Stearns County Board of Commissioners

Stearns County

Board of Commissioners Stearns County Administration Center 705 Courthouse Square St. Cloud, MN 56303 St. Cloud, MN 56303 320-656-3601

Regular Meeting Agenda Tuesday, February 16, 2016

STEARNS COUNTY MISSION STATEMENT: The mission of the County of Stearns

is to provide quality public services, as determined by law and citizen needs, through

innovative leadership and the teamwork of its people, officials and employees. Services

shall be provided in a fair, respectful and professional manner consistent with available

human, natural and economic resources.

BROADCAST/REBROADCAST SCHEDULE: Stearns County Board of

Commissioners meetings can viewed live on St. Cloud Cable Station 181 or via web

cast. Board meetings are also rebroadcast in the following cities: Paynesville, St. Joseph,

Cold Spring, St. Cloud and Waite Park. See a list of rebroadcast dates and times.

BARRIER FREE: All Stearns County Board of Commissioners meetings are accessible

to the handicapped. Attempts will be made to accommodate any other individual need for

special services. Please contact Marlys Tanner (320)656-3602 early so necessary

arrangements can be made.

9:00 AM Call to Order

9:00 AM Meeting called to order by Steven L. Notch, Chair, on February 16, 2016 at Administration

Center, County Administration Center, St. Cloud, MN.

Roll Call

DeWayne Mareck District 1

Mark Bromenschenkel District 2

Jeff Mergen District 3

Leigh Lenzmeier District 4

Steve Notch District 5

Pledge of Allegiance

9:02 AM A. Employee Years of Service Recognition

1. Presentation of Employee Years of Service Recognition Awards

ATTACHMENTS:

A. Summary (DOCX)

9:15 AM B. Public Access Forum

Anyone wishing to address the Board on issues not found on today's agenda may do so at this time.

Speakers are asked to approach the microphone. Individual comments are limited to 3-4 minutes. Total

allotted time for this forum is 10 minutes. A citizen may speak at the Public Access Forum only once per

month. County Board members will not engage in dialogue with speakers but rather refer the matter to the

appropriate County department.

9:18 AM C. Consent Agenda

1. Approve Minutes of Tuesday, February 02, 2016

http://stearnscountymn.iqm2.com/Citizens/Default.aspx

http://stearnscountymn.iqm2.com/Citizens/Default.aspx

http://www.co.stearns.mn.us/Government/CountyElectedOfficials/CountyCommissioners/TVSchedule

2. Approve Law Help Center Representative 2016 Salary

ATTACHMENTS:

A. Law Library Recommendation (PDF)

B. MN Statutes 134A.08 (PDF)

3. Approve Proposed Change from .75 FTE Vacant Position to Hire 1.0 FTE in

Administration License Center

ATTACHMENTS:

A. Request (PDF)

4. Approve Budget Committee Requests for Departments to Carryover 2015

Approved Capital Outlay Purchases to 2016

ATTACHMENTS:

A. Capital Outlay Summary Spreadsheet (PDF)

5. Approve Budget Adjustment for Building Facilities to Purchase Two Used Floor

Scrubbers with Funds from Approved Budget for One New Scrubber

ATTACHMENTS:

A. Budget Amendment Request (PDF)

6. For Informational Purposes Only January Claims Paid in Amount of

$11,752,455.55

7. Approve/Affirm Appointment of Delegates and Alternates to Emergency Services

Board and Emergency Services Board Sub-Committees

ATTACHMENTS:

A. Appointment Documents (PDF)

8. Approve Resolution Affirming the County Administrator Plan of Government

ATTACHMENTS:

A. Resolution (DOC)

9. Approve Naming Steve Hammes as Acting County Administrator and Approve Out

of Class Pay When Performing Work Assignments Beginning April 1, 2016 for

Approximately Three Months

10. Accept $1,400 Donation to Quarry Park Fund from Mark and Denise

Bromenschenkel

9:20 AM D. Court Administration

1. Review Courthouse Hearing Room Plan and Authorize Renovation Work

Presenter: External -- George Lock, Court Administrator; The Honorable John

Scherer, District Court Judge; The Honorable Vicki Landwehr, District Court

Judge ATTACHMENTS:

A. Remodeling Project Diagram (PDF)

9:35 AM E. History Museum

1. Receive Update on History Museum Infrastructure Needs

Presenter: External -- Jim Davis, History Museum Chief Operating Officer

9:50 AM F. Parks

Presentation by Peter Theismann, Park Director, re: consideration of:

1. Adopt Resolution Supporting Parks Department Federal Recreational Trails Grant

Application

Presenter: Peter Theismann, Park Director; Ben Anderson, Park Operations

Coordinator ATTACHMENTS:

A. Grant Supplement Form (DOC)

B. Resolution (DOCX)

2. Adopt Resolution Supporting 2016 Federal Recreational Trails Equipment Grant

Application

Presenter: Peter Theismann, Park Director; Ben Anderson, Park Operations

Coordinator ATTACHMENTS:


B. Resolution (DOCX)

10:00 AM Break - 5 Minutes

10:05 AM G. Public Works

Presentation by Jodi Teich, County Engineer, re: consideration of:

1. Adopt Updated Bridge Priority Resolution

ATTACHMENTS:

A. Resolution (PDF)

2. Miscellaneous Highway Items

10:15 AM H. Environmental Services

Presentation by Chelle Benson, Environmental Services Director, re: consideration of:

1. Approve Lynden Township Plat Entitled "Ruff Country Acres"

Presenter: Angie Berg, Land Use Division Supervisor; ATTACHMENTS:

A. Final Plat (PDF)

B. Location Map (PDF)

2. Adopt Findings of Fact for Conditional Use Permit Application Submitted by Sun

Edison, LLC, Excelsior, MN on behalf of Marvin and Sandra Ramler, Richmond,

MN

Presenter: Angie Berg, Land Use Division Supervisor; ATTACHMENTS:

A. Ramler/Sun Edison Findings of Fact (DOCX)

3. Accept and Approve 2016 Department of Natural Resources Delegation Agreement

Presenter: Internal -- Susan McGuire, Sr. Environmental Specialist ATTACHMENTS:

A. DRAFT Stearns County 2015 Report on Aquatic Invasive Species Prevention (PDF)

B. Attachment to 2016 Delegation Agreement Between DNR and County of Stearns (DOCX)

C. Stearns County 2016 Delegation Agreement (DOCX)

Recess Regular Meeting

Recess Regular County Board Meeting to Conduct Human Services Board Meeting

10:30 AM I. Human Services Board Consent Items

1. Approve Purchase of Service Agreements with Albany, Holdingford, Melrose and

ROCORI School Districts Funded Under Statewide Health Improvement Program

(SHIP) Grant to Advance Goals of Increasing Healthy Foods and Physical Activity

Within Schools

2. Approve Purchase of Service Agreement with CentraCare Health Foundation

Funded Under Statewide Health Improvement Program (SHIP) Grant to Advance

Goals of Increasing Availability of Healthy Foods, Active Transportation,

Reduction of Tobacco Use, and Access to Healthy Physical Activity

3. Approve Award by Minnesota Department of Human Services for 2016 Adult

Mental Health Grant

ATTACHMENTS:


4. Approve Cooperative Agreement and Memorandum of Understanding with Stearns

County Attorney’s Office, Stearns County Sheriff’s Office and Minnesota

Department of Human Services for Child Support Enforcement Program

10:32 AM J. Human Services Board Regular Items

Presentation by Mark Sizer, Human Services Administrator, re: consideration of:

1. Receive Update on Human Services Department Contracted Collection Agency

Services

Presenter: Dona Pederson, Finance & Technology Division Director; ATTACHMENTS:

A. 2015 Collection Summary (PDF)

B. 2015 Collection Detail by Category (PDF)

Close Human Services Board

Reconvene Regular Meeting

Reconvene Regular County Board Meeting

10:55 AM K. Issues by Commissioners

Adjournment

STEARNS COUNTY

BOARD OF COMMISSIONERS Stearns County Administration Center

St. Cloud, MN 56303

February 16, 2016 Meeting

REQUEST FOR BOARD ACTION

DOC ID: 5301 Page 1

DEPARTMENT: Human Resources

SUBMITTED BY: Jennifer Thorsten

AGENDA ITEM: Presentation of Employee Years of Service Recognition Awards

PREVIOUS ACTION: None.

RECOMMENDED BOARD ACTION:

None.

MANDATED PROGRAM: Non-Mandated

COMMENTS:

None.

REQUIRED EQUIPMENT: LENGTH OF PRESENTATION:

No equipment required. 20 min

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YEARS OF SERVICE RECOGNITION JULY - DECEMBER 2015

PRESENTATION ON FEBRUARY 16, 2016

10 Years

First Name Last Name Department Years of Service SUSAN AUNE HUMAN SERVICES 10

SANDRA KOSTREBA HUMAN SERVICES 10

JILL RUDER HUMAN SERVICES 10

CINDY SWENSON HUMAN SERVICES 10

LINDA TAST HUMAN SERVICES 10

GILBERT MICHALSKI SHERIFF 10

DONALD RIEDER SHERIFF 10

JODY WEISSER SHERIFF 10

AARON WELLS SHERIFF 10

15 Years

First Name Last Name Department Years of Service MARK KOEHN ASSESSOR 15

RANDY LAHR ASSESSOR 15

JENNIFER BUCKENTINE ENVIRONMENTAL SERIVCES 15

ESTER KOEHN ENVIRONMENTAL SERVICES 15

DAVID NETT ENVIRONMENTAL SERVICES 15

PAULA SEXTON ENVIRONMENTAL SERVICES 15

AARON LEYK HIGHWAY 15

LORI KLITZKE HUMAN RESOURCES 15

JACQUELINE DETERS HUMAN SERVICES 15

SANDRA DURANT HUMAN SERVICES 15

DEANNA FELDEWERD HUMAN SERVICES 15

JULIE GOENNER HUMAN SERVICES 15

ELIZABETH JUNGERS HUMAN SERVICES 15

JUDITH KAISER HUMAN SERVICES 15

STACY KRAEMER HUMAN SERVICES 15

JENNIFER LATTERELL HUMAN SERVICES 15

SUSAN WELLE-MERDAN HUMAN SERVICES 15

PEGGY ENGLER SHERIFF 15

SANDRA GJERSTAD SHERIFF 15

KIMBERLY GOENNER SHERIFF 15

DENNIS HEINEN SHERIFF 15

JOSEPH KLEBS SHERIFF 15

TRACY SKONSENG SHERIFF 15

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20 Years

First Name Last Name Department Years of Service LAWRENCE KUZEL BUILDING FACILITIES 20

