to the best of their ability in all academic and extracurricular pursuits and strive

toward their highest level of achievement possible. 5. Ask questions when they do not understand. 6. React to direction given by teachers, administrators and other West Genesee personnel in

a respectful, positive manner. 7. Work to develop mechanisms to control their anger. 8. Seek help in solving problems, for example, harassment/bullying issues. 9. Dress appropriately for class and West Genesee functions. 10. Accept responsibility for their actions. 11. Conduct themselves as representatives of West Genesee when participating in or

attending West Genesee sponsored events and to hold themselves to the highest standards of conduct.

12. Communicate to school personnel information about serious or ongoing incidents which violate the district’s Code of Conduct.

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IV. RESPONSIBILITIES OF THE ESSENTIAL PARTNERS IN EDUCATION

A. PARENTS All parents are expected to: 1. Recognize that the education of their child(ren) is a joint responsibility of the parents and

the educational community. 2. Send their children to educational programs ready to participate and learn. 3. Ensure their children attend class regularly and on time. 4. Ensure absences are excused. 5. Insist their children be dressed and groomed in a manner consistent with the student

dress code. 6. Help their children understand that in a democratic society appropriate rules are required

to maintain a safe, orderly environment. 7. Know West Genesee rules and help their children understand them. 8. Convey to their children a supportive attitude toward education and West Genesee. 9. Build good relationships with teachers, other parents and their children’s friends. 10. Inform school officials of changes in the home situation that may affect student conduct or

performance. 11. Provide a place for study and ensure homework assignments are completed. 12. Help their children deal effectively with peer pressure and any issues stemming from

harassment/bullying. 13. Communicate to school personnel information about serious or ongoing incidents

concerning harassment/bullying. B. TEACHERS

All district teachers are expected to: 1. Maintain a climate of mutual respect and dignity, which will strengthen students’ self-

concept and promote confidence to learn. 2. Be prepared to teach. 3. Demonstrate interest in teaching and concern for student achievement. 4. Know West Genesee policies and rules, and enforce them in a fair and consistent manner. 5. Communicate the following to students and parents:

a. Course objectives and requirements b. Marking/grading procedures c. Assignment deadlines d. Expectations for students e. Classroom discipline plan

6. Communicate regularly with students, parents and other teachers concerning student growth and achievement.

7. Report any threat; possession or use of weapons as defined in “Definitions;” possession, use or distribution of illegal substances.

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8. Report harassment/bullying incidents of a significant nature as outlined in “Definitions” (pg. 5).

9. Comply with the rules and guidelines set forth in policy 9125.3 regarding staff use of social media.

C. SCHOOL COUNSELORS All School Counselors are expected to: 1. Assist students in coping with peer pressure and emerging personal, social and emotional

problems. This responsibility is shared with school psychologists, social workers and ADAPEP counselors. All school personnel in a counseling role should be available to assist students with issues relating to harassment/bullying.

2. Initiate teacher/student/counselor conferences and parent-teacher/student/counselor conferences, as necessary, as a way to resolve problems.

3. Regularly review with students their educational progress and career plans. 4. Provide information to assist students with career planning. 5. Encourage students to benefit from the curriculum and extracurricular programs. 6. Comply with the rules and guidelines set forth in policy 9125.3 regarding staff use of social

media. D. PRINCIPALS

All Principals are expected to: 1. Promote a safe, orderly and stimulating school environment, supporting active teaching

and learning. 2. Ensure that students, staff and parents have the opportunity to communicate regularly

with the principal and approach the principal for redress of grievances. 3. Evaluate on a regular basis all instructional programs. 4. Support the development of and student participation in appropriate extracurricular

activities. 5. Be responsible for enforcing the code of conduct and ensuing that all cases are resolved

promptly and fairly. 6. Comply with the rules and guidelines set forth in policy 9125.3 regarding staff use of social

media.

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Dignity Act Additional Responsibilities

Building Dignity Act Coordinator Substitute Coordinator

East Hill Lisa Craig Todd Freeman

Onondaga Road Jeannette Clark Lisa Craig

Split Rock Todd Freeman Jeannette Clark

Stonehedge Blue Lori Keevil Brent Suddaby

Stonehedge Gold Brent Suddaby Lori Keevil

Camillus Middle Beth Lozier Michael McGrath

West Genesee Middle Stephen Dunham Michael McGrath

West Genesee High Geoffrey Morton Shannon Coholan

West Genesee High Tracy Klefbeck Thomas Vaughan. Jr.

West Genesee High Shannon Coholan Tracy Klefbeck

West Genesee High Thomas Vaughan, Jr. Shannon Coholan

E. SUPERINTENDENT

The Superintendent is expected to: 1. Promote a safe, orderly and stimulating school environment, supporting active teaching

and learning. 2. Review with district administrators the policies of the Board of Education and state and

federal laws relating to school operations and management. 3. Inform the West Genesee Board about educational trends relating to student discipline. 4. Work to promote instructional programs that minimize problems of misconduct and are

sensitive to student and teacher needs. 5. Work with district administrators in enforcing the code of conduct and ensuring that all

cases are resolved promptly and fairly. 6. Comply with the rules and guidelines set forth in policy 9125.3 regarding staff use of social

media.

F. ALL OTHER DISTRICT STAFF

All staff members are expected to: 1. Lead by example, and encourage our students to act in a safe, responsible, and respectful

manner.

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2. Comply with the rules and guidelines set forth in policy 9125.3 regarding staff use of social media.

G. BOARD OF EDUCATION

The Board of Education is expected to: 1. Collaborate with student, teacher, administrator, and parent organizations, West Genesee

safety officer and other West Genesee personnel to develop a code of conduct that clearly defines expectations for the conduct of students, West Genesee personnel and visitors on West Genesee property and at West Genesee functions.

2. Adopt the West Genesee Project SAVE code of conduct. 3. Review, on an annual basis, the West Genesee code of conduct to evaluate the code’s

effectiveness and the fairness and consistency of its implementation.

V. STUDENT POLICIES & REGULATIONS

A. STUDENT DRESS CODE

All students are expected to give proper attention to personal cleanliness and to dress appropriately for West Genesee programs. Students and their parents have the primary responsibility for acceptable student dress and appearance. Teachers and all other West Genesee personnel should exemplify and reinforce acceptable attire, and help students develop an understanding of appropriate appearance in the educational setting.

A student’s dress, grooming and appearance shall:

1. Be safe, appropriate and not disrupt or interfere with the educational process. 2. Recognize appropriateness of garments as outlined in the building level handbook. 3. Include footwear at all times. Footwear that is a safety hazard will not be allowed. 4. Not include the wearing of hats/headgear/hoods in the classroom except for a medical or

religious purpose, or where it is part of a uniform. 5. Not include items that are vulgar, obscene, libelous, or that denigrate others on account of

race, color, religion, ancestry, national origin, gender, sexual orientation or disability. 6. Not promote and/or endorse the use of alcohol, tobacco, illegal drugs and/or encourage

other illegal or violent activities. Each Building Principal shall be responsible for informing all students and their parents of the student dress code at the beginning of the academic year and any revisions to the dress code made during the academic year.

Students who violate the student dress code shall be required to modify their appearance by covering or removing the offending item, and if necessary or practical replacing it with an acceptable item. Any student who refuses to do so shall be subject to discipline, up to and including in-school suspension for the day. Any student who repeatedly fails to comply with the dress code shall be subject to further discipline, up to and including out of school suspension.

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B. PROHIBITED STUDENT CONDUCT West Genesee expects students to conduct themselves in an appropriate and civil manner, with proper regard for the rights and welfare of other students, West Genesee personnel and other members of the educational community, and for the care of West Genesee facilities and equipment (Board of Education Policy #5311).

The best discipline is self-imposed, and students must learn to assume and accept responsibility for their own behavior, as well as the consequences of their misbehavior. West Genesee personnel who interact with students are expected to use disciplinary action when necessary and to place emphasis on the student's’ ability to grow in self-discipline.

The Board recognizes the need to make its expectations for student conduct while on West Genesee property or engaged in a West Genesee sponsored function specific and clear. The rules of conduct listed below are intended to do that and focus on safety and respect for the rights and property of others. Students who will not accept responsibility for their own behavior and who violate these rules will be required to accept the penalties for their conduct. (Board of Education Policy #0115, 5311, 5311.3, & 5311.3-R).

Students may be subject to disciplinary action, up to and including suspension from West Genesee programs when they:

I. Engage in conduct that is disorderly. Examples of disorderly conduct may include but not be limited to:

1. Running in hallways. 2. Making unreasonable noise. 3. Using language or gestures that are profane, lewd, vulgar or abusive. 4. Obstructing vehicular or pedestrian traffic. 5. Engaging in any willful act which disrupts the normal operation of the West Genesee

community. 6. Trespassing. Students are not permitted in any West Genesee building, other than the one

they regularly attend, without permission. 7. Computer/electronic misuse as outlined in (Board of Education Policies #’s 0115, 4510.3,

4510.3-R, 4510.6, 4510.7, 4510.8, 4510.9, and 4510.10). 8. Intentionally damaging or destroying the personal property of a student, teacher,

administrator, other district employees or any person on school property. Intentionally damaging or destroying school district property.

II. Engage in conduct that is insubordinate. Examples of insubordinate conduct may include but not limited to:

1. Failing to comply with the directions of teachers, administrators or other school employees in charge of students or otherwise demonstrating disrespect.

2. Lateness, missing, or leaving school without permission (Board of Education Policy #5160.1). 3. Skipping detention.

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III. Engage in conduct that is disruptive. Examples of disruptive conduct may include but not limited to:

1. Failing to comply with the directions of teachers, administrators or other school personnel in charge of students.

2. Being late for class. 3. Being unprepared for class.

IV. Engage in conduct that is violent. Examples of violent conduct may include but not be limited to:

1. Committing an act of violence (such as hitting, kicking, punching, biting, spitting, and scratching) upon a teacher, student, administrator or other West Genesee employee or any other person on school property.

2. Possessing a weapon. Authorized law enforcement officials are the only persons permitted to have a weapon in their possession while on West Genesee property or at a West Genesee function. “Weapon” is previously defined in Section II “Definitions” (Board of Education Policy #5312.2).

3. Displaying what appears to be a weapon. Examples may include but not be limited to: squirt guns, paintball guns, toy guns, or facsimile of a weapon.

4. Threatening to use any weapon. 5. Arson.

V. Engage in any conduct that endangers the safety, morals, health or welfare of others. Examples of such conduct may include but not be limited to:

1. Lying to West Genesee personnel. 2. Stealing the property of other students, West Genesee personnel or any other person on

school property or attending a school function. 3. Acts of sexual harassment as defined in the West Genesee sexual harassment policy (Board of

Education Policy #5470). 4. Selling, using or possessing obscene material (Board of Education Policy #5220). Smoking a

cigarette, e-cigarette, cigar, pipe or using chewing or smokeless tobacco (Board of Education Policy #1530 & 5480).

5. Possessing, consuming, selling, distributing or exchanging alcoholic beverages or illegal substances, or being under the influence of either. “Illegal substances” may include but not be limited to inhalants, marijuana (or synthetic cannabinoids), cocaine, LSD, PCP, amphetamines, heroin, steroids, look-alike drugs, and any substances commonly referred to as “designer drugs” (Board of Education Policy #5312.1).

6. Using or sharing prescription and over-the-counter drugs without following school health services protocol (Board of Education Policy #’s 5312.1, 5420, & 5420-R).

7. Discrimination and/or use of defamatory remarks regarding race, color, creed, national origin, religion, gender, sexual orientation or disability against any person at West Genesee (Board of Education Policy #’s 0115, 5020, & 5220).

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8. Harassment/bullying which includes an action or a persistent, pervasive pattern of actions or statements directed at an identifiable individual or group which are intended to be or which a reasonable person would perceive as ridiculing or demeaning (Board of Education Policy #0115).

9. Using electronic communication devices during the school day. Electronic communication devices must be turned off and out of sight in the school building during regular school hours unless otherwise approved by the principal on a building by building basis. Other than approved situations, student use of electronic communication devices during regular school is prohibited. At no time should video or photographic features be used to take pictures or videos without the permission of all parties. Student use of electronic communication devices beyond regular school hours will be allowed on a restricted basis as designated by building regulation. Electronic communication devices shall include, but not be limited to, cellular phones of all types including those with photographic and text messaging capabilities, iPods, tablets, laptops, beepers, BlackBerries, and “walkie talkies.” The school district accepts no responsibility for lost or stolen electronic communication devices on any school property.

10. Avoid inappropriate uses of the District’s technology resources. ● Downloading, storing, printing, or distributing files or messages that are profane,

obscene, threatening, or that use language that offends or tends to degrade others (Board of Education Policy #’s 0115 & 4510.2-R).

● Downloading, storing, printing, or distributing files or messages that contain information considered dangerous to the public at large (Board of Education Policy #4510.2-R)

11. Intimidation, which includes engaging in actions or statements that put an individual in fear of emotional or physical harm (Board of Education Policy #0115).

