Thesis Re Def
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Table of Contents
Acknowledgement
1.0 Introduction
1.1Background of the study
1.2Problems in the Current System
1.2.1 General Problem
1.2.2 Specific Problems
1.3Objectives of the Proposed System
1.3.1 General Objective
1.3.2 Specific Objectives
1.4Significance of the Proposed System
1.5 Scope and Limitation of the Proposed System
2.0 System Development Model
3.0 Data Gathering Techniques and Analysis Tools Used
4.0 Description of the Current System
4.1 Profile of the Current System
4.2 Process Model of Current System
5.0 Software Development Schedule and Estimation
5.1 Activities and Schedule
5.2 Cost Estimation
6.0 Description of the Proposed Software
6.1 Process Design6.2 Data Design
6.3 Program Design
6.4 Screen and Report Design
6.5 Software Implementation
6.5.1 Software Requirements
6.5.1.1 Hardware Requirements
6.5.1.2 Software Requirements
6.5.1.3 Human Resource Requirements
6.5.2 Installation
6.5.3 Maintenance PlanAppendices
A.1 Bibliography
A.2 Curriculum Vitae
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ACKNOWLEDGEMENT
The proponents would like to express their heartfelt gratitudeand acknowledge the help of the
following people for making this thesis a reality;
Our loving family specially our parents, for providing us with our needs, financial and moral support and
believing that we can do this;
To the Eduardo L. Joson Memorial College personnel and management for allowing us to conduct our
thesis in their company and for being so generous and cooperative to us and our project;
To our friends and classmates who never fail to uplift our spirits and making us believe in
ourselves;
To our doubters who are our motivation to continue in order to prove their wrong;
To Mr. Rolando Navales Jr. who constantly support us at this very moment.
Most of all, to Godfor the gift of wisdom and knowledge.
The Proponents.
Mercado, Edison.
Acierto, Joelaine D.
Tejero, Airis Gai
Feliciano, Regine
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1.0Introduction
1.1Background of the Study
A computerized system enhanced our lifestyle; the society has made a very real
commitment to computer, an electronic device design to manipulate and used to store data
and information. We must admit that companies and people in the business world have
reached the point of no return in its dependence on computer. Most of the companies are
experiencing problems in their manual system thats why most of them are engaging with
computerized system to eliminate problems in transactions.
The main purpose of library is to provide conductive learning tool and place for the
students and other clients in order to attain good and high quality education.
The library systems main purpose is to help the librarian to maintain library
transactions so that nothing will affect the smooth flow of it. One way is converting manual
system into a computerized system and Eduardo L. Joson Memorial College still makes use
of manual library system.
1.2Problem in the Current System
1.2.1 General Problem:
How to develop a computerized library system for Eduardo L. Joson Memorial
College that will enhance the current library process?
1.2.2 Specific Problems:
Modifying the details of Students/Books records is a tedious process
and may lead to chaos and is prone to errors.
Due to wear and tear of the issue cards or if the cards has been lost
then it is required that the new card has to be prepared as fast as
possible and thus the details of the students are again to be fill up to
new cards.
Accession number or Control number of the new books is calculated
manually by looking up into previous records which consumes a lot of
time.
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1.3Objectives of the Proposed System
1.3.1 General Objective:
The aim of this project is to develop a system that can handle and manage the activities
involved in a library in an efficient and reliable way. Less managing personnel and student
profile managing are major goals in this project.
1.3.2 Specific Objectives:
The proponents aimed in fulfilling the following objectives.
1. Develop a system that can replace the manual library system.
2. Develop a system that can stores user details, student details, and book details.
3.Create an easy to understand user friendly environment.
1.4 Significance of the Proposed System
The study will be significant to the following:
To the Librarian
The proposed study will help in recording details of books,
updating, adding and deleting books/registered students.
To Borrowers
There is no need for borrowers card because they are registered.
1.5 Scope and Limitation of the Proposed System
Scope:
The system can support large volume of books and student data.
The staff adds the new students records in its student informationdatabase where the students were allowed to issue up to a maximum
of 3 books at a time.
The librarian can also see the list of students who have not returnedtheir books.
Limitations:
No book request form.
The System does not print reports.
The System is not online/network.
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2.0System Development Model
Figure 2.1 System Development Model
Planning- It is a meeting with the group to understand the requirements needed.
Interviews conducted and questionnaires are well-prepared.
