Sullivan County Public Works Committee
Transcript of Sullivan County Public Works Committee
Sullivan County Public Works Committee
April 8, 2021 AGENDA 10:00 AM
Committee Members:
Joseph Perrello, Chairman Michael Brooks, Vice Chairman Robert Doherty Alan Sorensen George Conklin Nicholas Salomone Ira Steingart
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
Call to Order
Comments:
Reports:
1. Division of Public Works
Resolution:
1. To authorize award & execute 2021 Lawn Mowing contracts.
2. To authorize design & construction management engineering to Passero Assoc.
3. To authorize an agreement for CB 241 & 404 Pile Driving Installation.
4. To award and execution for removan, transport and dispose of leachate.
5. To authorize a modification agreement with Stantec Consulting Group, Inc.
6. To award bid for Resurfacing portions of various County Roads.
7. To authorize Bid award for the Chip Sealing of various County Roads.
8. To grant the Commissioner of Public Works the authority to allow NYSDOT
detours.
9. To authorize application and accept if offered BRIDGENY funding to replace
Bridge 82.
10. To authorize application and if offered acceptance of BRIDGENY funding for
Bridge 77.
Agenda Public Works Committee April 8, 2021
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
11. To authorize a contract modificaton with OneGroup.
Public Comment
Adjourn
Sullivan County Public Works Committee
SULLIVAN COUNTY GOVERNMENT CENTER PO BOX 5012
AddressCity, AddressState, AddressPostal
SULLIVAN COUNTY IS AN AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER
PUBLIC WORKS Monthly Report April 8, 2021
BRIDGES / BUILDINGS & GROUNDS OPERATIONS
- Repaired the Landfill Guide Rail at the Scale House for the wall of Roll Off containers - CB 415 on Baim Road, Town of Bethel - Bridge Rail and Post repairs - CB 432 on Woods Road, Town of Highland - replaced deck fasteners, bridge rail and
post repairs - Repaired Guide Rail at the New Jail - CB 340 on Hilltop Road, Town of Neversink - replaced deck fasteners - CB 361 on East Mountain Road, Town of Neversink - continued repairs to piers - Patched potholes in the Liberty Complex parking lots - Assisted in moving 250 cases of file to the basement of the DFS building - Tree and brush removal, site work preparation for CB 431 & 241 - CB 210 on Sugarloaf Road, Town of Neversink - began construction of replacement
Deck - Replaced cedar shingles on the Textile cabin at Fort Delaware - Began the BOE renovation for the voting machine storage located in the Government
Center - Began the office renovation in the Government Center Annex Break Room - Completed tile replacement projects in the Care Center at Sunset Lake - Made HVAC repairs and maintenance in the Court House
SHOP STAFF
- Continued services and New York State inspections - Continued repairs on solid waste roll-off trucks and containers - Made all necessary repairs to DPW and outside agency equipment - Repaired and repainted body damage on vehicles - Prepared new vehicles and equipment for service - Prepared estimates on damaged vehicles - Shop continues to work under the COVID-19 restrictions - Continued to sandblast and refinish County equipment - Began converting snow trucks to dump trucks for summer operations - Finalized the ordering of the new plow trucks - Prepared and painted doors to County buildings - Prepared sweepers and mowing equipment for spring and summer use - Began to repair the paint striping truck for the season
3.1
Packet Pg. 3
SIGN SHOP - Fabricated signs for the Division of Public Works and Towns - Repaired signs on county roads and bridges - Continued addressing sign complaints - Continued brushing County signs - Placed Sullivan County decals on new vehicles and equipment - Continued Sign inventory and data entry - Continued sign upgrades to County roads and bridges - Began bridge inventory - Continued snow removal
AIRPORT
- Began Spring/ Summer Equipment maintenance - Repaired Fuel Pump - Replaced all three shear pins in snow blowers - Ordered new shoes for loader blower - Installed new solenoid and battery charger on the main blower
BRIDGES - Addressed NYSDOT bridge flags/notices for Bridge 216 (NEV) - Continued structural monitoring inspections of Bridge 455 (DEL) - Continued inspection work and assistance to DPW Operations for the rehabilitation of the
Bridge 361 (NEV) deteriorated piles - Continued participation in LEPC Planning Committee meetings - Continued work for evaluating the 20 ton load posting requested by NYSDOT of Bridge