12. Hazing, which includes any act directed against another for the purpose of initiation into, affiliating with or maintaining membership in any school sponsored activity, organization, club or team (Board of Education Policy #’s 5280, 5280-E, 5280.1, 5280.1-E & 5290.1)

13. Gambling. 14. Indecent exposure, that is, exposure to sight of the private parts of the body. 15. Initiating a false report of fire or other catastrophe, misuse of 911, discharging a fire

extinguisher, or tampering with other safety equipment. VI. Engage in misconduct while on a school bus. It is crucial for students to behave appropriately

while riding on West Genesee buses, to ensure their safety and that of other passengers and to avoid distracting the bus driver. Students are required to conduct themselves on the bus in a manner consistent with established standards for classroom behavior. Pushing, shoving, fighting, harassment or excessive noise will not be tolerated. Students waiting for buses when not on school property are expected to conduct themselves in accordance with the West Genesee code of conduct (Board of Education Policy # 8414.3).

VII. Engage in, or assist any other person(s), in any form of academic misconduct. Examples of academic misconduct include:

1. Plagiarism.

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2. Cheating. 3. Copying. 4. Altering a grade, or other student record, on paper or in electronic form.

C. REPORTING VIOLATIONS OF THE CODE OF CONDUCT

Any student observing or overhearing the following shall report this information to an adult:

1. Threats of violence 2. Possession or use of weapons as outlined in Section II “Definitions” 3. Possession, use or distribution of alcohol or illegal substances 4. Harassment which creates a hostile environment that substantially interferes with

a student’s education The Building Principal, or program supervisor, must notify the appropriate local law enforcement agency of those code violations that constitute a crime, especially issues that may involve physical or sexual assault or any issues related to domestic violence, as soon as practical, but in no event later than the close of business the day the principal learns of the violation. The notification must identify the student(s) and explain the conduct that violated the code of conduct and constituted a crime. The Superintendent and the School Resource Officer (SRO) should be notified when Child Protective Services (CPS) is called related to the safety of a student.

D. DIGNITY FOR ALL STUDENTS ACT (DASA)

All forms of bullying, including cyberbullying (definitions listed in Section II) are violations of State Education Law (Chapter 102 as of July 1, 2013) as well as the West Genesee Code of Conduct. The following summary of the new code of Conduct requirements are illustrative but not exhaustive.

1. A hostile school environment can be created by threats, intimidation or abuse including cyberbullying, and may include conduct that causes or reasonably could cause emotional harm;

2. Such conduct may take place in school or at school functions; 3. However, cyberbullying may be initiated off campus where it creates or reasonably

could create a substantial disruption at school or the abuse might reach school property.

4. Responses to student against student acts of harassment, bullying and/or discrimination must incorporate a progressive model of student discipline that is age-appropriate, considers the nature of severity of the conduct, and is reasonably calculated to end it, among other factors; and

5. Retaliation against a good faith reporter is prohibited.

Reporting Requirements 14

Any West Genesee District employee who witness acts of harassment, bullying, or discrimination or have such acts reported to them are under an affirmative duty to report these incidents to the superintendent, principal or their designee. The employee must orally notify the principal, superintendent, or their designee no later than one school day after witnessing or receiving a report of such acts. The employee must also file a written report with the principal, superintendent, or their designee no later than two school days after making the oral report.

If the required investigation of a report verifies that a material incident of harassment, bullying, and/or discrimination did occur then the superintendent, principal, or their designee must: take prompt action reasonably calculated to end the harassment, bullying, and/or discrimination; eliminate any hostile environment; create a more positive school culture and climate; prevent recurrence of the behavior; and ensure the safety of the student or students against whom the behavior was directed.

Principals make annual reports to the superintendent on data and trends related to harassment, bullying, and/or discrimination. The superintendent submits an annual report of harassment, bullying, and/or discrimination that occurred in the last year to the Commissioner of Education.

E. DISCIPLINARY PROCEDURES AND PENALTIES

Discipline is most effective when it deals directly with the problem at the time and place it occurs, and in a way that students view as fair and impartial. West Genesee personnel who interact with students are expected to use disciplinary action when necessary and to place emphasis on the student's’ ability to grow in self-discipline.

Disciplinary action, when necessary, will be firm, fair and consistent so as to be the most effective in changing student behavior. In determining the appropriate disciplinary action, school personnel authorized to impose disciplinary penalties may consider the following:

1. The student’s age. 2. The nature of the offense and the circumstances which led to the offense. 3. The student’s prior disciplinary record. 4. The effectiveness of other forms of discipline. 5. Information from parents, teachers and/or others, as appropriate. 6. Other extenuating circumstances.

Discipline may be progressive and is dependent upon the nature of the incident. This means that a student’s subsequent violations will usually merit a stiffer penalty than the first violation.

If the conduct of a student is related to a disability or suspected disability, the student shall be referred to the Committee on Special Education and discipline, if warranted, shall be administered consistent with the separate requirements of this code of conduct for disciplining students with a disability. A student identified as having a disability shall not be disciplined for behavior related to his/her disability.

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I. Penalties

Students who are found to have violated the West Genesee code of conduct may be subject to the following penalties, either alone or in combination with one another. The school personnel identified after each penalty are authorized to impose that penalty, consistent with the students’ right to due process.

The amount of due process a student is entitled to before a penalty is imposed will depend on the type of penalty being imposed. In all cases, regardless of the penalty imposed, the West Genesee personnel authorized to impose the penalty must let the student know what misconduct the student is alleged to have committed, and must investigate the facts surrounding the alleged misconduct. All students will have an opportunity to present their version of the facts to the West Genesee personnel imposing the disciplinary penalty in connection with the imposition of the penalty.

Students who are to be given penalties other than a verbal warning, written warning, written notification to their parents or detention are entitled to additional rights before the penalty is imposed.

1. Verbal warning – any member of the West Genesee staff. 2. Written warning – bus drivers, hall and lunch monitors, teachers – will send written

report to principal or designee; superintendent. 3. Written notification to parent – bus driver, hall and lunch monitors, teachers,

principal or designee, superintendent. 4. Detention – teachers, principal or designee, superintendent. 5. Suspension from social, co-curricular, or extracurricular activities – principal or

designee, superintendent, activity advisor, coach, fine arts director, athletic director (refer to applicable codes).

6. Suspension of other privileges – principal or designee, superintendent. 7. Alternate Setting – high school teachers, principal or designee, superintendent. 8. Removal from classroom by teacher – teachers, principal or designee,

superintendent. 9. Short-term (five days or less) suspension from school – principal or designee,

superintendent. 10. Long-term (more than five days) suspension from school – superintendent, board of

education. 11. Permanent suspension from school – superintendent, board of education.

II. Teacher Removal of Disruptive Students

A disruptive student is a student who is substantially disruptive of the educational process or substantially interferes with the teacher’s authority over the classroom.

A disruptive student can affect a teacher’s ability to teach and can make it difficult for other students in the classroom to learn. In many instances the classroom teacher can control disruptive student behavior by using good management techniques. Occasionally, however, it may be necessary for a teacher to remove a disruptive student from the classroom to ensure that the other students continue to learn.

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Short-term, time-honored classroom management techniques such as ‘time out’ in an elementary classroom or in an administrator’s office, or sending students briefly into the hallway are not considered removals from class.

A classroom teacher may remove a student from class for up to two additional days following the initial removal if the teacher determines that the student is disruptive. The removal from class applies to the class of the removing teacher only. The teacher and principal or designee may mutually agree to removal from class for up to 5 days.

If the student does not pose a danger or ongoing threat of disruption to the academic process, the teacher must provide the student, before the student is removed, with an explanation for why he or she is being removed. The student must also be given the opportunity to present his or her version of the relevant events. If the student does pose a danger or ongoing threat of disruption, the teacher may order the student to be removed immediately. The teacher must, however, explain to the student why he or she was removed from the classroom and give the student a chance to present his or her version of the relevant events within one full school day.

The teacher must complete a West Genesee-established referral form and meet with the principal or program supervisor as soon as possible, but no later than by the end of the school day, to explain the circumstances of the removal and to present the referral forms. If the principal or supervisor is not available by the end of the same school day, the teacher must leave the form with the secretary and meet with the principal or supervisor prior to the beginning of classes on the next school day.

The Principal, or the designee may overturn the removal of the student from class if the principal, supervisor, or designee finds any one of the following:

a. The charges against the student are not supported by substantial evidence. b. The student’s removal is otherwise in violation of law. c. The conduct warrants suspension from school pursuant to Education law §3214 and a

suspension will be imposed. Within one school day after the student’s removal, the principal, or another West Genesee Administrator designated by the principal must notify the student’s parent, in writing, that the student has been removed from class and why. The notice must also inform the parent that he or she has the right, upon request, to meet informally with the principal, supervisor or the designated administrator to discuss the reasons for the removal and behavior modification(s) to remedy the cause for the removal. Where possible, notice should be provided by telephone if West Genesee has been provided with a telephone number(s) for the purpose of contacting parents.

If at the informal meeting the student denies the charges, the principal, or the designated administrator must explain why the student was removed and give the student and the student’s parents a chance to present the student’s version of the relevant events. The informal meeting must be held within two school days of the student’s removal. The timing of the informal meeting may be extended by mutual agreement of the parent, teacher and principal.

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The principal, or designee must make a determination as to whether to overturn the removal before the end of the day following the day of the informal meeting. No student removed from the classroom by the classroom teacher will be permitted to return to the classroom until the principal, supervisor or designee makes a final determination, or the period of removal expires, whichever is less. At the teacher’s discretion, he or she may rescind the removal prior to the expiration of the full period of removal.

Any disruptive student removed from the classroom by the classroom teacher shall be offered continued educational programming and activities until he or she is permitted to return to the classroom.

Each teacher must keep a complete log for all cases of removal of students from his/her class. The principal, or supervisor must keep a log of all removals of students from class. Removal of a student with a disability may, under certain circumstances, constitute a change in the student’s placement. Accordingly, no teacher may remove a student with a disability from his or her class until he or she has verified with the principal, supervisor or the chairperson of the Committee on Special Education that the removal will not violate the student’s rights under state or federal law or regulation.

Nothing in this section of the code of conduct abridges the customary right or responsibility of a principal to suspend a student. Further, nothing in this code abridges, the customary right and responsibility of the teacher to manage student behavior in the classroom.

III. MINIMUM PERIODS OF SUSPENSION

1. Students who bring a weapon to West Genesee property or functions.

Any student found guilty of bringing a weapon onto West Genesee property will be subject to suspension from West Genesee programs for at least one calendar year. Before being suspended, the student will have an opportunity for a hearing pursuant to Education Law §3214. The superintendent has the authority to modify the one-year suspension on a case-by-case basis. In deciding whether to modify the penalty, the superintendent will consider the following:

a. The student’s age. b. The student’s grade in school. c. The student’s prior disciplinary record. d. The superintendent’s belief that other forms of discipline may be more effective. e. Input from parents, teachers and/or others. f. The student’s disabilities g. Other extenuating circumstances.

The superintendent is required to refer the following students to the County Attorney (or the appropriate county agency if not the county attorney) for a juvenile delinquency proceeding before the Family Court:

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a. Any student under the age of 16 who is found to have brought a weapon to school, or b. Any student 14 or 15 years old who qualifies for juvenile offender status under the Criminal

Procedure Law. The superintendent is required to refer students over the age of 16 or any student 14 or 15 years old who qualifies for juvenile offender status to the appropriate law enforcement authorities. A student 14 or 15 years old who possesses a firearm, machine-gun or loaded firearm (as defined in section 265.00 of the Penal Law) on West Genesee property (as defined in section 220.00 (14) of the Penal Law) qualifies for juvenile offender status under section 1.20 of the Criminal procedure Law.

A student with a disability may be suspended only in accordance with the requirements of state and federal law.

2. Students who commit violent acts other than bringing a weapon to school.

Any student who is found to have committed a violent act, other than bringing a weapon onto school property, shall be subject to suspension from school for a minimum of five days (Board of Education Policy #5311). If the proposed penalty is the minimum five-day suspension, the student and the student’s parent will be given the same notice and opportunity for a hearing given to all students subject to a short-term suspension. If the proposed penalty exceeds the minimum five-day suspension, the student and the student’s parent will be given the same notice and opportunity for a hearing given to all students subject to a long-term suspension. The superintendent has the authority to modify the minimum five-day suspension on a case-by-case basis. In deciding whether to modify the penalty, the superintendent will consider the same factors considered in modifying a one-year suspension for possessing a weapon.


3. Students who are repeatedly substantially disruptive of the educational process or repeatedly substantially interfere with the teacher’s authority over the classroom

Any student who engages in conduct which results in the student being removed from the classroom by teacher(s) on four or more occasions during a semester, will be suspended from school for at least five days. If the proposed penalty is the minimum five-day suspension, the student and the student’s parent will be given the same notice and opportunity for a hearing given to all students subject to a short-term suspension. If the proposed penalty exceeds the minimum five-day suspension, the student and the student’s parent will be given the same notice and opportunity for a hearing given to all students subject to a long-term suspension. The superintendent has the authority to modify the minimum five-day suspension on a case-by-case basis. In deciding whether to modify the penalty, the superintendent will consider the same factors considered in modifying a one-year suspension for possessing a weapon.


