1

....for generations ahead

Vectus- Water is Moving Life, We are Moving Water with SAP By Manish Sinha, CIO, Vectus Industries Ltd., India

2

Contents

....for generations ahead

Who am I

About Vectus

The Beginning

The Digital Transformation

Business Challenges

Business Benefits

Project Pitfalls & Risks

Common Project Catalysts

The Rewards

Way Forward

How We did it- The Formula No. 1 & 2

What About You

3

My Introduction

➢Head IT @ Vectus Group

➢Over all experience- 16 plus Years

➢Experience as A CIO- 6 years

➢Verticals Served- IT, Pharmaceutical, Courier & Cargo, Automotive , FMCG- Plastic

Manufacturing

➢Geo locations Served- India, US

AWARDSSAP Innovation Awards Finalist 2018,SAP HANA Innovation Global Award, 2017,

SAP ACE Award for Sales & Marketing, 2018, SAP ACE EMERGING IT LEADER 2016

BSE-CIO Klub- CIO of the Year Award- 2017, BIG CIO Award-2018, Infosec Maestro- 2018

3 IDC ICONIC Awards for Digital Leadership & Operational Excellence

3 CIO Powerlist 2017- as CRM , Digital and Analytics ICON by Core Media Group

2 CIO-200 By Enterprise IT World

Most Innovation CIO- By Bitstream Media- CIOAXIS

CISO of The Year, By Consumex Media, CISO Platform Special Recognition, CISO Platform 2018.

3 Intelligent Enterprise Award by Indian Express Group, 2016, 2017,2018 for Big Data., Enterprise Apps

Best IT Implementation Award for Most Promising Project @ C-Change By PC Quest 2016,

Mobilizers 2016 in Manufacturing Industry- By Media Agility and Google

Next 100-Future CIO of India Award by ITNEXT, 2010.

Publications: CIOREVIEW,

Dynamiccio, ITNEXT,

PCQUEST,CIOPOWERLIST-

BONNEVIEW, The CIO Network,

Express Computer

Case Studies:

SAP, HPE,SUSE,SOPHOS

Whitepapers- IDC,EIU,Forrester

Speaking Engagements:

SAPPHIRE 2017 as Panel Speaker, SAP S/4 HANA DAY, SAP Innovation Day., SAP Innovation

Summit, SAP DKOM, SUSE Expert Day, HPE- Business Critical Dialogue, BIG CIO Show, TEQ-

CIO, CIO-AXIS, Express Computer, Indian Express, Cyber Media Research, Citrix

4

Water is Moving Life- We are moving Water with SAP

VECTUS INDUSTRIES

ADDRESSES CRITICAL

WORLDWIDE DEMAND FOR

WATER STORAGE AND

TRANSPORTATION

SOLUTIONS

BUSINESS IMPERATIVE:

• OFFER AFFORDABLE, RELIABLE, AND SAFE

STORAGE TANKS, PIPES, AND FITTING SYSTEMS

• ADDRESS INDUSTRIAL, INCLUDING

AGRICULTURAL, AND RESIDENTIAL MARKETS

Water is life, technology the focus and customer satisfaction

the ultimate goalCorporate Principles

“

“

5

India faces both shortage of water supply and very low storage: Addressing both is key to the country’s prosperity

200 m3

6,000 m3

USA

Water storage, m3 per person2,3

India faces severe shortage of the water supply… …Aggravated by the current low storage capacity

80%

13%

7%

1,498 (3% CAGR)

50% of

demand

2030 Demand 2030 Supply

Billions m3

Aggregate demand & supply projection for 20301

Gap

1 “Charting Our Water Future” report by the 2030 Water Resource Group (IFC, McKinsey & Company, others). 2009.

2 ‘Vital Water Graphics,” report by the United Nations Environment Programme. Source: http://www.unep.org3 “Imminent Water Crisis in India.” Nina Brooks (The Arlington’s Institute), August 2007. The New Indian Express, June 3, 2016. The Times of India, April 24,

2016.

Agriculture

Industry

Municipal &

Domestic

+

China IndiaBrazil

3,400 m3

Gap

744 2,200 m3

6

Vectus Solutions address the Critical need for Water Storage

Products Target : Agricultural, Industrial, Residential

Water

storage

Pipes &

fittings

Household

items

7....for generations ahead

Ahmedabad

1,500 Employees

4,500 + Dealers

Established- 2004

Plants-14

Depot- 14

Experience- 21 + Years

VECTUS Network Distribution

8

The Begining

No IT Department

No Handover

No Documentation

IT Team Size-4 People

Locations – 28

Security- Zero

Email- Always Blacklisted

Server Downtime- 4 hours Daily

Invoice Time- 15 Minutes/Invoice

Usual User Hours at Work- 14

9

The Story of Digital Transformation

• SAP S/4 HANA Implementation in April, 2016- 7 Modules, 24 Locations, 375 Users, Duration- 4.5 Months- Big Bang

• Upgrade from SAP S/4 HANA 1511 to 1610, enabling Vectus to move ahead in their technology roadmap and form a more

stable digital core.

