1

VICE PRESIDENT LEVEL PLAN ACADEMIC AFFAIRS

2017 – 2018

MISSION Academic Affairs is committed to empowering students by creating a supportive learning environment and high quality education that promotes success and equitable outcomes. Academic Affairs embraces the college’s strategic plan with an emphasis on effective participation in a diverse society. ACADEMIC AFFAIRS’ GOAL Achieve equitable student success STRATEGIC PLAN GOALS 1A: CLARIFY AND SIMPLIFY PATHS TO STUDENTS’ GOALS | ROADMAPS

Ensure accuracy and usability of the College Catalog and Schedule of Classes Update the Schedule of Classes development process Ensure clear and supported pathways Edit 2017-18 Catalog to have a single voice Create a 60-unit Teacher Education Transfer Degree that is transferrable to CSU Develop and strengthen pathways with LBUSD and CSULB Update the LBCC web-based Schedule of Classes to include many of the

customizations that were in the PDF version Participate with IE and Academic Senate on review of Chancellors Office coding for

compliance on all courses Appoint 100% Guided Pathways Coordinator

1C: HELP STUDENTS STAY ON PATH

Increase classroom success by 2% each year in each discipline Increase student success and persistence in each section by 2% by utilizing the Success

and Learning Centers and SLO assessments

1D: ENSURE STUDENTS ARE LEARNING | CLOSE EQUITY GAPS | OFFER RELEVANT CURRICULUM Ensure that courses are Carnegie unit and TBA compliant, and meet requirements

for repeatability and prerequisites Increase equity by decreasing disproportionate impact in ethnicity, age, gender,

veterans and disability Innovate to achieve equitable student success Create, review and revise policies and structures to address faculty concerns Continue support for Umoja and Puente Learning Communities Continue support for multicultural cohort Investigate the possibility of adding Comm. 60 as an option under the Information

Competency section of Plan A

2

Increase student success by community involvement, course completions, retention rates, persistence and closing equity gaps

1E: HELP STUDENTS COMPLETE AND TRANSITION

Increase the number of degrees and certificates awarded each year Increase by 10% the attainment of AA, AS, ADT and certificates Increase Associate Degree for Transfer awards in Film, Theater, Dance, Art History

and Philosophy 2A: IMPROVE AND ACCELERATE COLLEGE READINESS FOR ALL STUDENT

GROUPS Ensure college readiness Accelerate college readiness Improve and expand alternative placement Begin discussions on Common Assessment Initiative Improve and expand acceleration in English and Reading Investigate acceleration in ESL Investigate expansion of multiple measures

3A: REVITALIZE A POSITIVE, MUTUALLY SUPPORTIVE, AND CARING LONG

BEACH CITY COLLEGE COMMUNITY Increase participation and presence at community events Participate effectively in College Governance

3C: ALIGN EDUCATIONAL PROGRAMS WITH WORKFORCE DEVELOPMENT

Ensure courses and programs are aligned with the industry they represent Expand and strengthen the partnerships with local business and industry Provide relevant and industry standard equipment for classroom/laboratory use Survey opportunities to offer our expertise to local business, non-profit and

educational entities in order to represent LBCC and build goodwill with the community

Respond to grant opportunities for continuing and new projects/programs as appropriate and requested

Develop a structured process for learning about and documenting funding opportunities

3D: INFUSE EDUCATIONAL PROGRAMS WITH OPPORTUNITIES FOR STUDENTS, FACULTY, AND STAFF TO MEANINGFULLY PARTICIPATE IN AND ENHANCE THE GREATER LONG BEACH COMMUNITY

Motivate all faculty to engage in the work of the Strategic Plan Develop effective communication methods to ensure all LBCC faculty understand

the purpose and workings of the Senate as well as their role in participatory governance

Support Accreditation by coordinating faculty and administrative leadership to address the action plans developed as part of the 2014 comprehensive self-evaluation

Provide adequate personnel support to departments in order to ensure access, efficiency, effectiveness, equity and productivity

3

Share information about grant opportunities with faculty and staff to develop programs and manage grant-funded projects

Build a clear and efficient grant development process Launch and maintain the Grants Development Advisory Committee

4B: PROVIDE COLLEGE-WIDE PROFESSIONAL DEVELOPMENT

Provide on-going training and support to School Division Administrative group Provide professional development to support instruction Provide adequate personnel support to departments in order to ensure access,

efficiency, effectiveness, equity and productivity Enhance professional development funding and opportunities for faculty and staff Provide class scheduling training to end users Provide a professional development workshop and English composition workgroup Provide ongoing training and professional development for Grants office staff