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F. ALTERNATIVE INSTRUCTION

When a student of any age is removed from class by a teacher or a student of compulsory attendance age is suspended from school pursuant to Education Law §3214, West Genesee will take steps to provide alternative means of instruction for the student. In addition, alternative instruction will be made available to any student over the compulsory attendance age who presents a sincere desire to complete his/her high school education (Board of Education Policy #4327 & 4327-R).

G. DISCIPLINE OF STUDENTS WITH DISABILITIES

The Board of Education recognizes that it may be necessary to suspend, remove or otherwise discipline students with disabilities to address disruptive or problem behavior. The Board also recognizes that students with disabilities are entitled to certain procedural protections whenever West Genesee authorities find it necessary to impose discipline. The Board is committed to ensuring that the procedures followed for suspending, removing or otherwise disciplining students with disabilities are consistent with the procedural safeguards required by applicable laws and regulations.

This code of conduct affords students with disabilities subject to disciplinary action no greater or lesser rights than those expressly afforded by applicable federal and state law and regulations.

I. Authorized Suspensions or Removals of Students with Disabilities

1. For purposes of this section of the code of conduct, the following definitions apply.

A “suspension” means a suspension pursuant to Education Law §3214.

A “removal” means a removal for disciplinary reasons from the student’s current educational placement other than a suspension and change in placement to an Interim Alternative Educational Setting (IAES) ordered by an impartial hearing officer because the student poses a risk of harm to himself/herself or others.

Interim Alternative Educational Setting (IAES) means a temporary educational placement (for a period of up to 45 school days) determined by the Committee on Special Education. Students with disabilities who have been suspended or removed from their current placement for more than 10 school days pursuant to Part 201 may be placed in an IAES. The IAES, to the extent provided in Part 201, shall be an educational setting other than the student’s current placement at the time the behavior precipitating the IAES placement occurred. A student placed in an IAES shall continue to receive educational services so as to enable the student to continue to participate in the general education curriculum, although in another setting, and to progress toward the goals set out in the student’s current IEP. The student shall receive, as appropriate, a functional behavioral assessment and behavioral intervention services and modifications that are designed to address the behavior violation so that it does not recur.

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2. School personnel may order the suspension or removal of a student with a disability from his or her current educational placement as follows:

a. The Board, the District (West Genesee) Superintendent of Schools or a Building Principal delegated with the authority to suspend students may order the placement of a student with a disability into an IAES, another setting or suspension for a period not to exceed five consecutive school days and not to exceed the amount of time a non-disabled student would be subject to suspension for the same behavior.

b. The superintendent may order the placement of a student with a disability into an IAES, another setting or suspension for up to 10 consecutive school days, inclusive of any period in which the student has been suspended or removed under subparagraph (a) above for the same behavior, if the superintendent determines that the student has engaged in behavior that warrants a suspension and the suspension or removal does not exceed the amount of time non-disabled students would be subject to suspension for the same behavior.

c. The superintendent may order additional suspensions of not more than 10 consecutive school days in the same school year for separate incidents of misconduct, as long as those removals do not constitute a change of placement.

d. Where a student with a disability has inflicted serious bodily injury, carries or possesses a weapon to school or to a school function, or the student knowingly possesses or uses illegal drugs or sells or solicits the sale of a controlled substance while at school or a school function, the superintendent may order that the student be placed in an IAES, to be determined by the Committee on Special Education (“CSE”), for the same amount to time that a student without a disability would be subject to discipline, but not more than 45 school days, regardless of whether the conduct is a manifestation of the student’s disability.

-“Serious bodily injury” upon another person while at school, on school premises or at a school function under the jurisdiction of the educational agency means bodily injury which involves a substantial risk of death, extreme physical pain, protracted or obvious disfigurement or protracted or impairment of the function of a bodily member, organ or mental faculty. -“Weapon” means the same as “dangerous weapon” under 18 U.S.C. §930 (g) (w) which includes “a weapon, device, instrument, material or substance, animate or inanimate, that is used for, or is readily capable of causing death or serious bodily injury, except … [for] a pocket knife with a blade of less than 2 ½ inches in length.” -“Controlled substance” means a drug or other substance identified in certain provisions of the federal Controlled Substances Act specified in both federal and state law and regulations applicable to this policy. -“Illegal drugs” means a controlled substance except for those legally possessed or used under the supervision of a licensed health-care professional or that is legally

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possessed or used under any other authority under the Controlled Substances Act or any other federal law.

3. Subject to specified conditions required by both federal and state law and regulations, an impartial hearing officer may order the placement of a student with a disability in an IAES setting for up to 45 school days for the IAES, if maintaining the student in his or her current educational placement poses a risk of harm to the student or others.

II. CHANGE OF PLACEMENT RULE

1. A disciplinary change in placement means a suspension or removal from a student’s current educational placement that is either:

a. for more than 10 consecutive school days; or b. for a period of 10 consecutive school days or less if the student is subjected to a series

of suspensions or removals that constitute a pattern because they accumulate to more than 10 school days in a school year, because the student’s behavior is substantially similar to the student’s behavior that resulted in the series or removals, and because of such factors as the length of each suspension or removal, the total amount of time the student is removed, and the proximity of the suspensions or removals to one another.

2. School personnel may not suspend or remove a student with disabilities if imposition of the suspension or removal would result in a disciplinary change in placement based on a pattern of suspension or removal.

However, the district may impose a suspension or removal, which would otherwise result in a disciplinary change in placement, based on a pattern of suspensions or removals if the manifestation team has determined that the behavior was not a manifestation of the student’s disability, or the student is placed in an IAES for behavior involving weapons, illegal drugs or controlled substances or a serious bodily injury.

III. SPECIAL RULES REGARDING THE SUSPENSION OR REMOVAL OF STUDENTS WITH DISABILITIES

1. When a student with a disability is suspended or removed from the student’s current placement for more than 10 consecutive school days or when a suspension or removal constitutes a disciplinary change of placement, including a change in placement to an IAES pursuant to section 201.7(e) for behavior that involves carrying or possessing a weapon or possession or use of an illegal drug or selling or soliciting the sale of a controlled substance or serious bodily injury, and the student’s conduct is a manifestation of the student’s disability.

-When a student with a disability is suspended or removed from the student’s current placement for more than 10 consecutive school days or when a suspension or removal constitutes a disciplinary change of placement and the student’s conduct is a manifestation of the student’s disability, the

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Committee on Special Education shall conduct an assessment and develop a plan or review an existing plan, not later than 10 business days after first suspending or removing a student with a disability for more than 10 school days in a school year or imposing a suspension or removal that constitutes a disciplinary change in placement, including a change in placement to an IAES pursuant to section 201.7(e) for behavior that involves carrying or possessing a weapon or possession or use of an illegal drug or selling or soliciting the sale of a controlled substance.

-If the school district did not conduct a functional behavioral assessment and implement a behavioral intervention plan for the student before the behavior that resulted in the suspension or removal, the school district shall convene a meeting of the CSE to develop an assessment plan. As soon as practicable after developing such behavioral assessment plan and completing the assessments required by the plan, the school district shall convene a meeting of the CSE to develop appropriate behavioral interventions to address that behavior.

2. The parents of a student who is facing disciplinary action, but who has not been determined to be eligible for services under IDEA and Article 89 at the time of misconduct, shall have the right to invoke applicable procedural safeguards set forth in federal and state law and regulations if, in accordance with federal and state statutory and regulatory criteria, the school district is deemed to have had knowledge that their child was a student with a disability before the behavior precipitating disciplinary action occurred. If the district is deemed to have had such knowledge, the student will be considered a student presumed to have a disability for discipline purposes.

a. The Superintendent, Building Principal or other school official imposing a suspension or removal shall be responsible for determining whether the student is a student presumed to have a disability. Review may be indicated in the following circumstances:

● if the parent of such student has expressed concern to school district personnel in writing, to supervisory or administrative personnel of the appropriate educational agency, or to a teacher of the student that the student is in need of special education (such expression of concern may be oral if the parent does not know how to write or has a disability that prevents a written statement).

● the parent of the student has requested that an individual evaluation of the student be conducted for the purpose of determining whether the student is a student with a disability.

● a teacher of the student, or other personnel of the school district, has expressed specific concerns about the pattern of behavior demonstrated by the student, directly to the director of special education of the school district or to other school district supervisory personnel of the school district.

b. A student will not be considered a student presumed to have a disability for discipline purposes if:

1) the parent of the student has not allowed an evaluation of the student or; 23

2) the parent of the student has refused services under this part; or 3) it was determined (conducted an individual evaluation) that the student is not a

student with a disability; or If there is no basis for knowledge that the student is a student with a disability prior to taking disciplinary measures against the student, the student may be subjected to the same disciplinary measures as any other non-disabled student who engaged in comparable behaviors.

However, if a request for an individual evaluation is made while such non-disabled student is subjected to a disciplinary removal, an expedited evaluation shall be conducted and completed in the manner prescribed by applicable federal and state law and regulations. Until the expedited evaluation is completed, the non-disabled student who is not a student presumed to have a disability for discipline purposes shall remain in the educational placement determined by the district, which can include suspension.

3. West Genesee shall provide parents with notice of disciplinary removal no later than the date on which a decision is made to change the placement of a student with a disability to an IAES for either misconduct involving weapons, illegal drugs or controlled substances or because maintaining the student in his best current educational setting poses a risk of harm to the student or others; or a decision is made to impose a suspension or removal that constitutes a disciplinary change in placement.

The procedural safeguards notice prescribed by the Commissioner of Education shall accompany the notice of disciplinary removal.

4. The parents of a student with disabilities subject to a suspension of five consecutive school days or less shall be provided with the same opportunity for an informal conference available to parents of non-disabled students under the Education Law.

5. Superintendent hearings on disciplinary charges against students with disabilities subject to a suspension of more than five school days shall be divided into a guilt phase and a penalty phase in accordance with the procedures set forth in the Regulations of the Commissioner of Education incorporated into this policy.

6. The removal of a student with disabilities other than a suspension or placement in an IAES shall be conducted in accordance with the due process procedures applicable to such removals of non-disabled students.

a. Exception for pattern of suspensions or removals. A student with a disability may not be removed if imposition of the 5 school day or 10 school day suspensions or removal would result in a disciplinary change in placement based on a pattern of suspensions or removals as determined by school personnel in accordance with the criteria, except

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where the CSE manifestation team has determined that the behavior was not a manifestation of such student’s disability, or the student is placed in an IAES.

b. Change in placement to an IAES for behavior involving serious bodily injury, weapons, illegal drugs or controlled substances. A superintendent of schools, either directly or upon recommendation of a hearing officer designated to conduct a superintendent’s hearing, may order the change in placement of a student with a disability to an appropriate IAES, to be determined by the CSE, for up to 45 school days, but not to exceed the period of suspension ordered by the superintendent where the student:

● has inflicted serious bodily injury upon another person while at school, on school premises or at a school function under the jurisdiction of the educational agency;

● carries or possesses a weapon to or at school, on school premises, or to or at a school function under the jurisdiction of the educational agency,

● knowingly possesses or used illegal drugs or sells or solicits the sale of a controlled substance while at school, on school premises or at a school function under the jurisdiction of the educational agency.

The period of suspension or removal ordered by the superintendent may not exceed the amount of time that a nondisabled student would be suspended for the same behavior.

School personnel may consider any unique circumstances on a case-by-case basis when determining whether to order a change in placement under this Part for a student with a disability who violates a code of student conduct.

7. During any period of suspension or removal, including placement in an IAES, students with disabilities shall be provided services as required by the Regulations of the Commissioner of Education incorporated into this policy. When a student with a disability is suspended or removed and the aggregate number of days exceeds 10 school days in a school year, regardless of the manifestation determination, the student shall receive services necessary to continue to participate in the general education curriculum and to progress toward meeting IEP goals.

IV. EXPEDITED DUE PROCESS HEARINGS

1. An expedited due process hearing shall be conducted in the manner specified by the Regulations of the Commissioner of Education incorporated into this policy, if:

a. West Genesee requests such a hearing to obtain an order of an impartial hearing officer placing a student with a disability in an IAES where school personnel maintain that it is dangerous for the student to be in his or her current educational placement, or during the

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pendency of due process hearing where West Genesee personnel maintain that it is dangerous for the student to be in his or her current educational placement during such proceedings. An impartial hearing officer appointed in an expedited due process hearing may order a change in placement of a student with a disability to an appropriate interim alternative educational setting (IAES) for not more than 45 school days.

b. The parent requests such a hearing from a determination that the student’s behavior was not a manifestation of the student’s disability, or relating to any decision regarding a disciplinary change in placement, including but not limited to any decision to place the student in an IAES.

During the pendency of an expedited due process hearing or appeal regarding the placement of a student in an IAES for behavior involving weapons, illegal drugs or controlled substances, or on grounds of dangerousness, or regarding a determination that the behavior is not a manifestation of the student’s disability for a student who has been placed in an IAES, the student shall remain in the IAES pending the decision of the impartial hearing officer or until expiration of the IAES placement, whichever occurs first, unless the parents and West Genesee agree otherwise.

If West Genesee personnel propose to change the student’s placement after expiration of an IAES placement, during the pendency of any proceeding to challenge the proposed change in placement, the student shall remain in the placement prior to removal to the IAES, except where the student in again placed in an IAES.

Procedures for removals other than suspensions.