Analysis and Design- The proponents gathers the requirements for the system. This stage
includes a detailed study of the business needs of the organization. Analysis and Design are very crucial
in the whole development cycle. Much care is taken during this phase and the logical system of the
product is development.
Coding- In this phase the designs are translated into codes. The proponents put codes on
the designs. Programming tool that is being used to generate the code is the Microsoft VB.Net and
MySQL for database.
Testing- In this phase the system is tested. The system is tested to view the details need to
fulfill in case that problem occurs. The system is tested to ensure that interfaces between modules work
and that the system does what the user requires.
Maintenance- The proponent maintains the needs of the user. Software will definitely
undergo change once it is delivered to the customer. There are many reasons for change. Change could
happen because of some unexpected input values unto the system.
Planning
Analysis
Design
Coding
Testing
Maintenance
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3.0Data Gathering Techniques and Analysis Tools Used
3.1Data Gathering Techniques
Brainstorming- The proponents generated and shared other ideas to achieve
solution to the problems.
Research- The proponents conduct a survey, interview and observation who are
under the existing system.
Documentation- The proponents organized works and information that fit on
the topic.
Planning- The proponents also planned to prepare for what the system wants to
be.
Interview- The proponents conduct an to interview to gathered data.Internet
The proponents used an online research to gather more data.
3.2 Analytical tools
One of the important aspects in system development is the data flow diagram. It shows a
graphical point of view of the system to be implemented, from the input to the part of producing an
output.
A data-flow diagram (DFD) is a graphical representation of the flow of data through an
information system.
DFDs can also be used for the visualization of data processing (structured design).
On a DFD, data items flow from an external data source or an internal data store to an internal data
store or an external data sink, via an internal process.A DFD provides no information about the timing or ordering of processes, or about whether processes
will operate in sequence or in parallel. It is therefore quite different from a flowchart, which shows the
flow of control through an algorithm, allowing a reader to determine what operations will be
performed, in what order, and under what circumstances, but not what kinds of data will be input to
and output from the system, nor where the data will come from and go to, nor where the data will be
stored (all of which are shown on a DFD).
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4.0Description of the Current System
4.1Profile of the Current System
The Eduardo L. Joson Memorial College library uses manual method in their every
transaction. The librarian gives the students a registration form and issues a borrowers card.
They do not use computers; instead they use papers, cards, and pen in their transaction. The
records and borrowers card can easily be misplaced. The existing system is admittedly
inaccurate, has high frequency of errors and consumes much of time in gathering and
keeping the records in the absence of permanent and accurate recording system.
4.2Process Model of Current System
Student
1.0
Registration
Librarian
3.0
Return
Book
2.0
Card
Catalo ue
Valid IDVerified ID
Issue BookRelease Book
Borrowed Book
Return book
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5.0Software Development Schedule
5.1Activities and Schedules
Activity January February March
WEEKS 1 2 3 4 1 2 3 4 1 2 3
System Planning
Proposal
Documentation
System Analysis
Interview
Data Gathering
System Design
System Designing
System Development
Programming
Debugging/Testing
System Implementation
Maintenance
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6.0Description of the Proposed Software
The proponents designed and developed a Library System for Eduardo L. Joson Memorial
College to promote a fast and efficient way of borrowing books in the library. The developed
system is assessed as more accurate and reduces transaction errors. The librarian can easilyadd/edit books, save the borrowed books to the database. This is more efficient than the
existing system. The developed system consumes less time spending in writing to the
registration card and borrowers card in the existing system.
6.1Process Design
Context Diagram
0
Library
SystemStudent Librarian
Registration
Receive Book
Return Book
Received Book
Search Book
Issue Book
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6.2Data Design
DFD of the Proposed System
REGISTRATION
BORROWING
Student 1.0
Registration
Student Id
Librarian D1
2.0
Borrow
Book
3.0
Issued
Book
D2
Registered
Search Check
Student DetailsValid ID
Stude
Book
Record AddedBook Release
Book Details
Issued Books
Student LibrarianBook Info
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RETURNING
4.0
Recieved
Book
D3
Return Book Details
Penalty
Verified Days
Issued Book
Borrowed Book Detail
Clear Details
LibrarianStudent
D2
4.0
Issue
Penalty
Check Record
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6.2.1 Data Dictionary
Table Name: tblbooks
Table Name: tblpenalty
Table Name: tblissue
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Table Name: tblreg
Table Name: master
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6.1.2 Entity Relation Diagram
BooksControl No (PK)
Book IDTitle
AuthorPublisherCategoryCo ri ht
Date PublishedQuantityStatus
Lastname
Registration
Student ID (PK)
NameMidname
GenderCourse
DepartmentAddress
Cell
Borrowed
Books
Transaction
Control No.
