Town of Carman & RM of Dufferin MINUTES Thursday, January … · 2018-06-21 · Town of Carman & RM...

Town of Carman & RM of Dufferin MINUTES Thursday, January 11, 2018

A Carman Dufferin Joint Meeting was held in the Council Chambers of Memorial Hall on Thursday, January 11, 2018. Those present at the meeting included Mayor Bob Mitchell, Councillors Brent Owen, Brad Johnston, Jane Swanton, Robynn Salter, Matt Gray, Richard Dyck; Chief Administrative Officer Cheryl Young; RM of Dufferin - Reeve George Gray, Councillors Sheldon Harder, Barry Driedger, Fred Dunn, Harvie Takvam, Barry Fraser; Chief Administrative Officer Sharla Murray; Media - Emily Disefano, Valley Leader.

Mayor Bob Mitchell called the meeting to order at 2:00 p.m. and welcomed everyone to the Annual Planning meeting.

Those attending the meeting included:

Fire Department Capital Budget Request - Ben Vanderzwaag, Fire Chief reviewed with the Councils the decision to replace the fire trucks on a 1 0-year rotation. He also advised that the payment for the new apparatus could be made over two years due to the length of building the truck. The first payment would be for the chassis ($130,000 to $175,000.00); Mid-term payment approximately $50,000 with the balance being paid in year two. He reviewed the two different types of fire trucks that would be available to purchase. The custom top mount enclosed pumper rescue apparatus would possibly have a better resale value and has full SRS restraint system. The custom truck would be $150,000+ more. The same style of truck that the department has now, a commercial top mount enclosed pumper rescue apparatus would be closer to around $480,000.00. The custom truck is what you would see in Winnipeg; however there has been a shift in thinking in the fire community to move forward with the custom truck in smaller communities. The new apparatus will replace two pieces of equipment - the older fire truck and the Rescue vehicle and Fire Chief Vanderzwaag expected these two pieces of equipment should be able to be sold for approximately $75,000 to $100,000.00. Once the contract has been signed the dollar of the purchase will be locked in so the fluctuation of the Canadian dollar would not cause issue once the resolution to purchase has been passed.

STARS Heliport Options - Michael Kowalson and Jason Johnson - Carman/Dufferin have been leaders over the past few years with the per capita grants received from our community. Last year STARS did 619 missions in Manitoba and this year should be in excessive of 700 projects. The temporary landing zone (TLZ) has been closed at Carman Hospital. The area around the hospital has become too built up; however there are steps that can be taken to have a heliport developed in the area. By having a landing zone at the hospital, it would save time and reduce risk to patient and reduce the amount of time the doctors would need to travel outside of the community. Lights would not be a requirement. STARS can give three names of consultants for procurement policy to work through the process of building a helipad. The community would need to decide who would take ownership for the upkeep, etc.


The Back Door- Tyler Friesen and Martin Dewit - Tyler reviewed the workings of The Back Door and the ambitious addition that is being proposed to their existing building on Main Street. The proposal will move the offices to the front of the build ing; ample storage for the centre; gym or open area; small lift; additional washrooms. The additional ask of $10,000.00 would be used to offset the cost associated with engaging professionals to develop the concept drawings into stamped drawings. This could be in the vicinity of $50,000.00. Currently Brad Harms has been volunteering his service; however eventually will need to seek out professionals for stamped drawings. The existing Piston Ring building will be moved from the location and the addition wil l be on the south of their existing centre. Tyler felt that in future years, The Back Door would be coming back to the municipalities for another larger chunk of money.

Carman Minor Ball - Erin Lemky - New ball diamonds would allow Carman to run tournaments; host provincial tournaments; increase player development; and keep families in our community. She reviewed the costs of the ball proposal. Phase 1 -$800,000.00 for grading and tiling; Phase 2 - $360,000 for fencing and dugouts; Phase 3 - concession -does not have pricing for this portion.

Ronald McDonald House - Wendy Galagan; Eden Ramsay- Reviewed the funding formula that is used for the Ronald McDonald House. Their program supports the health and wellbeing of children by providing a home away from home.