A removal of a student with a disability, other than a change in placement to an IAES, shall be conducted in accordance with the due process procedures applicable to such removals of non-disabled students, except that school personnel may not impose such removal for more than 10 consecutive days or for a period that would result in a disciplinary change in placement, unless the CSE has determined there has been a determination that the behavior is not a manifestation of the student’s disability.

The removal of a student with a disability to an IAES shall be conducted in accordance with the applicable provisions of section 201.7(e).

2. An expedited due process hearing shall be completed in compliance with the timelines contained in Section 201.11 of the Commissioner’s Regulations.

V. REFERRAL TO LAW ENFORCEMENT AND JUDICIAL AUTHORITIES

In accordance with the provisions of Individual with Disabilities Education Act (IDEA) and its implementing regulations:

1. The district may report a crime committed by a child with a disability to appropriate authorities, and such action will not constitute a change of the student’s placement.

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2. Disclosure has to be consistent with FERPA, which means that student records generally are not given to law enforcement without parental written consent.

H. CORPORAL PUNISHMENT

Corporal punishment is any act of physical force upon a student for the purpose of punishing that student. Corporal punishment of any student by any district employee is strictly forbidden (Board of Education Policy #5314).

However, in situations where alternative procedures and methods that do not involve the use of physical force cannot reasonably be used, reasonable physical force may be used to:

1. Protect oneself, another student, teacher or any person from physical injury. 2. Protect the property of West Genesee or others. 3. Restrain or remove a student whose behavior interferes with the orderly exercise and

performance of West Genesee functions, powers and duties, if that student has refused to refrain from further disruptive acts.

The district will file all complaints about the use of corporal punishment with the Commissioner of Education in accordance with commissioner’s regulations.

I. STUDENT SEARCHES AND INTERROGATIONS

The Board of Education is committed to ensuring an atmosphere on West Genesee property and at West Genesee functions that is safe and orderly. To achieve this kind of environment, any school official authorized to impose a disciplinary penalty on a student may question a student about an alleged violation of law or the district code of conduct. Students are not entitled to any sort of Miranda-type warning before being questioned by West Genesee officials, nor are West Genesee officials required to contact a student’s parent before questioning the student.

In addition, the Board authorized West Genesee nurses, principals or designees, program supervisors, and teachers to conduct searches of students and their belongings if the authorized West Genesee official has reasonable suspicion to believe that the search will result in evidence that the student violated the law or the district code of Conduct (Board of Education Policy #5330 & 5330-R). An authorized West Genesee official may conduct a search of a student’s belongings that is minimally intrusive, such as touching the outside of a book bag, without reasonable suspicion, so long as the West Genesee official has a legitimate reason for the very limited search.

An authorized West Genesee official may search a student or the student’s belongings based upon information received from a reliable informant. Individuals, other than the West Genesee employees, will be considered reliable informants if they have previously supplied

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information that was accurate and verified, they make an admission against their own interest, they provide the same information that is received independently from other sources, or they appear to be credible and the information they are communicating relates to an immediate threat to safety. West Genesee employees will be considered reliable informants unless they are known to have previously supplied information that they knew was not accurate.

Before searching a student or the student’s belongings, the authorized West Genesee official should attempt to get the student to admit that he or she possesses physical evidence that they violated the law or the district code, or get the student to voluntarily consent to the search. Searches will be limited to the extent necessary to locate the evidence sought.

Whenever practicable, searches will be conducted in the privacy of administrative offices and students will be present when their possessions are being searched.

I. Student Lockers, Desks and other School Storage Places

The rules in this code of conduct regarding searches of students and their belongings do not apply to student lockers, desks and other school storage places.

Students have no reasonable expectation of privacy with respect to these places and West Genesee officials retain complete control over them. This means that student lockers, desks and other West Genesee storage places may be subject to search at any time by West Genesee officials, without prior notice to students and without their consent.

II. Documentation of Searches

The official performing the search shall be responsible for promptly recording the following information about each search:

1. Name, age and grade of student searched. 2. Reasons for the search. 3. Name of any informant(s). 4. Purpose of search (that is, what item(s) were being sought). 5. Type and scope of search. 6. Person conducting search and his or her title and position. 7. Witnesses, if any, to the search. 8. Time and location of search. 9. Results of search (that is, what item(s) were found). 10. Disposition of items found. 11. Time, manner and results of parental notification.

The Principal shall be responsible for the custody, control and disposition of any illegal or dangerous item taken from a student. The Principal or supervisor shall retain control of the

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items, unless the items are turned over to the police. The Principal or supervisor shall be responsible for personally delivering dangerous or illegal items to police authorities.

III. Police Involvement in Searches and Interrogations of Students

West Genesee officials are committed to cooperating with police officials and other law enforcement authorities to maintain a safe school environment. Police officials, however, have limited authority to interview or search students in West Genesee buildings or at West Genesee functions, or to use West Genesee facilities in connection with police work. Police officials may enter West Genesee property or a West Genesee function to question or search a student or to conduct a formal investigation involving students only if they have:

1. A search or an arrest warrant. 2. Reasonable suspicion to believe a crime has been committed on West Genesee

property or at a school function, 3. Been invited by West Genesee officials.

Before police officials are permitted to question or search any student, the building principal or program supervisor shall first try to notify the student’s parent to give the parent the opportunity to be present during the police questioning or search. If the student’s parent cannot be contacted prior to the police questioning or search, the parent shall be informed of the questioning or search, in writing, by the principal or supervisor as soon thereafter as possible. The principal or supervisor will also be present during any police questioning or search of a student on West Genesee property or at a West Genesee function.

Students who are questioned by police officials on West Genesee property or at a West Genesee function will be afforded the same rights they have outside the school. This means:

1. They must be informed of their legal rights. 2. They may remain silent if they so desire. 3. They may request the presence of an attorney.

IV. Child Protective Services Investigations

Consistent with the district’s commitment to keep students safe from harm and the obligation of West Genesee officials to report to child protective services when they have reasonable cause to suspect that a student has been abused or maltreated, the district will cooperate with local child protective services workers who wish to conduct interviews of students on

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West Genesee property relating to allegations of suspected child abuse, and/or neglect, or custody investigations (Board of Education Policy #5460, 5460-R, & 5460-E).

All requests by child protective services to interview a student on school property shall be made directly to the principal or designee. A West Genesee official is to be present during the interview, depending on the age of the student being interviewed and the nature of the allegations. If the nature of the allegations is such that it may be necessary for the student to remove any of his or her clothing in order for the child protective services worker to verify the allegations, the nurse or other West Genesee medical personnel must be present during that portion of the interview. No student may be required to remove his or her clothing in front of a child protective services worker or district official of the opposite sex.

A child protective services worker may only remove a student from West Genesee property without a court order, or parent consent if the worker reasonably believes that the student would be subject to danger of abuse if he or she were not removed from West Genesee property.

VI. VISITORS TO THE SCHOOLS

The Building Principal is responsible for all persons in the building and on the grounds. The principal or designee has the right to deny a request for visitation if it is deemed disruptive to the operation of the building, including classrooms. The following rules apply to visitors to West Genesee property (Board of Education Policy #1520, 1520-R, & 1530):

1. Anyone who is not a regular staff member or student of the school or program will be considered a “visitor”.

2. All visitors to the West Genesee facilities will be required to sign the visitor’s register and will be issued a visitor’s identification badge, which must be worn at all times while in the school or on school grounds. The visitor must return the identification badge before leaving the building.

3. Visitors attending West Genesee functions that are open to the public, such as parent-teacher organization meetings or public gatherings, are not required to register.

4. Parents or citizens who wish to observe a classroom while school is in session are required to arrange such visits in advance with the classroom teacher(s), so that class disruption is kept to a minimum.

5. Teachers are expected not to take class time to discuss individual matters with visitors. 6. Any unauthorized person on school property will be reported to the principal or

designee. Unauthorized persons will be asked to leave. The police may be called if the situation so warrants.

7. All visitors are expected to abide by the rules for public conduct on West Genesee property contained in this code of conduct.

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8. All visitors are subject to a visual inspection of the inside and the outside of any ‘bag’ they may have with them whenever they are on school grounds or at a school sponsored event. Bags may be defined but not limited to a purse, backpack, computer bag, or duffel bag.

VII. PUBLIC CONDUCT ON SCHOOL PROPERTY

The West Genesee district is committed to providing an orderly, respectful environment that is conducive to learning. To create, and maintain this kind of an environment, it is necessary to regulate public conduct on West Genesee property and at West Genesee functions (Board of Education Police #1520, 1520-R, & 1530).

The restrictions on public conduct on West Genesee property and at West Genesee functions contained in this code are not intended to limit freedom of speech or peaceful assembly. West Genesee recognizes that free inquiry and free expression are indispensable to the objectives of the district. The purpose of this code is to maintain public order and prevent abuse of the rights of others.

A. PROHIBITED CONDUCT

No person, either alone or with others, shall:

1. Intentionally injure any person or threaten to do so. 2. Intentionally damage or remove district property. 3. Disrupt the orderly conduct of classes, West Genesee programs or other West

Genesee activities. 4. Distribute or wear materials on West Genesee grounds or at West Genesee functions

that are obscene, advocate illegal action, appear libelous, obstruct the rights of others, or are disruptive to the educational programs.

5. Intimidate, harass, or discriminate against any person on the basis of race, color, nationality, religion, age, gender, sexual orientation or disability.

6. Enter any portion of the West Genesee premises without authorization or remain in any building or facility after it is normally closed.

7. Violate the traffic laws, parking regulations or other restrictions on vehicles. 8. Possess, consume, sell, distribute, exchange, or be under the influence of alcoholic

beverages or controlled substances on West Genesee property or at a West Genesee function.

9. Possess or use firearms or other weapons as defined in Section II “Definitions” except in the case of law enforcement officers or except as specifically authorized by West Genesee district.

10. Loiter on or about West Genesee property.

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11. Refuse to comply with any lawful order of West Genesee district officials performing their duties.

12. Incite others to commit any of the acts prohibited by this code. 13. Violate any federal or state statute, local ordinance or board policy while on West

Genesee property or while at a West Genesee function. 14. Allow their pets to roam freely; owners are required to clean up behind their pets. 15. Tobacco use shall not be permitted on West Genesee property.

B. PENALTIES

Persons who violate this code shall be subject to penalties as defined in the (Board of Education Policy #1520-R).

Individuals shall be subject to immediate removal, warning, reprimand, suspension or dismissal as the facts may warrant in accordance with any legal rights they may have.

C. ENFORCEMENT

The Superintendent shall be responsible for enforcing the conduct required by this code. The Superintendent may designate the other West Genesee district staff who are authorized to take action consistent with the code.

The West Genesee district may initiate disciplinary action against any student or staff member, as appropriate, with the “Penalties” section above. In addition, the district reserves its right to pursue a civil or criminal legal action against any person violating the code.

VIII. PUBLICATION, DISTRIBUTION AND REVIEW

A. Dissemination of Code of Conduct

The board will work to ensure that the community is aware of this Code of Conduct by:

1. Providing copies of a summary of the code to all students at a general assembly held at the beginning of each school year.

2. Making copies of the code available to all parents at the beginning of the school year. 3. Mailing a summary of the code of conduct written in plain language to all those in

parental relationship to district students before the beginning of the school year and making this summary available later upon request.

4. Providing all current teachers and other staff members with a copy of the code and a copy of any amendments to the code as soon as practicable after adoption.

5. Providing all new employees with a copy of the current code of conduct when they are first hired.

6. Making copies of the code available for review by students, parents and other community members.

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The Board of Education will review this Code of Conduct every year and update it as necessary. In conducting the review, the Board will consider how effective the Code’s provisions have been and whether the code has been applied fairly and consistently.

The Board may appoint an advisory committee to assist in reviewing the code and the district’s response to Code of Conduct violations. The committee will be made up of representatives of student, teacher, administrator, and parent organizations, school safety officer and other school personnel.

Before adopting any revisions to the code, the board will hold at least one public hearing at which school personnel, parents, students and any other interested party may participate.

The Code of Conduct and any amendments to it will be filed with the Commissioner no later than 30 days after adoption.