374 (THO) - Continued follow-up coordination for repair work needed, prepared a modification
agreement to provide an extension of time to the contractor for completion of work and
continued administration work for the construction and consultant contracts for the
Bridge 198 (HIG) project - Continued to follow-up with the temporary relocation of electric lines for the Bridge 431
(FRE) project - Continued administration work, environmental review work and started the preparation
of applications for permits, coordinated work with the property owners along the
proposed pipeline route towards obtaining releases from property owners, continued
right-of-way acquisition needs for the construction of the head works and terminus work
and began the structural design of the flume for the Kohlertown Flood Risk Reduction
Project (DEL) - Continued the preparation of bid documents to procure a contractor for the Sullivan
County Bridge Membrane Project that will provide water proofing of up to fifteen (15)
bridges decks that will extend the life of the bridges - Prepared specifications for quotes for Asbestos testing for the upcoming bridge
membrane project - Coordinated with DPW Operations for the possible 2021 repair of the Bridge 363 (HIG)
bridge deck - Continued to prepare plans for the replacement of Bridge 241 (CAL)
3.1
Packet Pg. 4
- Continued to coordinate with NYSEG, Verizon and Spectrum for utility line relocation
for CB 241 (CAL) - Continued to obtain property owner releases and the procurement of materials needed for
the replacement of Bridges 404 (LIB), Bridge 431 (FRE), and Bridge 241 (CAL) - Completed participation in the Steering Committee for updating the County-Wide Hazard
Mitigation Plan - Started applications for submission of 2021 BridgeNY applications to NYSDOT - Followed up with NYSDEC/ACOE for stream disturbance permits for the replacement of
County Bridge 241(CAL) - Completed preparing the 2020 cost figures for GASB - Assisted in the set-up for Vaccine P.O.D. at SCCC - Provided plans to DPW Operations for the deck replacement of the Bridge 210 (NEV)
BUILDINGS & ENVIRONMENTAL COMPLIANCE - Continued participation in NYPA Various Buildings Project progress meetings via
conference calls with NYPA, engineer, and contractor - Continued to work with contractor on Real Time Energy Manager program for various
County buildings - Continued work with Dude Solutions to move that project forward - Participated in conference calls concerning NYPA project at SCCC - Prepared and submitted the SCIA and Human Service Complex mandated monthly water
chlorination system operation reports and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated quarterly water
bacteriological results and letters to NYSDOH - Prepared and submitted the SCIA and Human Service Complex mandated PFOA, PFOS
and 1,4 Dioxane water results and letters to NYSDOH - Completed SCIA CAD Site Plan showing building layout identification - Continued coordinating County Building water sampling with Laboratory vendor - Completed water testing at the SCIA and Human Service Complex water chlorination
systems and update 2021 Water Testing Schedule - Completed updates for Sullivan County Buildings plans and data notebooks - Worked with Fire Alarm Design Engineer getting contracts executed - Conducted project kick off meeting and site visit with Fire Alarm Design Engineer - Continued working with design engineer on Domestic Hot Water replacement at CCASL
(CEC Grant project) - Completed SCGC CAD Floor Plans for Vending Area proposal - Completed Department of State (DOS) mandated Uniform Code Administration and
Enforcement Report online for Reporting Year 2020 - Provided technical support for County facility operations and maintenance - Participated in NYS Bldg Code In-Service Training Webinars & online courses - Prepared Monthly Report - Coordinated 2021 NYSDOS mandatory annual & triennial Building Code Inspection
Summary Reports - Reviewed and submitted invoices for payment from water sampling vendor - Provided OGS with bid and quote documents for various projects/purchases - Reviewed and approved various invoices and vouchers for payment as needed
3.1
Packet Pg. 5
- Worked remotely as required to meet COVID-19 Protocols - Communicated with Environmental staff concerning ongoing projects and reports - Coordinated monthly rinse rack outfall sampling events with testing contractor at
