ShareTheRide.com

602.262.RIDE (7433)

ShareTheRide.com

602.262.RIDE (7433)

TRAVEL REDUCTION PROGRAM (TRP)

RECORD KEEPING

Transportation Coordinator Webinar

January 2016

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602.262.RIDE (7433)

To hear us, turn up speakers or headset volume. Your microphone is muted.

Ask questions and answer polls using the controls on your screen.

Click on Handout to open the PDF and access live links or print to take notes.

The symbol indicates an audience poll. Get ready to share your input!

Webinar will be recorded and a link emailed.

Tech Tips

2

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Overview

Welcome and Introductions

TRP Record Keeping

News and Updates

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TRP Record Keeping

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Documentation

Prove you implemented TRP incentives

Acknowledgment from winners and copies of

receipts for prizes are key

Organization eliminates last-minute scramble at

audit time

Put reminders in your calendar

Sample forms available from TRP library at

valleymetro.org - Commute Solutions section

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Key points Communicate

• What’s the incentive?

• Who’s eligible?

• How do they enter?

• Transportation Coordinator (TC)

contact info

Track

• Winner’s name

• Prize description

Keep

• Receipts

• Acknowledgment from recipients

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602.262.RIDE (7433)

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Employees register with work email

address

TCs may track alternative mode users

(AMUs) and prize drawings

Share TRP news, policies and

incentives

Recommended for companies with

employee internet and email access

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ShareTheRide Benefits Page

Reduce confusion,

engage employees

Communicate TRP

incentives

Define eligibility

Update with each change

to TRP incentives

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602.262.RIDE (7433)

ShareTheRide Contests

Auto-enter employees upon eligibility

Track who entered and won

Winner prompted to acknowledge

receipt of prize

Create multiple drawings at once

Bonus! Includes Valley Metro

contests

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602.262.RIDE (7433)

Sample Forms

Customizable in the TRP

Library at valleymetro.org

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Prize Drawing Forms

To insert your logo:

Edit Header

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Logs and Lists

Note: Platinum Pass account holders

receive a monthly invoice; detailed

statement to track individual riders available

for a fee.

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TRP Annual Audit

Maricopa County TRP staff

conducts a phone or site audit

annually for each TRP employer

Be prepared to show

documentation

Checklist offers suggestions for

all TRP incentives; choose those

that apply to your plan

Contact your Commute Solutions

representative for assistance

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Recap

Show incentives were

communicated

Explain how employees

participate

Provide proof of payment for

prizes

Confirm prizes were claimed

It’s all about the facts.

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Transportation Coordinator (TC) Updates

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January 17 – 30 Commuter Challenge

Participants competing by

carpooling, vanpooling, riding the

bus or light rail, teleworking,

bicycling or walking. Teams

organized by size: 5-10 members

11-20 members

21-30 members

Donated prizes:

$25 gift cards to 7-Eleven

Quarterly prize from Culinary

Dropout in Phoenix. (It’s a party!)

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Commuter Club Cards Now Available

The 2016 Commuter Club

Card is now available.

Cost $1, but value is BIG!

Give to alternative mode

users to say “Thank You”

Lots of great deals

Learn more here.

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April is Valley Bike Month

ShareTheRide contests • Bike courtesy of

The Bicycle Cellar

• One night stay, The Clarendon Hotel and Spa

• Team Challenge

• ALL bike trips qualify

27 events Valleywide: Contact your Commute Solutions Representative for assistance and plan your celebration today!

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On Saturday, March 19, Valley Metro Rail

opens its second light extension on 19th

Avenue in Phoenix to Dunlap Avenue.

Three mile extension

Brings total miles of rail to 26

Connects six schools, places of

worship and senior living facilities

among approximately 300 businesses

Valley Metro Rail Northwest Extension

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Desert Sky Transit Center New state-of-the-art facility brings

improved safety and convenience for bus

riders at 7887 W. Thomas Road in Phoenix.

Amenities include:

• Spacious covered waiting areas

• Assigned bus stalls for each route that

serves the center

• Three digital information kiosks

• Drinking fountains

• Covered parking

• Bike racks and bike lockers

For full details go to valleymetro.org.

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Winter Pollution Season October 1 – March 31

PM-2.5 HPA issued on January 1

HPAs are listed here.

High Pollution Advisories (HPAs)

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2016 TC Workshops and Webinars

22

Download the

flyer here.

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In Summary TRP Record Keeping

News and updates

In-person meetings resume in February in two geographic locations from 9-10 a.m. • North Valley – US Bureau of Reclamation – Feb. 17

• Central Valley – Phoenix Art Museum – Feb. 23

Upcoming webinars: • February 24, 10 a.m. Gearing Up for Valley Bike Month

• March 23, 10 a.m. Fun and Effective TRP Promotions

• April 27, 10 a.m. Summer Air Quality Update

Thank you for participating!