NANCY BELLMONT HUMAN SERVICES 20

SANDRA FOY HUMAN SERVICES 20

LORI FUSSY HUMAN SERVICES 20

BARBARA KLOCKER HUMAN SERVICES 20

BRENDA MAHONEY HUMAN SERVICES 20

JOAN PEYTON HUMAN SERVICES 20

CAROL SMITH HUMAN SERVICES 20

LAURA SMITH HUMAN SERVICES 20

COLLETTE TRAUT HUMAN SERVICES 20

PAUL FROLAND INFORMATION SERVICES 20

MARY TERWEY INFORMATION SERVICES 20

BRADFORD FOLTA SHERIFF 20

25 Years

First Name Last Name Department Years of Service DAVID KNAFLA ENVIRONMENTAL SERVICES 25

ELLEN KAMPA-EVANS HUMAN SERVICES 25

KATHLEEN ST. MARTIN HUMAN SERVICES 25

CHRIS SCHILL HUMAN SERVICES 25

TIMOTHY BAUER SHERIFF 25

KENNETH FRIDAY SHERIFF 25

PAM JENSEN SHERIFF 25

30 Years

First Name Last Name Department Years of Service TAMMY MOULZOLF AUDITOR 30

LORI JARNOT HUMAN SERVICES 30

35 Years

First Name Last Name Department Years of Service LARRY TRISKO HIGHWAY 35

CYNTHIA BLUHM HUMAN SERVICES 35

RUTH IHEME HUMAN SERVICES 35

CAROL MCEVOY HUMAN SERVICES 35

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Stearns CountyBoard of Commissioners

Stearns County Administration Center705 Courthouse SquareSt. Cloud, MN 56303

320-656-3601

Regular Meeting MinutesTuesday, February 2, 2016

.Call to Order

9:00 AM Meeting called to order by Steven L. Notch, Chair, on February 2, 2016 at Administration Center, County Administration Center, St. Cloud, MN.

.Roll Call

District 1 DeWayne Mareck: Present, District 2 Mark Bromenschenkel: Present, District 3 Jeff Mergen: Present, District 4 Leigh Lenzmeier: Present, District 5 Steve Notch: Present, County Administrator George Rindelaub: Present, County Auditor - Treasurer Randy Schreifels: Absent, Office Specialist IV Tammy Moulzolf: Present.

.Recognition of Outgoing Board and Committee Members

1. Presentation of Recognition Awards to Outgoing Board and Committee Members as follows: Emergency Planning Advisory Committee: Dean Wrobbel-7 years of service; Board of Adjustment: Brian Nickolauson-8 years and Chad Weber-9 years; Planning Commission: Bernard Koopmeiners-7 years and Brian Junkermeier-6 years; Dairy Advisory Committee: Tara Meyer-6 years, Neal Grotsun and Dr. Tom Busch-9 years of service; Human Services Advisory Committee: Anna Redetzke-9 years; Park Commission: Dave Bechtold-9 years and Stearns County HRA Board: Jim Sand- 5 years of service

.Annual Food Safety Awards

1. Presentation of Environmental Services 2015 Food Safety Awards to Pine Meadow Elementary School in Sartell and La Casita Mexican Restaurant in Waite ParkPresenter: Hank Schreifels, Environmental Health Division Supervisor;

.Public Access Forum

Joe Kenning, St. Augusta MN, stated his concerns regarding ground currents from stray voltage.

.Consent Agenda

1. Approve minutes of Tuesday, January 19, 20162. Approve the following 2015 Payable Homestead Abatements: J.P. Eveans Construction

LLC on Parcel R26.15802.0000 located in Paynesville Township where home was destroyed by fire; Jeanette J. Christine on Parcel R09.05525.0000 located in Fair Haven Township where homestead was removed; Julian Winter on Parcel M08.84627.0110 located in Eden Lake Township where tax statement was issued in error and Anthony

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Klasen on Parcel R54.32244.0000 located in the City of Freeport where home was destroyed by fire

3. Approve 2016 County Board of Appeal and Equalization Meeting date of June 13, 20164. Approve Minnesota Counties Computer Cooperative (MCCC) Master Agreement for

Licensed Software, Hardware and Services for Tax Software with Manatron, Inc. - a Thomson Reuters Business

5. Approve Support of Government Finance Officers Association Efforts in Congress to Preserve Tax Exemption on Municipal Bond Interest

6. Approve $1,985.70 Budget Adjustment for Extension to Purchase Phone System Using Printing and Publishing Funds

7. Approve $5,621 Budget Adjustment for Sheriff's Office to Replace Dispatch Consolette Using E911 Funds

8. Approve a $29,483.95 budget adjustment for Sheriff's Office to purchase vehicle for the new Jail Lieutenant position with approved 2016 Capital Outlay funds that were approved for a water patrol vehicle that is no longer needed