Maplewood and Barryville - Reviewed and reported rinse rack outfall sampling results - Continued work with Engineering Consultant on environmental issue at SCIA - Coordinated and documented responses to minor petroleum spills - Prepared NYSDEC 2-year CBS registration renewal documents for Landfill - Reviewed response(s) to Q-21-08 for annual & triennial PBS testing at Maplewood and
Barryville facilities in accordance with NYSDEC and USEPA requirements. Made
recommendation for award
HIGHWAYS - Provided ROW and record mapping research to the public, other County departments and
SCDPW operations - (10) instances - Continued to advance the County Road 173 (THO) reconstruction project with NYSDOT
and consultants (Stantec and RK Hite) - ongoing right-of-way acquisition coordination
with DOT, Stantec and RK Hite - ROW closings and filings completed on (6) maps -
resolution for Stantec S/A & EDPL of (1) parcel - Completed the review and analysis of bids received (3/5/’21) for the 2021 crack sealing,
chip sealing and striping of approximately 20 miles of county road - checked all math and
recommended award for the low bidder (Gorman Bros.) to OGS - prepared and submitted
resolution for April committee - Completed the preparation of bid documents and detailed specifications for the 2021
contract paving, repair and striping of 34 miles of county road - measured and assessed
road conditions, bridge impacts and repair areas - estimated quantities and costs -
prepared Cadd location maps and detailed specifications - documented all required
striping to be replaced - packaged all to a single PDF for OGS issuance - bids came back
3/19/’21 - Coordinated with NYSDOT on 2021 proposed road program and any potential schedule
conflicts - Prepared and submitted a resolution to contract with Advance Testing for quality
assurance testing of both the chip sealing and paving programs - Received the last CHiP’s reimbursement request from NYSDOT closing out all 2020
paving projects - Prepared and submitted the 2020 GASB capital improvements asset report for highway
projects - documented all necessary cost backup - Staked out the proposed centerline of a broadband tower at the Sullivan County landfill
for a site review - Reviewed and/or researched the following for safety issues, potential impacts to and
conflicts with the County’s right-of-way (ROW), drainage, infrastructure and
maintenance on County Roads (CR): CR 15 (LIB) - F.O.I.L. request - ROW research for
Prudent Engineering; CR 62 (MAM) - transfer of maintenance - data on culverts and
ROW length to Town of Mamakating and CR 149 (CAL) - extensive ROW research on
fee takings and highway bounds in vicinity of Stump Pond Road - Provided comments to county planning for G.M.L. 239 review on the following projects
3.1
Packet Pg. 6
on or adjacent to a County Road (CR): THO21-03 (CR 174) Pabon; TUS21-01 (Main St.)
Tinker & Nidge; FAL21-06 (CR 51) Formaggio; COC21-01 (CR 113) Vankin and
HIG21-02 (CR 47) Lattan - Issued permits on various County Roads - no O (Overweight) permits - three M
(Misc./Access) permits - three D (Dig) permits and no U (Utility) permits - Field
inspected six (6) existing/proposed access locations for compliance and/or closeout
related to permitting including a sight distance measurements at a proposed access on
County Road 42
SOLID WASTE & RECYCLING - MONTHLY REPORT
Month 2019 MSW/CD 2020 MSW/CD 2021 MSW/C&D
January 2363 4098 4290
February 3177 3630 3401
March 4067 4430
April 5614 4379
May 6509 5398
June 6844 7346
July 11340 9973
August 11660 10004
September 6056 7427
October 5767 6106
3.1
Packet Pg. 7
November 4806 4848
December 3775 4756
TOTAL 74332 72395
(T) - Total Monticello Transfer Station
SOLID WASTE & RECYCLING
- Education/Outreach: DSW offering an ongoing successful series of short educational
programs at the landfill and advertised thru Facebook on an ongoing basis. - HHW Collection Days: preparing to reinstitute this program in 2021 - Organics Management: Project progressing well working with the Consultant on the
next steps. - Accounts: continue to address any delinquent accounts so they remain current with
payment and provide electronic communication for customers. - Annual Reports: continue to track data for NYSDEC and EPA reporting. - Retaining Contractor for Leachate Tank cleaning as required by NYSDEC Permit. - Composting: working to start up an effective (Residential Pilot) composting program
3.1
Packet Pg. 8
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize award & execute 2021 Lawn Mowing contracts
Date: April 8, 2021
Purpose of Resolution:
To authorize award and execution of contracts for the 2021 Lawn Mowing Services.
