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TANGEDCO

SPECIFICATION NO : E 1096/13-14

1. Description of material : Supply of Fibre Reinforced Plastic L.T. Open

type 4 way Pillar boxes

2. Last date for sale of tender : 14.00 Hrs on 2.01.14

specification

3. Due date and time of submission

of sample : 12.00 Hrs on 3.01.14

4. Due date and time for receipt

of tender : 14.00 Hrs on 3.01.14

5. Due date and time of opening

of tender : 14.30 Hrs on 3.01.14

If the due date for the tender happens to be a declared holiday, then the tenders

will be received and opened on the next working day, except on Saturdays without

any change in timings.

5. Earnest Money Deposit : Rs 1,96,000/-

6. Method of submission of tender : Two part Tender system

7. Required number of tender copies : Two

8. Cost of tender specification : Rs.10,000/-

Additional amount of Rs 100/- to be paid if the tender document is required by

post (both inside & outside)

NOTE:

The Tender documents are available in the TANGEDCO web site

(www.tangedco.gov.in) and Tamil Nadu Government web site (www.tender.tn.gov.in) the

prospective bidders may get the specification by down loading from above web site at free

of cost.

SD/-

CHIEF ENGINEER / DISTRIBUTION

CHENNAI NORTH. REGION

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SPECIFICATION NO. E 1096/13-14

INDEX

SECTION I - EARNEST MONEY DEPOSIT

SECTION II - BID QUALIFICATION REQUIREMENT

SECTION III - REJECTION OF TENDERS

SECTION IV - INSTRUCTION TO TENDERERS

SECTION V - COMMERCIAL TERMS

SECTION VI - TECHNICAL

SCHEDULE A - SCHEDULE OF PRICES

SCHEDULE B - DEVIATION FROM TECHNICAL SPECIFICATION

SCHEDULE C - DEVIATION FROM COMMERCIAL SPECIFICATION

SCHEDULE D - STATEMENT OF SUPPLY ORDERS EXECUTED

/UNDER EXECUTION DURING THE PAST THREE

YEARS AS ON DATE OF TENDER

SCHEDULE E - GUARANTEED TECHNICAL PARTICULARS

SCHEDULE F - DECLARATION FORM

SCHEDULE G - UNDERTAKING IN LIEU OF EMD

SCHEDULE F - UNDERTAKING TOWARDES JURISDICTION FOR

LEGAL PROCEEDINGS.

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SECTION-I

EARNEST MONEY DEPOSIT (EMD)

1. Tenderer should pay the specified amount towards Earnest Money Deposit, as

follows. EMD: Rs. 1,96,000/- (Rupees one lakh ninty six thousand only)

2. The Earnest Money specified above should be A DEMAND DRAFT /

BANKER‟S CHEQUE for the above amount, from any of the Nationalised /

Scheduled / Foreign Banks with branches in India payable to The

Superintending Engineer Chennai EDC / North. 144,Anna Salai, Chennai-600002

3. The Earnest Money will not carry interest.

4. The Earnest Money Deposit will be refunded to the unsuccessful

tenderer on application to the Chief Engineer / Distribution / Chennai North

Region after intimation of the rejection/non acceptance of their tender is sent

to them.

5. Cheques will not be accepted towards Earnest Money Deposit and the tender

shall be rejected if EMD is not paid in the prescribed manner.

6.1 Firms who have a valid ( not forfeited or a request had been made as on the date of

tender opening) Permanent Earnest Money Deposit of Rs.10,00,000/- ( Rupees Ten

Lakhs only) with the Superintending Engineer/ CEDC/Central, TANGEDCO LTD

are exempted from payment of Earnest Money Deposit.

6.2 The Permanent EMD holders of TANGEDCO at Head Quarters are exempted to

pay the EMD.

6.3 Firms who have Permanent Earnest Money Deposit less than the amount specified

for participation in this tender above are not eligible to participate on the basis of

the PEMD deposited by them even for lesser quantity and value.

6.4 If the Tenderer desires to become a Permanent E.M.D. holder, he is advised to

deposit the required amount of EMD with the Chennai North Region as Permanent

EMD well in advance and to obtain a certificate from the Superintending Engineer/

CEDC/ Central / TANGEDCO LTD and enclose the copy of the same along with

the Tender offer as stipulated above.

7. The Small Scale Industrial units located within the State and Registered with the

Tamil Nadu Small Industries Development Corporation or the National Small

Industries Corporation (NSIC) or holding Acknowledgement issued for

Entrepreneur Memorandum Part –II obtained from District Industries Centre in

respect of those items for which the Registration Certificate/Acknowledgement has

been issued. Departments of the Government of Tamil Nadu and Undertakings

and Corporation‟s owned by the Government of Tamil Nadu, Labour

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Contract Co-operative Societies, Tiny Industries classified under SSI registered

with the state of Tamil Nadu and Registration Certificate issued by Department of

Industries and Commerce / Government of Tamil Nadu, Small Scale Industrial

units located outside the State and such of those units registered with National

Small Industries Corporation in respect of the items manufactured by them are

the only categories of institutions / industries exempted from the payment of

Earnest Money Deposit .

8. Those Tenderers who are exempted from payment of E.M.D. shall furnish in

lieu of EMD an undertaking in a non judicial stamp paper of value not

less than Rs 80.00 (Rupees eighty only) to the effect to pay as penalty an

amount equivalent to EMD or an amount equal to the actual loss incurred

whichever is less in the event of non-fulfillment or non observance of any of the

conditions stipulated in the contract consequent to such breach of contract .The

State Government, Public Sector undertaking who are exempted from payment of

EMD should also pay as penalty an amount equivalent to the amount fixed as

security deposit in the event of non-fulfillment or non observance of any of the

conditions stipulated in the contract. TENDERS RECEIVED WITHOUT THIS

UNDERTAKING WILL NOT BE OPENED.

9. Small Scale Industries shall enclose Photostat copy of their Registration

Certificate duly attested by a Gazetted officer showing the subject materials

specifying capacity which they are permitted to manufacture and the period of

validity of the certificate along with the audited attested copy of Profit and Loss

Account, Balance sheet as proof of eligibility for exemption from payment of EMD

in a sealed outer envelope or in the envelope „A‟ as specified in clause 2.

10. The tenderers shall necessarily furnish the proof of exemption in complete

shape which includes attested SSI/NSIC certificate, undertaking in lieu of

EMD and attested copy of audited profit and loss account and Balance sheet

for verification of Plant & Machinery investments to claim exemption from

payment of EMD.

11. Others viz Central, other State Government Departments ,

Undertakings, TANGEDCOs other than Tamilnadu shall have to pay Earnest

Money Deposit and Security Deposit.

12. Those tenderers who are exempted from payment of E.M.D. shall enclose

Photostat copy of their NSIC Certificate or Entrepreneur Memorandum Part-

II and acknowledgement issued by District Industries Centers concerned for

the Entrepreneur Memorandum Part-II along with the list of materials

manufactured , duly attested by a Gazetted officer showing the subject

materials with capacity which they are permitted to manufacture and the period of

validity of the certificate as proof of eligibility for exemption from payment of

EMD. On any account the Entrepreneur Memorandum Part-I and

acknowledgement obtained for Part-I shall not be considered for extending

exemption from paying Earnest Money Deposit.

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13. The tenderers who are exempted from the payment of EMD shall enclose the

audited attested copy of profit and Loss Account, Balance sheet along with the

proof for exemption from payment of EMD in order to ensure the SSI status

based on the investment held in plant machinery for extending exemption from

paying EMD. In case the investment held by the tenderer in plant and

machinery as per their financial statements of Accounts exceeds Rs. 5 Crores,

the SSI status of the tenderer will be verified from the General Manager,

District Industries Centre concerned. Till receipt of the confirmation from the

General Manager, District Industries Centre, the exemption from paying EMD

will not be extended.

14. If on opening the outer cover , it is found that the Demand Draft / Bankers

Cheque/ proof of exemption of EMD in complete shape i.e Undertaking, SSI

Registration Certificate and Profit and Loss account and Balance sheet has not

been attached to the inner Tender cover or in the envelope „A; then their

Tender offer will be summarily rejected without opening.