Boyne Regional Library Renovation Committee - Dale Owen, Neil Strachan, Laurie Wood, and Victoria Froebe- The renovation will address accessibility and everyone will be able to enter into the library through the same door. The Children section is too small and programming has had to be cancelled because of limited space. This is the best used library per capita outside of the city of Winnipeg. All parts of the building will be brought up to code. The design has been developed so that the spaces can be used for different things. There are diverse needs in our community and that flexibility is important. The committee is working closely with Heritage Manitoba to keep the dignity of the building. They have been working with a local company to keep the construction management within the community. The total cost of the project is $1.54M that includes the construction and architect. Presently the committee has raised approximately $500,000.00 with some of the money being spent on the plans. The committee is looking at continuing to fundraise and apply for grants. They will look at grants; however often you are required to have 75% of your total fund ing raised. There is a donor that advised that once 65% has been raised, there wi ll be money coming from that donor. The cash calendar fund raiser raised $3500 and the group received $10,000 of donations in the month of December. They hope to break ground in the spring of 2019. The committee feels that they might only be able to raise another $100,000.00. If they could raise another $400,000.00, this would reduce the amount of their ask from the municipalities and could reduce the 2019 request.


Golden Prairie Arts Council - Haley Mcintosh and Brenda Major - This year they have increased their request by $5,000.00 because the shingles on the station need to be replaced. With the additional funds, GPAC would be able to complete the roof this year and it would solve the water problem they are having. They asked if they could continue receiving the additional funding, they would move this into wages to be competitive in this department. They have a few new younger members on the board that are providing new ideas and initiatives for GPAC. They are beefing up their fundraising and will have an online donation option on their website. They have also attempted to coincide their fundraising to match when companies might have funds available to donate. They have gained partnerships over the years - KidDance; new satellite galleries at Roland General Store; and possibly with Newman Hand. They currently have $15,000 saved up for the roof project. Looking forward they would like to get some security measures in place. They will be applying to Carman Area Foundation as well. Community Places is a granting avenue that is not that open to the organization any longer. The roof would be the last step to finish the upgrading of the outside of the station.

Carman Family Resource Centre- Michelle Bergsma- There seems to be a lot more young families in our community. They had 52 caregivers and 75 children at the Stay and Play. They have a couple new board members coming on at the AGM on January 3151

. Councils are invited to attend this AGM.

The councils reviewed all the requests put forward to the 2018 Community Budget meeting. The committee felt the requests were in line and acceptable.

Those organizations presenting at the meeting and the committee recommendations were as follows:

STARS - The committee felt that it would look at developing a helipad by using local contractors.

Fire Truck - The committee felt that it should move forward with the purchase of the commercial top mount enclosed pumper rescue apparatus, at a cost of $480,000.00 to be budgeted over two years.

Splash Pad - With the new requirements that the washroom requires showers; likely the Splash Pad committee will be short approximately $15,000.00. The committee felt this should be included in the upcoming budget.

Baseball - The committee does not feel it can afford to include $400,000.00 each for the development of baseball diamonds. The committee felt that the cost of the land, in the amount of $375,000.00 needs to be included in the complete project cost and then possibly split in amongst all parties. The committee felt CMB must also work with


Carman Soccer to develop the two additional soccer pitches that were guaranteed to the former property owners. The counci ls are working on a way to provide support to CMB while we move forward to getting the new area developed for soccer and ball.

Boyne Regional Library addition - The councils were concerned that now the ask appears that the renovation committee has stopped fundraising and this concerned the Town and RM. The Councils felt it would be difficult to find money in this budget to give them the requested funding this year. The committee did not want to stifle their fundraising efforts; however not certain how to encourage them without giving them money.

GPAC - The committee felt that it should include the additional funds for the roof upgrades in the upcoming budget.

Ronald McDonald House - The committee felt that it would increase the grant to this organization to $5000.00 - $2500 per municipality.