Is subject of Resolution mandated? Explain:
No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $153,090.00
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): Various
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $153,090.00 Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
Bid
Bid/RFP/Quote#
B-20-57
4.1
Packet Pg. 9
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.1
Packet Pg. 10
RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE
AWARD AND EXECUTION OF CONTRACT FOR THE 2021 LAWN MOWING
SERVICES
WHEREAS, bids were received for 2021 Lawn Mowing Services; and
WHEREAS, the following vendors are the lowest responsible bidder for various sites;
and
WHEREAS, the Sullivan County Division of Public Works has approved said bids and
recommends that contracts be executed as follows:
Reeves Excavation, Liberty, New York
Government Center/518 Broadway Monticello
(power edging included) = $380.00/cut
Solar Field - Liberty Complex (2 per year) =$2800.00/cut
Courthouse Complex: Courthouse, Sheriff’s Department, Parking
Areas, Jail Complex and Stoloff Building (power edging included) =
$225.00/cut
A. New Jail Complex with power edging (inside black top area)
(Power edging must be included =$350.00/cut
B. Outside of road area-to be done twice a month =$600.00/cut
Stone Arch Bridge Historical Park =$200.00/cut
Veteran’s Cemetery (trimming around headstones included) =
$225.00/cut
KMJ Lawn Services, Monticello, New York
Transportation Building
=$200.00/cut
Ferndale Transfer Station =$125.00/cut
Mamakating Transfer Station =$120.00/cut
MDL Excavating, LLC, Rock Hill, New York
Lake Superior State Park =$750.00/cut
Turning Leaves Landscaping, LLC, Fremont Center, New York
Sullivan County Airport (Power Edging must be done twice
per summer season) mowing is not required, only power edging
=$395.00/cut
4.1
Packet Pg. 11
Fort Delaware Museum
=$245.00/cut
Callicoon Park (Weekly & Bi-Weekly) Weekly
=375.00/cut
Bi-weekly =375.00/cut
Interim Western Sullivan Transfer Station =$140.00/cut
Thiel Landscaping, Eldred, New York
Highland Transfer Station =$150.00/cut
Sennett Lawn Maintenance, Jeffersonville, New York
Liberty Complex =$1345.00/cut
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized
to execute contracts with the above vendors, in accordance with Bid No. B-20-57, for the above
costs, and shall be in such form as the County Attorney shall approve.
4.1
Packet Pg. 12
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize design & construction management engineering to Passero
Assoc.
Date: April 8, 2021
Purpose of Resolution:
To authorize a design and construction management engineering agreement with Passero
Associates for the rehabilitation of H-8 (5 bay hangar).
Is subject of Resolution mandated? Explain:
Yes, requires contract services
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $70,000.00
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): H-03
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $7,000.00 Grant(s):
State: $63,000.00 Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
4.2
Packet Pg. 13
N/A
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.2
Packet Pg. 14
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE AN AGREEMENT WITH PASSERO ASSOCIATES FOR THE DESIGN
AND CONSTRUCTION MANAGEMENT FOR THE REHABILITATION OF H-08 (5
BAY HANGAR)
WHEREAS, Sullivan County Resolution 246-19 authorized the acceptance of NYSDOT
5 Bay Hangar Rehabilitation grant PIN 9902.03; and
WHEREAS, The County has accepted said grant in the amount of $ 421,000 where the
90% State share is $378,900 and the local share at 10% is $ 42,000; and
WHEREAS, The County desires to engage the engineering design and construction
management services of Passero Associates, the SCIA designated Airport Engineers, for this
project.
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature
authorizes the County Manager to sign any and all of the necessary agreements, contracts and
documentation, in such form as the County Attorney shall approve, to contract for said services
not to exceed $ 70,000 and inclusive of a $ 6,985.03 fixed fee; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be attached to
any necessary agreements in connection with this project; and
BE IT FURTHER RESOLVED, that this resolution shall take effect immediately.
4.2
Packet Pg. 15
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize an agreement for CB 241 & 404 Pile Driving Installation
Date: April 8, 2021
Purpose of Resolution:
To authorize the County Manager to execute an agreement for the County Bridge 241 and 404
Pile Driving Installation, B-21-11
Is subject of Resolution mandated? Explain:
No. It is the responsibility of the County to maintain the County Road network necessitating the
replacement of CB 241 & 404 for public safety.