15. The Earnest Money Deposit made by the Tenderer will be forfeited if:-

a. he withdraws his tender or backs out after acceptance.

b. he withdraws his tender before the expiry of validity of the offer, the

period specified in the Specification, or fails to remit the Security

Deposit.

c. he violates any of the provisions of these regulations contained herein.

d. he revises any of the terms quoted during the validity period.

e. the documents furnished with the offer being found to be bogus or the documents

contain false particulars.

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SECTION II

BID QUALIFICATION REQUIREMENTS ( B Q R )

The BIDDERS shall become eligible to bid, on satisfying the

following" Bid qualification Requirements" and on production of the required

documentary evidences along with the Tender.

1) Tenderers shall be the Manufacturer of the tendered material.

2) Bidders should have manufactured and supplied 4 way or higher rating of

M.S./FRP Pillar Boxes to TNEB or any other SEBs /Power Utilities in India

in the Last 3 years. Documentary evidence for having supplied this quantity

should be furnished along with the offer.

3) Pillar Box outer shells should be made out of Hot Pressed compressor moulded

sheet moulding compound (SMC) material confirming to IS 13410. The shell

manufactures type test certificate confirming to IS 13410 should be submitted

along with the offer.

4) Annual turnover of the tenderer shall be more than Rs.49 Lakhs during any

one of the last three years (ie. 2010-11, 2011-12, 2012-13 ). Proof for the

same should be enclosed in the tender (i.e) attested copy of Balance sheet/

profit & loss statement/ NSIC/STCC/Income Tax return filed by the bidder

etc.,.

The experience as the main contractor/Supplier shall only be considered for

satisfying the experience criteria specified above.

The experience as a sub contractor/Supplier shall not be considered for

qualifying the experience criteria specified above and the offer of such

tenderers shall be summarily rejected.

The offers of Tenderers who have not enclosed the required copies of

documents and not satisfying above „BQR‟ will be summarily rejected.

SD/-

CHIEF ENGINEER/DISTRIBUTION

CHENNAI NORTH REGION.

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SECTION III

REJECTION OF TENDERS:

1.0 Tenders will be SUMMARILY REJECTED if,

a) The EMD requirements are not complied with.

b) The documentary evidences in support of BQR not furnished along with

tender.

c) Not satisfying Bid Qualification Requirements.

d) Tenders received without samples

2.0 Tender is liable to be rejected if it is:

(a) not covering the supply of equipments/ materials with all accessories

(b) with validity period less than that specified in this specification

(c). not in conformity with TANGEDCO's Commercial terms and Technical

Specification Section V and VI)

(d) not signed properly by the tenderer

(e) received from consortium of SSI units.

(f) Received after the due date and time

(g) received from the tenderer who is directly or indirectly

connected with Government service or TANGEDCO service or services of

Local authority from those who have not purchased the copy of the

specification

(h) from any black listed firm.

(i) from a tenderer whose past performance/ vendor rating is not satisfactory

(j) offer received by Telex /Telegram / E Mail /Fax.

(k) not containing all the required particulars as per schedules A to G

3. In the event of the documents furnished with the offer being found to be bogus or

the documents contain false particulars, the EMD paid by the tenderers will be

forfeited in addition to blacklisting them for future tenders/ contracts in

TANGEDCO

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SECTION - IV

INSTRUCTION TO TENDERERS

1.0 Sealed tenders in Two part System (a) Technical Bid with commercial terms but

without Price Bid and (b) Price Bid, in duplicate will be received for and on behalf

of TANGEDCO herein after referred as TANGEDCO so as to reach on or

before the due date prescribed. All the tenders shall be prepared and submitted

strictly in accordance with the Instructions set forth herein. THE TENDERERS

WHO DO NOT FULFILL THE "BID QUALIFICATION REQUIREMENTS " AS

PER ANNEXURE - II NEED NOT APPLY, OFFERS NOT SATISFYING

THIS "BID QUALIFICATION REQUIREMENTS" WILL NOT BE

CONSIDERED AND WILL BE SUMMARILY REJECTED

1.1 This tender will be processed as per the provision in the Tamil Nadu Transparency in

Tender Act 1998 and Tamil Nadu Transparency in Tenders Rules 2000.

2.0 SCOPE OF SUPPLY

2.1.The scope of supply of the material includes for design , manufacture ,

inspection , testing , packing , forwarding and delivery of the materials detailed

herein , at our stores anywhere in Chennai North Region.

3.0 SUBMISSION OF TENDER OFFER

3.1The Tenderer is expected to examine all instructions and Schedules as detailed in

the Specification and submit the Schedule of prices and other required

particulars in the Schedules & Drawings called for in this Specification only as

per the formats enclosed herewith.

4.0 TWO PARTS TENDER

4.1.The Tenders shall be in two parts as detailed below each in a separate sealed

Envelope marked,” ENVELOPE A" and "ENVELOPE B"

The first envelope called "ENVELOPE A" shall contain

a Un priced bid as per Schedules A (without price), B, C, D, E & F (i.e. Technical

Bid with Commercial Terms except Price).

b. Any other information called for in the specification other than price.

THIS ENVELOPE "A" SHOULD NOT CONTAIN ANY PRICE BID

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4.2.The second Envelope called "Envelope-B" shall contain the PRICE BID only

as per "Schedule-A".

4.3 The tender documents shall be addressed to the Chief

Engineer/Distribution/Chennai North Region,1st floor,144,Anna Salai , Chennai -

600 002.

4.4 The Tender in two parts shall be prepared in duplicate and put in a separate

sealed superscribed envelope (Envelope-A and Envelope-B) as instructed above.

4.5 Envelope-A , Envelope-B and the Earnest Money Deposit in approved form or

proof of exemption from payment of EMD shall be enclosed in an overall

envelope or in Envelope „A‟ i.e.,

OUTER COVER SHALL CONSIST OF

i) EMD IN APPROVED FORM OR PROOF FOR EXEMPTION FROM

PAYMENT OF EMD

ii) Envelope A

iii) Envelope B

4.6 Envelope "A" and Envelope "B" and the overall envelope should be individually

sealed , superscribed with the Specification number, materials offered and due

date of submission and addressed to the Chief Engineer/ Distribution/

Chennai North Region,1stfloor, 144, Anna Salai , Chennai-600 002 . The Tenderer

should also indicate his name and full address on the cover.

4.7.The tender offers in complete shape in one envelope containing Envelope-A

and Envelope - B , as required in Clause 4.3 shall be sent so as to reach

the Chief Engineer/Distribution/Chennai North Region, on or before 2.00 P.M. on

the due date of submission of offers.

4.8.Envelope "A" of those bidders who satisfy the requirement of

Earnest Money Deposit will only be opened on the due date and time already

mentioned .If any of the Bidders indicate price in Envelope-A, the bid will not

be read out and will be rejected

4.9 Envelope "B" will not be opened at the time of opening Envelope "A" but will be

authenticated in the covers by the officers authorised to open the bids. Envelope

"B" so authenticated will be kept under the safe custody of the empowered officer,

to open the tender. Envelope"B" Price Bid will be opened later, the date of which

will be intimated to the tenderer at a later date, after technical evaluation of the

tender is completed.

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4.10.If the tenderer finds any ambiguity in any of the terms and conditions

stipulated in this Specification , he shall get it clarified from the

Chief Engineer/ Distribution / Chennai North Region , TANGEDCO ,

Electricity Avenue, 5A block, 144 Anna Salai, Chennai -600 002.If this is

not done and subsequent to the opening of the Tenders, it is found that

the doubt , about the meaning or ambiguity in the interpretation, if any

of terms and conditions stipulated in this Specification are raised by the

tenderer either in this tender or by a separate letter, the interpretation or

clarification issued by the Chief Engineer/Distribution/Chennai North Region ,

TANGEDCO, Chennai - 2, on such of those terms and conditions of the

Specification as may be raised by the tenderer shall be final and binding on

the tenderer.

4.11. All tender offers shall be prepared by typing or printing in the formats

enclosed with the Specification. One original and one duplicate of the

original proposal which are identical shall be submitted by each tenderer.

4.12. All information in the tender offer shall be in ENGLISH only. It shall not

contain interlineations , erasures or over writings except as necessary to

correct errors made by the tenderer. Such erasures or other changes in the

tender document shall be attested by the person signing the tender offer.

4.13. The tender offer shall contain full information asked for, in the

accompanying Schedules and elsewhere in the Specification.

4.14. The tenderer has the option of sending the offer by Registered Post or

submitting the same in person so as to reach by the date and time indicated.