4E: FOCUS INNOVATIONS IN TECHNOLOGY

Upgrade technology to help meet the needs of the students and the community Develop promotional materials and videos Nurture and support innovation and technology in the classroom

4F: IMPROVE ACCESS TO INTEGRATED AND ACTIONABLE DATA

Improve tools and practices for collecting, analyzing and communicating institutional effectiveness performance measures and facilitate the use of data to support decision-making and effective change

Develop enrollment management strategies Review room allocation process Provide staff, faculty and students with up-to-date information regarding curriculum Develop clearer directions for building the Schedule of Classes Refine the schedule of classes development process Work closely with IITS to improve accessibility, functionality and appearance of the

online Schedule of Classes Provide face-face training with stakeholder groups, such as administrative assistants,

on the scheduling process Work with IE and IITS to expand or develop new packages utilizing the Data

Warehouse to support reporting requirements Improve accessibility and flexibility of program review data reporting, and support

continued integration of planning with decision-making and the allocation of resources

Enhance the college’s capacity to assess SLO/SUOs at all levels Provide formative and summative data to evaluate the effectiveness of key college

initiatives and programs (internal) Provide summaries of higher educational research (external) that pertains to the

concerns and questions addressed by LBCC faculty and staff Increase enrollment through marketing and promotion Verify the integrity of all data by checking against local curriculum database, CO

Inventory, and PeopleSoft Ensure quality control regarding legal requirements and good practice for all

curriculum documents and review/approval processes

4

Launch campus-wide implementation of 25 Live (Master Calendar) with Facilities, Multimedia Services, Communications and Student Affairs

EXTERNAL CONDITIONS Accreditation Standards

Student outcome data disaggregated Standards for licensure & job placement rates Curriculum and Title 5 guidelines Competition with local colleges and universities Chancellor’s Office focus on outcomes-based results Recommendations and guidelines from statewide initiatives (Adult Ed., OER, SSSP,

Student Equity, Strong Workforce) Chancellor’s Office inventory mandates Decrease in feeder school student population Increased diversity in community Calendar coordination with other colleges/school districts

INTERNAL CONDITIONS Challenges and integration w/departments across campus (Facilities, Fiscal, HR,

Purchasing) Communication Professional Development (Training needs/orientation for staff & faculty) Space/classrooms (Create recommendations for Facilities Advisory Committee) Time to plan Prioritization of tasks Limited funding and staffing Technology needs Increased enrollment targets Compressed calendar Facilities Marketing Scheduling Time requirements for the FT faculty probationary evaluation process

PROGRESS TOWARDS GOALS AND ACCOMPLISHMENTS ACADEMIC SENATE

• Senate Retreat - Senate embraced Ernest Boyer - how to change the college climate philosophy

• 4 Senators appointed to the Strategic Planning Oversight Taskforce - President served as co-chair of taskforce

• Senate was influential in the formation of the LEAD Academy - President acted as co-coordinator to the first LEAD group

• Academic Senate President attended Area D meetings and fall and spring plenaries • Senate held a 50-year reunion in Spring 2015 - 6 former Academic Senate Presidents

attended • Curriculum Chair continued to work to refine the process of curriculum and the

committee continued to work on efficiencies • Senate Exec held a planning retreat in January

5

• Very successful FLEX DAY with cooperation and collaboration between Student Equity and Faculty Professional Development

• Academic Council made a recommendation to allow counseling to have 2 Department Chairs (split current assignment)

• Senate Exec continued to work with assigned Vice Presidents on VP area plans • Constitution update passed a 1st and 2nd reading and was ready for the electorate to

vote in Fall 2016 ACADEMIC SERVICES

• Created and developed a Summer and Winter faculty service load agreement (FSLA) to increase accuracy, efficiency and to save time | Academic Administrative Assistants no longer have to manually type the summer and winter FSLA

• Designed and implemented a new class roll/copy process in PeopleSoft, that includes instructor assignment workload and rooms by subject, from prior term to next term, to reduce data entry time and improve productivity for class scheduling

• Assisted IITS to implement High point for a mobile application – students can now view course/class schedule using their smartphones

• Relocated TOP code to its own attribute so it is not tied to CIP code | Once downstream applications are updated to use the new TOP code location, TOP code will no longer be tied to CIP code

• Created Annual Planning Worksheet to assist deans and department heads in the implementation of the annual class schedules

• Worked on marketing products for Cambodian community and for the campus as a whole | Sent out fall registration cards and created a class of schedules for all LBCC zip codes

• Redesigned program of study language for all awards in the 2016-17 catalog • Worked with Deans Teams and Communications to produce postcards, trifolds and

award lists • Facilitated the process to create the annual schedule of classes

CAREER TECHNICAL EDUCATION

• Faculty have been examining labor market data to ensure that their programs are aligned with the employment needs of the community

