WASHINGTON COUNTY BOARD OF COMMISSIONERS

WORK SESSION

AUDITORIUM PUBLIC SERVICES BUILDING

SEPTEMBER 29, 2020

8:30 a.m. (30 min.)

1. Board and Leadership Communication & Formal Agenda Item Discussion

9:00 a.m. (45 min.)

2. Body Worn Cameras – Continued Discussion-Erin Calvert, Deputy County Administrator

9:45 a.m. (10 min.)

3. Executive Session (ORS 192.660 (2)(h))-Jacquilyn Saito, Sr. Assistant County Counsel

10:00 a.m. CONVENE FOR REGULAR BUSINESS MEETING

1:00 p.m. (30 min.)

4. Legislative Update-Elizabeth Mazzara Myers, Interim Legislative Director; Erin Doyle, and PaigeSpence, Government Relations Managers

1:30 p.m. (45 min.)

5. State Habitat Conservation Plan and State Trust Lands-Erin Doyle, Government Relations Manager

2:15 p.m. (30 min.)

6. Executive Session (ORS 192.660 (2)(h))-Alan Rappleyea, County Counsel

UPDATED09/25/20

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: September 29, 2020 Length of Time Requested: 45 minutes

Title of Topic: BODY WORN CAMERAS–CONTINUED DISCUSSION Department: County Administrative Office Presented by: Name(s) & Title(s)

Erin Calvert, Deputy County Administrator, County Administrative Office

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS:Additional InformationWashington County Sheriff’s Office Policy—Body Worn Cameras

PURPOSE & DESIRED OUTCOME: Provide additional information as requested by the Board of County Commissioners (BCC) during work session on September 22, 2020. Provide the Board of County Commissioners (BCC) an opportunity to discuss whether to fully fund body worn cameras for the Sheriff’s Patrol Deputies.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Does the Board of County Commissioners (BCC) wish to fund the Body Worn Camera Program?

SUMMARY OF TOPIC: Over the last several months, the Board of County Commissioners has been working with the Washington County community in response to the death of George Floyd. One policy decision the Board is considering is whether to fund the Sheriff’s Office Body Worn Camera Program. The timeline of events outlined below have all contributed to the discussion before the Board:

• May 25: Death of George Floyd• June 2: Board Statement on death of Mr. Floyd• June 9: Chair’s proposal to fully fund body worn cameras for Sheriff’s Patrol Deputies.• June 11-17: Chair meets with community organizations and constituents• June 12: First “Protest Response Meeting” (this later becomes Reimagine Oregon)• June 16:

– Board appropriates, but does not authorize, funds for Body Worn Cameras– Chair receives “Community Reinvestment Proposal” from community organizations– First mention of shifting planned Town Halls to Community Listening Session

• June 24: Washington County announces Listening Sessions• July 10 – Aug 10: RFP & Hire Facilitator team• August 17: Community Listening Session #1, General Public• August 20: Community Listening Session #2, Latinx• August 24: Community Listening Session #3, LGBTQ• August 27: Community Listening Session #4, BIPOC• August 29: Community Listening Session #5, General Public• August 31: Community Listening Session #6, People with Disabilities• September 22: Report to Board of Commissioners regarding Listening Sessions and to provide

information requested by the Board.• September 29: Work session conversation to include information on follow up questions

Item #2

ADDED

SUMMARY OF TOPIC: The Board committed to making a final decision about the funding proposal by the end of September.

The body worn camera program can be fully implemented for a total cost of $1,372,230 and can be paid over five equal annual payments of $274,446. This would deploy 210 cameras/equipment to patrol & civil deputies and patrol corporals. On June 16, 2020, your Board appropriated this funding as an adjustment to the approved fiscal year 2020-21 budget before adoption, but later set a timeline of September 30, 2020 to authorize the funds pending the outcome of these discussions.