4.15. In case of postal delivery, tenderers are advised to send them well in

advance so that they are delivered at the Office of the Chief

Engineer / Distribution / Chennai North Region, Chennai - 2, before the set

date and time.

4.16. The tenders delivered in person / courier shall be handed over to the

Executive Assistant to the Chief Engineer / Distribution / Chennai North

Region, 5 A Block, 144,Anna Salai, Chennai - 2, before 14.00 Hrs on the due

date.

4.17. The TANGEDCO will not be responsible for any postal or other transit delay

in receipt of the tender offer.

4.18. Telex/Fax or telegraphic offers will not be entertained and will be rejected.

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4.19. Any offer received by the purchaser after the due date and time specified for

submission of tender offer will be declared late, rejected and returned

unopened to the tenderer.

4.20. No tender offer shall be allowed to be modified subsequent to the

deadline for submission of tender offers.

4.21. Tenderer shall bear all costs associated with the preparation and

delivery of its offers, and the PURCHASER will in no case be responsible or

liable for these costs.

4.22. No offer shall be withdrawn by the tenderer in the interval between the

deadlines for submission and the expiry of the period of validity

specified/extended validity of the tender offer.

4.23. Only manufacturers must quote. Tenders received from Agents / Dealers

will not be considered.

4.24. The tenderers are requested to furnish the exact location of their

factories with detailed postal address and Pin Code, Telephone & Fax Nos

etc. in their tenders so as to arrange inspection by the TANGEDCO if

considered necessary.

5.0 CLARIFICATION TO TENDER DOCUMENTS:

5.0 At any time after the issue of the tender documents and before the opening of the

tender, the Tender Inviting Authority may make any changes, modifications or

amendments to the tender documents and shall send intimation of such change to

all those who have purchased the original tender documents.

5.1 In case any one tenderer asks for a clarification to the tender document before 48

Hrsof the opening of the tender, replies to such clarifications will be

communicated to all those who have purchased the tender documents.

6.0 TENDER OPENING:

6.1. The Tender offers except Price Bid will be opened, at 14.30 Hrs on the due

date at the Office of the Chief Engineer / Distribution / Chennai North

Region, TANGEDCO, 5A block, 144 Anna Salai, Chennai - 600 002, in the

presence of tenderer's authorised representatives who may wish to be

present on the date of opening.

6.2 If the last date set for submission of tender offers and tender opening date

happens to be a holiday, the tenders will be received and opened on the

succeeding working day, except on Saturday without any change in the timings

indicated.

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6.3 The duly authorised representatives of the tenderers, who are present shall sign

the tender opening register.

6.4 The Tenderer's names, prices, all discounts offered, and such other details, the

TANGEDCO, at its discretion, may consider the appropriate and the same

will be announced and recorded at the time of opening.

7.0. INFORMATION REQUIRED AND CLARIFICATIONS

7.1To assist in the examination, evaluation and comparison of tender offers, the

TANGEDCO may, at its discretion, ask the tenderer for a clarification

of his offers . All responses to requests for clarification shall be in

writing to the point only. No change in the price or substance of the offer shall

be permitted.

7.2 The TANGEDCO will examine the tender offers to determine

whether they are complete, whether any computational errors have been made,

whether required sureties have been furnished, whether the documents have

been properly signed, and whether the offers are generally in order.

7.3.Prior to the detailed evaluation, the TANGEDCO will determine the

substantial responsiveness of each offer to the Biding Documents.

7.4 A substantially responsive offer is one which confirms to all the terms and

conditions of the Specification without any deviation.

7.5 The Tender offers shall be deemed to be under consideration

immediately after they are opened and until such time official

intimation of award / rejection is made by the TANGEDCO to the

tenderers. While the offers are under consideration, tenderer, and /

or their representatives or other interested parties are advised to

refrain from contacting by any means, the TANGEDCO and / or

TANGEDCO's employees/representatives on matters related to the offers

under consideration. Attempt by any tenderer to being to bear extraneous

pressures on the Tender Accepting Authority shall be the sufficient reason to

disqualify the tenderer.

7.6 Mere submission of any Tender offer connected with these

documents and Specification shall not constitute any agreement. The tenderer

shall have no cause of action or claim, against the TANGEDCO for rejection of

his offer. The TANGEDCO shall always be at liberty to reject or accept any

offer or offers at its sole discretion and any such action will not be called into

question and the tenderer shall have no claim in that regard against the

TANGEDCO.

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8.0 EVALUATION AND COMPARISION OF TENDER OFFERS :

8.1 The tender offers received and accepted will be examined to determine

whether they are in complete shape, all data required have been furnished,

the tender offer is properly signed and the offers are generally in order

and the tender offer conforms to all the terms and conditions of the

specification without any deviation.

8.2. The offers of the bidders, who have stated to be previous supplier to

TNEB/TANGEDCO will be considered for further evaluation , even though they

have not enclosed copies of purchase orders or End user Certificate, etc., after

ensuring with concerned purchase orders placing authorities.

8.3 For the purpose of evaluation of the tender offers, the following factors will be

taken into account for arriving at the evaluated price.

8.4.1 The quoted price shall be corrected for arithmetical errors in case of discrepancy

between the prices quoted in words and in figures lower of the two shall be

considered.

8.4.2.The evaluated price shall include all central duties like excise duty, freight

insurance, packing and forwarding charges and where all the tenderers are from

within the state of Tamil Nadu or where all the tenderers are from outside the State

of Tamil Nadu, the Sales Tax or VAT shall be included for the evaluation of the

price and in a tender where the tenderers are both from the state of Tamil Nadu as

well as from the outside state of Tamil Nadu, the TNVAT quoted shall be

excluded for evaluation of price.

8.4.3 The amount of Sales Tax/TNVAT & percentage of Sales Tax/TNVAT shall

be indicated in the offer.

8.4.4 On evaluation and comparison no price preference shall be extended for

Domestic small Scale Industrial units and for the public sector undertakings of the

Government in view of the provision for extending price preference is withdrawn

in Tamil Nadu Transparency in Tender Act.

8.4.5 The bid evaluation will be done as per Tamilnadu Transparency in Tender

Act 1998 and Tamilnadu Transparency in Tender Rules 2000.

10. RIGHTS OF THE TANGEDCO:

Not withstanding anything contained in this specification, the TANGEDCO

reserves the right to :

a) accept the lowest or any other tender.

b) revise the quantities at the time of placing orders.

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c) reject any or all the tenders or cancel without assigning any

reasons there for.

d) to split the tender quantity and place orders on one or more than one firm

to meet the delivery requirements.

e) recover losses if any sustained by TANGEDCO, from the supplier

who place his inability to supply, and backs out of his obligation

after award of contract. The Security Deposit paid shall be forfeited.

f) to cancel the orders for not keeping up the delivery Schedule.

g) to order either all items or few items.

11.0.DEVIATIONS:

11.1. The tenderer shall furnish, if there are any deviations in the commercial and

technical terms as per schedule B1 & B2 annexed. If no deviations are

furnished it will be construed that the tenderer is accepting all terms

specified in the specification. Similarly if any deviations are furnished

in the specified form it will be construed that these are the only deviations

and the tenderer is accepting all other terms of the specification and the

offer will be taken for evaluation accordingly.

11.2 THE OFFERS OF THE TENDERERS WITH DEVIATIONS IN

COMMERCIAL TERMS OF THE SPECIFICATION WHICH COULD NOT BE

ACCEPTED WILL BE REJECTED.

11.3. NO ALTERNATE OFFER WILL BE ACCEPTED.

12.0 APPEAL:

Any tenderer aggrieved by the order passed by the Tender Accepting Authority

under section-10 of the Tamil Nadu Transparency in Tenders Act 1998 may

prefer an appeal to Government within 10 (ten) days from the date of receipt of

order.

13.0 BAR ON JURISDICTION:

Save as otherwise provided in the Tamil Nadu Transparency in Tender Act, 1998

no order passed or proceedings taken by any officer or authority under this Act

shall be called in question in any court and no injunction shall be granted by any

court in respect of any action taken or to be taken by such officer or authority in

pursuance of any power conferred by or under this Act.

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SECTION V

COMMERCIAL

1.0 PRICE:

1.1. The Tenderers are requested to quote FIRM price only.

1.2 The Tenderes shall quote the Ex-works price, Excise Duty with percentage,

Packing and Forwarding, Freight and Insurance charges and sales tax/TNVAT with

percentage separately for prices quoted should be "Unit All inclusive price"

including Excise duty and excluding Sales Tax/ TNVAT for delivery to

TANGEDCO stores anywhere in Chennai Region.