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Policy Number Reg Exh Section Policy

Community Relations

1520 R Public Use of School Facilities Public Conduct on School Property 1530 Public Use of School Facilities Tobacco-Free Environment Instruction 4327 R Curriculum Homebound Instruction 4510.3 R Instructional Technology Code of Conduct 4510.6 R Instructional Technology Software Application Use

4510.7 R Instructional Technology Network Access

4510.8 R Instructional Technology Computer Electronic Mail (E Mail) Bulletin Boards

4510.9 R Instructional Technology Computer Internet Use

4510.1 Instructional Technology Security

Student Policies

5000 R Student Policies Goals Wellness 5020 Student Policies Goals Equal Educational Opportunities

5020.1 R E Student Policies Goals Section 504 of the Rehabilitation Act of 1973

5110 Student Attendance School Attendance Area 5141 R E Entrance Age Early Admission to Kindergarten Policy 5142 R E Entrance Age Early Admission to Grade One Policy

5151 E Student Attendance Residency and School Admissions 5160.1 Student Absences and Excuses Class Attendance-Grades 9-12

5162 R Student Attendance Student Dismissal Precautions

5220 R Co-curricular and Extracurricular Programs Student Publications

5280 E Co-curricular and Extracurricular Programs Interscholastic Athletics

5280.1 E Co-curricular and Extracurricular Programs Marching Band

5290.1 Co-curricular and Extracurricular Programs

Academic Eligibility-Grades Nine through Twelve

5311 Student Conduct Student Rights and Responsibilities

5311.3 R Student Conduct Student Complaints and Grievances

5312.1 Student Conduct Drug and Alcohol Abuse

5312.2 Prohibited Conduct Dangerous Weapons in Schools 5313.3 Penalties Suspension and Expulsion

5314 Student Conduct Corporal Punishment 5330 R Student Conduct Searches and Interrogations 5420 R Student Welfare Student health Services

5460 R E Student Welfare Prevention and Reporting of Suspected Child Abuse and Maltreatment

5470 Student Welfare Sexual harassment

5480 Student Welfare Tobacco-Free Environment

Support Services

8414.3 Transportation Student conduct on School Buses

Personnel and Negotiations

9125.3 Personnel and Negotiations Employee Use of Social Media

34

West Genesee Central School District

2017 – 2018 District Safety Plan

DISTRICT SAFETY PLAN INTRODUCTION

Providing an orderly plan for dealing with emergencies is an important component of the management of the West Genesee Central Schools. Emergencies range from manmade problems such as fires and bomb threats to nature made, such as blizzards and floods. Moreover, they range from highly dangerous, life threatening situations to those of mere inconvenience. Through careful planning, the disastrous effects of an emergency can be minimized.

The guiding principles for emergency management planning are protection of life first, then preservation of property, and restoration to normal activities. Mandates that influence planning and decision-making are included in this plan.

This plan shall be accessible in all buildings to the Building Administrator, secretary, school nurse, and alternate persons who would take charge in their absence.

The School Board reviewed this plan as a study session topic on December 3, 2016. The contents of the plan were available for public comment on this evening.

STATEMENT OF THE BOARD OF EDUCATION

Safety Plan: To provide for the health, safety, and wellbeing of school students and employees and for the preservation of district resources and property, the Superintendent shall establish a District wide Safety Plan for the school district, in accordance with Commissioner's Regulations and law.

DISTRICT-WIDE SCHOOL SAFETY TEAM

The West Genesee Central School District has appointed a District-Wide School Safety Team consisting of, but not limited to, representatives of the School Board, students, teachers, administrators, parent organizations, school safety personnel, and other school personnel. This team was responsible for developing this plan. The members of the team and their position or affiliations are as follows:

Aponte, Kiara WGHS Student Balcourt, Deb Nurse, Split Rock Elementary School Bobey, Gene Director of Facilities Coon, Ken Director of Facilities Dunham, Steve Principal, West Genesee Middle School Freeman, Todd Principal, Split Rock Elementary School Coholan, Shannon Principal, West Genesee High School Coots, Francis Parent, Director of Safety, Hamilton College Dark, James Supervisor of Transportation Gucciardi, Anthony School Resource Officer, Camillus PD Keevil, Lori Principal, Stonehedge Elementary School Lozier, Beth Principal, Camillus Middle School Mannion, John President, WGTA Mawson, Darryl Operations Supervisor, WAVES Ambulance Service McGrath, Michael Assistant Principal, West Genesee Middle School Mitchell, Shawn Board of Education Morton, Geoffrey Executive Principal, West Genesee High School Mosey, Theresa Teacher, High School Murray, Sue Director of Special Education Pelton, Paul Assistant Superintendent Raflowski, John BOCES Safety Officer Roberge, Bill Director of Technology Rohner, John Community Member Rotunno, Steve Captain, Camillus PD Russell, Bonnie School Information Officer Shoff, Matthew Community Member, Monitor High School Skibinski, Kevin EMT and Police Officer, WAVES Ambulance Service, Camillus Police Troup, Janet Transportation Safety Officer Welch, Kathleen Teacher, Onondaga Road Elementary School

ADMINISTRATIVE REGULATIONS

A "District Safety Plan" is in place and all personnel have a responsibility to follow its directions. A copy is available on the West Genesee District website.

The Assistant Superintendent for Human Resources is responsible for arranging training for employees who have specific emergency responsibilities.

The District Safety Plan will be reviewed and updated as necessary at least once each school year.

ADMINISTRATIVE PROCEDURES A. GENERAL

Specific response plans which identify persons authorized to take immediate action, persons to be notified, sequential response actions, persons responsible for taking action, and resources necessary for response shall be prepared for various emergencies, e.g., civil disturbances, violent incidents, environmental disruptions, explosion, fire, medical concerns, and physical system failures. A copy of the plan shall be located in the office of each building administrator, building nurse, and building head custodian, as well as the office of the Superintendent, each central office administrator, director, and the Superintendent of Buildings and Grounds.

Each staff member who has a responsibility in an emergency shall become familiar with that responsibility so as to expedite the appropriate response process.

The Assistant Superintendent for Management Services will be responsible to insure that the Command Post and Alternate Command Posts are equipped with a radio(s) to receive messages from the Emergency Broadcast System and the National Weather Bureau. Each Command Post shall also be equipped with a telephone, bull horn, emergency lighting, emergency telephone numbers, list of hazardous materials, school district profile, building plans, local and regional maps.

An emergency portable two way battery operated radio is available for each building. In addition, one is assigned to the Superintendent, Transportation Supervisor, and Superintendent of Buildings and Grounds. See Appendix G 2 for additional information.

When the Superintendent declares an emergency or the Superintendent is notified that an emergency/disaster exists, either by the County Emergency Director or other authority, he/she will begin implementing the emergency plan by activating the chain of communication as outlined in Appendix N.

Those listed in Appendix N may be alerted to report to the Command Post for communication accessibility. All administrators and supervisors will remain on alert until the emergency is determined to be over or until notified by the Superintendent.

The degree of the emergency and subsequent actions will be determined based upon information supplied by the Building Administrator, County Emergency Coordinator, Civil Defense Officials, and other authorities. One or more of the following responses may be utilized: EARLY DISMISSAL, SCHOOL CANCELLATION, SHELTERING AND EVACUATION.

The decision to close school remains exclusively with the Superintendent. In case of absence or unavailability, this is the chain of command for emergency decisions: Superintendent, Assistant Superintendent for Management Services, Assistant Superintendent for Curriculum and Instruction, and Assistant Superintendent for Human Resources. The Superintendent shall provide these administrators with a list of radio and television station telephone numbers for use in an emergency.

The Superintendent of Schools, during a local or state emergency, shall act as the chief communication liaison for all agencies within the district, including parochial schools, and shall address all news media. The Superintendent will also be responsible for notifying the District Superintendent of the Onondaga Cortland Madison Board of Cooperative Educational Services (4332602) as soon as possible whenever the emergency plan results in the closing of a school building within the district (exception: routine snow days).

In an emergency, all employees have a responsibility to protect and maintain the health, safety, and welfare of the district's students. Staff members may be assigned to accompany and supervise students. Ordinary rules of work hours, work site, job descriptions and any other contractual provisions are subject to state, county, or school district directives. Transportation staff members are expected to report to work when alerted to an emergency. Staff members involved in the response shall continue their response actions until the emergency is ended.

The Superintendent shall provide written information by October 1 of each school year to all students and staff about emergency procedures.

The Superintendent shall provide for at least one sheltering drill and at least one early dismissal during each school year. Transportation and communication procedures shall be included in the tests. The sheltering drill may occur at any time during the school day. The early dismissal will begin fifteen minutes prior to the end of the regular school day. Parents shall be notified from the Superintendent's Office at least one week prior to an early dismissal drill.

The Superintendent shall review and revise, as necessary, the District Safety Plan at least once each year.

Mental Health Issues in our Schools

The district will provide training/professional development and resources for all staff on a yearly basis to prevent and respond to such issues as:

● Suicide Prevention ● Depression ● Anxiety ● Substance Use Disorder

B. BUILDINGS

Each building administrator is required to provide internal directions to all staff should any emergency or disaster occur. Since the safety and health of the students and staff are of prime importance, the Safety Plan should be reviewed with the building staff. The following components should be building specific and supplement the district Safety Plan:

1. Identification of key people, meeting points, and assembly areas 2. Review of key people in each emergency and the proper sequence of action 3. Identification of sites of potential emergencies (inside and outside sources) 4. Identification of resources available (equipment, manpower, etc.) 5. Diagrams of all buildings/wings by floor 6. Identification of exit routes and shelter areas

The Building Administrator is responsible for monitoring the conditions of any school facility that may affect the welfare of students and staff. Each Building Administrator will be familiar with the necessary emergency procedures. If the safety of students and staff can no longer be ensured within the building, then appropriate evacuation procedures will begin.

C. TRANSPORTATION

Whenever a decision has been made to evacuate or to dismiss early, the Transportation Supervisor and/or dispatcher will notify all available drivers needed to report to the Transportation Office. This will usually take approximately 3/4 of an hour.

Normal bus driver assignments and routes may be suspended. If this is the case, drivers reporting to the Transportation Office will be assigned a route. The Transportation Supervisor will notify the school principals of the geographic area that should be dismissed first.

Students who are outside the school district under district authorization (i.e., field trips, athletic events, BOCES) may not be returned to the school. They may be transported home or to a designated reception center as the emergency dictates.

It may be necessary for all students to be evacuated by district buses only. Under these circumstances, no student will be allowed to drive any vehicle during the emergency evacuation.

The Transportation Supervisor will maintain a current list of regular and substitute bus drivers, an up to date file of bus routes, student bus lists, and an updated copy of the emergency evacuation plan. Members of the transportation staff will be oriented to the emergency evacuation plan by the Transportation Supervisor.

D. TRAINING, DRILLS AND EXERCISES

District Administrators participated in ICS (Incident Command System) training offered by the NYS Police and the NYS Emergency Management Office. The ICS training included tabletop drills and interactive discussion for dealing with a variety of emergency situations. Building administrators are responsible for disseminating this information in their respective schools and will organize annual training for their staff.

All buildings will conduct twelve (12) evacuation drills during the school year eight (8) will be evacuation drills and four (4) will be lockdown drills. Of these twelve (12) drills, eight will need to be completed by December 31 for each calendar year. In addition, the annual drill schedule will include one early dismissal drill. The Emergency

Management Teams carry out their responsibilities during the drills.

Instructional staff will participate in annual Violence Prevention Training. Office staff, custodial personnel and Transportation Department employees participated in the Safe Schools Effective Response Program presented by the New York State Police.

As there have been cases where ambiguous student messaging during a lockdown drill resulted in confusion as to whether the event was a drill or an actual emergency, the New York State Police have emphasized the following points within their inter-agency guidance related to a lockdown drill: 1. When initiating a lockdown drill, it needs to be clearly communicated within the announcement that “This is a drill.”

2. The Onondaga County 9-1-1 Emergency Communications Center needs to be notified before a drill. 3. Signage stating “Emergency Drill in Progress” should be posted at the main entrance (visitor entrance(s) to clearly alert parents and other visitors who may arrive at the school during a lockdown drill.

The Onondaga County 9-1-1 Emergency Communications Center would like to receive notifications before emergency drills including lockdown and fire. When calling 9-1-1, identify the call as a “Non-emergency phone call.” The caller should be prepared to give your name, call back number, the school and location where the drill will be taking place, when the drill is going to take place, and you will be asked to call back when the drill is complete.

E. IMPLEMENTATION OF SCHOOL SECURITY

School building doors are locked after students have arrived in school. An electronic visual system is used to gain entrance into all school buildings at West Genesee. Visitors will be required to sign in at the Main Office to receive a Visitor Badge, which will be prominently displayed. At the high school, visitors have access to the main lobby only and receive a visitor pass after showing picture identification.

All West Genesee Central School District employees are required to wear picture identification badges. All daily substitutes and student teachers are required to wear identification badges. All buildings have security devices monitored by Sonitrol Security Services. Cameras are also strategically positioned both internally and externally in the various buildings.

The district has a school resource officer assigned to the high school Monday through Friday mornings and afternoons during school hours. On a randomized schedule, the SRO visits all elementary and middle schools each week. Monitors at the high school are responsible for the halls and parking lots. All visitors at the middle schools and the high school are greeted by a staff member to verify the purpose of their visit.

GENERAL GUIDELINES

Six steps which are standard responses to any emergency situation in schools are: Summon Expert Help; Administer First Aid; Follow Instructions of the Expert; Evacuate to a Safe Place; Shelter inside the Building; and Send Everyone Home (Go Home). Obviously, all six steps will not be utilized in every emergency. Indeed, some are part of the planned response to a school emergency.

Definitions Summon Expert Help: Clearly, in most emergency situations, the need for expert help is evident. Fires are fought by firefighters; acts of violence and intruders are handled by police, and heart attack victims must be provided proper medical care.

Administer First Aid: First aid is usually defined as treatment that will protect the life of a victim and provide comfort until more expert help is secured.

Follow Instructions: Once expert help has arrived, those experts are usually "in charge." At that time, the procedure is to follow instructions of the expert.

Evacuate to a Safe Place: Evacuation may mean only going outside, away from the building and waiting until the danger has passed. In some circumstances, however, the nature or duration of the emergency may require transportation and temporary housing of the occupants in some other building.