CONSERVING THE PEACE THROUGH VALUES DRIVEN SERVICE / SHERIFF PAT GARRETT

215 SW Adams Avenue, MS #32 • Hi l lsboro, OR 97123 -3874 phone 503-846-2700 • fax 503-846-2604 • www.WCSheriff -OR.com

September 24, 2020 Commissioners and County Administrator Ange,

Please see below the body worn camera information we believe to be responsive to your good

questions during the Work Session on September 22.

Our current vendor is Utility Associates, Inc. Upon Board agreement to authorize funding for the

full deployment of BWC to patrol deputies and corporals, we will finalize coordination with the

vendor and the Purchasing Department. The approval for the contract action will come back to

the Board on the Consent Agenda (earliest date available is Tuesday, October 20).

Questions raised in the Work Session:

1) Information on replacements if broken.

• All equipment issued is warranted and repaired or replaced at the vendor’s cost with

appropriate Request to Merchant (RMA) authorization. While the current agreement

states that UA liability does not cover fair wear and tear; where we have had cameras

damaged in line of duty, they have been replaced with appropriate RMA submission.

2) Do we buy or lease the equipment?

• The contract is structured as a professional services contract; equipment is provided as

part of the service.

3) What happens at end of the 5-years?

• The contract can automatically renew for additional one (1) year terms or we can elect to

solicit other vendors through a Request for Proposal.

• If we chose to go with other vendors:

o All video stored in the Evidence Management System will be provided to

Department for transfer to another vendor in an industry standard format.

o Hardware will be returned to the vendor.

Feel free to contact Mr. John Styer via email or phone (503) 846-2530 if we can provide additional information. Thank you,

Pat Garrett Sheriff

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: September 29, 2020 Length of Time Requested: 30 minutes

Title of Topic: LEGISLATIVE UPDATE Department: Government Relations Presented by: Name(s) & Title(s)

Elizabeth Mazzara Myers, Interim Legislative Director, Erin Doyle, Government Relations Manager, & Paige Spence, Government Relations Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS:

PURPOSE & DESIRED OUTCOME: Provide an update to Board about ongoing legislative activities, focusing on legislative days topics and information.

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: N/A

SUMMARY OF TOPIC: In Order to keep the Board informed of ongoing legislative discussions, the GR team will provide updates about the topics covered at the state’s legislative days that may impact the county and its services. Additional information will be shared related to any hot topics at the state or federal level. There will also be a short update related to the upcoming AOC District 8 meeting.

Item #4

PowerPoint Presentation

GOVERNMENT RELATIONS

Prepared by Elizabeth Mazzara MyersPresented by Government Relations September 29, 2020

Monthly Update

1

Monthly Update: Legislative Update

Overview of CRF Reporting Deadline: Elizabeth Mazzara Myers

Housing and HHS Update: Paige Spence

Transportation and Natural Resources: Erin Doyle

General State Updates, Elizabeth Mazzara Myers

3rd Legislative Special Session

Revenue Forecast

AOC District 8 Meeting (see slide #3)

Legislative Agenda (see slide #4)

2

Monthly Update: AOC District 8 Thursday October 8th, 3:00 p.m. – 6:00 p.m.

Sample Topics (GR will check in with you 1:1) Fund county budgets to support safety net services:

Oregon Health Plan Benefits Behavioral Health Services Intellectual and Developmental Disability Services Older Adults Supports Domestic Violence Victim Services Public health modernization

Increase regional collaboration for suicide prevention and reporting.

Regional collaboration on ODOT’s comprehensive congestion management plan (CCMP).

Address systemic racism in public safety

Address climate change, esp. re: impacts on forest and wildfire management.