A format for price schedule is given in Schedule 'A'.

1.3 It is the responsibility of the tenderer to make sure about the correct rates of

duty / tax leviable on the materials at the time of tendering. If the rates assumed

by the Tenderers are less than the current rates prevailing at the time of

tendering, the TANGEDCO will not be responsible for the mistake.

1.4 The tenderer should quote their rates taking into account the Excise duty

relief available to them on account of duty paid for procurement of

raw materials under CENVAT scheme. A certificate to this effect shall be furnished

along with the offer.

1.5 An undertaking to the effect that if lesser prices are offered to any one else for the

proposed materials during the period of one year from the date of purchase order

the same benefit shall necessarily be passed on to TANGEDCO ,shall be

furnished in the event of placement of order.

2.0 EXCISE DUTY:

2.1 It is the responsibility of the tenderer to make sure about the correct rates of

duty leviable on the materials at the time of tendering. If the rates

assumed by the Tenderer are less than the current rates prevailing at the time of

tendering, the TANGEDCO will not be responsible for the mistake.

2.2 Any increase in Excise duty consequent to the suppliers coming into different

duty slab or due to statutory variation if any, during the execution of the

contract shall have to be taken into account and the all inclusive Firm price shall

be quoted according by the tenderers. Any variation in Excise duty due to

statutory variation within the contract delivery date shall be considered.

2.3 For the delayed supplies received beyond the contracted date of delivery, the Excise

Duty prevailing on the date of despatch or the Excise Duty applicable on the

contracted delivery date whichever is less will be admitted.

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2.4 Authenticated invoice containing details of Central Excise Registration No. PLA

No etc, date and time of removal of goods date of entry in PLA /RG23 duty

authenticated by the authorised signatory shall be preferred in support of claims for

ED for the materials manufactured by the supplier.

2.5 The Tenderer who have quoted ED as Nil and in the event of placement of order on

such tenderer against this specification where the value of order is above Rs.150

lakhs, such tenderer shall furnish an undertaking to the effect that the ED

commitment on account of crossing the turnover slab will be discharged to the E.D.

authorities and that the TANGEDCO shall not be responsible for any ED evasion by

the tenderer in respect of this transaction.

2.6 In the case of tenderer who has quoted ED as Nil and in the event of placement of

order against this specification and the proposed order value is less than Rs.150

Lakhs, the tenderer shall furnish an undertaking to the effect that he has not

obtained any other order in the same financial year and that the TANGEDCO shall

not be responsible for ED evasion if any by the tenderer in respect of this

transaction.

3.1 SALES TAX

3.2 The Central Sales Tax/TNVAT will be paid extra as applicable. The amount of

Central Sales Tax/TNVAT and percentage payable shall be indicated separately in

the tender offer. Central Sales Tax/TNVAT is not applicable to Freight and

Insurance charges.

3.2 The TANGEDCO Ltd has been registered as a dealer, under Central Sales Tax

Act 1956 (Registration No. 956815) and under TNVAT Act 2006 with TIN

No.33060641471 .

3.3 As per G.O.MS No.77 dated 11.7.2011 Notification – III No.II(1)/CTR/12

(R-17) /2011 ,the concessional rate of VAT @ 5% is applicable for the goods

supplied to TNEB Ltd, TANGEDCO and TANTRANSCO, used in Generation,

Transmission and Distribution of Electrical Energy except Petrol, Cement &

Diesel. Further, As per G.O.Ms No.77 dt 1.7.11 Notification-IV

No.II(1)/CTR/12/(R-18)/2011, the concessional rate of VAT @ 5% is applicable

for the sale of goods for use in the execution of turnkey projects by contractors

who have entered into agreement with TNEB LTD, TANGEDCO and

TANTRANSCO, subject to the condition that the dealer/Purchaser obtains and

furnishes a certificate in the prescribed form.

The necessary certificate as per G.O shall be furnished for availing concessional

rate of VAT. The “C” Form for the classes of goods specified for the purpose as

per CST ACT shall be furnished for availing concession/NiL rate of CST.

17

3.4 In case of delayed delivery, the Central Sales Tax / TN VAT prevailing on the

date of despatch or on the last day of the contractual delivery period whichever is

LESS will be admitted. For both the cases the supplier shall furnish documentary

evidence while submitting the bills for payment.

3.5 Provided always, it is hereby agreed and declared that in case, where the

TANGEDCO has doubt and belief that Central Sales Tax/TN VAT is not at all

payable for the transaction in question, the TANGEDCO reserves the right to

withhold the amount of Tax until the party produces an order of court of

competent jurisdiction, declaring the liability of the transaction to Central Sales

Tax/TNVAT. Concessional rate of Central Sales Tax/TN VAT if any shall be

taken into account and included in the price quoted giving proof thereof.

3.6 The following certificates have to be furnished for admittance of claim of

Central Sales Tax/TN VAT.

i) Certified that the transaction in which the Central Sales Tax/TN VAT has been

claimed and has been / will be included in the return submitted /to be submitted to

the Central Sales Tax/TN VAT authorities for assessment of the Central Sales

Tax/TN VAT and the amount of Central Sales Tax/TN VAT claimed from the

purchaser has been /will be paid to sale tax authorities.

ii) Certified that the goods on which the Central Sales Tax/TNVAT has been

charged have not been exempted under C.S.T. Act or TN VAT and the rules

made there under and the charges on account of Central Sales Tax/TN VAT on

these goods are correct, under provisions of relevant Act or rules made there

under.

iii) Certified that we shall indemnify the Corporation, incase if it is found at a later

date that wrong/incorrect or excess payment has been recouped on account of

Central Sales Tax/TN VAT paid by us.

iv) Certified that we are registered as dealer under the Central Sales Tax act and our

Registration No is….. and under TNVAT Act 2006 and our Registration No. is

….

v) Certified that TNVAT credit availed by me has been taken into account in the

rates quoted.

4.0 SECURITY DEPOSIT:

4.1. The successful tenderer will have to pay 5% of the order value as Security

Deposit in the form of

a) DD/ Bankers cheque / PayOrder for the value of purchase order upto Rs.10 Lakhs

( OR)

b) DD/ Bankers cheque /PayOrder / irrevocable Bank Guarantee if purchase order

value exceeds Rs.10 Lakhs.

18

4.2. The Security Deposit will be repaid to the supplier only if the contract is completed

to the satisfaction of the purchaser. If the purchaser incurs any loss or damages on

account of breach of any of the clauses or any other amount arising out of

the contract becomes payable by the supplier to the purchaser, then the purchaser

will in addition to such other dues that he shall have under the law, appropriate

the whole or part of the security deposit and such amount that is appropriated

will not be refunded to the supplier.

4.3 The successful tenderer will have to furnish the Security Deposit within 15

days from the date of receipt of purchase order . The security deposit will not

carry any interest. The TANGEDCO also reserves the right to accept the belated

payment of Security Deposit and delayed submission of Bank Guarantee towards

security deposit by levying penal interest at the rate of 22% p.a. from the date of

expiry of 15 days time limit till the actual payment of Security Deposit. The same will

be deducted from suppliers first bill.

4.4 Failure to comply with the terms regarding security deposit set out in the

purchase order within the stipulated time by the successful tenderer will result

in the cancellation of the purchase order without any further reference to the

suppliers.

5.0 INSURANCE

Contracting firms shall arrange insurance for the equipment and all its

accessories being supplied by them, through any of the Nationalised

Insurance Companies. The equipment shall be insured to cover transport

(from Warehouse) and 60 days storage risk at site. The damages, if any, during

transit will be reported within 30 days of receipt of materials. It will b e

the responsibility of the supplier to replace the defective / damaged

materials and make good the shortages and other losses in transit, free of cost,

lodge and recover claim from Insurance, Under- writers/Carriers.

6.0 PACKING AND FORWARDING:

6.1 The equipment and all its accessories shall be securely packed and despatched,

freight paid, duly insured, at supplier's risk and cost. The packing may be in

accordance with the manufacturer's standard practice. The supplier is

responsible for ascertaining the facilities that exist for Road Transport to site.

