SYMPOSIUM TECHNICAL MANUAL - ESPNIC 2017espnic2017.kenes.com/Documents/ESPNIC 2017... · We are...
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SYMPOSIUM TECHNICAL MANUAL
Transcript of SYMPOSIUM TECHNICAL MANUAL - ESPNIC 2017espnic2017.kenes.com/Documents/ESPNIC 2017... · We are...
SYMPOSIUM TECHNICAL MANUAL
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Dear Supporter,
We are pleased to present you with the ESPNIC 2017 Symposium Technical Manual. This manual covers important information and is designed
to assist in preparing for your Symposium. We trust that you will find it helpful and suggest that you read all of the information presented. It
will take you very little time now, and could save you a great deal of time later.
The 28th Annual Meeting of The European Society of Paediatric and Neonatal Intensive Care takes place on June 6-9, 2017 at the CCL - Centro
de Congressos de Lisboa, Lisboa Congress Centre, Lisbon, Portugal.
Praça das Indústrias, 1300-307, Lisboa, Portugal A block of rooms have been reserved for the ESPNIC 2017 congress participants and supporters at discounted rates. Hotel reservations can
be made via the congress website. Please click here.
Please do not hesitate to contact me for further information or assistance. We look forward to welcoming you in Lisbon and wish you a successful
Symposium.
Warm regards,
MARC LAWRENCE
Meeting Planner
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Table of Contents
SECTION 1: Symposium Related Contact Information
Kenes Contacts
Contractors Contacts
SECTION 2: Deadlines Table
SECTION 3: Timetables
Symposia Timetable
Registration Timetable
SECTION 4: Symposium Session Hall
Hall Technical Details
In Hall Furniture
Hall Location
SECTION 5: Supplied AV
SECTION 6: Symposium Promotion
Symposium Title
Final Program Advertising
Symposium Invitation Bag Inserts
Symposium Signage
SECTION 7: Miscellaneous Information
Catering
Meeting Rooms / Hospitality Suites
SECTION 8: Lead Retrieval Wireless Barcode Readers
K-LEAD Scanner
Mini Scanner
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SECTION 1: Symposium Related Contact Information Congress Organizer
Kenes International
7, rue Francois-Versonnex
C.P. 6053
1211 Geneva 6
Switzerland
Tel: +41 22 908 0488
Fax: +41 22 906 9140
Website: espnic2017.kenes.com
Kenes Contacts
Meeting Planner
Mr. Marc Lawrence
Tel: +41 22 908 0488 Ext 985
Email: [email protected]
Program Coordinator
Ms. Ilana Eliav
Tel: +41 22 908 0488
Email: [email protected]
Audio Visual
Mr. Mike Perchig
Email: [email protected]
Industry Liaison & Sales Associate
Ms. Victoria Eskenazi
Tel: +41 22 908 0488 Ext 986
@kenes.comveskenaziEmail:
Registration Specialist
Ms. Anna Ovchinnikova
Tel: +41 22 908 0488 Ext 630
Email: [email protected]
Accommodation Operation Specialist
Mrs. Karen Erez
Tel: +41 22 908 0488 Ext 840
Email: [email protected]
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Contractors Contacts
PLANTS & FLORAL ARRANGEMENTS
Liz Garden
Tel: +351 21 842 99 60
Fax: +351 21 842 99 69
Email: [email protected]
Should be ordered in advance via their website:
www.lizgarden.pt
CUSTOMS CLEARANCE, FREIGHT / MATERIAL
HANDLING
Hermes-Exhibition and Projects, Ltd.