Shelter Inside the Building: There are circumstances when it is safer to stay inside the building than to go outside. For example, the sheltering procedure is called for during severe electrical storms, or radioactive emergencies.

Go Home: Similar to evacuation, early dismissal or "go home" is a procedure for evacuating students from a building and uniting them with their families or other responsible surrogates designated by the parents.

BOMB THREAT

Bomb threat procedures are outlined in detail in each building’s Safety Plan.

RESOURCES

* Building Floor Plans * Local emergency responders: Police 911; Fire / Ambulance 911 * Telephone Threat Information Sheet * Building Level Emergency Response Plans

SERIOUS VIOLENT INCIDENTS

Serious violent incidents are defined by the Commissioner of Education as incidents of violent criminal conduct that are, or appear to be, life threatening and warrant the evacuation of students and/or staff because of an imminent threat to their safety or health, including but not limited to: riot, hostage taking, kidnapping and/or the use of threatened use of a firearm, explosive, bomb, incendiary device, chemical or biological weapon, knife or other dangerous instrument capable of causing death or serious injury.

Policies for Responding to Threats of Violence:

1. Every threat will be assessed for its level of risk. (Adopted from FBI Guidelines for Threat Assessment)

Low level of threat poses minimal risk to the victim and public safety

Medium level of threat threat which could be carried out, although may not be entirely realistic

High level of threat threat that appears to pose an imminent and serious danger to the safety of others

2. Locate and isolate; involve law enforcement if threat is determined to be medium or high level threat

3. Individual(s) with actual knowledge of the person(s) making a threat will be consulted as to intent, motivation, and/or resources

Procedures for Responding to Acts of Violence:

1. First person on the scene: Identify the situation, call 911

2. Notify Building Administrator, describe situation

3. Building Administrator: Verify that 911 has been called, then proceed with Building Level Emergency Response Plan

4. Building Administrator: Notify Superintendent 315-487-4562

5. Building Administrator: Direct Head Custodian to designated meeting place

6. Building Administrator/Head Custodian: Upon arrival of police, meet in designated meeting place; advise of the situation; and follow instructions. Be prepared to evacuate (DO NOT use fire alarm in the event of a bomb scare).

7. Building Administrator: Keep Superintendent apprised

8. Superintendent: Notify parents or spouse of victim(s)

9. Police (Bomb Squad if bomb threat): Termination of emergency

Zero Tolerance Board Policy: Dangerous Weapons in School: No person shall knowingly have in his or her possession upon any school premises any firearm, weapon, or any dangerous instrument, appliance or substance which is not necessary for school activities, which could be used as a weapon.

Prevention and Intervention Strategies:

Some of the prevention and intervention strategies being offered in the WGSCD are: * Conflict resolution training * Respect and Responsibility programs * School-based mediation * Onondaga County ACCESS Team (Children & Family Services) * CODE (Community Oriented Drug Education) * General guidance counseling services * Mentoring programs * Olweus Bullying Prevention Program * Cyber Bullying Program * Positivity Project * Nonviolent Crisis Intervention

*Violence prevention curriculum, which will include citizenship, civility and character education as designed by the State Education Department, will be implemented K12.

De-Escalation Training:

Training to de-escalate potentially violent incidents and dissemination of materials regarding early detection will be provided by representatives from the New York State Police for all employees.

Reporting:

Threats and acts of violence will be reported to the State Education Department through the Uniform Violent Incident Report form. Information given to the media, community and parents will be the responsibility of the superintendent.

RESOURCES Building Floor Plans Local Emergency Responders: Police 911; Fire / Ambulance 911 Telephone Threat Information Sheet See Appendix E

SPECIFIC PROCEDURES Assaults and Fights

1. Assess the situation ● Call 911 to request police assistance immediately when assailant is armed, if assailant is an outsider or if the situation warrants.

● Is there a continued danger to the individuals already involved or to any other potential victims? ● Determine the identity, number and location of victims. ● Determine the need for first aid and medical response. ● Determine the need for Stay-In Place procedure.

2. Move others to safety ● If the assailant has not been contained and continues to be a threat to others, initiate Lockdown or Lockout procedures as appropriate, call 911.

Fights ● Intervening and managing physical altercations and/or fights require making a judgment call. Individual circumstances will determine the priorities of your interventions. Interventions may include:

▪ Disperse the crowd or bystanders and ensure the safety of the students. ▪ Call for help and assistance in managing the incident. ▪ Focus on defusing the fight. ▪ Use proximity and voice. ▪ Separate the individuals fighting by telling one to go into a nearby room or other location. ▪ Attend to medical needs. ▪ Use common sense when intervening with individuals who are dangerous. ▪ Convene Crisis Response Team.

3. Provide first aid for victim(s) using medically trained staff. Call 911 for medical assistance if warranted. Direct someone to the main entrance to direct the ambulance staff to the victim.

4. Interview participants and/or bystanders to gather information on the event. The police will need details/take statement(s) as Assault/Battery are chargeable offenses.

5. The parents, guardian (or spouse/family member of employee) of any participants should be notified as soon as possible.

6. The Superintendent’s Office should be contacted as soon as possible for events involving serious injury or criminal acts. The Superintendent, or designee, will handle all media and community inquiries into the event(s).

7. Convene Crisis Response Plan as needed to inform staff/students and coordinate counseling services as the situation warrant.

Biological Agent or Poisonous Substance Threat

If you receive a letter, package or container claiming to be infected with a Biological Agent (e.g. Anthrax) or Poisonous Substance or phone call saying there is such a threat present at your location, YOUR FIRST ACTION SHOULD BE TO CONTAIN THE THREAT TO AS FEW PEOPLE AND AS SMALL AN AREA AS POSSIBLE. This is accomplished by the following:

● Immediately isolate the threat by not moving the letter, package or container from its original location.

● Move people away from the immediate area and do not allow ANYONE to touch or move the threat.

● Close doors and windows to the area and lock the room if possible to avoid others accidentally contacting the threat. Those individuals originally present when the threat was discovered should remain nearby and not in contact with uninvolved individuals. They will not receive an additional exposure if the threat remains undisturbed.

● Notify the Building Principal and Call 911 and advise the operator of your situation. Remain on the line until instructed to hang up.

● Building Principal or designee will notify Superintendent.

● It is not necessary to confine students to classrooms, evacuate the building, or directly send students to a predetermined assembly area within the school unless these actions aid the response efforts of the emergency service responders or these efforts will eliminate possible exposure to the threat if it is widely disseminated through the building or its location within the school is unknown. If the potential exists for a distribution through the building, the air circulation system(s) will be shut down and the area or building evacuated.

● The heating, ventilation and air conditioning systems within the building will be shut down if the threat was directed at the HVAC system or the package/container was found within the HVAC system.

● Individuals who came in direct contact with the threat should be advised not to eat, drink, smoke or chew, rub their eyes, ears, nose or mouth or place their hands near their face.

● Law enforcement and health officials will advise if any additional precautions need to be undertaken by any potentially exposed individuals or if specific cleanup procedures should be utilized.

Dangerous Persons

These procedures are a guide in responding to a situation in which a student, staff member, or outsider is armed, has assaulted or threatened another person, or is behaving irrationally. The first person to meet the individual suspected of being a threat should use common sense and remain calm. Remember, if the person is armed, then he/she is in control, and the staff should do what he/she request.

General procedures for responding to a dangerous person:

Institute Lockdown and then CALL 911, give as much information as possible on the location, identity and description of the individual. Do not hang up until told to do so. Notify a Building Principal immediately. Superintendent should be notified as soon as situation allows.

1. Try to remain calm. Speak calmly and reasonably. Encourage the person not to act hastily. Be reassuring and non-threatening.

2. Reassure others and try to keep people calm.

3. As quickly as possible, move anyone away that is not directly involved with the incident.

4. If the person attempts to leave the building, allow this. Observe whether a car is used and note license number and description of vehicle.

5. If the person attempts to leave the building with a student or member of the staff, be cautious in trying to intervene. Remember that the most important consideration is the safety of all students and staff.

6. Try to gather as much detailed information as possible. As the situation allows and without putting anyone in danger, try to determine: ● Location, identity and detailed description of individual(s) & weapon(s) ● Identify witnesses ● Determine number and location of victims ● Any pertinent background information on individual, including possible reason for carrying out actions

7. When police arrive they will take control of the situation. Have master keys, a floor plan and site map of the school available for the police. Provide all available information.

8. Initiate Crisis Response Plan which includes follow-up district communications, public information and crisis counseling.

Hostage Situation

If there is a hostage situation the procedures for Dangerous Person, above, will be followed. This means all staff/students/visitors are to take refuge. Follow Lockdown Procedures. If the danger is confined, responding law enforcement agencies may recommend an orderly evacuation of certain sections/areas away from the danger.

Response Action:

1. Identify hostage situation – first person on the scene.

2. Building Principal or designee will: ● Announce a Lockdown. ● Call 911 and follow the instructions for handling intruder(s). ● Notify the Building Principal. ● Inform Superintendent.

3. Upon arrival of police officials, implement the following response actions as necessary.

4. The police will determine the termination of the emergency.

Intruder

Response Action:

1. Identify intruder situation – first person on the scene.

2. The Building Principal or designee will take the following actions; ● Announce a Lockdown. ● Call 911 and follow their instruction for handling intruder(s) and ensuring safety of students and staff.

● Notify the Building Principal. ● Inform Superintendent of situation and actions taken. ● Based on advice of police, confront the intruder – Building Principal, district security personnel, or police.

● Escort intruder out of the building – Building Principal, district security personnel, or police.

3. Police or Building Principal to determine the termination of the contingency.

Kidnapped Person

Response Action:

1. Identify kidnapping incident – first person on the scene.

2 The Building Principal or designee will take the following actions; ● Announce a Lockdown. ● Call 911 and advise them of the situation. Follow their instructions. ● Notify Building Principal. ● Inform Superintendent of situation and actions taken.

3. In coordination with police, notify parents or spouses of individuals who are or could be kidnapped. Also prepare official response in the event of media making an inquiry.

4. Police to determine the termination of emergency.

Pre-Plan Action:

Develop attendance procedures to account for pupils and for unscheduled releases during school.

EPIDEMIC/FOOD OR WATER POISONING

1. School Nurse: Identify the problem as possible epidemic/food or water poisoning.

2. School Nurse: Notify Building Administrator and consult district physician, (see Appendix A for list) coordinate with Superintendent's office 315-487-4562 or 4562. Further define problem.

3. Building Administrator: Notify Superintendent 315-487-4562 or 4562.

4. Building Administrator/Superintendent: Notify County Health Department or Epidemiology, 315-435-3252.

5. Building Administrator/Superintendent: Follow directives of district health physician and public health official, recognizing that public health officials have highest authority. Curtail or cease building operation as appropriate.

6. Building Administrator: Notify parents, staff, and students.

7. Public health officials: Monitor emergency.

RESOURCES

* Emergency Telephone Numbers: Fire/Ambulance 911 * Public Health Department 315-435-3252 * Potable water is mandated for building occupancy. If water is not suitable for

drinking, cease operation of building unless equivalent provisions are made such as bottled water and single service disposable cups.

* News media, public address system, School News Notifier (SNN), WGCSD Website.

FIRE/EXPLOSION

1. First person on the scene: Upon discovery or detection of smoke or fire, or in the event of an explosion, sound building fire alarm immediately.

In the Science Lab:

* If there is danger of fire/explosion or toxic fumes: Lab Teacher: Do the following two things simultaneously: Evacuate room and get help from neighboring classrooms if needed to move injured students. Sound Fire Alarm except during gas leak. The teacher should block corridors adjacent to lab area if necessary. Notify Building Administrator.

* If there is no immediate danger: Do not move injured persons. Wait for medical assistance! Do not sound fire alarm. Notify Building Administrator.

2. First person on the scene: Notify Building Administrator of what prompted fire alarm, location, and source of fire/explosion if known.

3. Head Custodian: Report to principal's office on any fire alarm.

4. All occupants: On sound of any fire alarm, evacuate building in accordance with established emergency evacuation plans posted in each classroom. After evacuation, close doors behind you.

5. Building Administrator(s) or designee: a. Summon Fire Department 911 give location of fire if known. b. Notify Superintendent 315-487-4562 or 4562 c. Notify Superintendent of Buildings and Grounds 315-487-4630 or 4630

6. Custodial/Maintenance staff: Investigate source and contain fire, if possible or practical. Keep Building Administrator appraised.

7. Superintendent: Alert Transportation Supervisor 315-487-4576 or 4576 of possible need to evacuate students and staff to another building.

8. Building Administrator: Upon fire department's arrival, advise of the situation and follow instructions. Keep Superintendent's office apprised.

9. Fire Department: Termination of emergency.

10. Superintendent/Building Administrator: Resume, curtail, or cease building operations as appropriate. Notify staff, parents, and students.

CARBON MONOXIDE ALARM

1. All occupants: On sound of any fire alarm, evacuate building in accordance with established emergency evacuation plans posted in each classroom. After evacuation, close doors behind you.

2. Building administrator(s) or designee: a. Summon Fire Department by calling 911 and give location of fire/alarm if known. b. Notify Superintendent 315-487-4562. c. Notify Supervisor of Building & Grounds 315-487-4630.

