Timesheet Training CPCC Human Resources January 2007.

Timesheet TrainingTimesheet Training

CPCC Human ResourcesCPCC Human Resources

January 2007January 2007

CPCC Timesheet TrainingCPCC Timesheet Training…The Basics…The Basics

Exempt: Exempt from overtime Exempt: Exempt from overtime pay – record exceptions onlypay – record exceptions only

Non-exempt: not exempt from Non-exempt: not exempt from overtime pay – must record overtime pay – must record hours worked each dayhours worked each day

CPCC Timesheet TrainingCPCC Timesheet Training…The Basics…The Basics Classified Staff = Non-ExemptClassified Staff = Non-Exempt

ProfessionalProfessional Administrative = ExemptAdministrative = Exempt Faculty Faculty

Each position is classified based on Each position is classified based on duties and federal regulationsduties and federal regulations

CPCC Timesheet Training: CPCC Timesheet Training: Important to KnowImportant to Know What is a workweek?What is a workweek?

Whatever 7 day period that is defined by Whatever 7 day period that is defined by the employer.the employer.

At CPCC, Sunday through SaturdayAt CPCC, Sunday through Saturday Overtime vs. Compensatory Time Overtime vs. Compensatory Time

(Comp Time)(Comp Time) Overtime: additional payOvertime: additional pay Comp Time: time banked for future useComp Time: time banked for future use

CPCC Timesheet TrainingCPCC Timesheet TrainingComp TimeComp Time

How is comp time earned?How is comp time earned? After employee After employee worksworks more than more than

40 hours40 hours Earned at the rate of 1.5 hours for Earned at the rate of 1.5 hours for

each hour each hour workedworked above 40 above 40

Should be taken within 30 days Should be taken within 30 days after it is earned. May substitute after it is earned. May substitute for vacation or sick leavefor vacation or sick leave

CPCC Timesheet Training CPCC Timesheet Training Coded HoursCoded Hours

Coded hours are hours away Coded hours are hours away from workfrom work Sick leave, vacation leave, jury Sick leave, vacation leave, jury

duty, holiday, comp time, military duty, holiday, comp time, military Sick, vacation and bonus leaves Sick, vacation and bonus leaves

cannot have negative balancescannot have negative balances Accruals are earned at the end of Accruals are earned at the end of

the month and cannot be taken the month and cannot be taken until the following month or lateruntil the following month or later

Timesheet TrainingTimesheet TrainingCoded HoursCoded Hours Personal days are available to Personal days are available to

10-month faculty only (4 per 10-month faculty only (4 per fiscal year)fiscal year)

Necessity leave can be used for Necessity leave can be used for purposes as allowed by PPM purposes as allowed by PPM Policy 4.21, but mainly for the 2 Policy 4.21, but mainly for the 2 days when the college is closed days when the college is closed during the holiday break in during the holiday break in DecemberDecember

Timesheet TrainingTimesheet TrainingFMLAFMLA FFamily and amily and MMedical edical LLeave eave AAct – ct –

Guarantees 12 weeks per year in paid or unpaid Guarantees 12 weeks per year in paid or unpaid leave for birth or adoption of a child or serious leave for birth or adoption of a child or serious illness of employee or immediate family memberillness of employee or immediate family member

Contact HR to apply and indicate on timesheet.Contact HR to apply and indicate on timesheet. Family and Medical Leave runs concurrently with sick, Family and Medical Leave runs concurrently with sick,

vacation, worker’s comp, etc. for up to 480 hours vacation, worker’s comp, etc. for up to 480 hours during a 12-month rolling period.during a 12-month rolling period.

All leaves eligible as family or medical leaves must be All leaves eligible as family or medical leaves must be designated as FMLA according to federal statute, not designated as FMLA according to federal statute, not optional.optional.

Timesheet TrainingTimesheet Training

CPCC Timesheets:CPCC Timesheets: Exempt or Non-exemptExempt or Non-exempt Available on the HR website at Available on the HR website at

the beginning of the monththe beginning of the month Due in HR by the third business Due in HR by the third business

day of the monthday of the month

CPCC Timesheet Training:CPCC Timesheet Training:Find the timesheet at : Find the timesheet at : http://www.cpcc.edu/humanresources/forms/http://www.cpcc.edu/humanresources/forms/

Supervisor:

Department:

Day Date Hours Worked

Coded Hours

Code Day Date Hours Worked

Coded Hours


Coded Hours

Code

Sun 1-Aug Sun 8-Aug Sun 15-AugMon 2-Aug Mon 9-Aug Mon 16-AugTue 3-Aug Tue 10-Aug Tue 17-AugWed 4-Aug Wed 11-Aug Wed 18-AugThu 5-Aug Thu 12-Aug Thu 19-AugFri 6-Aug Fri 13-Aug Fri 20-AugSat 7-Aug Sat 14-Aug Sat 21-AugTotal Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total

Base = 40 Hours 0 0 Base = 40 Hours 0 0 Base = 40 Hours 0 0


Coded Hours


Coded Hours


Coded Hours

Code

Sun 22-Aug Sun 29-Aug SunMon 23-Aug Mon 30-Aug MonTue 24-Aug Tue 31-Aug TueWed 25-Aug Wed WedThu 26-Aug Thu ThuFri 27-Aug Fri FriSat 28-Aug Sat SatTotal Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total


Code Description Hours/Mo **Compensatory Time Calculations for the Month:BERV BereavementBONU Bonus Vacation Earned: Hours 0.00FVAC Faculty VacationHLDY Holiday Less time taken during the month = JURY Jury DutyMILV Military Leave Total 0.00NECS Necessity LeaveOVTI OvertimePDAY *Personal Day SSIC Sick Leave __________________________________________ I certify that the above information is correct to the best

SVAC Vacation Leave Employee Date of my knowledge.

0*available only to 10 month faculty __________________________________________ I certify that the above information is correct to the best

Manager Date of my knowledge.

Work Week 1 Work Week 2

Non-Exempt Monthly Time and Leave Report for the Month of August 2004

Employee ID:

Employee Name:

Work Week 6

Position Title:

Total Coded:

Work Week 3


http://www.cpcc.edu/humanresources/forms/

To Save or Not to Save?To Save or Not to Save?

Do you want to save the Do you want to save the timesheet to your computer? timesheet to your computer?

Before you fill-in the information…Before you fill-in the information…

If yes, then save it to your computer If yes, then save it to your computer under a new name when the option box under a new name when the option box appears asking if you want to open or appears asking if you want to open or save the document.save the document.

If no, then select to open the document.If no, then select to open the document.

Complete your Demographic Complete your Demographic Information…Information…

Enter your Name…Enter your Name…

Enter your Supervisor’s Enter your Supervisor’s Name…Name…

Enter Your Position Title…Enter Your Position Title…

Complete your Demographic Complete your Demographic Information…Information…

Enter your Employee ID which Enter your Employee ID which is now available by clicking on is now available by clicking on the link on the timesheet, on the the link on the timesheet, on the HR website or your pay stub.HR website or your pay stub.

For privacy reasons do not use For privacy reasons do not use your Social Security numberyour Social Security number

CPCC Timesheet TrainingCPCC Timesheet Training

Let’s go to the website and work Let’s go to the website and work through some examples…..through some examples…..

http://www.cpcc.edu/humanrehttp://www.cpcc.edu/humanresources/forms/sources/forms/



Supervisor:

Department:


Coded Hours


Coded Hours


Coded Hours

Code

Sun 1-Aug Sun 8-Aug Sun 15-AugMon 2-Aug 8 Mon 9-Aug 8 Mon 16-Aug 8Tue 3-Aug 8 NECS Tue 10-Aug 8 Tue 17-Aug 8Wed 4-Aug 8 Wed 11-Aug 8 Wed 18-Aug 8

Thu 5-Aug 8 Thu 12-Aug 8 Thu 19-Aug 82.0COMP 6.0 SVAC

Fri 6-Aug 8 Fri 13-Aug 8 SVAC Fri 20-Aug 8Sat 7-Aug Sat 14-Aug Sat 21-Aug

Total Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total Total Hours for Week Worked Coded Total

Base = 40 Hours 32 8 40 Base = 40 Hours 32 8 40 Base = 40 Hours 32 8 40


Coded Hours


Coded Hours


Coded Hours

Code

Sun 22-Aug Sun 29-Aug SunMon 23-Aug 12 4 COMP Mon 30-Aug MonTue 24-Aug 8 Tue 31-Aug TueWed 25-Aug 8 Wed WedThu 26-Aug 8 Thu ThuFri 27-Aug 8 Fri FriSat 28-Aug Sat Sat


Base = 40 Hours 44 4 44 Base = 40 Hours 0 0 Base = 40 Hours 0 0

Code Description Hours/Mo **Compensatory Time Calculations for the Month:BERV BereavementBONU Bonus Vacation Earned: 4 Hours 6.00COMP Compensatory 2FVAC Faculty VacationHLDY Holiday Less time taken during the month = 2JURY Jury DutyMILV Military Leave Total 4.00NECS Necessity Leave 8OVTI OvertimePDAY *Personal Day SSIC Sick Leave __________________________________________ I certify that the above information is correct to the best

SVAC Vacation Leave 14 Employee Date of my know ledge.