9. Authorize Advertisement for Bids for Courthouse Roof Replacement with a bid opening date of February 24, 2016. For more information, visit the Stearns County website at: http://co.stearns.mn.us/Government/BidsandRFPs

10. Award Contract for Melrose Mobile Home Park Community Safe Room to J & R Frericks for $166,000

Consent Vote:RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1SECONDER:Mark Bromenschenkel, District 2

.Parks

Presentation by Peter Theismann, Park Director, re: consideration of:1. Authorize Public Hearing Date of March 1, 2016 to Consider Revisions to County Park

and Trail Ordinance No. 510 and Ordinance No. 511 at a time to be determined by staffPresenter: Peter Theismann, Park Director; RESULT: APPROVED [UNANIMOUS]MOVER: Mark Bromenschenkel, District 2SECONDER:Jeff Mergen, District 3

.Public Works

Presentation by Jodi Teich, County Engineer, re: consideration of:1. Approve Resolution 16-13 authorizing the sale of excess Right of Way for Trunk

Highway 15/County State Aid Highway 84/33rd Street South Right of Way and giving Steve Holthaus authority to execute documents on behalf of Stearns County

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RESOLUTION 16-13

WHEREAS: Minnesota Statute 117.226 provides for the sale of excess property purchased for right of way purposes to the former owner of the land for the original purchase price; and

WHEREAS: Stearns County purchased parcel 98.60575.0095 from Margaret Hartneck for the construction of an interchange at the intersection of CSAH 84/Trunk Highway 15, (SAP 073-684-004); and

WHEREAS: a portion of the original property is no longer needed for permanent right of way; and

WHEREAS: the former property owner has chosen to purchase said property in accordance with Minnesota Statute 117.226; and

WHEREAS: the purchase value of the remnant has been determined to be $106,648.75 based on the original appraisal.

NOW, THEREFORE, BE IT RESOLVED: That the Stearns County Board of Commissioners hereby authorizes the sale of the property described in Exhibits A and B of the Purchase Agreement signed by the buyer and the Stearns County Engineer attached to this resolution.

BE IT FURTHER RESOLVED: That the Stearns County Board of Commissioners approves all conditions set forth in the attached Purchase Agreement.

BE IT FURTHER RESOLVED: That Steve Holthaus is authorized to execute the deed and any closing documents on behalf of Stearns County.RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER:Mark Bromenschenkel, District 2

2. Approve 2016 Spring Road Tour Date of May 18, 2016 at 8:30 a.m. and designate May 10, 2016 as the date for the Road Program Public Meeting held at the Stearns County Highway Department at 7:00 p.m.RESULT: APPROVED [UNANIMOUS]MOVER: Mark Bromenschenkel, District 2SECONDER:DeWayne Mareck, District 1

Human ResourcesPresentation by Jennifer Thorsten, Human Resources Director, re: consideration of:

1. Approve recruitment process for the upcoming County Administrator vacancy position by using the Hybrid Model as recommended by the Human Resource Department which will be administered in-house in coordination with outside facilitators for additional guidance and expertise RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER:Jeff Mergen, District 3

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Environmental ServicesPresentation by Chelle Benson, Environmental Services Director, re: consideration of:

1. Approve as recommended by the Stearns County Planning Commission an after-the-fact Conditional Use Permit application for a Major Shoreland Alteration submitted by Christopher Prior of Richmond MN, according to the requirements of Sections 4.15.2., and 10.2.14 D. of Stearns County Land Use and Zoning Ordinance #439 to keep as placed, fill and graded material that was moved without a permit. The property under consideration is located at 19427 226th Street, Richmond, MN 56368 on 3.26 of Government Lot 1 in Section 24, T123N, R31W, Munson Township.

The following conditions apply:A. All disturbed areas that have been seeded with oats shall be

snow-mulched by February 15, 2016.B. Payment of the remainder of the after-the-fact fee ($495) prior

to the February 2, 2016 County Board Meeting or addition ofthis amount to the property taxes.

The following Findings of Fact apply:A. The alteration was done to improve aesthetics for future accessory

structure construction.B. The applicant felt he did not need a permit for the work performed.C. No other permits were required for the project.D. The alteration did not occur in a sensitive area.E. The alteration is not visible from a public water.F. The alteration did not affect the character of the neighborhood

as it was previously there from work that took place in the past.G. The alteration did not reduce or eliminate an existing buffer

between the area and the Ordinary High Water Level or createa more direct conduit for stormwater flow to public waters.

H. The alteration did not change the aesthetics of the shore asviewed from the public water, it did not change the character of the neighborhood or shoreline, it did not lessen the vegetativebuffer, a silt fence is in place between the work area and thewetland, there is not a stormwater device or system, it did notimpact fish or wildlife habitat and did not impact water quality.

I. The applicant cannot mitigate the change without restoring the site, restoration to pre-altered conditions would be difficultand would pose more risk by restoring.

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J. The minimum benefits to the County do not outweigh thedetriment the applicant would suffer if forced to restore the alteration.