Each package shall be clearly marked and contain detailed packing list, such

as gross weight, net weight etc. the supplier is solely responsible for any loss or

damage during transport. The despatch of materials shall be only after the

approval of test certificates by the TANGEDCO. The

Equipments/Materials shall be unloaded at destination store/ site by the

supplier at free of cost.

19

6.2. Each consignment shall be accompanied by a detailed packing list

containing the following information.

a) Name of the consignee.

b) Details of consignment

c) Destination

d) Total weight of consignment

e) Handling and unpacking instructions.

f) Bill of material indicating contents of each package.

6.3 The supplier shall ensure that the bill of material is approved by the purchaser

before despatch.

6.4 The supplier is responsible to make sure about the facilities that exist for

Road and Rail transport to site, the maximum packages which can be

conveyed by the railways and crane lift available at the destination railway

station. The supplier is also responsible for any loss or damage during transport

and storage for 60 days.

7.0 PAYMENT

7.1 Payments will not be made for materials damaged during transit. All

defective materials shall be replaced by the supplier free of cost.

7.2 Payments for the supplies will be made by the concerned Superintending Engineer /

CEDC by cheque on any one of the Nationalised Banks/ Scheduled Banks

approved by Reserve Bank of India, in Tamil Nadu. The Bank charges

involved in making the payment will be to the account of the Tenderer.

7.3 i) For the materials delivered within contractual delivery period:

100% (hundred percent) of the all inclusive price (including Sales Tax )of the

materials of each consignment will be paid within a reasonable time after receipt of

materials in good condition and submission of bills with required documents after

deducting recoveries, if any.

ii) For the materials delivered beyond the contractual delivery period:

100% of the all inclusive price (including Sales Tax) of the materials of each

consignment will be paid within a reasonable time after receipt of materials at site in

good condition and submission of bills with required documents after deducting LD

and other recoveries, if any.

iii) For the delayed payments, if any, TANGEDCO will not pay any interest on

any account.

20

iv) In case of delay in supply, the materials will be accepted subject to the

following conditions:

a) There should be no declining trend in prices.

b) Payment will be released as per the latest purchase order rates or lowest

rates obtained during the recent tenders opened subject to levy of

liquidated damage for belated supplies.

c) TANGEDCO reserves the right to accept or reject the delayed supplies

without assigning any reason therefore and take action as per the

other terms and conditions of this specification.

7.4. The bills for payment will be passed only after the approval / acceptance of the

following

(a) Security Deposit

(b) Sales Tax Clearance Certificate

(c) Test Certificate

(d) Undertaking towards Jurisdiction for legal proceedings.

7.5 The supplier should despatch the materials only after getting despatch instruction

from the Chief Engineer / Distribution / Chennai North Region. If the supplier

despatches the materials without the prior approval of the purchaser, then the

purchaser shall not be responsible for any demurrage or wharfage or both and

only the supplier should bear any expenditure arising out of such unapproved

despatches.

8.0 DELIVERY

8.1 The following delivery schedule is required

a) 25% of the ordered quantity shall be supplied within 60 days from the date of

receipt of purchase order

b) Balance material shall be supplied @ 25% per month thereafter.

.

8.2 If the guaranteed delivery period is not kept up, the liquidated damages will be

enforced.

8.3 The TANGEDCO is at liberty to alter the delivery rate to suit its need as and

when necessity arises, during the pendency of the contract.

9.0. FORCE MAJURE

9.1 If at any time, during the continuance of the contract, the performance in whole

or in part, in any obligation under this contract, shall be prevented or delayed

by reasons of any war, hostility, acts of public enemy, acts of civil

commotion, strikes, lockouts, sabotages, fires, floods, explosions, epidemics,

quarantine restrictions or other acts of God (herein after referred to as

21

eventualities) then, provided notice of the happening of any such eventuality is

given by the tenderer to the TANGEDCO within 15 days from the date of

occurrence thereof, neither party shall, by reasons of such eventuality, be entitled

to terminate this contract nor shall any claim for damages against the

other in respect of such non performance or delay in performance and deliveries

under this contract, shall be resumed as soon as practicable after such eventuality

has come to an end or ceased to exist.

9.2 Provided that if the performance in whole or part by the supplier on any

obligation under this contract is prevented or delayed by reasons of any

eventuality for a period exceeding 60 days, the TANGEDCO may at its option

terminate this contract by a notice in writing.

10.0 LIQUIDATED DAMAGES

10.1 The delivery as specified should be guaranteed by the supplier under the

liquidated damages clause given below:

If the supplier fails to deliver the equipments / materials within the time

specified in the contract or any extension thereof, the purchaser shall recover

from the supplier as liquidated damages, a sum of half percent (0.5%) of the

contract price of the undelivered equipments / materials for each completed

week of delay. The total liquidated damages shall not exceed ten percent

(10%) of the total contract price. Only the date of actual receipt of materials at

stores will be reckoned as date of delivery for this purpose It should be noted

that if a contract is placed on a higher tenderer in preference to the lowest

acceptable tender in consideration of the offer of earlier delivery, the said

contractor will be liable to pay the TANGEDCO the difference between the

contract rate and that of the lowest acceptable tender in case of failure to

complete the supplies in the tender and incorporated in the contract. This is

without prejudice to other rights under the terms of contract.

10.2. Equipment will be deemed to have been delivered only when all its

component parts are also delivered. If certain components are not delivered

in time the equipment will be considered as delayed unless the missing parts

are delivered. Liquidated damages will also be levied for the quantity not

supplied as is done for the delayed supplies. If supplies effected in part

which could not be beneficially used by the TANGEDCO (due to such in-

complete supply), liquidated damage will be worked out on the basis of entire

contract price only and not on the value of delayed portion.

10.3. If supplies to be rendered are made by the supplier beyond the period of

delivery and they are accepted by the TANGEDCO, such acceptance is without

prejudice to TANGEDCO's right to levy liquidated damages for the delay in

supply.

22

10.4. If the ordered materials are not delivered, the purchaser shall recover

from the supplier, as liquidated damages, sum of TEN PERCENT (10%) of

the contract price of the equipments / materials in addition to the cost of

undelivered equipments or materials.

10.5 The suppliers are liable to pay the amount of loss sustained by the

TANGEDCO in the event of non-execution of orders, if any placed on them, either

in full or part to the satisfaction of the TANGEDCO under the terms of

conditions of contract and in the event of placing orders for such quantities on

some others at a higher price.

10.6 Tenderers not giving clear and specific acceptance to the above clauses are

liable to be rejected.

10.7 If there is any downward trend in prices on account of belated supplies,

you have to accept the same with the levy of liquidated damages, for belated

supplies.

11.0 LOSS OF DAMAGE:

11.1 External damages and/or shortages that are prima facie, the results of rough

handling in transit or due to defective packing will be intimated within one

month from the date of receipt of the materials at site. Internal defects, damages

or shortages of integral parts which cannot ordinarily be detected on a

superficial visual examination, due to bad handling in transit or defective

packing, would be intimated within 2 months from the date of receipt of

materials. In either case, the defective materials shall be replaced / rectified by

the supplier, free of cost.

11.2 If during the period of supply, it is found that goods already supplied are

defective in material or workmanship or do not conform to specification or

unsuitable for the purpose for which they are purchased, then it will be open to

the purchaser either to reject the goods or repudiate the entire contract and claim

such loss that the purchaser may suffer on that account or require the

supplier to replace the defective goods, free of cost.

11.3 Similarly, if during the eighteen months subsequent to the date of receipt of the

goods, any of the goods found to be defective in materials or

workmanship or do not conform to specification or unsuitable for the purpose

for which they are purchased, it will be open to the purchaser either to

repudiate the entire contract and claim damages or accept such parts of the goods

that are satisfactory and require the supplier to replace the balance or to claim

compensation for the entire loss sustained by the purchaser on that account.

11.4 In the event of supplies being received damaged or any shortages at the

destination stations, the cost of such materials, excise duty and sales tax (if

payable) and other charges payable thereof will be paid only proportionate

23

to the value of materials received in good condition, unless the damaged goods

or short supplies are made good free of cost by the suppliers.

11.5 For all legal purposes, the materials shall be deemed to pass into the

TANGEDCO's ownership at the destination stores, where they are delivered and

accepted.

