The Procurement Process

7/17/2019 The Procurement Process

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PUBLICPROCUREMENT

PROCESS



Objectives of Good Procurement

Acuisition in t!e most cost effective

m"nner # Ri$!t %rice &'o(est ev"'u"ted

%rice)* In t!e ri$!t u"ntities* "t t!e

ri$!t u"'it+* from t!e ri$!t source* "tt!e ri$!t time* ,e'ivered "t t!e ri$!t

%'"ce

T!e benefits of $ood %rocurement

inc'ude- Securit+ of su%%'+* Lo(er tot"'cost* Reduced ris.* Im%roved u"'it+*

More "dded v"'ue* Gre"ter efficienc+*

Ne( innov"tions/.



Objectives of t!e PP,A* 0112

econom+3 efficienc+3 com%etition3 f"irness3

inte$rit+3 tr"ns%"renc+3 "ccount"bi'it+3 %ub'ic

confidence in %ub'ic %rocurement "nddis%os"'3 "nd %romotion of 'oc"' industr+ "nd

economic deve'o%ment/

Im%ort"nce of Pub'ic Procurement

M"jorit+ of 4en+" 5ision 0161 f'"$s!i% %rojectsto be de'ivered t!rou$! %ub'ic %rocurement/

Need for e'imin"tion of ("ste t!rou$! str"te$ic

'e"ders!i% in %ub'ic %rocurement 7 dis%os"'



THE PUBLIC PROCUREMENT PROCESS

8/ Identif+ t!e Need Res%onsibi'it+ for identific"tion of

reuirements "t ,e%"rtment"' 'eve'*Or$"ni9"tion"' 'eve'

Consider t+%e of $oods* (or.s "ndservices3 "nd (!en "nd (!ere needed

0/ Undert".e Procurement P'"nnin$ ,e%"rtments su%%'+ t!eir %rocurement %'"ns

(!ic! "re conso'id"ted Procurement commenced on s"tisf"ction t!"t

sufficient funds e:ist



T;E PUBLIC PROCUREMENT PROCES

6/S%ecific"tion of Reuirement It consists of definitive descri%tions on t!e

object to be %rocured/ S%ecific"tions must be c'e"r* "ccur"te "nd

Com%'ete ot!er (ise (i'' resu't to (ron$%rocurement of $oods<services<(or.s Provision of inform"tion t!"t t!e su%%'ier

reuires in order to re'i"b'+ meet t!e user=se:%ect"tion/

Need for m"r.et surve+ to "ssist (it! %re%"r"tion

of s%ecific"tions e/$ bi''s of u"ntities S%ecific"tion to be dr"(n b+ t!e user of t!e

%roduct or service "nd t!e SCM function Consu't"nts m"+ be used in %re%"r"tion of

s%ecific"tions "nd biddin$ document




Met!ods of s%ecific"tions S"m%'e – part of the item to be procured i ubmitted to the bu!er

to be ued to compare the de"i#ered amou$t a%ai$t it to co$firm

&ua"it! adhere$ce a$d co$forma$ce. It i ued i$ te'ti"e i$dutr!

a$d o o$

(radi$% – thi method i commo$"! ued i$ cerea" a$d cah cropto i$dicate the #ariou &ua"it! "e#e" e.%. %rade I) II amo$% other

Tech$ica" i""utratio$ – thi method i ued to decribe &ua"it! of

tech$ica" a$d comp"e' artitic %ood uch a co$tructio$ a$d

bui"di$% *or+ *hich hou"d be accompa$ied b! tech$ica" dra*i$%

to co$firm &ua"it! re&uireme$t bra$d $ame – thi i ued to decribe &ua"it! of %ood that are

difficu"t to pecif! b! other mea$.