• Faculty have been examining enrollment data to engage in better enrollment practices • CTE administrators and staff have been working with the Workforce Development

division to facilitate, coordinate and build relationships with business and industry in the local community

• CTE faculty and administrators worked with Institutional Effectiveness and examined enrollment and completion data to determine how best to target Strong Workforce and other available resources

• Food and Nutrition had a 100 percent pass rate for students who took the Nutrition Assistant competency exam, and a 95 percent pass rate for the Dietetic Service Supervisor competency exam

• Initial development of an Adult Education program beginning with Summer Bridge • The CTE division has made a concerted effort to increase course offerings and

contribute to college enrollment targets

6

• The CTE DH’s worked with other CTE faculty from other divisions, staff and administrators to create a plan and implement the Strong Workforce Program

GRANTS

• Fully staffed the Grants Office with the hire of the Director of Grants and a Grants Research Analyst

• Completed several grant applications, including the State of California Award for Innovation in Higher Education and the Strong Workforce Program

• Launched the Grants Development Advisory Committee HEALTH, KINESIOLOGY, SCIENCE AND MATHEMATICS

• Efficiency improved in the School of Health, Kinesiology, Science and Mathematics | Department Heads adhered to enrollment management plan in 2016 and focused efforts on core courses and expanding enrollment where needed

• More than 30 sections were added in 2016 across Summer, Winter, Spring and Fall • Met FTES targets for 2015/16 | Plans were made to focus on more high demand

courses for 2017 and to find rooms for additional sections • Alternative schedule courses on Friday/Saturday were implemented and filled • Ten positions were hired in 2014, seven in 2015 and seven more are approved for

2016/17 for the School of Health, Kinesiology, Science and Mathematics • Continued Tenure Review Process for 30 probationary faculty in Nursing, Allied

Health, Life Science, Physical Science, Kinesiology and Mathematics • Continued to support the Promise Pathways effort by participating in meetings and

symposiums • Faculty and administration supported and participated in the Long Beach Innovation

Partnership for Math, Engineering, Science and Health • Continued to create innovative equity projects for math which included a math boot

camp, math/lunch, science night, alternative pathways exploration, part-time orientation and a user friendly LMS web page for mathematics resources for faculty

• Expanded alternative placement model in mathematics (research proves advantageous for underrepresented student success) to secondary school districts beyond Long Beach

• Implemented new courses as part of the Mathways effort to include more Combined Algebra (Math 140) courses and Statway courses (submitted in May 2016)

• Began training faculty to teach Statway at LBCC • Continued to expand innovative math workshops for Summer and Winter by doubling

the number of sections (morning and afternoon sessions each Winter/Summer) | Added a night Math 140 double section team taught in Summer 2016 using Aleks software

• Extensive work with Bond Management Team and facilities to move into the C building and finalized design and began construction on the D-Building remodel

• Participated in concurrent enrollment in allied health (medical terminology) and life science (Anatomy 41)

• Created courses for ADT in Teaching (Physics and Chemistry Survey Course completed and Earth Science for Educators submitted for approval in Fall 2017)

• BRN accreditation in Spring 2016 with compliments that LBCC has a model program • Student success rates rise in the School (see specific reports highlighted in the

Appendix)

7

o Significant gains (5+% year over year) in retention and success were achieved in Physics, Astronomy and Physical Geography compared to the previous year. Chemistry and Physics had 30% and 15% increases in enrollment due to increased sections offered. Access improved across both campuses for physical science classes, therefore equity improved as well. NCLEX pass rate in nursing is 98% and the successful Aleks math workshop model raised math success in algebra from 40% to over 65%

INSTITUTIONAL EFFECTIVENESS

• The ALO coordinated efforts to address the two recommendations the college received following its self- evaluation | Efforts included writing, vetting through the governance process, and submitting the follow-up report to ACCJC to resolve deficiencies noted during the fall 2014 comprehensive review | The college now meets Eligibility Requirements, Accreditation Standards and Commission policies

• The Office of IE led the acquisition and early implementation of Civitas’ Illume predictive analytics platform

• Desktop licenses for Tableau data visualization software were purchased and training commenced with the vendor | The tool has been used to develop reports showing enrollment based on meeting patterns | Work has begun to transition instructional department plan and program review data to Tableau reporting | In addition, the office plans to develop a strategic dashboard that monitors progress on the college’s strategic metrics using Tableau

• The Director of Institutional Research led collaborative efforts to expand reporting and evaluation capabilities across segments of the Long Beach College Promise | Discussions about a MOU that will support student-level data sharing with CSULB have begun

