UAF CHEMICAL HYGIENE PLAN (CHP)

OVERVIEW

University of Alaska FairbanksEnvironmental, Health, Safety, and Risk ManagementMay 2013

Required by Federal law (OSHA) 29 CFR 1910.1450: Occupational Exposure to Hazardous

Chemicals in Laboratories 29 CFR 1910.1450(e):Chemical hygiene plan

Chemical Hygiene Plan (CHP) must be: capable of protecting employees exposed to lab chemical hazards readily available to all employees (at all times) specific to the lab reviewed at least annually

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WHY DO WE HAVE CHEMICAL HYGIENE PLANS?

Intended to be an umbrella plan that can be tailored to each individual lab

Covers the following: Roles and responsibilities of all lab members Information and training requirements Circumstances requiring prior approval Standard Operating Procedures (SOPs) Control measures Exposure monitoring Medical consultations and examinations Select carcinogens and toxins

UAF CHEMICAL HYGIENE PLAN

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The CHP outlines individual responsibilities of the: Principal Investigator (PI) Lab employees Chemical Hygiene Officer (CHO)

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ROLES AND RESPONSIBILITIES

The PI has responsibility for implementation of the CHP in his/her laboratory

The PI shall: ensure that workers are trained and follow the CHP outlined in

this document ensure that the necessary protective and emergency equipment is

available, in working order, and that appropriate training has been provided

ensure that periodic laboratory inspections are performed know current legal requirements concerning regulated substances review and evaluate the effectiveness of the laboratory specific

SOPs at least annually and update as necessary

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ROLES AND RESPONSIBILITIES: PI

Laboratory employees are responsible for: planning and conducting each operation in accordance with

practices and procedures established in this CHP using equipment only for its designed purpose being familiar with emergency procedures including

knowledge of the location and use of emergency equipment for the laboratory

how to obtain additional help in an emergency knowing the types of protective equipment available and using the

proper type for each procedure being alert to unsafe conditions and actions and calling attention to

them so corrections can be made as soon as possible

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ROLES AND RESPONSIBILITIES: LAB EMPLOYEES

The Chemical Hygiene Officer is responsible for: assisting PIs and other laboratory employees with development

and implementation of appropriate chemical hygiene procedures and practices, including providing consultation and information

keeping abreast of legal requirements concerning regulated substances and communicating any changes to PIs and laboratory employees

seeking ways to improve the overall chemical hygiene program

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ROLES AND RESPONSIBILITIES: CHO

In addition to training on the CHP, employees should receive the following training: Laboratory Safety Introduction to Hazardous Waste Management Hazard Communications GHS (new training required by OSHA to

be completed by December 2013)

All are available at http://www.uaf.edu/safety/training/safety-

training-powerpoin/ Note: Lab Safety training is general and does not

include any laboratory-specific training that may be required

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TRAINING

Personnel need to be trained at the time of initial assignment (full training) before using any new hazardous chemical (chemical-specific training,

SDS/SOP review)

This training should be documented in case of: external inspections safety violations by employees

To request a copy of the training records for your lab, contact EHSRM at 474-5413 The records should go into Appendix 3 of the CHP: Simply substitute the training record PDFs for the Training Record

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TRAINING (CONT.)

Exposure limits or recommended exposure levels for chemicals used in the lab

Signs and symptoms of exposure to chemicals used in the labLocation of SDSs and other chemical referencesHow to detect the presence or release of a hazardous chemicalInformation on the physical and health hazards of chemicals in

the labProtective measures in place such as fume hoods, personal

protective equipment, work practices, etc. Training on the proper use and care of these measures should be included.

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ADDITIONAL LAB-SPECIFIC INFORMATION THAT LAB PERSONNEL NEED TO KNOW

Personnel need training on lab-specific safety issues including: Lab SOPs Circumstances requiring prior approval Conducting a hazard assessment Exposure control methods used in the lab Proper fume hood use Chemical storage Laboratory waste disposal Emergency notification procedures Spill response procedures Emergency preparedness

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SUMMARY OF LAB-SPECIFIC TRAINING

All employees must obtain prior approval to proceed when:Radioactive materials will be used

Contact Tracey Martinson, the UAF Radiation Safety Officer, at 474-6771, or tamartinson@alaska.edu

Recombinant DNA or infectious agents will be used Contact the Office of Research Integrity at 474-7832 for instructions Depending on the organism used, approval of the Institutional Biosafety

Committee (IBC) may be required

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CIRCUMSTANCES REQUIRING PRIOR APPROVAL

Employees must obtain prior approval to proceed with a laboratory task from the PI or his/her designee when: It is likely that exposure limit concentrations could be exceeded

or that other harm is likelyThere is failure of any equipment used in the process, especially

of safeguards such as chemical fume hoodsMembers of the laboratory staff become ill, suspect that they or

others have been exposed, or otherwise suspect a failure of any safeguards

When required by the PI

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CIRCUMSTANCES REQUIRING PRIOR APPROVAL (CONT.)