Ms. Zehavit Akerman
Tel: +49 69 747 848
Mobile: +972 52 511 4982
Email: [email protected]
FURNITURE HIRE
SERVIS
Ms. Esther Garcia
Tel: +34 93 423 3107
Fax: +34 93 425 1539
Online Ordering System/Boutique:
https://servisboutique.com/espnic2017/en/
CATERING
SILVA CARVALHO CATERING, SA
Ms. Sónia Vilarinho
Tel: +351 219 255 510
Email: [email protected]
HOSTESSES
AIP Feiras, Congressos e Eventos
Ms. Joana Pinto
Tel: +351 213 601 411
Fax: +351 213 601 499
Email: [email protected]
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SECTION 2: Deadlines Table
Deadline Contact Person
Staff Hotel Reservation As soon as possible Mrs. Karen Erez
Payment of Invoice Balance Must be received in full one week prior to the
Congress Pazit Hochmitz
Symposium Program (for approval by Scientific Committee)
EXTENDED TO Wednesday, May 3, 2017
Ms. Ilana Eliav [email protected]
Program Book Advertisement (for approval by Scientific Committee)
EXTENDED TO Wednesday, May 3, 2017
Ms. Ilana Eliav [email protected]
Lead Retrieval Wireless Barcode Readers Order Wednesday, April 19, 2017 Ms. Yulia Rijinsky
https://exhibitorportal.kenes.com
Furniture Hire
The Online Boutique closes on May 20. A Surcharge of 10% will apply from May 10- 20.
From May 20 onwards the surcharge for late orders will be 50% and the products will be
pending on product availability.
Ms. Esther Garcia https://servisboutique.com/espnic2017
Catering Services
The online ordering system will apply a 10% increase on May 24 and will be closed on May 30. Any other orders after the boutique is closed will
be process upon availability and with a 50% increase
Ms. Sónia Vilarinho [email protected]
Shipping & Material Handling Services Please contact Ms. Zehavit Akerman for details. Ms. Zehavit Akerman
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SECTION 3: Timetables
* Registration hours are subject to change.
In order to support you in the best possible way, please inform us if you plan any branding or change of set up. This information is invaluable.
We will ensure a member of the Logistics Team will be available should you need any assistance.
If a technical rehearsal is required, please contact the AV Coordinator, Mr. Mike Perchig at [email protected]. We ask presenters to follow the time schedule precisely in order that the day’s events may run smoothly. An updated Scientific Timetable can be found on the ESPNIC 2017 website by clicking here.
Symposia Timetable
Supporter Date Session Time Location
Baxter Wednesday, June 7, 2017 12:25-13:25 Room 5a
Registration Timetable
Tuesday, June 6, 2017 08:00 – 19:00
Wednesday, June 7, 2017 07:00 – 17:30
Thursday, June 8, 2017 07:30 – 17:15
Friday, June 9, 2017 07:30 – 13:15
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SECTION 4: Symposia Session Hall Sala Europa - Technical Details
For Symposia taking place in Room 5a, the Hall will be referred to as Room 5a in all congress publications and directional signage.
The general setting includes two table modules accommodating 2 persons and one speaker lectern, one on either side of the stage. For alternative/additional stage setting please contact Marc Lawrence at: [email protected]
Hall Technical Details
Hall Capacity & Layout 150 Theatre
Hall Size 13 m x 14.2 m (180 sqm)
Ceiling Height Approx. 2.9 m
Speaker Lectern Banner dimensions
W H
66 cm 120 m
Head Table Banner Dimensions
W H
160 cm (2 x table modules - W80 cm each)
71 cm
Sufficient seating for up to 2 persons. 10mm Foam board or similar rigid material is
recommended for branding the table.
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In-Hall Furniture
Head Table x 2 Modules
66 cm
120 cm 71 cm
160 cm
Lectern
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Location – Congress Floor Plans
LEVEL 0 LEVEL 1
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SECTION 5: Supplied AV Room 5a
• Front projection screen (projected image of H1.60 X W2.80 meters)
• Data projector, at least 3000 ansi-lumens – including all the necessary cables between the projector and the lectern.
• Laptop computer for PowerPoint presentations, located at the lectern and networked to the Speakers’ Ready Room.
• Laser pointer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
• P.A. (sound) system, which covers the hall, including 3 wired microphones (1 head table, 1 lectern, 1 Questions & Answers) with stands
(floor/table), 1 wireless tie-clip microphone and connection to sound from computers (mini PL plug) at the lectern.
• 1 English speaking AV technician to operate the above-mentioned systems.
