OverviewAdmissions and Transfers (A&T) is a ready to install, off the shelf software module that is part of the Synergy suite. It can run stand alone or as a part of the integrated suite of software. It is an easy to use multi-user Windows based network application that records details of school capacities, attendance applications, appeals and placements.

Key benefits:• User defined application criteria

hierarchy

• Bulk processing - local authority definable bulk processing rules allow the admissions policy to be applied to large groups of applications (including full auto-allocation routine) based on the criteria set against the application reasons.

• Individual applications processing and mailing

• Appeals - the entire appeals process can be managed alongside the admissions application reducing duplication of information.

Synergy Admissions and Transfers Module

Part of

• Automatic letter production - produces

user-definable mail merge documents

fo Information and/or confirmation of

applications status.

• Full letter history - all documentation

produced by the system is stored for future

retrieval, amendment, etc.

• Flexible enquiries - enquiries for locating

groups of pupils by school, age, phase,

location or individually. Enquires can be

output as Geographical Information Systems

(GIS) cluster reports.

• Reports for schools and the LA - provides

application information for schools. Reports

unplaced pupils.

Further benefits:

Synergy A&T provides for powerful and flexible search and selection of school place applications, allows efficient bulk process based on the admissions criteria for either the local authority (LA) or the individual school.

This also allows any school place application to

be quickly retrieved and updated. School place

availability is instantly accessible to respond to

enquiries. A fully automatic bulk allocation routine

(with simulation and full roll back) is provided.

Batch and automated letter production lets

parents know what is going on at any stage of the

process and full school reporting is also provided.

The system allows recording of the catchment

areas for maintained schools across school

phases as well as overlapping catchment areas

for denomination schools. The Geographical

Information Systems (GIS) module will retrieve

catchment area for the applicant and can generate

catchment based preferences.

• Manages nursery or primary admissions, secondary transfers and casual admissions

• Stores school admissions capacities

• Unlimited number of schools applied for

• Unlimited admission criteria reasons

• Checks application address against pupils address

• LA and schools’ admissions policies

• Bulk processing of admissions preferences

• Bulk mail generation for confirmation

• Individual applications processing

• On line sibling checking

Key features:

An embedded GIS extension module is available

to give an online distance measurement, straight

line (as the crow flies) and shortest calculated

route distances (safe walking routes) catchments

area and nearest school type details.

Online modules are available for pupils to apply

for school places and for schools to manage

those applications. Electronic Data Exchange

Module (*EDEM), within A&T is available and this

exchange can be automated, when appropriate.

These are real e-government applications that

will benefit both the applicants and the local

authority; the best solution available to support

co-ordinated admissions and transfers.

*EDEM allows authorities to import and export Department

for Education (DfE) defined data files which are required in

coordinates Admissions.

The best solution available to support co-ordinated admissions and transfers.

• Embedded GIS function module

• Address geo-coding

• Route distance calculation

• Turn by turn route report

• Route plot and print

• Block un-safe routes or add safe routes

• Catchment area determination

• Get nearest school

• Demographic reporting of general query

results

GIS Module features:

• Exchanges .xml CTF data for cross border

data with other admissions authorities and the

PLR (Pan London Register)

Electronic Data Exchange module:

Parent Portal:

• Parents can apply online using the user-

friendly portal

• The Parent Portal is fully responsive and

provides a great experience whatever the

device used

• Parents can view all the information they

need and make their preferences quickly

with validations in place to help them enter

correct information

• Parents are kept up-to-date with their

application in the portal and are able to

accept/decline offers and appeal at the

appropriate dates in the process

• Schools can view applications including all the

parent-supplied information

• Own Admissions Authority Schools can rank

applicants online with the LA able to see this

in real-time

• Primary Schools are able to see whether

their pupils have made preferences and can

support parents

• Schools are able to download all pupil

information for import into their MIS system at

the end of the process

School Access Module:

sales@servelec-synergy.com

www.servelec-group.com

+44 (0) 844 811 5081

/servelec-health-social-care

/servelecHSC

Contact Servelec Synergy

Find out moreServelec Synergy gives local authorities a practical, clear and reliable way of managing critical information around the education, safeguarding and care of children and young people. The Synergy suite manages all aspects of Children’s Services.

To find out more about our suite of products, please get in touch with a member of our team.