The Back Door- The project is very ambitious and the committee realizes that they will likely be back in future years for additional funding. The committee agreed to give them the additional funds for the development of the building plans.

ADJOURNMENT The meeting was adjourned at 5:30 p.m.

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TOWN OF CARMAN MINUTES Thursday, January 11, 2018

Calling the Council to Order A regular meeting of the Council of the Town of Carman was held on Thursday, January 11 , 2018, in the Council Chambers of the Memorial Hall. Mayor Robert J. Mitchell called the meeting to order at 7:30 p.m. Also present were Councillors Brent Owen, Matt Gray, Brad Johnston, Jane Swanton, Robynn Salter, Richard Dyck; Chief Administrative Officer Cheryl Young; Public Works Superintendent Joe Richardson; Media - Candace Derksen, Golden West; Emily Disefano, Valley Leader.

Confirmation of Minutes as Circulated #1 Jane Swanton - Matt Gray

RESOLVED the minutes of the regular meeting of Thursday, December 14, 2017, be approved as circulated, all statutory requi rements having been fulfilled. Carried

Adoption of the Agenda #2 Robynn Salter- Brent Owen

RESOLVED the agenda be approved with the following additions: Closed Session - Personnel. Carried

Accounts #3 Brad Johnston - Richard Dyck

RESOLVED the accounts, as approved by the Finance and Administration Committee, be paid in the following amount: $640,545.24. Carried

Reception of Delegations/Public Hearings Public Hearing - Local Improvement Plan #01/2018- 7:30 p.m. - This local improvement plan is allowing the Town of Carman to borrow for its contribution to the Personal Care Home project proposed for Carman. No written objections had been received and nobody attended the Public Hearing.

#4 Matt Gray- Richard Dyck WHEREAS the Council of the Town of Carman has prepared Local Improvement Plan #01/2018 for the borrowing for its contribution to the Personal Care Home project; and WHEREAS the said Local Improvement Plan #01/2018 has had notice given and a Public Hearing held and no objections for the said Plan have been received; now THEREFORE BE IT RESOLVED the Council of the Town of Carman approves and proceeds with Local Improvement Plan #01/2018. Carried Public Hearing- Local Improvement Plan #02/2018 - 7:30 p.m. - This local improvement plan is allowing the Town of Carman to borrow for its contribution for the bui lding of a water reservoir and upgrades to the distribution system for the Town of Carman. No written objections had been received and nobody attended the Public Hearing.

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TOWN OF CARMAN MINUTES Thursday, January 11, 2018

Brad Johnston- Brent Owen WHEREAS the Council of the Town of Carman has prepared Local Improvement Plan #02/2018 for the borrowing for its contribution for the building of a water reservoir and upgrades to the distribution system for the Town of Carman; and WHEREAS the said Local Improvement Plan #02/2018 has had notice given and a Public Hearing held and no objections for the said Plan have been received ; now THEREFORE BE IT RESOLVED the Council of the Town of Carman approves and proceeds with Local Improvement Plan #02/2018. Carried

Unfinished Business None

By-Laws By-Law No. 18/2025- Being a by-law of the Town of Carman to authorize the Expenditure and Borrowing of money for the Town's contribution to the Personal Care Home Project.

#6 Robynn Salter- Matt Gray RESOLVED By-law No. 18/2025, being a by-law of the Town of Carman to authorize the Expenditure and Borrowing of money for the town's contribution to the Personal Care Home Project, be read a first time. Carried By-law No. 18/2026 - Being a by-law of the Town of Carman to authorize the

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Expenditure and Borrowing of money for the building of a water reservoir and ( upgrades to the distribution system.

#7 Brent Owen- Richard Dyck RESOLVED By-law No. 18/2026, being a by-law of the Town of Carman to authorize the Expenditure and Borrowing of money for the building of a water reservoir and upgrades to the distribution system, be read a first time. Carried By-law No. 18/2027- Being a by-law of the Town of Carman to establish sewer and water rates including a pass through rate increase from Pembina Valley Water Cooperative.