For any additional AV requirements for your symposium, please contact the AV Coordinator, Mr. Mike Perchig on [email protected].
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SECTION 6: Symposium Promotion Symposium Title If there are any changes to your Symposium title or program, or you have not yet provided your complete program details, please inform Ms. Ilana Eliav at [email protected], no later than Wednesday, May 3, 2017. Final Program Advertising
For Supporters entitled to adverts in the final program as per their signed contract, please email adverts to Ms. Ilana Eliav at [email protected], no later than Wednesday, May 3, 2017, in one of the following formats at a resolution no less than 300 dpi: EPS, Illustrator, JPG or PDF. Please refer to the adjacent diagram for advert dimensions for the final program: 220cm x 115cm.
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Symposium Signage
Symposium organizers have the option to create promotional signage according to the below guidelines. All symposium signage should be
produced by the company.
The following may be displayed (and provided by the Symposium organizer):
1. Session Hall Signage
Self-Standing Sign (optional)
1 x standalone sign (approx. W85cm x H200cm) to be placed at the entrance of the session hall approx. 30 minutes prior to the
sessions published start time.
Hall Banners (optional)
1 x free standing vertical sign to be placed next to the Lectern/Head table. Maximum dimensions: W150cm x H250cm
1 x horizontal sign placed in front the head table facing audience. (For dimensions, see SECTION 4: Symposium Session Halls).
1 x vertical sign placed in front of the speakers’ lectern facing the audience. (For dimensions see SECTION 4: Symposium Session
Halls).
2. Free standing signage
The Supporter is permitted to place one sign (W50cm X H70cm or W85cm X H200cm) advertising the Symposium on the day of the session
only. The sign may be placed in the registration area. Please coordinate with the On-site Manager. Please make sure to bring your own
easels.
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SECTION 7: Miscellaneous Information Catering The catering in the CCL - Centro de Congressos de Lisboa, Lisboa Congress Centre is exclusive and needs to be requested in advance.
Sponsors who wish to order food and beverages for their symposium, meeting/hospitality room are welcome to do so directly with the Venue Caterer. Please contact Ms. Sónia Vilarinho at [email protected] for further details. Please advise the Meeting Planner, Marc Lawrence at [email protected] in advance if you will be providing lunch to participants during your symposium. Coffee Breaks and Lunches For your information, refreshments and lunches (included in the registration fee) will be served in the exhibition area during official breaks. Meeting / Hospitality Rooms Sponsors interested in hiring a meeting or hospitality room during ESPNIC 2017, should please contact Ms. Victoria Eskenazi at [email protected]. Rooms are available on a first come first served basis.
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SECTION 8: Lead Retrieval Wireless Barcode Readers Lead Retrieval is a helpful tool for receiving contact information about participants who visit your booth or attend your symposium. Deadline for ordering Lead Retrieval: Wednesday, April 19, 2017 Lead Retrieval Application (device not included). The Application should be installed on your company/personal device. The advantages of the new application:
• Effortless process using registration badge barcode.
• Ability to insert exhibitor's comments for each lead.
• Immediate information retrieval online.
• Application is available for download from Apple store or Google play: "Kenes K-Lead App".
• Cost per unit - € 400.00 + 4% CC charges
Mini Scanner
• No editing capabilities
• Basic participant info
• Pocket size
• Cost per unit - € 300.00 + 4% CC charges
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Please Note:
Attendee data is supplied by each participant or the agency responsible for the registration process of that participant. We regret that in
some cases data may be incomplete, such as when group registration is completed by a third party, we may not be in possession of the
full contact details.
Data provided will only include the information of participants who have agreed to share their details with 3rd parties. The data of
participants who have not agreed to this, will not be provided.
Kenes International and the Organizing Committee encourage attendees to provide thorough information, however cannot be responsible for the quality and content of such data.
To reserve your Lead Retrieval Wireless Barcode Reader, please refer to the online Supporter’s & Exhibitor's Portal
Please click here to log in to the Portal
If you have not yet received your log-in details, please contact [email protected]