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $139,977.50
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): H70-2018 Bridge Bond
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $139,977.50 Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures: Bid/RFP/Quote#
4.3
Packet Pg. 16
Bid
B-21-11
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.3
Packet Pg. 17
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE AN AGREEMENT WITH SULLIVAN COUNTY PAVING &
CONSTRUCTION, INC. FOR PILE DRIVING INSTALLATION FOR COUNTY
BRIDGE NO. 241 AND COUNTY BRIDGE NO. 404
WHEREAS, bids were received for Pile Driving Installation for County Bridge No. 241
and County Bridge No. 404, and
WHEREAS, Sullivan County Paving & Construction, Inc., 420 Bernas Road,
Cochecton, New York 12726, is the lowest responsible bidder for this project, and
WHEREAS, the Sullivan County Division of Public works has approved said bid and
recommends that an agreement be executed.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to
execute an agreement with Sullivan County Paving & Construction, Inc. in an amount not to
exceed $139,977.50, in accordance with Bid No. B-21-11, said agreement shall be in such form
as the County Attorney shall approve.
4.3
Packet Pg. 18
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to award and execution for removan, transport and dispose of leachate
Date: April 8, 2021
Purpose of Resolution:
To authorize award and execution for removal, transport and disposal of leachate from the
Sullivan County Transfer Stations to TAM Enterprises Inc., the lowest responsible bidder for the
project.
Is subject of Resolution mandated? Explain:
Yes, it is mandated by our Solid Waste User Permit
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $10,000.00
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): CL-8160
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $10,000.00 Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures: Bid/RFP/Quote#
4.4
Packet Pg. 19
Bid
B-21-08
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.4
Packet Pg. 20
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE AWARD & EXECUTION OF AGREEMENT FOR THE REMOVAL,
TRANSPORT AND DISPOSAL OF LEACHATE WITH TAM ENTERPRISES, INC.
WHEREAS, bids were received for the Removal, Transport and Disposal of Leachate
from the Sullivan County Transfer Stations, and
WHEREAS, TAM Enterprises, Inc. 114 Harley Road Goshen, NY 12924, is the lowest
responsible bidder for this project, and
WHEREAS, the Sullivan County Division of Public works has approved said bid and
recommends that an agreement be executed.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is
authorized to execute an agreement with TAM Enterprises, Inc., at an annual price not to exceed
$10,000.00, based on $0.19/gallon, for the Removal, Transport and Disposal of Leachate from
the Sullivan County Transfer Stations, B-21-08, for the contract period July 1, 2021 through June
30, 2022, with three (3) additional yearly extensions, under the same terms and conditions, said
contract to be in such form as the County Attorney shall approve.
4.4
Packet Pg. 21
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize a modification agreement with Stantec Consulting Group,
Inc.
Date: April 8, 2021
Purpose of Resolution:
To authorize the County Manager to execute a modification agreement with Stantec Consulting
Group, Inc. to provide additional consulting engineering services to complete the ROW
acquisition phase of the County Road 173 / East Broadway reconstruction project.
Is subject of Resolution mandated? Explain:
No, however the County must ensure compliance to federal aid project design requirements.
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $15,550.00
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): D-5020-40-4006
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $194.38 Grant(s):
State: $1,166.25 Other: $194.37
Federal Government: $13,995.00 (Specify): Village of Monticello
4.5
Packet Pg. 22
Specify Compliance with Procurement Procedures:
N/A
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.5
Packet Pg. 23
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE A MODIFICATION TO THE AGREEMENT FOR ENGINEERING AND
RIGHT-OF-WAY INCIDENTAL CONSULTING ENGINEERING SERVICES FOR THE
RECONSTRUCTION OF COUNTY ROAD 173 / EAST BROADWAY, LOCATED IN
THE TOWN OF THOMPSON AND VILLAGE OF MONTICELLO. (THE PROJECT).
