UNJLC facilitated work in the NFI Emergency Shelter Sector in Darfur

Overview

1. Background

2. Darfur Common NFI pipeline

3. NFI & Emergency Shelter Sector Coordination

4. SWOT

5. Lessons Learned

Background

1. UNJLC-Sudan activated by UNCT and IASC in early 2004 to provide a logistics planning capacity for the returns

2. Darfur Crisis: no lead on emergency shelter and NFIs. Response lacking.

3. Ad-hoc solution agreed upon. ‘Darfur Common NFI pipeline’ created early 2004. A unique partnership with UNJLC, UNICEF, CARE and OCHA with NGOs in Darfur.

4. Darfur Common NFI Pipeline continues on in 2005, 2006, 2007….and 2008?

5. Mid 2006 the UNCT named UNJLC as the NFI and Emergency Shelter Sector Lead for the Entire Sudan to coordinate the 2007 UN and Partners Work Plan Process.

6. 2007: UNJLC is fully responsible for sector coordination

Darfur Common NFI Pipeline

• Common Pipeline Roles and Responsibilities of the partners

– Common Procurement, Shipping, Customs Clearance, Common Procurement, Shipping, Customs Clearance, and transport to the designated hub from port and transport to the designated hub from port (UNICEF)(UNICEF)

– Common Transport and Warehousing (CARE)Common Transport and Warehousing (CARE)– Supply Chain Management and Overall Coordination Supply Chain Management and Overall Coordination

(UNJLC)(UNJLC)– Distribution (NGOs)Distribution (NGOs)– Monitoring (UNJLC and CARE)Monitoring (UNJLC and CARE)– Reporting (UNJLC)Reporting (UNJLC)– Needs Assessment (Interagency, NGOs)Needs Assessment (Interagency, NGOs)– Prioritization (OCHA)Prioritization (OCHA)

Darfur Common Pipeline

UNICEF-Primary Transport to Main Logistics Hub

Nyala

El Geneina

El Fasher

El Obeid

Khartoum

Port Sudan

CARE—Secondary and Tertiary Routes

Nyala

El Geneina

El Fasher

El Obeid

Khartoum

Port Sudan

Darfur CP Transport Network

Nyala

El Geneina

El Fasher

El Obeid

Khartoum

Port Sudan

Local ProcurementInternational Procurement Distributions

NFI & Emergency Shelter Sector

Common Pipeline Process Flow-NFI Request to Distribution

Common Pipeline Tools and Instruments

• Standard request, assessments forms, and post-distribution templates

• Beneficiary Selection Criteria• UNJLC Database-contains planning

assumptions, procurement requests, pipeline status and distributions tracking

• MOU among the principle partners outlining reporting requirements

• Common or Joint Funding Appeals

Common Pipeline Partners 2006

ACF German Red Cross NCA SUDOACO GOAL NOCD TDHAl Basma Great Family NRC TDH/TriangleAna-Elsudan Helpage OCHA TearfundARC Humedica Org of J uv Qualification TriangleAshab Almarhama IMC OXFAM UMCORAzat El-sudan Org INTERSOS PNDO Um-Sadam OrgBader IOM PODR UNFPABakhita IRC Rayahin UNHCRCARE Programme IRW RDS UNICEFCARE Warehouse Italian Cooperation Rehaid El-Fursan Rural Dev. UNJ LCCHF International J RS Relief International WAAD

Comm'ty B'ding Fnd J uvenile ROD War Child

Concern Khawlla Bent Alazwar Samaritans WEO

Cordaid Malteser SCF-US WFPCRS MDM SDCO WHOEl-agiyal MERCY Solidarite Womans Improve Dev.

El-Ruhama Merlin Spanish Red Cross Women Initiatives Group

Fatma Elzahra Org MSF-F SPCR WVI

GAA MSF-H SSO Social Solidarity OrgGadam El-khair MSF-S Sudan Red Cresent

Common Pipeline distribution in 2006

North South West Total

Blanket 78,874 267,981 170,846 517,701

Clothing 46,817 66,130 97,066 210,013

J erry Can 29,922 270,672 102,574 403,168

Plastic Sheeting 75,558 75,558 82,725 233,841

Sleeping Mat 42,332 151,565 239,265 433,162

Sanitary Material 29,897 141,317 159,316 330,530

Total 303,400 973,223 851,792 2,128,415

Darfur

Population Served in 2006

Population served North South West Total

Households 75,798 307,221 138,444 521,463

Population 384,310 1,482,234 666,850 2,533,394

Community projects 22 149 15 186

ARF's executed 93 347 59 499

Darfur

2007 Selection Criteria

PrioritySelection Criteria

# of beneficiaries

# of households Package

a) Newly Displaced Persons (displaced for the first time, new arrivals in camps)

460,000 77,500

Full NFI basket

1. b) Secondary Displacement (IDPs that have been re-displaced from existing place of displacement to another)

c) Victims of localized disasters (ie: floods, fires )

Partial NFI baskets in some cases based on assessed needs

2. a) Extremely vulnerable populations (elderly, pregnant and lactating women, marginalized communities, vulnerable host communities, normally targeted through existing community-based projects)

860,000 143,000

Partial or Full NFI basket based on assessed needs

b) IDPs previously not assisted or partially assisted due to inaccessibility, and partial replenishment of NFIs to IDPs that received NFIs prior to 2006.