• IE co-led the collaborative development of the LBCC 2016-2022 Strategic Plan, including strategic metrics for student connection, entry, progress, completion and transition outcomes

• For the second year in a row, IE staff contributed to three modules for the LEAD Academy

LANGUAGE ARTS AND COMMUNICATION

• Compressed classes are employed in four departments; therefore, time to completion is shortened | Departments also have increased course offerings during intersession terms

• Heritage Speakers courses within Foreign Languages (Spanish, more sections; Khmer, courses approved by ADGE)

• Development of Associate Degree in Linguistics • Expansion of transfer courses: Children’s Literature, Creative Non-fiction • Revised DLAs • Worked with LAR to revise BAE courses for students placing at entry-level reading

course • Developed AA-T in Elementary Teacher Education • Two departments have obtained four equity grants to lower barriers for

disproportionally impacted student populations

8

• Each department provides support systems [clubs, cohort-style programs, academic tracks (foreign language, reading focused, writing focused)] for students to be heard and challenged to set achievable goals

• One department provides students with translators so language barriers do not prevent incoming and continuing students from matriculating (Spanish, Khmer, Farsi, Russian)

• Expanded winter intersession course offerings and provided tutor-supported, unified curricular atmosphere

• Expanded SLAs and DLAs curriculum to incorporate technology and online conferencing

• Identified the needs of adjunct faculty and provided them with mentoring and training • Participated in the Long Beach Promise by interacting with the 4th grade LBCC

campus outreach program visits

SOCIAL SCIENCES AND ARTS • The Dean and faculty participated in the College Promise pathways in partnership

with LBUSD and CSULB | Currently working on pathways in History, Business Administration and Political Science

• Worked with the Bond Management Team to begin discussions on the J building renovation and swing space

• Completed required curriculum and program reviews • Consistently met FTES targets • Hired several new full-time faculty members • Conducted ongoing faculty evaluations for both full-time and part-time faculty • Held a planning retreat for department heads, Dean and administrative support staff • Conducted an effective planning and prioritization process • Successfully processed requisitions totaling over $400,000 to purchase instructional

equipment and supplies • Continued regular meetings with the Dean and Department Heads • Faculty continued to lead the institution in various campus leadership roles

STUDENT SUCCESS Overall, both Library and LAR have provided outstanding services and support to LBCC students. This included, but is not limited to:

• Working with other departments to provide alternatives to remediation and contextualized academic supports

• Offering Dual Enrollment courses to provide incoming LBUSD students with skills to assist them in their academic careers at LBCC

• Participating in campus-wide events supporting student success

9

SUMMARY OF ACCESS, EFFICIENCY & EFFECTIVENESS ACCESS Number of Students Served

Fall 2013 Fall 2014 Fall 2015 Fall 2016 Unduplicated Headcount 24,434 25,140 25,489 25,823

Spring 2013 Spring 2014 Spring 2015 Spring 2016 Unduplicated Headcount 23,690 23,632 24,739 24,441

Sections Offered and Enrollments *

Fall 2013 Fall 2014 Fall 2015 Fall 2016 #

Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

Credit 2974 94,358 3130 93,918 3257 94,534 3242 93,035 Noncredit 19 8,958 33 9,226 50 9,162 56 10,118

Winter 2013 Winter 2014 Winter 2015 Winter 2016 #

Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

Credit - - 61 2479 175 5792 255 7412 Noncredit - - - - 12 522 12 290

Spring 2013 Spring 2014 Spring 2015 Spring 2016 #

Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

Credit 2994 94,411 3131 91,679 3148 91,494 3164 87,512 Noncredit 20 8345 30 7887 45 9043 53 8070

Summer 2013 Summer 2014 Summer 2015 Summer 2016 #

Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

# Sections

Enrollments

Credit 307 8559 480 13,152 491 13,192 615 16,286 Noncredit 4 1068 23 1972 15 441 15 440

* California Community Colleges Chancellor's Office Datamart

10

FTES

FTES 2013 2014 2015 2016 2017

Summer 786 1257 1397 1620 Fall 9148 9327 9257 9228 Winter - 203 562 711 736 (est.) Spring 9382 9035 9175 8808 8608 (est.)