#8 Jane Swanton - Brad Johnston RESOLVED By-law No. 18/2027, being a by-law of the Town of Carman to establish sewer and water rates including a pass through rate increase from Pembina Valley Water Cooperative, be read a first time. Carried

General Business #9 Matt Gray- Richard Dyck

RESOLVED the Council of the Town of Carman appoints the members of Council to sit as the Board of Revision; and FURTHER BE IT RESOLVED the Mayor is appointed as Presiding Officer and the CAO is appointed as Secretary of the Board. Carried

Communications None

TOWN OF CARMAN MINUTES

Reports of Committees Carman Dufferin Planning District

Written report- December 13, 2017 Work and Operation Committee

Written Report- December 19, 2017 Economic Development Committee

Written report- December 21, 2017 Finance and Administration Committee

Written report- January 2, 2018 Tax Sale- 2018

#1 0 Robynn Salter- Brent Owen

Thursday, January 11, 2018

RESOLVED the Council of the Town of Carman, pursuant to Subsection 365(2) of The Municipal Act, designates 2017 as the year for Tax Sale; and FURTHER BE IT RESOLVED the Annual Tax Sale be scheduled for Tuesday, November 13, 2018 at 10:00 a.m. in the Council Chambers of Memorial Hall , Carman. Carried Community and Social Development Committee

Written report Chief Administrative Officer Young

Written report Superintendent Richardson

Written report

Notice of Motion None

#11 Matt Gray - Richard Dyck RESOLVED the Council of the Town of Carman hereby goes into closed session, as per Section 16.13 of the Town's By-law 16/2012 regulating procedure and conduct such matters be kept in confidence. Carried

Closed Session Personnel

#12 Robynn Salter- Matt Gray RESOLVED the Council of the Town of Carman hereby reconvenes its regular meeting of Council. Carried

Adjournment #13 Jane Swanton

RESOLVED the Council of the Town of Carman adjourns its regular meeting of Council at 7:43p.m. Carried

Carman-Dufferin Planning District Meeting Minutes

Wednesday December 13, 2017 Memorial Hall 8:00 a.m.

Present: George Gray, Brent Owen, Brad Johnston, Harvie Takvam, Elise denHeyer (Local Government), and Janine Penner (Secretary-Treasurer).

Regrets: Bob Mitchell & John Peckover

Delegation Members Present: Bill Morgan, Mike Hecht, Jason Reimer & Amanda Reimer

Call to Order The meeting was called to order at 8:00 a.m. by George Gray.

Adoption of the Agenda Brad Johnston/Harvie Takvam Be it resolved the agenda be approved. Carried.

Confirmation of the Minutes Brent Owen/Harvie Takvam Be it resolved the minutes of the November 22, 2017 meeting be approved as circulated. Carried. ·

Reception of Delegations Public Hearing By-Law 10/2017 Indoor Gun Range 8:00a.m. The required notices have been posted and no objections were received prior to the hearing. Bill Morgan, Mike Hecht, Jason & Amanda Reimer was present for the hearing in support of the By-Law. Bill Morgan & Mike Hecht had questions on locations and timelines.

Reports of Committees None

Reception of Petitions None

Communications None

Accounts Brad Johnston/Harvie Takvam Be it resolved that the financial statement for November, 2017 be approved. Carried.

Amended Budget for 2018

By-laws Brent Owen/Brad Johnston Be it resolved that By-Law 10/2017 being an Indoor Gun Range by-law for the CarmanDufferin Planning District be read a second time.

Brad Johnston/Harvie Takvam Be it resolved that By-Law 10/2017 being an Indoor Gun Range by-law for the CarmanDufferin Planning District be read a third and final time.

Unfinished Business (none)

General Business Permits Brent Owen/Brad Johnston Be it resolved that the following building permits be approved. Roll Name Address Work 161950 Dufferin Daryl & Brenda Poulsen 31007 PR 305 Replacing Window & Staircase 93630 Carman Vanderveen Construction 214 3rd Ave NW New house with Attached garage

Carried.