3.

a) IDPs requiring partial replenishment that received NFIs in 2006 340,000 56,500

Partial basket based on assessed needs

4. a) Emergency response stock (buffer stock ) 320,000 53,000 Full basket

Total 1,980,000 330,000  

Projected Requirements Resourced Status

NFI BasketTotal Units

Required

2006 Carry over

Stocks

Received 2007 to

date

Total Stocks

& Receipt

sIn

Pipeline Total Resourced

Distributed Year to Date

Stock As at 30th

April Shortfall

Items (Pieces) (Pieces) (Pieces) (Pieces) (Pieces) (Pieces)% of requirement

(Pieces) (Pieces) (Pieces)

Blanket 990,000 218,727 246400 465,127 524873990,00

0 100% 192,425 273,230 0

Clothing 660,000 23,076 267281 290,357 99044389,40

1 59% 41,201 249,157 270,599

Jerry Can 660,000 250,915 172161 423,076 95658518,73

4 79% 166,470 256,981 141,266

Plastic Sheeting 330,000 78,144 180401 258,545 75856

334,401 101% 71,836 186,777 0

Sleeping Mats 990,000 168,148 335417 503,565 439000

942,565 95% 163,264 340,760 47,435

Soap 47,000

- 0 0 0 0 0% 0 0 47,000

Mosquito nets 6,600

- 0 0 6600 6,600 100% 0 0 0

Common Pipeline Status

2007 Distributions by Beneficiary Type Northern Darfur Jan Feb Mar Apr Total

Disaster Affected Populations (served 0 85 0 1,500 1,585

IDPs Requiring Replenishment 0 72,303 57,177 1,300 130,780

Newly Displaced 0 1,333 1,636 1,069 4,038

Subtotal 0 73,721 58,813 3,869136,40

3

Southern Darfur Jan Feb Mar Apr Total

Populations not previously served 0 0 0 310 310

Disaster Affected Populations (served 1,400 0 273 177 5,886

IDPs Requiring Replenishment 0 1,900 0 410 29,799

Newly Displaced 3,281 12,769 2,045 8,779 27,267

Organised Returnees 0 2,600 0 2,600 5,200

Spontaneous Returnees 0 0 0 400 400

Vulnerable Host Populations 581 0 0 0 581

Vulnerable Rural Populations 0 2,310 0 7,280 9,590

Subtotal 5,262 19,579 2,318 19,556 79,033

Western Darfur Jan Feb Mar Apr Total

Populations not previously served 0 0 0 4,717 4,717

IDPs Requiring Replenishment 1,080 5,000 4,750 10,361 28,474

Newly Displaced 0 0 0 1,000 1,000

Subtotal 1,080 5,000 4,750 16,078 34,191

Common Pipeline Developments

• Finalised M&E strategy with CARE

• Planning on training of national NGOs on distributions (basic need assessments

• Planning to organise a formal evaluation of Darfur Common Pipeline

www.unjlc.org/sudan

NFI & Emergency ShelterSector Coordination

NFI & Emergency Shelter Sector

• Sudan has an intensive UN and Partners work-plan process

www.unsudanig.org/workplan

• With sector participants, sector planning—determining sector priorities and strategies

• Manage the Common Humanitarian Fund (CHF) allocation process with partners

NFI & Emergency Shelter SectorSector Coordinator Responsibilities

• Inclusion of key humanitarian partners• Establishment and maintenance of appropriate humanitarian

coordination mechanisms• Coordination with national/local authorities, State institutions,

local civil society and other relevant actors• Participatory and community-based approaches• Attention to priority cross-cutting issues (e.g. age, diversity,

environment, gender, HIV/AIDS and human rights)• Needs assessment and analysis• Emergency preparedness• Planning and strategy development• Application of standards• Monitoring and reporting• Advocacy and resource mobilization• Training and capacity building• Provision of assistance or services as a last resort

NFI & Emergency Shelter SectorSector Coordinator Responsibilities

• Inclusion of key humanitarian partners• Establishment and maintenance of appropriate humanitarian

coordination mechanisms• Coordination with national/local authorities, State institutions,

local civil society and other relevant actors• Participatory and community-based approaches• Attention to priority cross-cutting issues (e.g. age, diversity,

environment, gender, HIV/AIDS and human rights)• Needs assessment and analysis• Emergency preparedness• Planning and strategy development• Application of standards• Monitoring and reporting• Advocacy and resource mobilization• Training and capacity building• Provision of assistance or services as a last resort

NFI and Emergency Shelter SectorNFI and Emergency Shelter SectorDarfurDarfur

Objective 1Objective 1To target and provide the most vulnerable populations To target and provide the most vulnerable populations (newly displaced, vulnerable IDP’s in camps, vulnerable rural (newly displaced, vulnerable IDP’s in camps, vulnerable rural populations, returnees and refugees ) with appropriate NFI items to populations, returnees and refugees ) with appropriate NFI items to mitigate health threats and sustain or improve their living conditions mitigate health threats and sustain or improve their living conditions