EFFICIENCY

11

12

EFFECTIVENESS Credit Course Success Rate

Fall 2013 Fall 2014 Fall 2015 Fall 2016 Overall 63.55% 63.39% 63.75% 64.85% Internet-Based 50.13% 51.85% 55.09% 52.33% Non Distance Education 64.69% 64.56% 64.67% 66.40%

13

14

15

16

RESOURCES PRIORITY 1 | GOAL 4.1 CLASSIFIED - RESTORE EXISTING POSITIONS/INCREASE CONTRACT LENGTH

AA AS - Increase Senior Administrative Assistant from 10 to 12 months CTE CD - Increase Instructional Assistant from 45% to 100% @ 10 months

HKSM Math - Administrative Assistant from 10 to 12 months LAC ESL - Instructional Associate increase from 10 to 12 months

SS Library - Administrative Assistant from 45% to 100% SSA VMA - Increase Administrative Assistant from 10 to 12 months

17

PRIORITY 2 | GOAL 4.1 MANAGEMENT/CLASSIFIED - NEW POSITIONS

AA Associate VP Academic Affairs (100%) CTE CD - AA - Office Assistant

HKSM Associate Dean, HKSM IE Data Scientist - R 56

LAC 45% ESL Services Specialist - Evening SS LAR - Lab Staff ACC (100%)

SSA Music - Instructional Lab Assistant FACULTY HIRING | GOAL 4.1

NEW FACULTY POSITIONS | FALL 2017 1 *Music (2016 Rollover) 14 Librarian - Systems

2 *Sociology (2016 Rollover) 15 Mathematics #1

3 Accounting 16 Mathematics #2

4 Anatomy & Physiology 17 Mathematics #3 5 Astronomy 18 Physics

6 Chemistry 19 Political Science

7 Computer Science #1 20 Reading #1

8 Computer Science #2 21 Reading #2

9 Economics 22 Registered Nursing

10 Film Studies 23 Spanish #1

11 Graphic Design 24 U.S. History #1

12 History – World History 25 Vocational Nursing #1 13 Information Systems

INSTRUCTIONAL EQUIPMENT ALLOCATIONS | GOAL 4.5 SCHOOL AMOUNTS Athletics $137,500 Career Technical Education $589,600 Health, Kinesiology, Science & Math $646,405 Language Arts & Communications $203,274 Social Sciences & Arts $579,549 Student Success $271,957

TOTAL $2,428,285

18

VICE PRESIDENT PLANNING MEETINGS | 44 ATTENDEES Dr. Terri Long (Co-chair), Vice President, Academic Affairs John Downey (Co-chair), Secretary/Treasurer, Academic Senate Christina Moorhead (Co-chair), PCC Representative, Academic Senate Dr. Eva Bagg, Dean, Institutional Effectiveness Chrysallis Baldonado, Administrative Assistant, Library Morgan Barnard, Department Head, Visual & Media Arts Emily Barrera, Department Head, Learning & Academic Resources Diane Brown, Director, Grants Gene Carbonaro, Department Head, Computer Office Studies Annie Chean, Administrative Assistant, Academic Affairs Laura Compian, Academic Administrative Assistant, Student Success Esther Contreras, Academic Administrative Assistant, Social Sciences & Arts Dr. Paul Creason, Dean, Health, Kinesiology, Science & Math Casey Crook, Department Head, Kinesiology & Health Education Julie Daniels, Academic Administrative Assistant, Academic Services Lee Douglas, Dean, Language Arts & Communication Suzanne Englehardt, Instructor, Electronics Debra Garcia, Executive Assistant, Academic Affairs Brent Gilmore, Director, Academic Services David Gonzales, Dean, Career Technical Education Michelle Grimes-Hillman, Dean, Academic Services Dr. Samira Habash, Department Head, Communication Studies Thomas Hamilton, Vocational Instructional Tech., Carpentry & Related Trades Jennifer Holmgren, Planning Systems Analyst, Institutional Effectiveness Dina Humble, Dean, Social Sciences & Arts Karen Kane, President, Academic Senate Stephanie Lewis, Director, Adult Education Mary McEldowney, Executive Assistant, Academic Affairs Nancy Miyao-Moore, Curriculum/Schedule Technician, Academic Services Haley Nguyen, Department Head, Culinary Arts Dan Nigro, Department Head, Life Sciences Dr. Lisa Orr, Department Head, History & Political Science Dr. Mary Perrot, Department Head, Physical Sciences Dr. Jennifer Rodden, Department Head, Reading Dr. Karen Rothstein, Associate Dean, Student Success Elena Sanchez, Administrative Assistant, Mathematics & Engineering Dr. Ramchandran Sethuraman, Department Head, Library Mollie Smith, Dean, Career Technical Education Marc Smith, Nursing & Allied Health Coordinator, School of Health & Science Christopher Viola, Journalism Lab Technician, English Dr. Richard Weber, Department Head, Mathematics & Engineering Dr. Christiane Woerner, Professor, English as a Second Language