vTools Report to Sections Congress 2008 · Cheryl Sinauskas Eugene Khusid Tom Smith Khanh Luu Vera...
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vTools Report to Sections Congress 2008 vTools Team
Transcript of vTools Report to Sections Congress 2008 · Cheryl Sinauskas Eugene Khusid Tom Smith Khanh Luu Vera...
vTools Report to Sections Congress
2008
vTools Team
vTools Presentation Content
Development team
Key concepts
Products
Program status
Product details
vTools Mission Statement
Providing tools to the volunteers and
staff who support our members.
vTools Team
Volunteers
Ron Jensen
Dave Green
Howard Michel
Marc Apter
Mark Ciechanowski
Bill Ratcliff
Charles Lord
Contractors- part time
David
Jesse
Staff
Cheryl Sinauskas
Eugene Khusid
Tom Smith
Khanh Luu
Vera Sharoff
Cecelia Jankowski
Keys to the Project — Volunteer Focused
Volunteer developed
Reduce administrative tasks for volunteers
Automate processes to improve effectiveness
of volunteers and staff
Provide a home where new ideas can be
evaluated
Create uniform and scalable solutions for
wide usage
DRY, 360° view, data reuse
New methodology – agile, data driven
Keys to the Project — Member
Focused
Generate data to be a data driven
organization
Understand 360 degrees of each member
Need to get ahead of other, non-integrated
products (we don’t own the data)
vTools projectsMeetings – David Green
– Available for use now!
WebInABox – Howard Michel
– In beta test, sign up to be a tester
Voting– Marc Apter
– Second year of pilot
Finance - Mark Ciechanowski
– In development
Demographics – Eugene Khusid
– In development
Student Branch Reporting
– In beta test this Fall
vTools.MeetingsMeetings – David Green
– UAB and UMass developed, now contractor
supported
– Collection of meeting data
– Approximately a dozen sections involved
– Future credit card handling
Complements family of products from Conference
Services for larger events (Internet Conferencing,
Meetings and Conferences Management,
Teleconferencing)
vTools.Meetings
Features
– On-line registration
– Meeting report (L31)
– RSS, iCal, and other feeds of meetings and
L31
– VCAL
– Badge printing, meal tickets
– Notice of meeting for display on a web site
without webmaster involvement
– Eliminate need to fill in L31 forms
– Feed meeting information to myIEEE (near
future)
vTools.Meetings
Go to the vTools booth to try it out
Sign up for training and use by e-mailing [email protected]
vTools.WebInABox
Basic Section web site “WebInABox” –Howard Michel
– Wizard-like interface for creation
– UMass initiated, now contractor developing
– Data driven
– Enable a common look and feel
– Move all meeting information online
– Calendar for all units pulls from meetings package
– Pull volunteer data from IEEE databases
– No webmaster involvement required
how to create site 1
wireframe 4
sample site
wireframe 2
how to create site 2
wireframe 3
how to create site 3
vTools.Voting
Electronic Election for local units – Marc Apter
– Piloted in 2007 using a vendor – some success,
learned much
– In parallel, started internal development
– Pilot again in 2008 with a vendor
vTools.Voting
Building an internal solution that better meets
volunteer needs and data requirement
– Integrated section/chapter elections
– Local volunteer created/managed
– Send election results to IEEE
UMass developed initial, UAB is taking it further
See video of the pilot tool at the vTools booth
Sign up to participate in the 2008 pilot by
e-maling [email protected]
vTools.Voting – last year
Achieved our Goals
– increased voter participation by 100% (voter turnout from
2.8% – 20%)
– assisted in managing the election process
– cut costs (paper ballots)
– proofed the vendor system and e-voting process at OU
level
8 OUs, voters from R 1, 4, 6, 8
Received positive feedback from election managers: electronic
voting is useful to hold elections in a professional manner,
timesaving, needs to be available to all OUs.
Based on the survey, most sections from the pilot are willing to pay up to $100 for access to the software
vTools.Voting – this year
Continuing with vendor solution for one more year
Asking to make a minimum contribution based on
OU's size: 0-299 members - $20, 300 – 1,199
members - $50, 1,200 – 15,000 members - $100.
Want to get more OUs from outside of R 1 – 6
Contact us at [email protected] or Marc
Apter, [email protected]
vTools.Finance
Financial Management – Mark Ciechanowski
– Building a budget
– Handling of payments
– Recording all transactions into appropriate accounts
– Integrate with Concentration Banking System
– L-50 support
– Audit support
– See more details at the vTools booth
vTools.Finance
OU DemographicsShow membership distribution – Eugene Khusid
– within section's geographical area including breakdown by society
– Proof of concept phase
Early prototype was done for New Hampshire
section with positive feedback
Mashup of free Yahoo!Maps technology with IEEE
membership data was used for the prototype
Will assist volunteers in deciding where to hold
meetings, form new chapters, organize conferences,
etc.
See demo at the vTools booth
Future vTools projects
Prospective Members – Vera Sharoff
Integration with myIEEE – Brian Pratz
Off-line join – Marc Apter
More opportunities – maybe you!
– Section Dashboard
– Integration with collaboration tools
– Membership Development
– Member Development
– Volunteer Reporting, more than officers
– Communicate
– Agendas
– Awards
vTools Program Summary
Volunteer driven, going strong
Developing methodology and framework
Building vTools infrastructure
Visit http://vtools.ieee.org to see the
roadmap for existing and future projects,
ways to contribute to the project, and
provide feedback
Contact infoRon Jensen – vTools Chair [email protected]
Dave Green – vTools.Meetings [email protected]
Howard Michel – vTools.WebInABox [email protected]
Marc Apter – vTools.Voting [email protected]
Mark Ciechanowski – vTools.Finance
Charles Lord - vTools projects training [email protected]
Eugene Khusid – vTools.Demographics, staff support
What are you waiting for, use the products!
Questions?