Objective 2Objective 2To improve delivery of NFI’s through effective information To improve delivery of NFI’s through effective information sharing and coordinationsharing and coordination

A humanitarian response with 3 key objectives

Objective 3Objective 3To standardise of emergency shelter for IDP’s to reduce To standardise of emergency shelter for IDP’s to reduce environmental impact, improve sustainability and manage costsenvironmental impact, improve sustainability and manage costs

Objective(key objective to be achieved by the sector)

Priorities(key areas or issues of importance within the objective)

Strategy(strategies on how to meet the objective/priorities)

To target and provide the most vulnerable populations (newly displaced, vulnerable IDPs in camps, vulnerable rural populations, and refugees ) with appropriate NFI items to mitigate health threats and to sustain or improve living conditions of the target populations.

Improve assessment capacity (subject to security) to cover all geographical areas with an assessment process that identifies the most vulnerable populations.Improve planning on NFI distribution by ensuring consistent approach to distribution across all partners and areasMaintain ability to respond rapidly to newly affected population should situation deteriorate furtherImprove on monitoring and evaluation of NFI assistance and analysis, Maintain common system for the delivery of NFIsIncrease capacity of beneficiary populations and local organisations to participate in distribution process

Engage new partners and encourage existing partners to expand areas of operationsDevelop simple standardised minimum requirements for beneficiary identification and distribution to facilitate planning, projection of needs, and quality of assistance providedMaintain contingency stocks of NFIs for 40,000 households Revise monitoring strategy based on lessons learnt in 2006 and build-up capacity to expand activitiesContinue with Darfur Common Pipeline arrangements Identify potential local partners and assess willingness/capacity to engage in distributionsEngage with beneficiary committees providing training and support to allow them to carry out NFI distributionsTraining to local partners (distribution)

NFI&ES Sector Plan

FUNDING UPDATE: UN WORKPLAN—NFI and ES SECTOR for DARFUR

2007 UN Work Plan Project NameTotal

Request

Funding Secured& 2006Carry-Over

1st round allocation

2nd round allocation

ReportedShortfalls

WFP (UNJLC) - SUD-07/NS21 - UNJLC - Coordination and Management of the NFI and Emergency Shelter Sector (HA) [Darfur only] $2,000,000   $425,000 $100,000 $1,475,000

CARE - SUD-07/NS15 - Greater Darfur Logistics Operations for Non-Food Items $6,600,000 $5,940,000 $660,000   $0

UNICEF - SUD-07/NS19* - Procurement of Non-Food Items for the Darfur Non-Food Item Common Pipeline and for Inter-Agency NFI and Emergency Shelter Response and Organised Returns in non-Darfur North Sudan [Darfur only] $9,662,846 $9,263,000 $280,000   $119,846

IOM - SUD-07/NS14 - Return Assistance and Provisison Contingencies $1,000,000   $230,000   $770,000

HelpAge - SUD-07/NS18 - NFI and Shelter Response for Older Individuals and their Dependents in Conflict Affected Areas in West Darfur $64,600   $30,000 $34,600 $0

CHF - SUD-07/NS16 - Environmentally Friendly Shelter Provision for up to 20,000 IDP Families in North and South Darfur States $950,000   $230,000 $110,400 $609,600

Concern - SUD-07/NS27 - NFI Distribution in West Darfur. $1,027,000   $70,000 $130,000 $827,000

CRS - SUD-07/NS28 - Shelter and NFI Distribution and Coordination in West Darfur. $1,000,000   $75,000 $125,000 $800,000

Total $22,896,177 $15,203,0

00$2,000,00

0 $

500,000 $4,601,446

NFI & ES sector services

• Monthly NFI &ES sector reports•Regular Coordination Meeting at the Khartoum, Field Level•Process management of the workplan and CHF allocations

T

O

W

S

Information Management

Coordination

Supply-Chain Management

Clear system

Speed of service

Neutral as Sector Lead

Building Partnerships

Flexible

Developing system and Procedures

Recovery

Capacity-building/ training

Cluster system roll-out?

Lack of technical expertise

Programmatic Aspects

Monitoring & Evaluation

Needs Assessment& Analysis

Community-Based Approaches

Capacity/Turn over of staff

Fragile/Vulnerable Structure

Recovery

Insecurity/Access

Future funding

Lack of clarity of position

Diminishing # distribution partners

Bureaucratic Impediments

Other Pipelines

Lessons Learnt

– Increased Coordination &Increased Increased Coordination &Increased Information Sharing in this gap areaInformation Sharing in this gap area

– Darfur Common Pipeline: good emergency Darfur Common Pipeline: good emergency response mechanismresponse mechanism

– Appropriate programme intervention in Appropriate programme intervention in chronic emergency?chronic emergency?

– Strengthen partnership with Shelter SectorStrengthen partnership with Shelter Sector