12.0. GUARANTEE:

12.1 The materials shall be guaranteed for satisfactory operation and good workmanship

for a period of 36 months from the date of commissioning or 24 months from the date

of receipt at site in good condition whichever is later subject to an overall guarantee

period of 36 months from the date of supply under normal and proper condition of

service and maintenance. Any defect noticed during this period shall be rectified by

the supplier free of charge to the TANGEDCO.

12.2. A written guarantee guaranteeing the TANGEDCO against defects in the materials

supplied either in materials or workmanship should be furnished to the consignee

Superintending Engineers along with 100% bills and got approved by him.

12.2The incidental expenses, transport and freight charges for the replacement of defective

materials within the guarantee period nay also be borne by the supplier till such time it

serves a continuous period of 12 months as said above.

12.3. The tenderers shall guarantee among other things the following:

i) Quality and strength of material used.

ii) Performance figures given by the tenderers in the schedule of Guaranteed

technical particulars

13.0. REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:

Notwithstanding anything contained in the above liquidated damages clause

when the whole or part of the materials supplied by the supplier

are found to be defective / damaged or are not in conformity with the

specification or sample, such defects or damages in the materials supplied

shall be rectified within two months from the date of intimation of

defect/damage either at the point of destination or at the supplier's works , at

the cost of supplier, against proper security and acknowledgement.

In the alternative, the defective or damaged materials shall be replaced

free of cost within two months from the date of receipt of the intimation

from the purchaser of such defects or damages. If the defects or damages are not

rectified or replaced within this period, the supplier shall pay a sum

towards liquidated damages as per liquidated damages clause given

above, for the delay in rectification / replacement of the defects or damages.

24

13.2. If even after such rectification or replacement of the damaged or defective part,

if the equipment ordered is not giving the satisfactory performance as per the

contract, then it will be open to the purchaser either to reject the goods or

repudiate the entire contract and claim such loss sustained by the TANGEDCO.

13.3 “ Notwithstanding any other remedies available, the purchaser shall be entitled to

dispose of the defective / damaged materials in „as is where is condition‟ without

further notice, if the contractor/supplier fails to rectify the defect and /or replace the

damaged materials and / or fails to remove the defective / damaged materials within

such period as may be notified by the purchaser through notice and the sale

proceeds of such disposal shall be appropriated towards the dues to the

TANGEDCO such as Liquidated Damages, ground rent, etc., as may be determined

by the purchaser”.

14.0. FAILURE TO EXECUTE THE CONTRACT:

Suppliers failing to execute the order placed on them to the satisfaction of

the TANGEDCO under the terms and conditions set forth therein, will be

liable to make good the loss sustained by the TANGEDCO, consequent to the

placing of fresh orders elsewhere at higher rate, i.e. the difference between the

price accepted in the contract already entered into and the price at which

fresh orders have been placed. This is without prejudice to the imposition

of liquidated damages.

15.0. NON-ASSIGNMENT:

The supplier shall not assign or transfer the contract or any part thereof without

the prior approval of the Purchaser.

16.0. EFFECTING OF RECOVERIES:

Any loss, arising incident to non-fulfillment of this contract or any other

contract, will be recovered from the Security Deposit held or any other

amount due to the supplier from the TANGEDCO.

17.0. SALES TAX CLEARNACE CERTIFICATE:

The tenderer should enclose with the tender, a copy of certificate of sales tax

clearance for the previous year from the appropriate Sales Tax Authorities.

NOTE: The successful tenderer should submit the latest copies of STCC after

receiving the order.

18.0 INCOME TAX :

The tenderer should furnish their Permanent Account Number (PAN) in their offer.

25

19.0. PATENT RIGHTS ETC.

The supplier shall indemnify the purchaser against all claims, actions, suits

and proceedings for the infringement or alleged infringement of any

patent, design or copy right protected either in the country of origin or in India by

the use of any equipment supplied by the supplier, other than that for the

purpose indicated by or reasonably to be inferred from the specification.

20.0. JURISDICTION FOR LEGAL PROCEEDINGS:

No suit or any proceedings in regard to any matter arising in any respect

under this contract shall be instituted in any court, save in the appropriate civil

court of Chennai or the court of small causes at chennai. It is agreed that no

other court shall have jurisdiction to entertain any suit or proceedings, even

though, part of the cause of action might arise within their jurisdiction. In case

any part of cause of action arises within the jurisdiction of any of the courts

in Tamil Nadu and not in the courts in Chennai City, then it is agreed

between parties that such suits or proceedings shall be instituted in court within

Tamil Nadu and no other court out sided Tamil Nadu shall have

jurisdiction, eventhough any part of the cause of action might arise

within the jurisdiction of such courts. An undertaking in this regard

should be furnished on receipt of Purchase Order.

21.0. ARBITRATION:

The TANGEDCO will not accept any arbitration in case of disputes arising in

any respect under this contract. Any dispute arising out of this contract shall

not be subject to arbitration under the previsions of Arbitration Act 1 940

in the event of any dispute between the parties.

22.0. DEVIATIONS FROM SPECIFICATION:

If the tenderer wish to deviate from the provisions of this specification, he shall

list out such deviations, in the format enclosed and submit full particulars and

reasons therefore. Unless this is done, the equipment offered shall be considered to

comply, in every respect within the terms and conditions of this specification

23.0. RESPONSIBILITY:

The tenderer is responsible for safe delivery of the materials at the destination stores.

The tenderer should include and provide for packing and secured protection of

the Materials so as to avoid damages or loss in transit.

24.0. QUANTITIES:

The quantities mentioned in this specification are only tentative. The purchaser

reserves the right to revise the quantities at the time of placing the order and

ordering more materials during the pendency of the order at the accepted rates

26

25.0. CLIMATIC CONDITIONS:

The materials are for use in Tamil Nadu and should be satisfactory for operation

under tropical conditions in Tamil Nadu.

26.0. RECOVERIES OF DUES:

The TANGEDCO is empowered

a) To recover any dues against this contract in any bills Security Deposit /

Earnest Money Deposit due to the suppliers either in this contract or any other

contracts with TANGEDCO.

b) To recover any dues against any other contract of the suppliers with

TANGEDCO, with the available amount due to the suppliers against this contract.

27.0. PAST PERFORMANCE:

The intending tenderers shall furnish the details of various supply orders/work

contracts executed by them for the past three years as on the date of Tendering

in the proforma enclosed in the Tender Specification and also the proof for

having manufactured the tendered item and for their satisfactory performance.

The details furnished by the tenderers shall be in complete shape and if it

is found that any information is found omitted, suppressed, incomplete or

incorrect, the same will be taken note of while dealing with the Tenderers in

future. Tenders furnished by the tenderers without these accompanying

details of their past performance are liable for rejection.

28.0. SICK INDUSTRIAL UNITS:

Tenderers are requested to state whether the company is a potentially sick

industrial company or sick industrial company in terms of section 23(or)

15 of the sick Industrial Companies (Special provision) Act 1985. Failure to

furnish the information will make the tender liable for rejection.

28.0 GENERAL:

An undertaking to the effect that if lesser prices offered to any one else for the

proposed materials during the period of one year from the date of purchase order

the same benefit shall necessarily be passed on to TANGEDCO.

@@@@

27

SECTION V I (TECHNICAL)

SPECIFICATION FOR FRP PILLAR BOX

The main structural members made out of FRP pultruded angle of size 75x75x6mm

as per drawing with minimum 55% glass content and U.V. stabilized. The vertical

members should not have any joints from pedestal to top. The pedestal and the roof panel

should be connected in the same member. The body of the pillar box should be made out

of 3mm thick hot press compression moulded SMC (Sheet moulded compound) sheet of

minimum 25% glass with isothalic resin. The sheet should be free from warpage and bend

and the same should be fixed with existing pultruded angles by means of in built weather

proof rivet and fastener should not be visible outside. The joint and groove should be

filled with epoxide, and the box should be finished with polyurethane coating. The roof

arrangement should be made out of single piece moulded FRP canopy with minimum

thickness of 3 mm. The coupler plate for connecting vertical and horizontal members

should be 5 mm thick hot press compression moulded SMC plates.

The Pillar Box should confirm the following:

1. Out door weather proof.

2. IP-55 enclosure protection.

3. Non-corrosive.

4. U/V protected.

5. High mechanical strength.

6. Floor mounted/Pedestal mounted.

7. Heavy duty hinges of non-corrosive material.

8. EPDM gasket all around the hinged cover.

9. Spring loaded vertical lock of black colour with EMCA type key, having latch type

arrangement from inside.