Presenter: Angie Berg, Land Use Division Supervisor; RESULT: APPROVED [UNANIMOUS]MOVER: Jeff Mergen, District 3SECONDER:Mark Bromenschenkel, District 2

2. Approve as recommended by the Stearns County Planning Commission a request for a Conditional Use Permit submitted by Nicholas Stalboerger of Belgrade MN, according to the requirements of Section 4.4, 4.8, 4.14, 6.7 and 9.3 of Stearns County Land Use and Zoning Ordinance #439 to construct a 36' by 52' partial confinement barn and expand their milking herd from 122.1 animal units to 172.9 animal units. The property under consideration is located at 33739 County Road 32, Belgrade MN 56312 in the NW1/4NE1/4 of T123N R33W in Section 10 in Lake Henry Township.

The following conditions apply:1. The applicant shall contact the Environmental Services Department within

three days of construction completion so a post construction inspection may be completed.

2. The applicant shall schedule a pre-construction conference with the Environmental Services Department, design engineer, excavators andcontractors one week prior to starting construction.

The following Findings of Fact apply:A. The proposal is consistent with Sections 4.4, 4.8, 4.14, 6.7

and 9.2 of Ordinance #439.B. There are no EAW, EIS or SDS permits required.C. The proposed use is consistent with these sections of the Stearns County

Comprehensive Plan:

LAND USE PLAN (Pg. 3-9)Goal 1: Sustain agriculture as a desirable land use for the long term.Objective 1: Nurture and preserve a sound agricultural economy.Goal 2: Minimize land use conflict between agriculture and other land uses.Goal 5: Use existing infrastructure & resources efficiently.

NATURAL RESOURCES PLAN (Pg. 4-12).Goal 3: Protect the county’s agricultural natural resourcesObjective 2: Encourage sustainable agricultural practices that protect agricultural

soils and waters for future generations.

ECONOMIC DEVELOPMENT PLAN (Pg. 7-25)Goal 1: Maintain and strengthen economic diversity.

Objective 1: Promote and retain agriculture in areas with highly valued agricultural land or economically viable animal agriculture operations.

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Objective 6: Provide for the continued viability of the rural small town as an agricultural service center.

Goal 3: Strengthen and diversify the agricultural economy.Objective 1: Strive for and support higher farm profitability and family farm stability.

D. The site configuration, number and type of animals at the site, and prevailingwind conditions will not have an impact on traffic, public safety, schools, parks, churches, or other municipal/residential areas

E. There will be no change in property values in the area due to the constructionof the partial confinement barn.

F. The Feedlot Review Committee and Feedlot Staff recommendations have all been reviewed.G. Recommend that the facility not be required to submit a manure management

plan but encourage the applicant to do so anyways.Presenter: Becky Schlorf, Agriculture/Water Resources Division Supervisor; RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER:Jeff Mergen, District 3

3. Approve and authorize Board Chair to sign Resolution 16-14 to allow staff to enter property owned by Eric Kohorst and remove accumulated solid waste (garbage) on the property immediately with expense of the cleanup to be collected from the property owner or be assessed on the property owner's real estate taxes and authorize the Summons and Complaint to be served and filed if the remaining violations on property are not brought into compliance by June 1, 2016.

16-14Resolution Authorizing the Director of Environmental Services to

Remove the Unauthorized Accumulation or Deposit ofSolid Waste at the property of

Eric J. Kohorst of 21692 Deep Lake Road, Richmond

WHEREAS, Minnesota Statutes, Chapter 400, authorizes the County to conduct solid waste management programs; and

WHEREAS, Minnesota Statutes, Section 375.18, authorizes the County Board to be the Solid Waste Authority within the County; and

WHEREAS, Minnesota Statutes, Section 145A.05, Subdivision 4, provides that a County Board may adopt ordinances to provide for or regulate the disposal of sewage, garbage, and other refuse; and

WHEREAS, the Stearns County Board of Commissioners is responsible to ensure that all solid waste generated in Stearns County is disposed of in a manner that protects the state’s air, water, and land resources so as to promote the health, welfare, and safety of its residents; and

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WHEREAS, the Stearns County Board of Commissioners has adopted Ordinance 193, the Stearns County Public Solid Waste Service Ordinance; and

WHEREAS, Section 4.4 of Ordinance 193 prohibits the unauthorized accumulation or deposit of solid waste in the County; and

WHEREAS, the Director of Environmental Services may in writing require the owners of property to remove any unauthorized accumulation or deposit of solid waste with specified time; and

WHEREAS, the Director of Environmental Services did serve on December 21, 2015 to Eric J. Kohorst of 21692 Deep Lake Road, Richmond a letter of Unauthorized Accumulation or Deposit of Solid Waste giving Mr. Kohorst ten (10) days to remove the solid waste from the property; and

WHEREAS, Mr. Eric J. Kohorst has not complied with the notice to abate the unauthorized accumulation or deposit of solid waste at the property.

NOW, THEREFORE, BE IT RESOLVED, that, in accordance with Stearns County Ordinance 193 Section 4.4 the Stearns County Board of Commissioners grants the Director of Environmental Services authority to provide for the removal of the unauthorized accumulation or deposit of solid waste.