3. Custodial/Maintenance staff: Investigate source and contain fire, if possible or practical. Keep building administrator apprised of situation.

4. Superintendent: Alert transportation supervisor at 487-4576 of possible need to evacuate students and staff to another building or alternate location.

5. Building Administrator: Upon fire department’s arrival, advise of the situation and follow instructions. Keep Superintendent apprised of the situation.

6. Fire Department: Termination of emergency. 7. Superintendent/Building Administrator: Resume, curtail, or cease building operations as appropriate.

Notify staff, students, and parents.

RESOURCES

* Local Emergency Responders: Police 911; Fire / Ambulance 911 * Chemical Inventory with MSDSs located Building Administrator's Office * Zoned fire alarm system with enunciator panel. * Fire extinguishers serviced and charged. * Staff trained in First Aid, CPR and AED use. * Carbon monoxide alarms.

INCLEMENT WEATHER Snow / Ice Storm / Thunder / Lightning / Wind Storm

1. Transportation Supervisor: Monitor National Weather Service broadcast frequency and road conditions. Notify Superintendent of impending situation.

2. Building Administrator: Curtail or cease all outdoor activities as appropriate. 3. Superintendent: Select appropriate Emergency Response Action and relay instructions to Building

Administrators. 4. Building Administrators and District Office: Implement selected Emergency Response Action 5. Termination of emergency will be issued by Superintendent.

RESOURCES

* Radio tuned to National Weather Service frequency. * Transportation Supervisor 315-487-4576 or 4576 * Local emergency responders: Police 911; Fire/Ambulance 911 * Highway Department Town of Camillus 6725556, County of Onondaga:

315-469-1664 * Emergency Two way Radios available in each building and with district

administrator (see Appendix G 2 for details). * Staff trained in Shelter Management, First Aid, CPR, and AED use. * American Red Cross – 315-234-2200

MEDICAL EMERGENCIES

1. First person on the scene: Identify the situation. Who? What? Where?

2. First person on the scene: Summon the school nurse (or other responsible person if after hours).

3. Staff Person: Calm and disperse other persons who are present.

4. School Nurse (responsible person): Comfort the person and administer appropriate first aid.

5. School Nurse (responsible person): Summon emergency squad/ambulance (911) if the situation warrants. Designate someone to meet emergency squad/ambulance outside the building to direct emergency personnel to the scene.

6. School Nurse (responsible person): Notify Building Administrator.

7. Building Administrator/School Nurse: Notify emergency contact or ICE on cell phone.

8. Building Administrator: Notify Superintendent 315-487-4562 or 4562.

9. Custodial Staff: Clean up body fluids according to district "Procedure For Cleaning Up Body Fluid Spills" see Appendix F.

RESOURCES

* School Nurse or responsible person capable of handling a medical emergency. * Local emergency responders: Fire/Ambulance 911 * Staff trained in First Aid/CPR/AED. * Staff person(s) familiar with contingency plans. * Copy of district "Procedures For Cleaning Up Body Fluid Spills" see Appendix F. * If Narcan is used, complete “Narcan Utilization Reporting Form” and forward to appropriate

Personnel.

NATURAL AND MANMADE DISASTERS

Hurricanes, Blizzards and Floods

Warnings and instructions may be relayed to the Superintendent of Schools via the National Weather Service, BOCES District Superintendent: 315-433-2602, the County Emergency Management Office 315- 435-2525 or the State Education Department Bureau of Educational Management Services 518-474-6541.

1. The Superintendent shall: a. Implement the Emergency Response Action in coordination with above agencies. b. Communicate selected emergency response action to Building Principals, parents, staff, and

students.

2. Building Administrator: Follow Superintendent's instructions.

3. Termination of emergency will be issued by Superintendent, BOCES District Superintendent, or County Emergency Management Office, as appropriate.

Earthquake

1. Building Occupants: If you are indoors when an earthquake occurs, do not try to leave the building. Stay inside against an inside wall or under sturdy furniture. Assume a tuck position with hands over the head. If you are outside, get away from the building, utility poles, and trees.

2. Building Staff: After an earthquake has occurred, check for injuries and fires or fire hazards and report status to Building Administrator. Report fallen power lines and gas leaks.

3. Building Administrator: a. Summon local emergency responders if needed. b. Apprise Superintendent of situation. c. Instruct custodians to shut down building systems (electricity, gas, and/or water) if damaged or leaking.

d. Evacuate building if safety of occupants is threatened; use discretion in event of electrical hazards.

e. See also Systems Failure or Medical Emergencies or Restricted Use of Building. f. Be aware that aftershocks often occur. g. If a total breakdown of communications occurs, each Building Administrator shall implement the most appropriate Emergency Response Action to the best of his/her ability using resources available.

4. Superintendent: Coordinate selected emergency response action with local, county and state agencies.

5. Termination of emergency will be issued by Superintendent or County Emergency Management Office.

Tornado Warning

1. Superintendent: a. Monitor emergency broadcast channel and weather service watches/warnings. b. Relay selected emergency response action to Building Administrators, parents, staff, and students.

2. Building Administrator: a. Cancel all outdoor activities and summon all persons into building. b. Follow Superintendent's instructions. c. Do not assemble occupants in gymnasiums, auditoriums, or cafeterias. d. Give instructions to building occupants over public address system.

3. Building Occupants: Take shelter against inside walls away from any windows and under a table or desk in a tuck position with hands over the head.

4. Building Staff: After tornado has passed, check for injuries and fires or fire hazards and report status to Building Administrator. Report fallen power lines.

5. Building Administrator: Summon local emergency responders if needed. Apprise Superintendent of situation. See also: Medical Emergencies, Systems Failure, and Restricted Use of Building.

6. Superintendent: a. Coordinate response action in coordination with local, county, or state agencies. b. Communicate instructions to Building Administrators, parents, staff, and students.

7. Termination of emergency will be issued by Superintendent or County Emergency Management Office, as appropriate.

Toxic Spill, Radioactive Incident, or Air Pollution

1. Superintendent: a. Implement Response Action in coordination with local and county agencies. b. Relay selected response action to Building Administrators, parents, staff, and students.

2. Building Administrator: a. Cancel all outdoor activities and summon all persons into building. b. Direct building staff to close all doors and windows within the building by using the public address system.

c. Direct building custodians to close all vents and shut off fans bringing outside air into the school. 3. Termination of emergency will be issued by Superintendent or County Emergency Management Office, as

appropriate.

RESOURCES

* Emergency Two way Radios available for each building and with key administrators. * Radio tuned to National Weather Service frequency. Battery operated AM/FM radio. * Supervisor of Buildings and Grounds, School Nurses/District Physician * Local emergency responders: Police 911; Fire/Ambulance: 911 * Highway Dept. Town of Camillus 315-672-5556, County of Onondaga 315-469-1664 * Staff trained in First Aid, CPR , AED use and Shelter Management. * American Red Cross 315-234-2200, Co. Emergency Management 315-435-2525.

HAZARDOUS MATERIALS

1. Upon discovery or detection of a fuel spill on school property, the first person on the scene will: a. Notify Superintendent of Buildings and Grounds: 315-487-4630 or 4630 b. Stop source of spill, if possible.

2. The Supervisor of Buildings and Grounds will evaluate the problem insofar as possible and: a. Stop source of spill, if possible. b. Commence remedial response; i.e. absorbent material

3. The Building Administrator will notify the Superintendent 315-487-4562 or 4562.

4. The Superintendent, in conjunction with the Building Administrators, will decide whether to curtail or cease building operation as conditions warrant.

5. The Building Administrator will institute the correct Emergency Response.

6. The Superintendent of Buildings and Grounds will notify the New York State Department of Environmental Conservation local 24 hour spill hotline 1-800-457-7362 and New York State Department of Transportation Regional Director: 315-428-4351.

7. Recovery: Superintendent of Buildings and Grounds in conjunction with the Superintendent and Assistant Superintendent for Management Services will direct cleanup work as directed by DEC/DOT. If formal emergency resolution is needed, the Superintendent will notify the Board of Education and State Education Department Bureau of Facilities Planning 518-474-3906.

8. Termination of contingency will be issued by the Superintendent.

RESOURCES

* News media, public address system. * Superintendent of Buildings and Grounds. * Transportation Supervisor; transportation system. * Local emergency responders: Police 911; Fire/Ambulance 911 * Department of Environmental Conservation, Department of Transportation

SCHOOL BUS ACCIDENT PROCEDURE

In the event of a school bus accident or a mechanical problem resulting in an extended delay, the following procedures will be adhered to:

School Bus Driver

1. The first priority is for the safety and welfare of the students involved. The driver will ensure that, whenever possible, the vehicle is parked in a safe location. Depending on the physical condition of the passengers and vehicle as well as the prevailing weather and road conditions, the driver will determine whether the students should be removed from or allowed to remain on the vehicle. When circumstances require, the driver will use triangle reflectors to mark the scene.

2. Notify the Transportation Office immediately as to the bus(es) involved, the magnitude and location of the accident, and whether or not students are on the school bus.

3. Record the names of all students. If any students/passengers are taken for emergency treatment, the names of those individuals will be recorded as well as their destination.

4. No accident is to be discussed or information released to any party unless required by the investigating authorities or approved by the District Office.

5. Submit to the Transportation Supervisor, in an accurate and timely manner, a district accident report as per attached.

Transportation Personnel

Transportation personnel will then: 1. Notify the appropriate law enforcement agency.

2. Notify the District Office and respective Building Principal(s).

3. Make arrangements to provide a vehicle(s) onto which students can be transferred and/or any necessary mechanical assistance that might be required.

4. Obtain information as to the names and addresses of the owners and drivers of the vehicles involved in the accident, as well as the names and addresses of any witnesses.

5. In the event of physical injury and/or property damage, see to it that the vehicle(s) is/are not removed unless authorized by the investigating agency. Whenever possible, a picture of the scene of the accident should be taken.

6. No accident is to be discussed or information released to any party unless required by the investigating authorities or approved by the District Office.

Building Principal

1. If the accident does involve students on one of our daily scheduled routes, the Building Principal(s) will make arrangements to go to the scene to provide supervisory assistance and determine the need for medical assistance.

2. Contact, as soon as possible on the same day, the parents of students involved in the accident. This step also required for co-curricular trips.

3. Direct school nurse to meet with students involved to evaluate and report any injury. Contact parents of students involved for the completion of any accident reports needed.

COMMUNICATION

First Call: Transportation Department Office 315-487-4576 or 4576 Garage 315-487-7538 or 7538

Before 6:00 a.m. and after 5:00 p.m. Call: James Dark (Transportation Supervisor) (H) 315-488-0634 (C) 315-559-5942

If no answer, call Janet Troupe (Safety Officer) (Home) 315-488-5942 (Cell) 315-345-9590 Brenda Bach (Dispatcher) (Home) 315-730-4362 (Cell) 315-730-4362 Linda Burns (Dispatcher) (Cell) 315-247-0888 Paul Pelton (Asst. Supt.) (Home) 315-468-3057 (Cell) 315-447-7426

Call Police: Town of Camillus 911 Onondaga County Sheriff 911

RESOURCES

* Two way radio in each bus capable of contacting Transportation Department at any point along its daily route. See Appendix G - 2 for frequencies.

* First Aid kits. * Local Emergency Responders: Police 911; Fire / Ambulance 911 * Emergency road flares or reflectors.

RESTRICTED USE OF BUILDING

1. Superintendent/Building Administrator: Relocate educational program(s) displaced by a contingency which renders all or parts of a building unusable for school purposes.

a. If a double session is deemed necessary, obtain approval of State Education Department, Bureau of Facilities Planning, (518) 474-3906.

b. For temporary quarters, obtain approval of State Education Department, Bureau of Facilities Planning, (518) 474-3906.

2. Superintendent/Assistant Superintendent for Management Services/Transportation Supervisor: Revise student transportation system as necessary.

3. Superintendent/Building Administrator: Notify staff, students, parents, and Board of Education. Notify Commissioner of Education through BOCES Superintendent.

4. Superintendent/Superintendent of Buildings and Grounds/Assistant Superintendent for Management Services and Board of Education: Institute recovery as appropriate.

RESOURCES * Existing alternate teaching areas:

Within building. In another district school building. In a school in nearby district (see Education Law 403 (a)+(b)) In a building rented within community. In a manufactured building, rented, or purchased.

* Outside assistance: insurance company adjuster, appraiser, architect/engineer, contractor, professional consultant.

UNPLANNED FIRE ALARM

1. Building occupants: On sound of any fire alarm, all building occupants shall evacuate building in accordance with established evacuation routes posted in each room.

2. Head Custodian: Report to principal's office on any fire alarm.

3. Building Administrator/Head Custodian:

a. Summon Fire Department 911 and explain situation. b. If upon inspection, fire is not found at location where alarm was initiated, a

custodian shall be assigned to the location until fire department officials arrive. c. Return building to normal operations. d. Notify Superintendent 315-487-4562 or 4562. e. Notify Superintendent of Buildings and Grounds 315-487-4630 or 4630.

4. Custodial/Maintenance staff/Building Administrators: Investigate source of alarm and confirm evidence of fire.

5. Custodial/Maintenance staff: Investigate source and contain fire, if possible or practical. Keep Building Administrator apprised of situation.