WHEREAS, the Sullivan County Legislature by Resolution 358-03, approved the road
reconstruction project for County Road 173 / East Broadway; and
WHEREAS, Resolution No. 471-05 authorized an agreement with Stantec Consulting
Group, Inc. (the Consultant) to provide Engineering and Right-of-Way Incidental Consulting
Engineering Services during the design phase of the County Road 173 / East Broadway
Reconstruction Project; and
WHEREAS, Resolution Numbers 165-18, 158-19, 202-20 and 60-21 authorized
additional Consulting Engineering Services for this Federal Aid funded project; and
WHEREAS, additional Consulting Engineering Services are necessary, as the scope of
the design and Right-of-Way acquisition requirements for this Federal Aid funded project have
been revised from those that were specified in the original agreement; and
WHEREAS, the Division of Public Works has reviewed the need for additional
consulting engineering services and recommends the approval of a Modification Agreement for
the additional work.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is authorized to
execute a Modification Agreement for additional services with, Stantec Consulting Group, Inc. at
a cost not to exceed $15,550, said Modification Agreement to be in such form as the County
Attorney shall approve.
4.5
Packet Pg. 24
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to award bid for Resurfacing portions of various County Roads
Date: April 8, 2021
Purpose of Resolution:
To authorize the award of the Chip Sealing of Portions of Various County Roads bid and execute
a construction agreement with the lowest responsible bidder for the surface treating of
approximately 20 miles of County Road.
Is subject of Resolution mandated? Explain:
No - It is the responsibility of the County to maintain the County Road network for the safety of
the traveling public.
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $6,838,637.51
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): D-5110-47-40-4037 / 2021 Road Bond
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: 3,750,000.00 Grant(s):
State: $3,088,637.51 Other:
Federal Government: (Specify):
4.6
Packet Pg. 25
Specify Compliance with Procurement Procedures:
Bid
Bid/RFP/Quote#
B-21-17
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.6
Packet Pg. 26
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE AWARD & EXECUTION OF AGREEMENT
WHEREAS, bids were received for Resurfacing Portions of Various County Roads; and
WHEREAS, Sullivan County Paving & Construction Inc., 420 Bernas Road,
Cochecton, NY 12726, is the lowest responsible bidder for this project, and
WHEREAS, the Sullivan County Division of Public Works has reviewed said bid and
recommends that an agreement be executed.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is
authorized to execute an agreement with Sullivan County Paving & Construction, Inc., at a total
price not to exceed $6,838,637.51, plus the fluctuating cost of asphalt as per “Asphalt price
Adjustment” as published by the PGB Index price and in accordance with B-21-17, said contract
to be in such form as the County Attorney shall approve.
4.6
Packet Pg. 27
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize Bid award for the Chip Sealing of various County Roads
Date: April 8, 2021
Purpose of Resolution:
To authorize the award of the Chip Sealing of Portions of Various County Roads bid and execute
a construction agreement with the lowest responsible bidder for the surface treating of
approximately 20 miles of County Road.
Is subject of Resolution mandated? Explain:
No - It is the responsibility of the County to maintain the County Road network for the safety of
the traveling public.
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $906,483.58
Are funds already budgeted? Yes
If “Yes” specify appropriation code(s): D-5110-47-40-4037,D-5110-45-45-4518
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $550,000.00 Grant(s):
State: $356,483.58 Other:
Federal Government: (Specify):
4.7
Packet Pg. 28
Specify Compliance with Procurement Procedures:
Bid
Bid/RFP/Quote#
B-21-10
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.7
Packet Pg. 29
RESOLUTION INTRODUCED BY PUBLIC WORKS COMMITTEE TO AUTHORIZE
AWARD & EXECUTION OF AGREEMENT
WHEREAS, bids were received for Chip Sealing of portions of various County Roads;
and
WHEREAS, Gorman Bros., Inc., 200 Church Street, Albany, New York 12202, is the
lowest responsible bidder for this project, and
WHEREAS, the Sullivan County Division of Public Works has reviewed said bid and
recommends that an agreement be executed.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager be and hereby is
authorized to execute an agreement with Gorman Bros., Inc., at a total price not to exceed
$906,483.577, plus the fluctuating cost of asphalt as per “Asphalt price Adjustment” as published
by the PGB Index price and in accordance with B-21-10, said contract to be in such form as the
County Attorney shall approve.
4.7
Packet Pg. 30
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to grant the Commissioner of Public Works the authority to allow
NYSDOT detours
Date: April 8, 2021
Purpose of Resolution:
To grant the Commissioner of Public Works the authority to allow the NYSDOT to utilize
County Roads for Detour Routes.