BE IT FURTHER RESOLVED, that the Stearns County Board of Commissioners directs the Director of Environmental Services to then cause the expense of the removal of the unauthorized accumulation or deposit of solid waste to be a lien on the property and collected as a special assessment.Presenter: Hank Schreifels, Environmental Health Division Supervisor; RESULT: APPROVED [UNANIMOUS]MOVER: Mark Bromenschenkel, District 2SECONDER:Jeff Mergen, District 3

.

Public Hearing on Rezoning request submitted by Rod Gertken on behalf of Sauk River Hog Farm Inc.

1. A public hearing was held to review a Rezoning Application submitted by Rod Gertken, Richmond, MN on behalf of Sauk River Hog Farm Inc., Montevideo, MN to rezone approximately 50 acres from the Agricultural 40 Zoning District to the Residential 1 Zoning District in accordance with Section 4.10 of Stearns County Land Use and Zoning Ordinance No. 439. The property under consideration is part of the SE1/4SE1/4 in Section 19, part of the E1/2 NE1/4 and part of the NE1/4SE1/4 in Section 30, lying southwesterly of Frostview Road, easterly of Fortress Road and northerly of Zumwalde Lake in Wakefield Township (123/30). Chair Notch opened the public hearing. Virgil Plath, Cold Spring MN, who lives on Frostview Road spoke of his traffic concerns on this road if request is granted; Katy Kirchner, Cold Spring MN, stated her concern of having a residential development in this area and what a drastic rezoning change this would be; Rachel Schaefer, who owns 20 acres along property requested to be rezoned, stated she bought her property to raise her horses and fears that if request is granted, she

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will be forced to give up her horses when development is built; Todd Schaefer, co-owner if property with Rachel Schaefer, stated he opposes the rezoning request and is concerned about the amount of traffic this would bring to Fortress Road; Dan Lang, Richmond MN, stated if rezoning request is approved, he will be back with a request to rezone his acreage also zoned as agriculture; Denis Mehr, who recently purchased 6 acres on Frostview Road, stated he purchased his property to be in the country and is concerned because the roads in this area are not adequate for the amount of traffic this development would bring; Troy Hennen, who also lives on Frostview Road, also stated he purchased his property to be in the country and is concerned about the amount of traffic this request would bring; Katy Kirchner spoke again stating she holds the easement for access to the other 3 properties on this road and does not allow for more access; John Lang stated this is an agricultural area and his major concern is the complaint of odors from people who would move into this area; Rod and Lois Gertken, who submitted the rezoning application, stated the easement would no longer be necessary to access property because a road would be built for new residents and they also stated their rezoning request is not suitable for 50 homes that area residents are concerned about; Brian from Jennings Well Drilling, stated that water samples have been taken and sent to a lab to be tested. Chair Notch closed said public hearing. Angie Berg, Land Use Supervisor, read into record the following correspondences submitted by people who did not speak at said public hearing opposing rezoning request: Rich and Mary Hullander and John Krenik. After Mr. Gertken agreed to sign a 60 day waiver extension for decision on rezoning request, motion was made to postpone action until April 5, 2016 County Board Meeting and directed staff to address in writing questions regarding lot sizes, water quality, roads and easements, drainage and possible comprehensive plan amended after-the-fact by Wakefield Township.Presenter: Angie Berg, Land Use Division Supervisor; RESULT: POSTPONED [4 TO 1]MOVER: DeWayne Mareck, District 1 SECONDER:Jeff Mergen, District 3AYES: DeWayne Mareck, Jeff Mergen, Leigh Lenzmeier, Steve NotchNAYS: Mark Bromenschenkel

Public Hearing on Rezoning request submitted by Sun Edison, LLC on behalf of Marvin and Sandra Ramler

2. A public hearing was held to review the Conditional Use Permit Application submitted by Sun Edison, LLC of Excelsior, MN on behalf of Marvin and Sandra Ramler, Richmond MN, according to Sections 4.8, 6.51.2 and 9.3.5U of Stearns County Land Use and Zoning Ordinance No. 439, to construct a 5 Megawatt solar garden in the Agricultural 40 zoning district. The property is located in part of the SW1/4 in Section 13, lying easterly of Dutch Avenue and westerly of County Road 9 in Munson Township (123/31). Chair Notch opened the public hearing. Gerald Gertken, Richmond MN, stated he opposes the solar garden due to its close location to his home; Mike Gertken, Gerald's son, spoke in agreement with his father's statements; Kristine Steil, Richmond MN, stated she opposes the solar garden and this request affects more people than the residents that were notified within the required quarter mile radius; Kristi Warren, Richmond MN, stated her concerns of the solar garden location and why this request is trying to be pushed thru quickly when there are so many unanswered questions; Kristine Steil spoke again of her concern for future growth in this area if request is granted; Bob