3

September

29: BCC Legislative Update

Week of 28: Draft legislative agenda to CAO & CEIO

October

5: Finalize edits from CAO, CEIO & Departments16: Draft Legislative Agenda to BCC, WS20: Draft agenda to Work Session21-29: Input & edits from Board30: Final Legislative Agenda to Board via Work Session packet

November

3: Final Legislative Agenda to Work Session

17: Board formerly adopts 2021 Legislative Agenda

December

9: State Revenue Forecast

15: BCC Legislative Update

2021

January: 117th Congress CommencesFebruary 1: Lobby PrioritiesFebruary: Lobby State & Federal Delegation on 2021 Legislative Agenda

Monthly Update: Legislative Agenda

4

Questions? Information Needs?

5

WORK SESSION

WASHINGTON COUNTY BOARD OF COMMISSIONERS

Session Date: September 29, 2020 Length of Time Requested: 45 mins

Title of Topic: STATE HABITAT CONSERVATION PLAN AND STATE TRUST LANDS Department: Government Relations Presented by: Name(s) & Title(s)

Erin Doyle, Government Relations Manager

LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Power point presentation Draft Letter to Board of Forestry

PURPOSE & DESIRED OUTCOME: Update to Board about the state’s ongoing work on the Habitat Conservation Plan on State Trust Lands and impacts to the County. The goal is to have board direction related to potential testimony for the Board of Forestry’s October 6 meeting on behalf of the Commission

POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Does the Board support the continuing work in support of the state’s Habitat Conservation Plan and Forest Management Plan efforts for the state trust lands?

SUMMARY OF TOPIC: In July, the Board received a presentation from the Oregon Department of Forestry related to the State Forest Management Plan (FMP), the possible Habitat Conservation Plan (HCP) and Salmonberry Trail. The HCP work is being undertaken to support an application to the federal government to receive an incidental take permit, under the requirements of the Endangered Species Act, on all state trust lands – lands that provide revenue to counties throughout the western portion of the state through timber sales. The FMP is also undergoing a revision that will either be finalized in conjunction with the take permit work or in lieu of an HCP.

In July, the Board expressed consensus that Washington County continues to support the state’s ongoing efforts to seek a balanced approached to forest management that includes support for conservation, recreation and sustainable timber harvest.

Since the July presentation, the state has continued its work toward a draft HCP and have provided updates to the draft HCP. Additionally, a number of individuals, groups and other counties have expressed opinions related to the continuation of the HCP to the Board of Commissioners. As a result, there was a request for an update and presentation to the Board related to the CHP and the next steps by the state. Therefore, this session will provide a broad look at a variety of information about the HCP, focusing on impacts to the county and the current Board policy.

Item #5

SUMMARY OF TOPIC: On October 6, the Oregon Board of Forestry will convene to discuss the next steps that the state may take toward entering into the formal process. There are two opportunities for the commission to participate in the Board of Forestry’s process – 1) written testimony (must be submitted by October 2) and 2) online, live testimony (participants must register by October 1 to secure a time slot). To ensure the Board of Commissioner’s position is provided, there will be a draft letter provided for Commissioners to review based on prior statements of the Board, and this session will be used to provide staff direction on further advocacy related to the HCP and FMP.

State Trust Land Habitat Conservation Plan

Board of Commissioners Work SessionSeptember 29, 2020

Agenda

• Background on Trust Lands• Habitat Conservation Plan – purpose,

possible county impacts & timeline• Policy discussion

2

STATE TRUST LANDS IN WASHINGTON COUNTY

3

State Managed Lands In Washington County

• 45,514 acres• Managed for

timber harvest• Creates

recreation opportunities

• Conservation of water resources

4

Fiscal Impact of Timber PaymentsTotal Revenue Last 10 Fiscal Years

Distribution to Other Taxing Districts• Schools

– County School Fund– Gaston– Banks– Forest Grove– Vernonia– Hillsboro

• Fire– TVF&R– Forest Grove Rural Fire– Tri-City Rural Fire– NW Regional ESD– PCC

• Port– Port of Portland

Fiscal Year Total

2010-11 $1,210,496

2011-12 $802,709

2012-13 $974,729

2013-14 $1,729,942

2014-15 $1,747,692

2015-16 $1,271,013

2016-17 $488,539

2017-18 $1,646,985

2018-19 $1,962,177

2019-20 $1,237,576

5

THE HABITAT CONSERVATION PLAN

6

Purpose of the HCP

• Meet ESA requirements• Meet the social, economic and

environmental goals set in state rule• Create certainty, costs saving and

predictability in revenues for management• Create certainty for covered endangered

and threatened species and their habitat• Advance partnership related to

management of all benefits of public forests• Advance a science-based forestry for

sustainability, productive forests

7

What does the HCP do?