• SAP S/4 HANA-DR Setup to support Business Continuity

• SAP Hybris C4C- Sales & Service (Integrated with Digital Core) deployed for our sales team nationwide, creating a digital

platform and providing sales with real-time analytical tools

• SAP Ariba Sourcing

• SAP Digital Compliance APP which played a critical role in maintaining compliance as per Indian government’s biggest tax

reform ever (GST).

• SAP Fiori 2.0 using App related to PR,PO release- used during travel of approving authorities, customer aging for collection

from field visit of executives.

• BI BO Dashboard– providing real time insight of organizational health from top management to manager level

• Organization is Successfully came up with an IPO This Year Only.

10

Business Challenges

SAP Digital CoreStock mismatch, Increased Billing

cycle.

Piled up inventory

No single version of truth across

organization

Production entries was not a priority

QC- No control & Monitoring over

Process.

Control over financial reporting.

Eliminating manual controls and

processes.

Inventory management and planning.

Robust MIS reporting system

Planning, Budgeting and Control

Mechanism

Adherence to timely statutory

compliance

DCS-AppInvoice Reconciliation and

validation activities post GST

Integration with SAP’s Real Time

Indirect Usage if its LIVE

Mobile AppManual Schemes & Promotions

Third Party Agency Commission

No Visibility in Real Time Data

Manual Record Keeping

Leakages in Distribution

SAP AribaCreate a single platform for

all indirect spend

GroupWise.

Improve process

efficiencies at the

departmental level.

Drive compliance and verify

that agreed terms and

conditions are applied in all

order processes.

Get rid of .xls comparison

and manual work.

Increasing Digital footprint

in the organization.

SAP C4C- Sales & ServiceAbsolute Zero Visibility about Sales Team

Activities.

Legacy System Uptime, Support

Compliances, Order Delays.

Customer Problems were not getting

tracked & Resolved.

Performance tracking of Service Team .Xls

sheet Circulation was a Painful Exercise.

Expense Submission and its

reimbursement – the cycle to payment was

55 days.

Leads accumulation and recalling was not

happening with end user.

Party information was only with end

executive. No visibility to organization in

case of person’s absence.

11

Projects Pitfalls & Risks

SAP Digital Core

Master Data- Production

Stopped but Stock Exists

@ Depot

SAP & Mobile AppDemonetization & Paytm

Integration

SAP AribaManagement Hurdles

Procurement Team Vs Ariba

Team

Training Team

Supplier Selection Strategy

Operational Hurdles

Event publishing - Pre48 hrs

of actual

Approval flow should be set

for awarding

Nature of Event & Its Start

Time, Short Line Item Events

Freight Category- Master

Data- Routes as Commodity

SAP C4C- Sales & Service

Toll Free Integration with SAP CTI Adapter

Credit Check @ S/4 HANA Lead to Quote Conversion

12

Common Project Catalysts

Master Data Efforts Saving Post S/4 HANA Implementation

ASAP Approach in S/4 HANA

AGILE Approach IN Ariba, C4C

SAP Customer Care Program- Coach, CQC Services, Expert Chat/Call

All are Business Projects not IT Projects

Trial Run Before Go Live

User Environment Setup- Printer, Logon Pad, Multiple Session Block

Seamless Integration by HCI component- S/4 HANA- C4C, DCS-App

HANA Replication & Backup Tool- DC-DR

SAP S/4 HANA Migration to SAP S/4 HANA 1610 - Our HANA Deployment was 2nd in India and was 3rd

project gone live worldwide.

During Upgrade we did not raise a Single Ticket to SAP and entire migration was completed in 40 hours in

which total downtime during night was of 14 hours.

SAP Digital Compliance App - to reconcile our GST accounts and File Statutory reports. It helped find

rejected invoices, and/or invoices having problems with reconciliations – all in real-time. This improved

our working efficiency by 300%, in both man hours and manpower savings.

13

14

15

The Beginning

16

Additional informationWe are Early Adaptors of SAP S/4 HANA 1511, Migration to 1610- Integration with C4C -We were 1st in Indian Plastic

Industry, 2nd In India and 3rd in World.

Paytm Mobile Wallet integration with our Android Mobile App for our Schemes & Promotion Module is First in India.

Vectus won the following awards in Digital Transformation Journey:

IDC Digital Transformation Leadership Award 2017

HANA Innovation Award By SAP 2nd Place in Social Hero Category

SAP ACE EMERGING IT LEADER 2016

SAP Innovation Award Finalist 2018

17

Deployment details

Upcoming Engagements

SAP Success factors

IOT Use Cases to Capturing Production Entry Data (POC)

RFID/RF/Barcoding Solutions for Inventory Management

AI & Chatbots- Via Design Thinking- Small Use Case for Employee Induction, HR/IT Policy

training and Implementation Digitally for Employees

Integrated Business Planning- To Streamline Supply Chain

Advance Analytics

18

Manish Sinha (Head IT)

manish.sinha@vectus.in

sinhamanish21@gmail.com

91-8447609550