Harvie Takvam/Brad Johnston Be it resolved that the following development permit be approved . Roll Name Address 3800 Dufferin Blair & Thelma Findlay 14058 Road 32N

Carried.

Closed Session None

Notice of Motion None

Adjournment George Gray adjourned the meeting at 8:07a.m.

Next Meeting- To be determined.

Work Tarp Shed 50x80

Value $3,000.00 $175,000.00

Value $27,000.00

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Work and Operation Committee

A Work and Operation Committee meeting was held on Tuesday, December 19, 2017 at 7:00 a.m. in the Council Chambers of Memorial Hall. Those present at the meeting included Brad Johnston, Bob Mitchell, Brent Owen, Richard Dyck, Jane Swanton, Joe Richardson, and Cheryl Young.

Chairman Johnston called the meeting to order at 7:00 a.m.

Water Supply & Drought Management - Carly Delavau forwarding the Stephenfield Conditions as of December 1, 2017.

ACTION: This report was received as information.

Community Garden Proposal - Pat Veldman forwarding a design of the Community Garden Project and advising they will be hosting a registration night at the end of January and would like a town representative to attend to answer any questions.

ACTION: The committee will send someone to the meeting. A suggestion that Monday through Wednesday would work best.

Thompson Dorfman Sweatman LLP -An invoice has been received from the law firm for the Parkview Estates Ltd. property switch project. The Town has been informed that Land Titles will not accept the transfers and we are now waiting for the lawyer to advise what steps must be taken. The process used was the one suggested by the developer; however it was not successful. It was felt that the developer should be responsible for the $3600.00 bill; however they have refused to pay the bill.

ACTION: The committee discussed the bill and the development. The plan of the developer is to move forward with the proposal. The bill to the lawyer wi ll be paid and invoiced to the developer.

Manitoba Good Roads Association - The 2017 Winners of the annual competition have been announced.

ACTION: This was received as information.

Pembina Valley Water Cooperative- Trudy Radford advising that effective January 1, 2018, the cooperative will be implementing a 2 per cent increase to the water rate for 2018. The rate will be $8.16/1,000 gallons.

ACTION: The committee felt we should move forward with passing a by-law increasing the water rate to pass through this water increase.

Pembina Valley Reeves and Mayors Meeting - a PVRAM meeting was held on December 11, 2017 to discuss the Provincial process on legalization of cannabis. The minutes from this meeting plus other email comments have been provided for the committee's information. The FCM Cannabis Legalization Primer has also been provided to the committee for consideration.

Work and Operation Committee Page 1

Work and Operation Committee

ACTION: The committee felt that it would notify the Province that the Town would be open to have cannabis sold within the Town of Carman.

Water Reservoir Project - Minutes from the meeting held on December 7, 2017 and updated report following. Also included are a couple emails regarding the project and the New Preliminary Design Opinion of Probable Costs.

ACTION: The committee felt an application for federal infrastructure funding should be applied for.

High School Speed Zone - Allen Kehler sent an email requesting Council to reconsider the speed zone at Carman Collegiate is enforced 24/7.

ACTION: The committee discussed the school speed zone and whether any changes should be made. The committee felt that it would be beneficial to try flashing crosswalk in this location and at Carman Coop. Superintendent Richardson will get more information for Council.

Budget - Superintendent Richardson will bring forward items that are necessary to be considered in the upcoming Financial Plan. He is compiling this list understanding that the majority of the 2018 Financial Plan will be focused on finishing the Highway Project and the sidewalks in the business community.

ACTION: The main focus of next year's budget will be finishing the highway and business community sidewalks. Superintendent Richardson will get pricing on lining the Main Street sewer line south of the lights.

Bike Pots by Hole's -A new idea has been developed that incorporated a bike stand within a flower pot.

ACTION: The committee felt that this was an interesting idea and might find some places to install such a planter.

Other Matters- Personnel- closed session

Councillor Dyck advised that he attended the LaSalle Redboine Conservation District meeting and the irrigators are requesting that the dam in Stephenfield Lake be increased. They are asking if the Town of Carman would be concerned about this project. The committee felt that this would not pose any problem to the Town of Carman.