Is subject of Resolution mandated? Explain:
No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? No
If “Yes”, provide the following information
Amount to be authorized by Resolution:
Are funds already budgeted?
If “Yes” specify appropriation code(s):
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
4.8
Packet Pg. 31
N/A
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.8
Packet Pg. 32
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO GRANT
THE COMMISSIONER OF PUBLIC WORKS THE AUTHORITY TO ALLOW THE
NEW YORK STATE DEPARTMENT OF TRANSPORTATION (NYSDOT)
AUTHORITY TO UTILIZE COUNTY ROADS FOR DETOUR ROUTES
WHEREAS, the New York Department of Transportation (NYSDOT) from time to time
performs projects that require closures / detours of traffic; and
WHEREAS, in conformance with Section 104 and Section 10, subdivision 19 of the
New York State Highway Law the NYSDOT may utilize County Roads for detoured traffic
during the period of necessity; and
WHEREAS, the NYSDOT would be responsible for the erection and maintenance of
detour signs; and
WHEREAS, the Commissioner of Public Works would review and consult with the
NYSDOT is devising an appropriate detour route.
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature does
hereby authorize the Commissioner of Public Works to grant the NYSDOT authority to utilize
County Roads for detour routes when needed as described above; and
BE IT FURTHER RESOLVED, that the County of Sullivan would continue to
maintain the County Roads as designated for the necessary detours.
4.8
Packet Pg. 33
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize application and accept if offered BRIDGENY funding to
replace Bridge 82
Date: April 8, 2021
Purpose of Resolution:
To authorize grant applications for and if offered acceptance of BRIDGENY funding of the costs
to replace Bridge 82 on County Road 49 in the Town of Forestburgh.
Is subject of Resolution mandated? Explain: No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $4,400,000.00
Are funds already budgeted? No
If “Yes” specify appropriation code(s):
If “No”, specify proposed source of funds: 95% State Funds, 5% General Funds
Estimated Cost Breakdown by Source
County: $220,000.00 Grant(s):
State: $4,180,000.00 Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
N/A
4.9
Packet Pg. 34
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.9
Packet Pg. 35
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE THE DIVISION OF PUBLIC WORKS TO FILE APPLICATIONS FOR
AND IF OFFERED ACCEPTANCE OF BRIDGENY FUNDING, AVAILABLE
THROUGH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION TO
FUND A PROJECT TO REPLACE BRIDGE 82-BIN 3355520 LOCATED ON COUNTY
ROAD 49.
WHEREAS, the New York State Department of Transportation has funding available
through the BRIDGENY program; and
WHEREAS, the BRIDGENY funding program can provide 95% funding of the eligible
costs for engineering and construction services necessary for the replacement of bridges; and
WHEREAS, approximately $4.4 million dollars in funding is needed to expedite work
needed for the replacement of Bridge 82-BIN 3355520.
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature
hereby authorizes the County Manager, Chairman of the County Legislature, and / or their
authorized representative (as required by the funding source) to execute any and all necessary
documents to submit the BRIDGENY application for funding the Bridge 82 Replacement
Project; and
BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes
the County Manager, and / or Chairman of the County Legislature (as required by the funding
source) to accept the award, and enter into an award agreement or contract to administer the
funding secured, in such form as the County Attorney shall approve; and
BE IT FURTHER RESOLVED, that should the BRIDGENY funding be terminated,
the County shall not be obligated to continue any action undertaken by the use of this funding.
4.9
Packet Pg. 36
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resoution to authorize application and if offered acceptance of BRIDGENY funding
for Bridge 77
Date: April 8, 2021
Purpose of Resolution:
To authorize grant applications for and if offered acceptance of BRIDGENY funding of the costs
to replace Bridge 77 on County Road 22 in the Town of Highland.
