Time Saving Technology

How I learned to love being organized and other tidbits from the Techno-trenches

Three basic ideas

1. Getting Organized

2. Getting Stuff Done

3. Getting Around Email

Getting Organized

Fast, efficient, and simple way to schedule anything

Quick, simple web interface

Allows you to poll people for availability

Best of all…it’s free!

www.doodle.com

Getting Organized

Web-based service for saving, storing, and sorting all the things you need to read.

Save it for later, read it when you’re ready

Tap to save buttons for all platforms (browsers, etc.)

Easy and simple to share with colleagues

www.getpocket.com

Getting Organized

Organize literally everything: notes, photos, ideas, to-do lists, grocery lists … your “Life’s Work”

Share and collaborate

Cloud sync — keep all your stuff on all of your devices current and in sync as you work

www.evernote.com

Getting Stuff DoneGetting Things Done or “GTD” – David Allen

Provides for a single, trusted system to “hold” all of your “stuff”

Allows you to free your mind for “doing” and not “tracking” things

Key point is to find a “system” that works for you, use it, and learn to trust it.

More than just task management

Getting Stuff Done

Single, trusted place for all of your tasks

Cloud sync across multiple devices (Apple only)

Allows for projects, groups, multiple different ways to capture, organize, categorize, and track tasks (follows the 5-step GTD method)

Integrates with your calendar

www.omnigroup.com

Other products: Wunderlist, Things, todoist,

Getting Stuff Done Technique for organizing your

time and getting things done effectively

Breaks work into 25-minute intervals with breaks to recharge

Proven technique for more productive work periods

www.pomodorotechnique.com

Lots of great apps (iPhone & Android) for this method

Getting Around EmailEmail is an enormous time drain

Email is not intrinsically productive

Email was never intended for collaborative communication

We all spend too much time managing our email

More and more companies are looking to eliminate or drastically reduce email usage

Getting Around Email

Getting Around Email

Designed to facilitate team collaboration

Quick, simple interface

Focus on communication, tasks, and Inbox items

www.asana.com

Benefit: simple and fast communication, easy project management, work anywhere

Getting Around Email

Getting Around Email

Designed to provide a company intranet for communication and collaboration

Easy-to-use interface based on social platforms (Facebook)

Focus on communication, collaboration, groups, projects, and messaging

www.mangoapps.com

Benefit: Allows for nearly unlimited uses for projects and groups with wikis, tasks, idea campaigns

“Men have become the tools of their tools.”- Henry David Thoreau