Manager Date of my know ledge.

Employee ID:


Non-Exempt Monthly Time and Leave Report for the Month of August 2004

Employee Name: Ann Y Supervisor

Underwater Basketweaving

Ann Y. Employee

99999

Work Week 6

Position Title:

Total Coded:

Work Week 3

Weaver Assistant


Non Exempt Examples


Coded Hours

Code

Sun 1-AugMon 2-Aug 8Tue 3-Aug 8 NECSWed 4-Aug 8

Thu 5-Aug 8Fri 6-Aug 8Sat 7-AugTotal Hours for Week Worked Coded Total

Base = 40 Hours 32 8 40

Work Week 1

Necessity Leave

Vacation Days


Coded Hours

Code

Sun 8-AugMon 9-Aug 8Tue 10-Aug 8Wed 11-Aug 8

Thu 12-Aug 8Fri 13-Aug 8 SVACSat 14-AugTotal Hours for Week Worked Coded Total

Base = 40 Hours 32 8 40

Work Week 2

Two Types of Leave In Same Day


Coded Hours

Code

Sun 15-AugMon 16-Aug 8Tue 17-Aug 8Wed 18-Aug 8

Thu 19-Aug 82.0COMP 6.0 SVAC

Fri 20-Aug 8Sat 21-AugTotal Hours for Week Worked Coded Total

Base = 40 Hours 32 8 40

Work Week 3

Weekly Time Crosses Months*On September Timesheet


Coded Hours

Code

Sun 29-AugMon 30-Aug 10 2 COMPTue 31-Aug 8Wed 1-Sep 8Thu 2-Sep 8Fri 3-Sep 8Sat 4-Sep

Total Hours for Week Worked Coded Total

Base = 40 Hours 42 2 42

Work Week 5

Comp Time Earned in Week There Is A Holiday


Coded Hours

Code

Sun 29-AugMon 30-Aug 8 HLDYTue 31-Aug 9Wed 1-Sep 9Thu 2-Sep 9Fri 3-Sep 9Sat 4-Sep

Total Hours for Week Worked Coded Total

Base = 40 Hours 36 8 42

Work Week 5

Supervisor:

Department:


Coded Hours


Coded Hours


Coded Hours

Code

Sun 1-Aug Sun 8-Aug Sun 15-AugMon 2-Aug 8 PDAY Mon 9-Aug Mon 16-AugTue 3-Aug 8 SSIC Tue 10-Aug Tue 17-AugWed 4-Aug Wed 11-Aug Wed 18-AugThu 5-Aug Thu 12-Aug 8 FVAC Thu 19-AugFri 6-Aug Fri 13-Aug Fri 20-AugSat 7-Aug Sat 14-Aug Sat 21-Aug




Coded Hours


Coded Hours


Coded Hours

Code

Sun 22-Aug Sun 29-Aug SunMon 23-Aug Mon 30-Aug MonTue 24-Aug Tue 31-Aug TueWed 25-Aug Wed WedThu 26-Aug Thu ThuFri 27-Aug Fri FriSat 28-Aug Sat Sat



Code Description Hours/MoBERV BereavementBONU Bonus VacationFVAC Faculty Vacation 8HLDY HolidayJURY Jury DutyMILV Military LeaveNECS Necessity LeaveOVTI OvertimePDAY *Personal Day 8SSIC Sick Leave 8 __________________________________________ I certify that the above information is correct to the best

SVAC Vacation Leave Employee Date of my know ledge.


Manager Date of my know ledge.

Work Week 6

Position Title:

Total Coded:

Work Week 3

Instructor


Employee ID:


Exempt Monthly Time and Leave Report for the Month of August 2004

Employee Name: Ann Y. Supervisor

Underwater Basketweaving

Ann Y. Employee

9999

Exempt Examples

Exempt Employees Report by ExceptionPersonal Days, Vacation, Sick Time


Coded Hours

Code

Sun 1-AugMon 2-Aug 8 PDAYTue 3-Aug 8 SSICWed 4-AugThu 5-AugFri 6-AugSat 7-AugTotal Hours for Week Worked Coded Total

Base = 40 Hours 0 16

Work Week 1

Questions????Questions????

Timesheet Training CPCC Human Resources January 2007.

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Transcript of Timesheet Training CPCC Human Resources January 2007.