6. Superintendent: Alert Transportation Supervisor 315-487-4576 or 4576 of possible need to evacuate students and staff to another building.

7. Building Administrator: Upon fire department's arrival, advise of the situation and follow instructions.

8. Building Administrator: Keep Superintendent's office apprised.

9. Fire Department: Termination of emergency.

10. Superintendent/Building Administrator: Resume, curtail, or cease building operations as appropriate (see also: Restricted use of Building Contingency Guidelines). Notify staff, parents, and students, as appropriate.

RESOURCES

* Local emergency responders: Fire/Ambulance 911; Police 911 * Chemical inventory with MSDSs located in Building Administrator's Office. * Zoned fire alarm system with enunciator panel if available. * Fire extinguishers serviced and charged. * Transportation System and Transportation Supervisor

SYSTEMS FAILURE Loss of Power, Heat, Water, or Sewage Systems, Gas Leak, Noxious Fumes or Structural Failure

1. Upon discovery or detection of a system failure, the first person on the scene shall notify a Custodial/Maintenance person and Building Administrator.

2. Custodial/Maintenance person: Evaluate the problem insofar as possible and notify the Building Administrator.

3. Custodial/Maintenance person and/or Building Administrator: Activate fire alarm if there is any question as to the safety of the building occupants. (In the event of a GAS LEAK, do not use public address system.)

In the event of a power failure, all buildings are equipped with emergency backup power to operate fire alarm system and emergency lighting for a duration of at least 45 minutes.

4. Custodial/Maintenance person: Notify the Superintendent of Buildings and Grounds 315-487-4630 or 4630.

5. Superintendent of Buildings and Grounds: Evaluate problem, seek expert help if warranted, and commence appropriate remedial action.

6. Superintendent of Buildings and Grounds: Notify Superintendent 315-487-4562 or 4562, if situation warrants.

7. Superintendent: Curtail or cease building operations as appropriate, and notify staff, parents, and students and issue instructions.

8. Superintendent of Buildings and Grounds in conjunction with Assistant Superintendent for Management Services: Complete corrective actions and recovery. See also Restricted Use of Building Contingency Guidelines page 29.

9. If formal emergency resolution is needed, the Superintendent shall notify Board of Education and State Education Department Bureau of Facilities Planning (518) 4743906.

RESOURCES

* National Grid 315-474-1511 Gas Emergency “Press 2”; Power Outage 1-800-867-5222

* Local emergency responders: Police 911; Fire/Ambulance 911 * Emergency Two way Radios located in each building and with key administrators (see Appendix G 2

for details). * Established emergency remedial operation and maintenance procedures for possible occurrences,

including limits of remedial responses.

EMERGENCY RESPONSE ACTIONS / FUNCTIONAL ANNEXES

* Early Dismissal * School Cancellation * Hold-In-Place * Evacuation Plan * Shelter-In-Building * Lockdown * Lockout

More specific detail regarding Functional Annexes are included in the Building Level Emergency Response Plans (BLERP).

EARLY DISMISSAL

An early dismissal is announced in the event of a system failure such as heating/plumbing/electrical failure that renders the building unsuitable for instructional purposes. Early dismissal may be a viable option for other emergency situations as decided by the Superintendent. The Transportation Department will be notified when and where to send buses. Early dismissal will follow normal dismissal procedures unless situation warrants otherwise. Alternate dismissal procedures and/or loading areas will be selected by the building principal or designee, as the emergency dictates.

SCHOOL CANCELLATION

The Superintendent may cancel school in the event of prolonged system failures, severe weather, or other unsafe conditions. Students, parents, and staff shall be notified in accordance with snow day closing procedures.

SHELTER-IN-BUILDING

A Shelter-in-Building is called when evacuation of the facility would endanger the health and safety of the children/staff. An instruction to shelter students and staff requires that all staff and students remain inside school buildings. Building occupants may be directed to simply stay in place or go to the shelter area depending upon the nature and location of the emergency. During sheltering for certain types of air pollution problems, chemical spills, or radioactive emergencies, windows should be closed and ventilation systems should be shut down. Ingestion of food and water should be prohibited during radioactive emissions or chemical spills until school officials receive authorization and instruction from appropriate health officials. Specific procedures for the Hold-In-Place/Shelter-In-Building procedures are found in the Building Level Emergency Response Plans.

Emergency Communications Within Building

During any Emergency Response, building administrators, or their designee will:

• Email staff a brief summary of events when possible • Email one of the following messages to post on the Promethean Board in each classroom for students to text to their parents:

Shelter-In-Building

We are in a Shelter-In-Building due to inclement weather at (insert school name). At this time, we cannot leave the room and I can’t be signed out at the main office. I will text you further instructions when I can.

We are safe inside school.

Hold-In-Place

We are in a Hold-In-Place at this time and we cannot leave our classroom. The teacher is continuing to teach the lesson and I will provide an update when I can.

The Hold-In-Place is over and I am on to my next class.

Lockout

We are in a lockout. We have normal movement within the class and the building, but all outside activities are cancelled. There is no outside PE or recess at this time.

EVACUATION PLAN

These procedures are found in the Building level Emergency Response Plans (BLERP). See Appendix K–2 – Alternate Evacuation Sites.

RECOVERY – DISTRICT SUPPORT FOR BUILDINGS

The district’s intention is to support and cooperate with the building Emergency Response Teams who are called into action, according to individual circumstances and needs. There is currently an agreement with the local chapter of the American Red Cross to provide assistance, if their services are required.

DISASTER MENTAL HEALTH SERVICES

Individual Building Safety Plans include procedures for dealing with crises that necessitate disaster mental health services. The Onondaga County Mental Health Department is a local resource that can be called upon. Buildings will call the District Office to request additional mental health personnel, as necessary.

Lockdown

1. When you hear lockdown announced, you should move quickly to execute the following actions.

2. If safe, gather students from hallways and common areas near your class-room.

3. Lock your door. Barricade if neces-sary.

4. Move students to a safe area in the classroom out of site of the door.

5. Leave windows, blinds/lights as they are.

6. Keep everyone quiet, silence cell phones.

7. Take attendance, if possible. 8. Do not communicate through the door

or answer room phone. 9. Do not respond to P.A. announce-

ments or fire alarm. 10. Stay hidden until physically released

by law enforcement personnel.

Shelter-in-Building

1. Listen for instructions about the situation and your actions.

2. Students in hallways should return to assigned classroom if possible.

3. Classroom teachers take attend-ance.

4. All other staff assist students, as needed.

5. Move away from windows, if situ-ation warrants.

6. If instructed, move out of the class-room to designated safe area. Stay together at all times.

7. Take attendance. 8. Listen for updates.

Hold-In-Place

1. Listen for instructions about the situation and your actions.

2. Students in hallways should return to assigned classroom if possible.

3. Classroom teachers should take at-tendance.

4. All other staff assist students, as needed.

5. Listen for updates.

Lockout

1. Listen for instructions regarding the situation and your actions.

2. Lock all exterior windows. 3. Leave blinds/lights as they are. 4. Take attendance. 5. After initial instructions listen for

updates. 6. Classroom instruction continues as

normal. 7. All outdoor activities are terminat-

ed. 8. Listen for updates.

Evacuate

1.

2.

3.

4.

5. 6.

7.

Listen for instructions about the situation and your actions. Lead students to designated assem-bly or announced assembly area. Use secondary route if necessary. Bring attendance list and class ros-ter. Close the classroom door after exit-ing. Take attendance when safe to do so. If evacuating off site, take attend-ance before moving from and upon arrival at off site location. Listen for updates.

BOARD ACTION SHEET

FOR

COMMITTEES ON SPECIAL EDUCATION/PRESCHOOL SPECIAL EDUCATION

BOARD OF EDUCATION MEETING DATE

January 3, 2018

Committee Recommendations for Board of Education Review with Details (January 3, 2018)

Meeting Alt ID# Age Committee Grade Reason Decision Disability Recommended School

11/16/2017 3:11 CPSE Preschool Transfer Student - Agreement NoMeeting

ClassifiedPreschool

Preschool Student with a

Disability Preschool Itinerant ServicesOnly

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Education Itinerant Services 11/16/2017 06/30/2018 1:1 4 Weekly 1 hrOccupational Therapy 11/16/2017 06/30/2018 Individual 2 Weekly 30 minsPhysical Therapy 11/16/2017 06/30/2018 Individual 2 Weekly 30 minsSpeech/Language Therapy 11/16/2017 06/30/2018 Individual 3 Weekly 30 minsSpecial Education Itinerant Services 07/01/2017 08/31/2017 Individual 4 Weekly 1 hrOccupational Therapy 07/01/2017 08/31/2017 Individual 2 Weekly 30 minsSpeech/Language Therapy 07/01/2017 08/31/2017 Individual 3 Weekly 30 mins

11/30/2017 618003443 3:7 CPSE Preschool Amendment - Agreement No Meeting ClassifiedPreschool



Program/Service Start Date End Date Ratio Freq. Period DurationOccupational Therapy 09/06/2017 12/29/2017 1:1 2 Weekly 30 minsOccupational Therapy 01/03/2018 06/15/2018 1:1 2 Weekly 30 minsOccupational Therapy 06/16/2018 06/29/2018 1:1 2 Weekly 30 minsSpeech/Language Therapy 09/06/2017 06/29/2018 1:1 2 Weekly 30 minsOccupational Therapy 07/01/2017 08/31/2017 1:1 2 Weekly 30 minsSpeech/Language Therapy 07/01/2017 08/31/2017 1:1 2 Weekly 30 mins

12/20/2017 618003837 4:7 CPSE Preschool Initial Eligibility Determination Meeting ClassifiedPreschool



Program/Service Start Date End Date Ratio Freq. Period DurationOccupational Therapy 01/03/2018 06/15/2018 1:1 2 Weekly 30 minsParent Counseling and Training 01/03/2018 06/15/2018 1:1 4 Yearly 1 hrSEIT 01/03/2018 06/15/2018 1:1 3 Weekly 1 hr




Program/Service Start Date End Date Ratio Freq. Period DurationOccupational Therapy 01/03/2018 06/29/2018 1:1 2 Weekly 30 minsSEIT 01/03/2018 06/29/2018 1:1 3 Weekly 1 hr




Program/Service Start Date End Date Ratio Freq. Period DurationOccupational Therapy 01/03/2018 06/21/2018 1:1 1 Weekly 30 minsOccupational Therapy 01/03/2018 06/21/2018 1:1 1 Weekly 30 mins

Report - Recommendations for BOE (v03b) w/o Student Name with Program Details - Printed 12/27/2017 11:12:48 AM page 1 of 2

Occupational Therapy 06/22/2018 06/29/2018 1:1 2 Weekly 30 mins

Report - Recommendations for BOE (v03b) w/o Student Name with Program Details - Printed 12/27/2017 11:12:48 AM page 2 of 2

Committee Recommendations for Board of Education Review with Details (January 3, 2018)

Meeting Alt ID# Age Committee Grade Reason Decision Disability Recommended School

12/12/2017 618002572 16:9 CSE 10 Annual Review Classified PP NR Within District DualEnrollment

Other Health

Impairment Student is Parentally Placed in aNonpublic School

Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 09/05/2018 06/20/2019 5:1 7.5 Weekly 39 mins


Other Health


Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 09/05/2018 06/20/2019 5:1 7.5 Weekly 39 mins


Other Health


Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 09/05/2018 06/20/2019 5:1 5 Weekly 39 mins


Other Health




Learning Disability Student is Parentally Placed in aNonpublic School


12/13/2017 610346654 16:6 Sub CSE 12 Annual Review Classified Learning Disability West Genesee High School


12/13/2017 610329400 16:11 Sub CSE 12 Annual Review Classified Other Health

Impairment West Genesee High School

Program/Service Start Date End Date Ratio Freq. Period DurationConsultant Teacher Services 09/05/2018 06/20/2019 Direct 5 Weekly 20 minsResource Room Program 09/05/2018 06/20/2019 5:1 2 Weekly 41 mins

12/13/2017 610350017 16:10 Sub CSE 12 Annual Review Classified Other Health

Impairment West Genesee High School

Program/Service Start Date End Date Ratio Freq. Period Duration

Report - Recommendations for BOE (v03b) w/o Student Name with Program Details - Printed 12/27/2017 12:12:10 PM page 1 of 2

Consultant Teacher Services 09/05/2018 06/20/2019 Direct 4 Weekly 40 minsResource Room Program 09/05/2018 06/20/2019 5:1 5 Weekly 41 mins




Program/Service Start Date End Date Ratio Freq. Period DurationConsultant Teacher Services 09/05/2018 06/20/2019 Direct 5 Weekly 20 minsResource Room Program 09/05/2018 06/20/2019 5:1 2 Weekly 41 mins

Report - Recommendations for BOE (v03b) w/o Student Name with Program Details - Printed 12/27/2017 12:12:10 PM page 2 of 2

WEST GENESEE CENTRAL SCHOOL DISTRICT ......OPEN FORUM XI. ADJOURNMENT STUDENTS Board of Education...

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Transcript of WEST GENESEE CENTRAL SCHOOL DISTRICT ......OPEN FORUM XI. ADJOURNMENT STUDENTS Board of Education...