Ho*e#er) the *ord, -or e&ui#a"e$t hou"d be added *he$

pecif!i$% ui$% bra$d $ame. /ectio$ 01/122



T;E PUBLIC PROCUREMENT PROCESS

>/ Pre%"r"tion of Tender ,ocuments

Cont"inin$ S%ecific"tions # Bi''s of u"ntities*

dr"(in$s* ev"'u"tion criteri"* Price sc!edu'e*

tender forms* s"m%'e contr"ct* Preferences "nd

Reserv"tions e/t/c/2/ C!oice of Procurement Met!od

"/ O%en tenderin$ &O%en N"tion"' Tender orIntern"tion"' O%en Tender)#%referred met!od

b/ Ot!ers - Restricted Tender* ,irect %rocurement*Reuest for uot"tions* Reuest for %ro%os"'s*Lo( v"'ue %rocurement* S%eci"''+ %ermitted%rocedures




?/ Pub'ici9in$ t!e %rocurement o%%ortunit+ #

Advertisin$ in ne(s%"%ers* notice bo"rds*

(ebsites

@/ Av"i'in$ biddin$ documents to bidders

/ Submission of bid ,ocuments# %rovision of tender bo:

# no '"te tenders

/ O%enin$ of Bids# A%%ointment of tender o%enin$ committee*

bidders m"+ %"rtici%"te* "nd minutes

%re%"red



T;E PUBLIC PROCUREMENT PROCESS

81/ Bid Ev"'u"tion-

T!is ste% invo'ves-

"/Pre'imin"r+ ev"'u"tion# a$d re3ectio$ of

te$der that do $ot atif! the baicre&uireme$t /Re%.142

b/Tec!nic"' Ev"'u"tion5 compari$% each te$derto the tech$ica" re&uireme$t

c/in"nci"' Ev"'u"tion# compari$% te$der todetermi$e the e#a"uated price of each Te$der toco$ider Prefere$ce a$d Reer#atio$d/d/Post u"'ific"tion#Post u"'ific"tion# *here i$dicated i$ thete$der docume$t a Procuri$% E$tit! ma!) priorto a*ard of the te$der co$firm the &ua"ificatio$of the "o*et e#a"uated te$derer



THE PUBLIC PROCUREMENT PROCES

81/ A("rd of Tender b+ Tender Committee Tender committee Duorum to be I5E

inc'udin$ t!e C!"irm"n

,ecision t!rou$! consensus Minutes of Tender Committee to be %re%"red

80/ Notific"tion of A("rd "nd A%%e"'indo( Period

i/ Notific"tion to (inner "nd 'osers

simu't"neous'+ii/ Bidders !"s " ri$!t to see.

"dministr"tive revie( on PE=s decisions

iii/Bidders ri$!t to see. judici"' Revie(

T;E PUBLIC PROCUREMENT




PROCESS

86/Contr"ct M"n"$ement

E:ecution of contr"ct

Ins%ection "nd u"'it+ "ssur"nce#b+

Ins%ection 7 Acce%t"nce committee ;"nd'in$* c'"ims "nd dis%utes

Administerin$ %"+ment %rovision/

Overdue %"+ments to be %"id (it! interest

5"ri"tions to Contr"cts "''o(ed on %rice"nd u"ntit+ "s %er Re$u'"tions

Contr"ct Termin"tion # To be "%%roved b+

t!e tender committee/





PROCESS

8>/ ,is%os"' of sur%'us* obso'eteor<"nd unservice"b'e stores b+use of t!e fo''o(in$ met!ods

Tr"nsfer to "not!er entit+

s"'e b+ %ub'ic tender

s"'e b+ %ub'ic "uction

destruction* dum%in$ or bur+in$

tr"de#inRestriction on dis%os"' to em%'o+ees to

be set out in t!e re$u'"tions/



CONCLUSIONCONCLUSION

PP,A*0112 out'"(s in"%%ro%ri"te inf'uence in t!e

%rocurement %rocess

PPOA is m"nd"ted (it! c"rr+in$ out %rocurement

"ssessments* "udits "nd revie(s "nd issue

directions

PP,A*0112 m".es it m"nd"tor+ for Procurin$

Entities to re%ort to PPOA on %rescribed "ctivities

T!e ,irector Gener"' of PPOA (it! t!e "%%rov"' of

PPOAB m"+ deb"r " %erson from %"rtici%"tin$ in

%rocurement %roceedin$s Com%'i"nce (it! PP,A*0112 "nd PP,R*011?

resu'ts in econom+* efficienc+* f"irness*

com%etition* tr"ns%"renc+* %ub'ic confidence "nd

%romotion of 'oc"' industr+/

The Procurement Process

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