SOPs shall be written for each procedure done in a labSOPs shall cover:

The hazards presented by the chemicals and equipment used in the procedure

Personal protective equipment that must be used during the procedure Glove type, eye protection, fume hood, etc.

Waste disposal information

SOPs should contain detailed information on how to carry out lab-specific processes so that hazards are minimized

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STANDARD OPERATING PROCEDURES (SOPS)

Control measures include:Ventilation

Lab work shall be conducted in a chemical fume hood when volatile toxic chemicals are used, or when there is a possibility that the PEL will be exceeded

Personnel shall be instructed in the proper use of a fume hoodSpill clean up procedures

Personnel shall be trained on how to respond to a chemical spill in their work area

Personnel are encouraged to clean up spills only if they have the necessary training, equipment, and supplies, and feel comfortable doing so

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CONTROL MEASURES

Please request exposure monitoring when You suspect that exposures may be in excess of the action-level or

the PEL This is especially important with substances that require a Specific

Laboratory Hazard Statement (SLHS). Your printed online chemical inventory report will indicate this under the last column “Chemical List”.

Overexposures may require additional PPE or medical surveillance You are experiencing symptoms that you think may be a result of

exposure to a particular chemical that you useMedical Surveillance:

Personnel may be able to receive exams/vaccinations based on exposures (routine or accidental)

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EXPOSURE MONITORING

Chemical Inventories: You must have a current copy printed within of your chemical inventory in your lab at all times.

Please discontinue use of the old Excel inventory template (Appendix 10)

EHSRM now uses the web-based program Environmental Health and Safety Assistant produced by On Site Systems, Inc. of St. Louis Chemical inventories are electronically stored. All that is needed is an

internet connection through the UAF or VPN network. Contact Andy Krumhardt at 474-5197 for more information or to

arrange a training appointment and obtain your username and password.

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OTHER CONSIDERATIONS

Appendix 1A: Lab SOPsAppendix 1B: Specific Lab Hazard Statements

A Specific Laboratory Hazardous Statement (SLHS) must be filled out for any chemical listed as such under the “Chemical List” column in your printed lab inventory report (last column)

Many completed SLHS are available here A blank form is available in Appendix 1B of the CHP. Please contact EHSRM at 474-6771 for help developing a new

SLHS

Appendix 2: Laboratory Inspection Checklist

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OTHER COMPONENTS OF THE CHP

Appendix 3—Training record templateRemember, you do not have to hand write these in. Simply

contact EHSRM for a print out of training records to insert in this appendix.

Appendix 4—Lab close-out checklist PIs are responsible for ensuring that their lab is cleaned out prior to

leaving UAF or moving to another lab location. Close-out procedures include ensuring that:

Arrangements are made to dispose of all chemicals and wastes All drawers and cabinets are emptied and cleaned Arrangements are made for the removal of surplus glassware,

equipment, and furniture All tape, labels, and stickers are removed from surfaces

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OTHER COMPONENTS OF THE CHP (CONT.)

Appendix 5—Emergency proceduresPlease complete with your lab-specific information and post a

copy by the lab door

Appendix 6—Disposal proceduresThis appendix provides an overview of disposal procedures at

UAF.Additional training is required (UAF Hazardous Waste

Management training, available here)

Appendix 7—List of select carcinogens

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OTHER COMPONENTS OF THE CHP (CONT.)

Appendix 8—Power outage proceduresAppendix 9—Handling and storage requirements for

flammable and combustible liquidsAppendix 10—Chemical inventory template

REMEMBER, chemical inventories are now entered online. Contact EHSRM at 474-5197 or go to

http://www.uaf.edu/safety/laboratory-safety/chemical-inventory/

All Appendices can be found here.

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OTHER COMPONENTS OF THE CHP (CONT.)

Contact the UAF Industrial Hygienist at 474-6771 or 474-5197.

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QUESTIONS?