Is subject of Resolution mandated? Explain:
No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $4,600,000.00
Are funds already budgeted? No
If “Yes” specify appropriation code(s): 95% State Funds, 5% Genera Funds
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $230,000.00 Grant(s):
State: $4,370,000.00 Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
4.10
Packet Pg. 37
N/A
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.10
Packet Pg. 38
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE THE DIVISION OF PUBLIC WORKS TO FILE APPLICATIONS FOR
AND IF OFFERED ACCEPTANCE OF BRIDGENY FUNDING, AVAILABLE
THROUGH THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION TO
FUND A PROJECT TO REPLACE BRIDGE 77-BIN 3355420 LOCATED ON COUNTY
ROAD 22.
WHEREAS, the New York State Department of Transportation has funding available
through the BRIDGENY program; and
WHEREAS, the BRIDGENY funding program can provide 95% funding of the eligible
costs for engineering and construction services necessary for the replacement of bridges; and
WHEREAS, approximately $4.6 million dollars in funding is needed to expedite work
needed for the replacement of Bridge 77-BIN 3355420.
NOW, THEREFORE, BE IT RESOLVED, that the Sullivan County Legislature
hereby authorizes the County Manager, Chairman of the County Legislature, and / or their
authorized representative (as required by the funding source) to execute any and all necessary
documents to submit the BRIDGENY application for funding the Bridge 77 Replacement
Project; and
BE IT FURTHER RESOLVED, that the Sullivan County Legislature hereby authorizes
the County Manager, and / or Chairman of the County Legislature (as required by the funding
source) to accept the award, and enter into an award agreement or contract to administer the
funding secured, in such form as the County Attorney shall approve; and
BE IT FURTHER RESOLVED, that should the BRIDGENY funding be terminated,
the County shall not be obligated to continue any action undertaken by the use of this funding.
4.10
Packet Pg. 39
COMBINED: LEGISLATIVE MEMORANDUM,
CERTIFICATE OF AVAILABILITY OF FUNDS
AND RESOLUTION COVER MEMO
To: Public Works Committee
Fr: Edward McAndrew, Commissioner
Re: Resolution to authorize a contract modificaton with OneGroup
Date: April 8, 2021
Purpose of Resolution:
To authorize a contract modification with OneGroup for additional services.
Is subject of Resolution mandated? Explain:
No
Is this a renewal of a prior contract? No
Date of prior contract?
Amount authorized by prior contract
Does Resolution require expenditure of funds? Yes
If “Yes”, provide the following information
Amount to be authorized by Resolution: $69,087.00
Are funds already budgeted? No
If “Yes” specify appropriation code(s): General Funds
If “No”, specify proposed source of funds:
Estimated Cost Breakdown by Source
County: $69,087.00 Grant(s):
State: Other:
Federal Government: (Specify):
Specify Compliance with Procurement Procedures:
N/A
4.11
Packet Pg. 40
Person(s) responsible for monitoring contract (Title): Edward McAndrew Commissioner
4.11
Packet Pg. 41
RESOLUTION INTRODUCED BY THE PUBLIC WORKS COMMITTEE TO
AUTHORIZE A CONTRACT MODIFICATION WITH ONEGROUP
WHEREAS, the County currently employs the services of OneGroup,706 North Clinton
St. Syracuse, NY 13204 to prepare the annual Self-Funded Workers’ Compensation Allocation
Report in accordance with RFP #R-20-10; and
WHEREAS, in addition to providing services for risk assessment and exposure, there is
a need for additional services to address a safety program for County Employees; and
WHEREAS, a safety training and education program designed exclusively for
municipalities and public entities known as “One Stop", was proposed; and
WHEREAS, the “One Stop” proposal was reviewed by the staff in Public Works, Risk
Management and Human Resources and found to be the best qualified in their ability to address
these required services; and
WHEREAS, the County desires to contract with OneGroup for the additional necessary
services outlined in the proposal provided. The annualized contract price for the services
outlined is $69,087. A quarterly installment option is available at no additional charge. The WC
cost allocation, which is in addition to the aforementioned service will be reduced from $9,000 to
$6,000 if and for as long as both services are purchased under one contract; and
WHEREAS the safety and training services contract, including the cost allocation
services if combined, may be extended without adjustment to it annualized price or modification
to its terms and conditions, for up to a total contract term of thirty-six (36) months.
NOW, THEREFORE, BE IT RESOLVED, that the County Manager is hereby
authorized to execute a modification agreement with OneGroup for safety training and
education, such agreement shall be in a form approved by the County Attorney.
4.11
Packet Pg. 42