10. Fibre reinforced polyester moulded canopy on to with air gap for restricting

temperature rise.

11. Fibre reinforced polyester moulded louvers shall be provided wherever required.

12. Colour RAL 7032 Siemens grey.

13. Doors with hinges and lock on both side.

SPECIFICATION OF PEDESTAL

1. FRP (Fibre Glass Reinforced Plastic) pultruded angle section of size 75 x 75mm.

2. Thickness 6 mm

3. Non Corrosive.

4. U/V protected.

5. Fire retardant as per UL 94 VO.

6. Pedestal members shall be the continuation of the body of feeder pillar box.

7. It shall have front and rear side removable partition for ease of cable work, Using

SMC sheets of thickness 3 mm.

8. Colour RAL 7032 Siemens grey.

9. Size 300mm height x 690 mm width x 350mm depth.

28

SAMPLES:

Tenderers quoting against this specification should submit one sample FRP open

type 4 way pillar box, complete with all accessories in complete shape before the due

date as indicated below for inspection and approval.

The sample FRP L.T. Open type 4 way pillar box shall be arranged to be

delivered to the Stores officer/Central Stores/Central/Mylapore, Chennai, on or before

12 Noon on the due date free of cost, freight and any other incidental charges prepaid

and without any obligation on the part of the TANGEDCO for safe custody under

intimation to the Chief Engineer/Distribution/Chennai North Region, TANGEDCO, 144,

Anna Salai,Chennai-600 002.

The sample pillar box should be sent so as to reach the Stores officer/Central

Stores/CEDC/Central, Chennai on or before 12.00 Noon on 3.1.14 failing which the

tenders will be summarily rejected. A lable with following details shall be tagged on

the sample sent.

i. TANGEDCO Specification No:

ii. Name of Tenderer with full address.

iii. Brief description of the sample giving the catalogue No: or type,if

any.

NOTE:

1. The name of manufacturer, with full address relating to the materials

tendered for shall be clearly specified in the tender as well as in label tagged on sample

sent. Tenderers not adhering to these instructions run the risk of having their tenders

rejected summarily.

2. The TANGEDCO will not arrange for the clearance of the

consignments of samples dispatched by Rail/Road. The TANGEDCO can not be insisted

upon for the acceptance of the samples. The samples should be taken back at the

tenderer‟s own cost after receipt of due intimation from the TANGEDCO. Non clearance

of sample boxes after receipt of due intimation from the TANGEDCO will be to the

tenderer‟s

3. Even if the tenderer has previously submitted sample against any other

tender, a fresh sample has to be supplied against this tender. The TANGEDCO is not

responsible for any damages that may be caused to the sample at any time.

29

TECHNICAL SPECIFICATION FOR MATERIAL

Enclosure hot press compression moulded glass reinforced polyester (SMC)

Isotholic resin.

Glass content 25%

U/V protection additives.

Fire retardant.

Salt water tested.

Minimum thickness 3 mm, load bearing 6mm.

High mechanical strengths.

1. Insulation resistance as per ASTM D257.

2. Dielectric strength 12 kv/mm as per IS:1998.

3. Comparative tracking index 700 volts as per IS:2824.

4. Arc resistance 256 sec as per a ASTM D495.

5. Tensile strength 1058 Kg/sq.cm as per IS:867-1963.

6. Shear strength 879 kg/sq.cm as per ASTM D732.

7. Cross breaking strength 1723 kg/sq.cm as per ASTM D790.

8. Flammability as per UL 94 Vo.

9. Specific Gravity 1.8 as per IS:10192.

10. Self Extinguishing – As per IS:4249.

11. SMC Box should be As per IS:13410.

INTERNAL ARRANGEMENT

Three Phase 4 way system.

Electrolytic aluminum bus bars.

400 Amp. Rating.

50mm x 12mm aluminium per phase (R, Y, B)

50mm x 6mm Alumimium for neutral.

Bus bars are mounted on 60x15mm FRP flat.

The horizontal bus bar shall have holes for terminating incomer cables in centre.

12mm thickness Aluminium „C‟ clamps of size 50x70x50mm shall be provided

for the incoming and outgoing bus bar and feeder assembly (As per the drawing)

12mm thickness Aluminium „Z‟ clamps of size 55x77x65mm shall be provided

for the incoming and outgoing bus bar and feeder assembly (As per the drawing)

30

FEEDER PILLAR 4 WAY

Incomer two cables 3 ½ x 240 sq.mm.

Bus bar 400 Amp. Electrolytic Aluminium 50mm x 12mm

Cable clamping arrangement

Fibre Reinforced Plastic canopy on top

Hinged cover with lock, and padlocking facility

Dimension 1150mm(ht) x 690mm(w) x 350mm (depth)

Red colour sticker should be pasted on the front side of pillar box with TANGEDCO

Emblem & TANGEDCO letters and Danger Sign with 440 Volts indication.

TYPE TEST:

Test certificates furnishing the results of the tests carried out on the Aluminum

Flats as per relevant IS 5082 / 1998 shall be furnished to the Chief Engineer / Distribution /

Chennai North Region for approval.

TESTS AT SITE:

The purchaser reserves the right of having such test as he may decide upon, being

carried out at site at his own expenses to satisfy himself that the materials have not

suffered any damage during transit.

Random samples of materials supplied will be tested departmentally, or

through approved Government laboratory, if required at purchaser's cost, if

required and for any non-conformity to relevant I.S.S. full supplies will be rejected. If the

initial payment had already been made, the balance payment will be forfeited and any

other losses or damages will also be claimed. Further supplies in such cases will be

accepted and paid for only after satisfactory results of the testing of samples. In

addition, the guarantee period will also be extended for subsequent supplies at the

discretion of the purchaser.

31

SCHEDULE -A

SCHEDULE OF PRICES, COMMERCIAL TERMS & DELIVERY REQUIRED

QUANTITY AND SCHEDULE OF DELIVERY:

1

(a) Material : FRP LT open type 4 way pillar

boxes.

(b) Quantity

: 730 Nos.

2 Quantity offered.

:

3 Delivery period Required : : 25% of the ordered shall be

supplied within 60 days from the

date of receipt of purchase order.

Balance material shall be supplied

@ 25% per month thereafter.

4 Delivery period offered :

5 Whether agreeing to the stipulated

payment terms of the

TANGEDCO.

:

6 Whether agreeing to the stipulated

liquidated damages clause of the

TANGEDCO.

:

7 Whether agreeing to the stipulated

security deposit clause of the

TANGEDCO.

:

8 Whether agreeing to the stipulated

guarantee period. :

9 Whether agreeing to the stipulated

validity period. :

10 Whether the firm is a sick Unit as

indicated in the specification.

:

11 Whether MODVAT benefits taken

into account while quoting.

:

32

12 PRICES OFFERED :

13 Unit Ex-works price :

14 Excise Duty Amount &

Percentage :

15 Sales Tax /TNVAT & Amount

Percentage : :

Surcharge on Sales Tax / TNVAT &

Amount

Percentage :

:

16 Packing and Forwarding :

17 Freight & Insurance : :

18 Unit FOR(D) /TANGEDCO stores

any where in Chennai North Regions

:

SIGNATURE OF THE TENDERER

WITH DATE.

FOR COLUMNS 5 TO 11 SAY "YES OR NO", IF "NO" INDICATE YOUR TERMS.

*******

33

SCHEDULE - 'B'

DEVIATION FROM TECHNICAL SPECIFICATION

All Technical Deviations from the Specification shall be filled in the Tenderer, Clauses by clause,

in the Schedule

SECTION NO CLAUSE NO DEVIATION

The tenderer hereby certify that the above mentioned are the only deviations from the

technical Specifications and confirms to the Specification in all other respects.

COMPANY SEAL: SIGNATURE :

DESIGNATION :

COMPANY :

DATE :

34

SCHEDULE - 'C'

DEVIATION FROM COMMERCIAL SPECIFICATION

All Deviations from the Commercial terms shall be filled in by the Tenderer, Clause by

Clause, in this Schedule

SECTION NO CLAUSE NO DEVIATION

The Tenderer hereby certify that the above mentioned are the only deviations from the

Commercial terms of the Specification.

