Voiding a check/cancelling a payment already recorded in the G-L

Voiding a Check

why this is important

when this will be used

how you do it

review

presentation structure

why this is important

For PACT: Ensures bank

account balances are accurate.

For YOU: Accurate bank

account balances and easy

reconciliation.

when this will be used

Payments posted incorrectly

Checks too old to be cashed

how you do it

1

Locate the check

2

Clear check from Reconciliation (if needed)

3

Void the check

4

Confirm the Void status

Locate the Check

1Select Bank

Accounts

Locate the Check

2Select the

bank account

Locate the Check

3Select the

Navigate tab

Locate the Check

4

Select Entries

Locate the Check

5

Select Check Ledger Entries

Locate the Check

how you do it

1

Locate the check

2

Clear check from Reconciliation (if needed)

3

Void the check

4

Confirm the Void status

Clear Check from Reconciliation

1

Type ‘Bank Reconciliation’

2Select Bank

Account Reconciliation

Clear Check from Reconciliation

3 Select the appropriate bank

account

4Click View

Clear Check from Reconciliation

5

Open the Checks fast tab

Clear Check from Reconciliation

6Select the Actions tab

5Select the check

Clear Check from Reconciliation

Select Clear Lines

7

Clear Check from Reconciliation

5Click OK

Clear Check from Reconciliation

Clear Check from Reconciliation

how you do it

1

Locate the check

2

Clear check from Reconciliation (if needed)

3

Void the check

4

Confirm the Void status

Void the Check

1Select the Actions tab

Void the Check

2Select Void

Check

Void the Check

Unapply and Void Check option…

Voids the Check

Allows user to reselect invoice(s) for payment

When you want to void the check and cancel the invoice

Use it…

When you have Misprinted or Lost checks

For most transactions

Void the Check

Void Only option…

5

Click Yes

Voids the Check

Closes the Invoice

For very specific transactions

Use it…

When you do not need to reselect invoice(s) for payment

how you do it

1

Locate the check

2

Clear check from Reconciliation (if needed)

3

Void the check

4

Confirm the Void status

Confirm the Void Status

2Select Void

Check

Financially VoidedVoided after check was posted

VoidedVoided before check was posted

review

Some important points to remember about this module:

Why? It is important to void checks to ensure an accurate balance and a smooth reconciliation.

How? The basic steps are to…

• Locate the check

• Clear the check from reconciliation (if needed)

• Void the check(use the Unapply and Void Check option to void check and keep invoices open for payment)

• Confirm the Void Status

When? Checks should be voided when a posted check is too old to cash or the payment was entered incorrectly.

how you do it

1

Locate the check

2

Clear check from Reconciliation (if needed)

3

Void the check

4

Confirm the Void status

Congratulations! You have completed the

Serenic training module on Voiding a Check.

Check out the other Serenic training modules or

click Restart below to repeat this module.

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