ODF Managed Land

Proposed Riparian Conservation Area

Proposed Habitat Conservation Area

The HCP will establish different levels of management and activity restrictions based on a new designation – managed land, Riparian Conservation Area (RCA), or Habitat Conservation Area (HCA).

8

Process

9

Potential Impacts to County

• Revenue• Conservation• Recreation• Certainty

10

Revenue Impacts EstimatesCounty estimated revenue impacts from CFTLC’s advisor*

Statewide revenue comparisons from state’s advisor**

*based on prior draft HCP **While the graphs use similar colors they measure different metrics and colors indicate different scenarios. 11

POLICY DISCUSSION

12

Past Actions

• 2013: Prior Board approved Resolution & Order Number 13-27 endorsing sound forest policies that acknowledge the multiple purpose– Policy remains in place & current board

has supported the endorsement in 2020• July 2020: Current Board affirmed

support of the Department of Forestry continuing to pursue an HCP

13

Questions for the Board

• Does the Board support providing written testimony to the Oregon Board of Forestry in favor of continuing to pursue a final HCP?

• Does the Board support providing verbal testimony to the Oregon Board of Forestry in favor of continuing to pursue a final HCP?

14

DRAFT PROPOSED LETTER TO BOARD OF FORESTRY FROM WASHCO BOARD Pending review by General Counsel, Board of Commissioners v. 2 (9/25/2020)

To: Board of Forestry

FROM: Washington County Board of Commissioners

Date: October 2, 2020

Thank you for this opportunity to provide feedback and seek comment on continuing the process of pursuing a Habitat Conservation Plan (HCP) for the state trust lands in Western Oregon. As you know, Washington County is home to over 45,000 acres of forest that are managed by the state and those acres provide income, jobs, recreation, and conservation opportunities for the county, community members and visitors. Therefore, decisions as to the management of this vital resource have impacts on the County.

On April 2, 2013, the Washington County Board adopted the Resolution and Order number 13-27. That Resolution and Order states that the county “endorses efforts by the Oregon Department of Forestry and the Board of Forestry to implement conservation areas on state forest lands, including the Tillamook State Forest and encourages the state’s policy makers to pursue a sound forest policy that acknowledges the value and benefits of all forest resources including clean water, adequate fish and wildlife habitat, sustainable timber harvest, and recreation.” Our current Board continues to support that position.

In addition to aligning with the Washington County’s support for a comprehensive forest policy, an HCP can provide clarity for all stakeholders related to how and where timber sales will take place. That transparency is accompanied by a reduction in the cost to the Department of Forestry to finalize timber sales through a reduction of survey work needed to support the decision to harvest. An HCP lasting at least 50 years allows all stakeholders to focus investments and can create a smoother, better-regulated process. In finalizing an HCP with the federal government, the Department would create a long-term solution to the ongoing management needs of these important lands.

The Board of Forestry is at a critical point in the process in pursuing an incidental take permit for the large areas of forest lands that the state manages in Western Oregon. Today’s decision by your Board will commit the state, partner counties, and other stakeholders to an extensive public process through a National Environmental Policy Act (NEPA) review process.

The Washington County Board of Commissioners supports the Board of Forestry to continue the process of finalizing a Habitat Conservation Plan and looks forward to continuing to engage the Department of Forestry and Board of Forestry as it goes through the NEPA public process.

Sincerely,

Washington County Board of Commissioners