Book Name
Book Author
Student ID
Name
Last Name
Due DateDate
Da s
Penalty/Days
Penalty
Penalty No (PK)
Student ID
Name
Last Name
Course
Returned
Date
Issued B
Date
Due Date
Student Id
Master List
Book ID (PK)
Book TitleBook Author
Date Borrowed
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6.3Screen and Report Design
Screen Shots:
Log In Form
Menu Form
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Borrowing Form
Returning Form
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Registration Form
Add Book Form
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Borrow List Form
Book List Form
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Penalty List Form
Student List Form
Master List Form
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6.3 Software Implementation
6.5.1 Software Requirements
6.5.1.1 Hardware Requirements
Monitor
Keyboardany kind of keyboard is appropriate in this system.
MouseOptical mouse, track ball, and etc. any kind of mouse.
CPU
6.5.1.2 Software Requirements
OS Microsoft Windows 7
DATABASE MySQL
XAMMP
MySQL .net connector
Microsoft Visual Studio 2010
6.5.1.3 Human Resource Requirements
Computer Literate
English Proficient
6.5.2 Installation Process
In order to use the system install the following software.
Microsoft Visual Studio 2010
XAMMP
MySQL .net connector
If the following requirements are installed, open the visual studio and run the program.
6.5.3 Maintenance Plan
The proponents must secure that the system is properly installed and functional. If the
problems exist during the usage of the system the company can call anytime. Monthly
visitation will implemented to secure the system maintenance.
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APPENDICES
A.1 Bibliography
BOOKS:
[1] Microsoft Visual Basic 2010 Step by Step Michael Halvorson[2] Mastering Microsoft Visual Basic 2008Evangelos Petroutsos[3] Pro MySQL (The Expert's Voice in Open Source)
[4] MySQL (TM): The Complete ReferenceVikram Vaswani. McGraw-Hill, December 2003
URLS:
[5] http://www.quintcareers.com/
[6] http://www.wikepedia.com/
[7] http://m.www.yahoo.com/
[8] http://www.google.com/
[9] http://www.google.com.ph/
[10] http://www.w3schools.com/asp/default.ASP
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A.2 Curriculum Vitae
Researchers Personal Vitae
Contact Information
Name: Joelaine D. Acierto
Address: Cecilia Village Ph. III,Cabanatuan City
Email Address:[email protected]
Personal Information
Date of Birth: November 06, 1991
Citizenship: Filipino
Marital Status: Single
Gender: Female
Educational Background
Tertiary:Araullo University Phinma Education NetworkBitas, Maharlika Hi-way Cabanatuan City
Secondary:Araullo University Phinma Education NetworkBitas, Maharlika Hi-way Cabanatuan City
Primary:Cabanatuan East Central School
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Researchers Personal Vitae
Contact Information
Name: Edison Mercado
Address: Communal, Cabanatuan City
Email Address:[email protected]
Personal Information
Date of Birth: Jan 13, 1985
Citizenship: Filipino
Marital Status: Single
Gender: Male
Educational Background
Tertiary: Araullo University Phinma Education NetworkBitas, Maharlika Hi-way Cabanatuan City
Secondary: Araullo University Phinma Education NetworkBitas, Maharlika Hi-way Cabanatuan City
Primary: Cabanatuan East Central School
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ARAULLOUNIVERSITY
PHINMA EDUCATION NETWORK
Library System
Software engineering Project Presented to
College of Information Technology and Engineering
In Partial Fulfillmentof the Requirements for the Degree of
Bachelor of Science in Information Technology
By:
Mercado, Edison
Acierto, Joelaine
Tejero, Airis
Feliciano, Regine
Rolando Navales Jr.
Thesis adviser
March 2012
ARAULLOUNIVERSITY
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Researchers Personal Vitae
Contact Information
Name: Regine B. Feliciano
Address: Caalibangbangan, Cabanatuan City
Email Address:[email protected]
Personal Information
Date of Birth: March 6, 1991
Citizenship: Filipino
Marital Status: Single
Gender: Female
Educational Background
Tertiary: Araullo University Phinma Education NetworkBitas, Maharlika Hi-way Cabanatuan City
Secondary: Tagulod, National High SchoolTagulod, Candaba, Pampanga
Primary: Tagulod,Elementary SchoolTagulod, Candaba, Pampanga