Work and Operation Committee Page 2

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Carman Dufferin Economic Development Committee Meeting Notes

Thursday December 21, 2017 Memorial Hall 7:00a.m.

Present: Brent Owen, George Gray, John Peckover and Tyler King

Absent: Richard Dyck

Review of the Agenda

The agenda was reviewed and accepted.

Meeting Notes

The notes of November 16, 2017 were reviewed and accepted without changes.

Action Plan Update

Business Retention Strategy The professionals breakfast session with Community Futures Heartland had approximately 12 people in attendance. The feedback was positive and many took the economic development display stands to put into their businesses. Now four new businesses are opening in the new year with the potential for others.

Entrepreneurship Nourishment, Encouragement and Attraction There's been some interest in one of the lots in the Dufferin Industrial Park and at least one lot in the Carman Industrial Park.

Internal/External Self Promotion This tactic continues to be completed on a regular basis.

Updates

Central Manitoba Tourism Projects for 2018 have been established and final reporting for 2017 completed.

Red River College Strategic Council Next meeting is March 15th.

Carman Community Health Centre Helen Hoeppner will be the new Director of Health Services in Carman starting January 15th. She will be meeting with Tyler on January 16th.

Personal Care Home Project Open houses went very well in all the communities. Fund raising is over $2,500,000 ( currently. The Request for Proposals document is out with a deadline of January 191h for submissions to be sent to Tyler from interested firms.

Community Futures Heartland We have met a number of the targets that need to be met for reporting to Western Diversification. Tyler attended a Christmas gathering last week which is growing in popularity from regional stakeholders.

Other Items

Strategic Planning The committee reviewed the strategic planning report. Richard and Tyler will work on the action plan development.

Immigration A community meeting to discuss immigration is planned for January. The idea would be to have a more organized effort around it and to ensure the needs of new immigrants are being met. This is being spearheaded by Vassan Aruljothi of Regional Connections.

Closed Session

Developments Industrial Park

Next Meeting- Thursday January 18, 2018

Richard Dyck airperson George Gray, ice Chairperson

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Finance and Administration

A Finance and Administration Committee meeting was held on Tuesday, January 2, 2018 at 7:00 a.m. in the Council Chambers of Memorial Hall. Those present at the meeting included Jane Swanton , Robynn Salter, Brent Owen, Brad Johnston, Richard Dyck, Bob Mitchell, Joe Richardson, and Cheryl Young.

Chairperson Swanton called the meeting to order at 7:00a.m.

Local Improvement Plan #01/2018 - The Public Hearing for this Local Improvement Plan for the Personal Care Home will be held on Thursday, January 11 , 2018 at 7:30 p.m.

ACTION: The committee would ask Council to move forward with the Public Hearing at the next meeting of Council.

Local Improvement Plan #02/2018 -The Public Hearing for this Local Improvement Plan for the building of the water reservoir and upgrading the distribution mains in town will be held on Thursday, January 11 , 2018 at 7:30 p.m.

ACTION: The committee would ask Council to move forward with the Public Hearing at the next meeting of Council.

Tax Sale Year and Date of Auction -A resolution will be required to set the Tax Sale year and date of auction. The designated year for the Tax Sale wi ll be 2017 and we typica lly schedule the Tax Sale in November - possible date would be Tuesday, November 13, 2018.

ACTION: The committee would ask Council to pass a resolution setting the tax sale year and date of auction.

Election Bulletin - 2018 Election- There are a few matters that wi ll be coming up in the new year regarding the fall civic election. The review of the Campaign Expenses and Contributions By-law would need to be reviewed and adopted by April 27, 2018. A copy of the by-law passed in 2014 has been included for review.

ACTION: A new by-law will be developed for Council to consider first reading at the next Council meeting and then the by-law will be discussed further at the next Counci l meeting.

Legal Opinion on Pools -The RM of Dufferin has received a legal opinion regarding the building code and pool requirements. This information will be passed onto the Planning District; however Dufferin Council asked that this information be shared with the Town of Carman for future reference and action.