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Ruppe, attorney for Munson Township, stated this request is for a lease of the land for 20 years at which time property could be developed and not impact future growth; Brian Gertken, son of Gerald Gertken, stated there is no room for the City of Richmond to expand if this request is granted; Jim Hemmesch, Mayor of Richmond, stated the best area for the city to grow is to the north where the proposed solar garden would be located; Pat Evens, Richmond City Councilman, spoke of his opposition due to the negative impact it would have to property values in Richmond and prevent future growth of the city; Tim Paczkowski, Richmond City Councilman, clarified that he stated they have a verbal agreement for a comprehensive plan with the township and not a verbal annexation agreement; Leroy Gondringer, Stearns County Planning Commission, stated his biggest concern is if the proposed solar garden was a good fit for this area; Ken Stang, Richmond MN, stated his concern for how fast this proposal is happening and questions if this could bring any health issues; Ann Brady-Kronen, member of the Gerald Gertken family, stated this request should not be put in a residential area and it will affect the entire community. Motion was made by Commissioner Bromenschenkel, seconded by Commissioner Lenzmeier to close public hearing. On roll call vote, Commissioner Mergen, Yes; Commissioner Mareck, Yes; Commissioner Lenzmeier, No; Commissioner Bromenschenkel, Yes and Commissioner Notch, Yes. Motion carried.

Motion was made to concur with the Stearns County Planning Commission to deny the application for a conditional use permit submitted by Sun Edison, LLC, Excelsior, MN on behalf of Marvin and Sandra Ramler, Richmond MN, to construct a 5 Megawatt solar garden in the Agricultural 40 Zoning District in Section 13 of Munson Township and directed staff to prepare Findings-of-Fact supporting the Board's decision for the next County Board Meeting.Presenter: Angie Berg, Land Use Division Supervisor; RESULT: APPROVED [4 TO 1]MOVER: DeWayne Mareck, District 1 SECONDER:Mark Bromenschenkel, District 2AYES: DeWayne Mareck, Mark Bromenschenkel, Jeff Mergen, Steve NotchNAYS: Leigh Lenzmeier

Public Hearing on Rezoning request submitted by Steve Lieser on behalf of David Voss3. A public hearing was held to review a Conditional Use Permit Application submitted by

Steve Lieser, Albany MN, on behalf of David Voss of Paynesville, MN according to Sections 4.8, 6.47, 9.7.5 F and 10.2.23 of Stearns County Land Use and Zoning Ordinance #439 to operate a recreational vehicle park containing 36 sites in the Residential 5 (R-5) Zoning District. The property is located in part of Government Lots 4 and 5 in Section 35, lying easterly of State Highway 55 in Paynesville Township (122/32). Chair Notch opened the public hearing. Steve Lieser, Albany MN, addressed safety concerns regarding pedestrian traffic crossing Highway 55 to get to Lake Koronis Regional Trail; Mike Nelson, MN Engineering, stated a recreational vehicle park would bring business to the area and raise property values; Karen Derricks, realtor for Riverwood Realty, stated there are numerous rules within an RV Park to avoid problems and stated this park would not affect property values; Steve Lieser spoke again and stated the preliminary septic site has been approved by Environmental Services and also stated safety is his biggest concern; Todd Froehle, Paynesville MN, stated his main concern is

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traffic/pedestrian safety; Becky Peterson, Paynesville MN, opposes the RV park and hopes the Board votes no; Dave Rose, Project Manager for development of proposed park, stated in most RV parks, you have to cross a road to get to the lake and safety is not an issue; Bruce Nolte, Paynesville MN, stated his concerns regarding traffic safety; Mary Ann Nolte 26824 Hwy 55, stated she opposes the proposed RV park due to traffic safety and the affect this park would have on property values; Mike Nelson re-appeared and stated they would work with local agencies to address traffic safety and septic systems would meet all requirements. The following correspondences were entered into record as opposition: Sandy Joiner, Shirley Ogan, Riley Flanders, Patrick Flanders, Greg Curtis and family. City of Paynesville Mayor Pro Tem Jean Soine and Lake Koronis Recreational Trail-Joint Powers Board submitted letters stating they are in favor an RV park and supports economic growth and tourism however they are concerned with the safety issues for pedestrians and bicycle traffic crossing State Highway 55 to get to the lake and Lake Koronis Recreational trail. Motion was made by Commissioner Lenzmeier, seconded by Commissioner Bromenschenkel and carried unanimously to close public hearing. After some discussion, motion was made by Commissioner Bromenschenkel and seconded by Commissioner Notch to deny the Conditional Use Permit Application to operate a recreational vehicle park. On roll call vote, Commissioner Lenzmeier, No; Commissioner Bromenschenkel, Yes; Commissioner Mergen, Yes; Commissioner Mareck, No and Chair Notch, No. Motion failed.

Motion was made to postpone action until the March 1, 2016 County Board Meeting on Conditional Use Permit Application to operate a recreational vehicle park so applicant can furnish staff with more information and provide a firm plan on how safety issues will be addressed.Presenter: Angie Berg, Land Use Division Supervisor; RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER:Leigh Lenzmeier, District 4

.Continuation of Environmental Services

Presentation by Chelle Benson, Environmental Services Director, re: consideration of:1. Approve and enact Ordinance No. 523 to Rezone 1.33 Acres in City of St. Joseph-St.

Joseph Township Orderly Annexation Area from Agricultural 40 Zoning District to Commercial Zoning District On property owned by Ross Huls, St. Joseph MN. The property under consideration is part of the NE1/4NW1/4 lying southwesterly of County Road 75 and southeasterly of County Road 2 in Section 9, St. Joseph Township (124/29).