COMPANY SEAL : SIGNATURE :

DESIGNATION :

COMPANY :

DATE :

35

SCHEDULE - 'D'

STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER EXECUTION DURING

THE PAST THREE YEARS AS ON THE DATE OF TENDER

NAME OF THE EQUIPMENT / MATERIAL :

Sl.No: Name &

Address of the

Organisation.

P.O.No.

&

Date.

Quantity Value of

Order in

Rs.Lakhs.

Schedule

date of

completion

of the

order.

Actual

date of

completi

on of the

order.

1 2 3

4

5

6

7

COMPANY SEAL : SIGNATURE :

DESIGNATION :

COMPANY :

36

SCHEDULE –E.

GUARANTEED TECHNICAL PARTICULARS

---------------------------------------------------------------------------------------------------------------

Sl.No: Details Required as per As offered by

Specification the Tenderer.

---------------------------------------------------------------------------------------------------------------

1. Rated Voltage between phases 440 Volts

.

2. Total No. of outgoing circuits 2

3. Total No. of incoming circuits 2

.

4. Rated current of incoming 350

circuit in Amperes.

5 Rated current of outgoing 200

circuits in Amperes.

6 size of cables used for 240

incoming in Sq.mm.

7. Size of cables used for 120

outgoing in Sq.mm.

8. Interconnections -

9. Whether used in A.C. or D.C. ( A.C. 3 Phase 4 wire

cycles system.)

10. Number of Poles Triple poles and Neutral.

11. Thickness of SMCl sheet of the 3 mm SMC sheet

pillar box outer shell.

12. Bus bar assembly

a) Base FRP. Flat size 60 mm x 15 mm

b) Aluminium Flat 50 mm x 12 mm

13. Feeder Assembly

a) Base FRP Flat size 60 mm x 15 m

b) Aluminium Flat bus bar size. 50 mm x 12 mm

14. Neutral busbar Aluminium 50mm x 12 mm

per sketch size of Aluminium flat.

SIGNATURE OF THE TENDERER.

37

SCHEDULE - 'F'

DECLARATION FORM

TO

THE CHIEF ENGINEER / DISTRIBUTION, CHENNAI NORTH REGION

TANGEDCO,

ELECTRICITY AVENUE, FIRST FLOOR,

144, ANNA SALAI, CHENNAI - 600 002.

Dear Sirs,

1) Having examined the above Specification together with the accompanying

schedules etc., we hereby offer to manufacture and supply the

equipments/materials covered in this Specification at the rates entered in the

attached schedule of prices.

2) We hereby guarantee the particulars entered in the schedule attached to the

Specification.

3) In accordance with security deposit clause , Section-III, of the Specification we

agree to furnish security to the extent of 5% of the total value of the contract.

4) Our company is not a potentially Sick Industrial Company or a Sick

Industrial Company in terms of Section-23 of Section - 15 of the Sick

Industrial Companies (Special Provisions) Act 1985.

Yours faithfully,

PLACE : SIGNATURE :

DATE : DESIGNATION :

COMPANY SEAL: COMPANY :

38

SCHEDULE - 'G'

UNDERTAKING IN LIEU OF E.M.D.

(To be furnished in non-judicial stamp paper of value not less than Rs.80.00)

THIS DEED OF UNDERTAKING EXECUTED AT …………………………… ON THIS

THE ...............…………..DATE OF …………………......................TWO THOUSANDBY

M/s................................………………………………..hereafter called "Tenderer" (which expression shall

where the context so admits mean and include their Agents, Representatives, Successors-in-office and

Assigns).

TO AND IN FAVOUR OF ……………………...................................THE TANGEDCO, a Body

Corporate constituted under the Electricity (Supply) Act, 1948 (Central Act LIV of 1948) having its

office at the O/o Chief Engineer/Distribution/

Chennai North Region, Fist Floor, Electricity Avenue , T.N.E.B., 800, Anna Salai, Chennai 600 002,

herein called the "TANGEDCO" (which expression shall where the context so admits mean and include

its successors in office and Assings.)

WHEREAS THE tenderer is required to pay Earnest Money Deposit of Rs.....................for participation in

the tender for supply of ......................... in terms of specification No........

AND WHEREAS the tenderer is exempted by the TANGEDCO from payment of EMD in the form of cash,

subject to the tenderer executing an undertaking to the value of Rs..........

(Rupees....................................................) representing the amount equivalent to the amount of EMD

specified to be paid to the TANGEDCO in the event of non-fulfillment of breach of any of the

conditions of the tender by the Tenderer as mentioned hereunder.

AND WHEREAS in consideration of the acceptance by the TANGEDCO of the above proposal, the

Tenderer has agreed to pay to the TANGEDCO the said amount of Rs......................in the event of:

1) Withdrawing his tender before the expiry of the validity period (OR)

2) Withdrawing his tender after acceptance (OR)

3) Violating any of the conditions of the tender issued by the competent authority.

NOW THIS UNDERTAKING WITNESSES that in pursuance of the said agreement the tenderer hereby

both covenant with the TANGEDCO that in consideration of the "TANGEDCO" waiving the condition of

payment of EMD in cash in terms of the said specification, the Tenderer

has agreed to pay to the TANGEDCO Rs................ (Rupees...........................................only) in

the event of:

i) Withdrawing his tender before the expiry of the validity period.

ii) Withdrawing his tender after acceptance

iii) Violating any of the conditions of the tender issued by the competent authority.

NOW THE CONDITION OF THE above written undertaking is such that if the tenderer shall duly and

faithfully observe and perform the conditions specified as above, then the above written undertaking shall be

void, otherwise it shall remain in full force.

The tenderer undertakes not to revoke this guarantee till the contract is completed under the terms of

contract.

The expression, 'tenderer' and the 'TANGEDCO' hereinafter before used shall include their respective

successors and assign in office.

IN WITNESS WHEREOF THIRU..................................acting for and on behalf of the Tenderer has signed

this deed on the day, month and year herein before first mentioned.

SIGNATURE

NAME IN BLOCK LETTERS

SEAL OF THE COMPANY

IN THE PRESENT OF WITNESSES:

1) Signature

Name & Address

2) Signature

Name & Address

39

SCHEDULE – H

UNDERTAKING TOWARDS JURISDICTION FOR LEGAL PROCEEDINGS

(To be furnished in non-judicial stamp paper of value not less than Rs.80.00)

This undertaking executed at ………………………… on this ……………. (date)

………………. ( month ) two thousand and one by M/s.

Registered under Companies Act, 1956 having its registered office at

……………… hereinafter called the Contractor (which expression shall where the context so admits mean

and include its successors in office and assigns ) with the TANGEDCO a statutory authority created under

the powers vested with the Electricity ( Supply) Act, 1948, having its registered office at No.800, Anna Salai,

NPKRR Maaligai, Chennai 600 002 hereinafter called the purchaser ( which expression shall where the

contest so admits means and includes its successors in office and assigns)

WHEREAS the contract is for the supply of …………….. in terms of the Purchase Order

No. …………………. dt. ………………….

AND WHEREAS in accordance with clause ………………………. of the above said

purchase order certain terms were stipulated for the above supply.

AND WHEREAS in accordance with clause ………….. of the above mentioned

Purchase Order the contractor has to furnish an undertaking that no suit or any proceedings in regard to any

matter arising in any respect under this contract shall be instituted in any court other than in the High Court

Madras, City Civil Court of Chennai or other Court of small causes at Chennai, as the case may be.

IN CONSIDERATION of the TANGEDCO having agreed to accept the undertaking the

Contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in respect of this

contract shall be instituted in any court, save in the High Court, Madras, City Civil Court at Chennai or at the

Court of small causes at Chennai. It is agreed that no other court shall have jurisdiction to entertain any suit

or proceedings, even though, part of the cause of action might arise within their jurisdiction. In case, any part

of cause of action might arise within the jurisdiction of any of the courts in Tamil Nadu and rest within the

jurisdiction of Courts outside the Tamil Nadu, then it is agreed to between the parties that such suit or

proceedings shall be instituted in a Court within the State of Tamil Nadu and no other Court outside the State

of Tamil Nadu shall have jurisdiction even though any part of the cause of action might arise within the

jurisdiction of such Courts.

IN WITNESS WHEREOF of Thiru ……………………………….. of the contractor

hereby put his hand and seal for due observance of the undertaking in the presence of the following

witnesses.

SIGNATURE

NAME IN BLOCK LETTERS

SEAL OF THE COMPANY

WITNESS

1.

2.