ACTION: This report was received as information.

Premier's Volunteer Service Award 2018 - Applications will be received for this award until February 2, 2018.

ACTION: This letter was received as information.

Finance and Administration Page 1

Finance and Administration

Other Matters- Mayor Mitchell advised that he has received complaints regarding the condition of the sidewalks by the Royal Bank, etc. are very uneven and should have some work completed so people do not fall and get hurt. A letter will be sent to the Province of Manitoba and Borland Construction. The Town crew is currently trying to level this sidewalk this morning.

Annual Planning Meeting- Review of all requests that will be presented at the Annual Community Planning Meeting. Please note that all the requests are included in the separate folder on Google Drive.

ACTION: The committee reviewed the requests for grants for the upcoming Community Budget meeting to be held on Thursday, January 11, 2018.

Finance and Administration Page 2

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Community and Social Development

Boyne Regional Library- Councillor Dyck forwarded the following report. The Library Board did not hold a meeting in the month of December so there was no report to forward.

Community Pathway- No report

Carman Community Seniors Resource Council - Councillor Swanton forwarded the following written report. All programs running smoothly. Two new employees for SSGL -Tiffany Owen will be full time at Boyne Towers and Chantal Love at Riverview Legion place 4 days a week and Parkview/Evergreen. They will assume their positions shortly. Nancy is coordinating the transportation for SCCR (South Central Cancer Resource) for the Carman area. Four new Board Members: George Malcolmson, Don Schau -Minister at Graysville UC, Doreen Edwards, and Marj Dunn.

Dufferin Historical Society- The next meeting will be held on January 1 01h.

Municipal Heritage Committee- The next meeting will be held on January 151h.

Healthy Communities - Councillor Gray advised that they only had 5 people sl;low up for the last meeting.

Chamber of Commerce - Councillor Dyck forwarded the following report. He missed the December Chamber meeting; however they did not have a quorum for the meeting. The Chamber has hired Jodi Winkler as their new Executive Director.

Dufferin Agricultural Society - No report as they did not hold a December meeting and their next meeting will be held on Thursday, January 11th.

Golden Prairie Arts Council - Councillor Gray reported that the only news is the roof replacement at the CN Station.

PVWC - No report

Community and Social Development Page 1

CAO Report to Council

The interim audit was completed in December with the auditors to return in March. We are continuing to work on the year end and various reports required with it. Follow up has been made with the CDI grant that had not been received in 2017 to determine what additional information was required . The final receivables will be processed once the final invoices have been paid .

There has been some interest shown regarding the local improvement plans that are being proposed. It will be interesting to see if this results in people attending the public hearing on Thursday evening.

The decorative light heads were installed on Wednesday, January 3, 2018 and it was felt that the lights on 1st Street and 1st Avenue SW should be a little lower. Manitoba Hydro was contacted and the poles have been retrofitted to accommodate the receptacles and have a minimum height of 15-feet, unfortunately this change cannot be made.

CAO Report to Council Page 1

Superintendent Report to Council

December 13 to 15, 2017- Cut trees out of the memorial hedge on Centre Avenue West. Continued to work on Dutch Elm tree removals.

December 18 to 22, 2017- Public Works staff cleaned sidewalks downtown in front of closed businesses. Continued and finished the Dutch Elm tree removals.

December 27 to 29, 2017- Garbage and recycling only on these days.

January 2 to 6, 2018- Thaw water line at Ed's Tire Service. Cleaned up and fixed sidewalk in front of post office and Royal Bank. Picked up Christmas trees around town. Thaw Hazel Skeavington's water service. Valve on water tower blew off and town had very low water pressure for a couple hours while valve was reinstalled. Decorative lighting heads were installed by Manitoba Hydro.

January 8 and 9, 2018- Thaw water line at Carman Florists. Christmas lights taken down.

Superintendent Report to Council Page 1

Town of Carman & RM of Dufferin MINUTES Thursday, January … · 2018-06-21 · Town of Carman & RM...

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