ORDINANCE NUMBER 523

AN ORDINANCEAMENDING

STEARNS COUNTY ORDINANCE NUMBER 439

WHEREAS, the City of St. Joseph-St. Joseph Township Joint Planning Board, pursuant to Minnesota Statutes, chapter 414.0325, after a public hearing duly called and held, as required by law, and after due investigation and consideration, has approved certain boundary changes on the Official Zoning Map; and

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WHEREAS, the Stearns County Board of Commissioners, after due consideration, find that such rezoning is consistent with the Stearns County Comprehensive Plan.

THE COUNTY BOARD OF STEARNS COUNTY ORDAINS:

Section 1.0 That the following described properties in St. Joseph Township is hereby rezoned from the Agricultural 40 zoning district to the Commercial zoning district:

See Exhibit A

Section 2.0 The Official Zoning Map, on file in the Stearns County Environmental Services Office, Stearns County Administration Center, St Cloud, Minnesota is hereby amended to change the district boundaries as shown in Exhibit B which is hereby incorporated by reference as though a part of this Ordinance.

Section 3.0 This Ordinance shall be in full force and effect after its passage and publication as provided by law.Presenter: Angie Berg, Land Use Division Supervisor; RESULT: APPROVED [UNANIMOUS]MOVER: Mark Bromenschenkel, District 2SECONDER:Jeff Mergen, District 3

.Issues by Commissioners

1. Authorize a written formal request by the County Board to the Minnesota State Attorney General’s Office asking for a breakdown of expenses for their representation in the Mulberry Meadows and Veterans Drive litigation RESULT: APPROVED [UNANIMOUS]MOVER: Leigh Lenzmeier, District 4SECONDER:DeWayne Mareck, District

.Adjournment

Chair Notch adjourned the County Board Meeting at 1:14 p.m.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5291 Page 1

DEPARTMENT: Administration

SUBMITTED BY: George Rindelaub

AGENDA ITEM: Approve Law Help Center Representative 2016 Salary



Approve Law Help Center Representative 2016 salary.


COMMENTS:

The County Board is required per MN Statutes 134A.08 to approve the compensation of the Law

Help Center staff. The Law Help Center Board recommends approval of $35,600 as the 2016

salary for the Law Help Representative who staffs the Law Help Center.


No equipment required.

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St. Cloud, MN 56303



DOC ID: 5304 Page 1

DEPARTMENT: Auditor - Treasurer

SUBMITTED BY: Randy Schreifels

AGENDA ITEM: Approve Proposed Change from .75 FTE Vacant Position to Hire 1.0 FTE in Administration

License Center



Approve the proposed change from .75 FTE vacant position to hire a 1.0 FTE in the

Administration License Center due to recent law change affecting increase staff time to complete

transactions.


COMMENTS:

See attached outline funding position.



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I am writing to propose changing a .75 FTE position to a 1.00 FTE in the Administration License Center.

The .75 FTE position is currently vacant. A recent law change requiring the addition of insurance

information to license tab renewals and title transfers has resulted in more staff time needed to

complete these transactions. See below for transaction time details. The additional .25 FTE will be paid

for by wage and benefit savings from another current Administration License Center employee who is

going on maternity leave.

How our transaction times have been affected by the new law:

The new insurance requirement has increased transaction times an average of 1.5 minutes per

transaction. One result of this is longer customer wait times.

January transactions were 1,949 X 1.5 minutes/transaction = 49 additional hours for the month.

January is a slow month and this number can be expected to increase as we approach summer. We are

reviewing our procedures to see if we can shorten transaction time.

Proposed Increase of .75 FTE to 1.00 FTE

Hoffman maternity LOA 12 weeks savings = $8,406

Cost of changing .75 FTE to 1.00 FTE = $7,126

Net Savings = $1,280

In addition, the position was vacated at the top step of $22.74, and a new hire will come in at the

bottom step of $15.49. Even though the position is changed from .75 FTE to 1.00 FTE, there still are

$3,000 plus in savings from the wage differential.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5303 Page 1



AGENDA ITEM: Approve Budget Committee Requests for Departments to Carryover 2015 Approved Capital

Outlay Purchases to 2016



Approve Budget Committee Requests for departments to carryover 2015 Approved Capital

Outlay Purchases to 2016.


COMMENTS:

Itemized requests attached.



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Budget Committee Approved Requests to Carryover 2015 Approved Capital Outlay Purchases to 2016

Department CODID# Description Account Number Quantity Price Each Amount

Auditor/Treasurer 64 Two M100 voting machines 01-041-044-6607 2 $ 4,135 $ 8,2701&63 Desks 01-041-042-6605 4 $ 1,500 $ 6,000

Environmental Serv. 57 Fencing 43-131-6602 1 $ 3,000 $ 3,000Inspection Software 01-131-534-6261 1 $ 22,304 $ 22,304

Sheriff 26 Fingerprint Machine Upgrade 01-251-251-6605 1 $ 20,000 $ 20.00029 Electronic Medical Records System 01-251-251-6605 1 $ 40,000 $ 40,000

Parks Use of increased Fund Balance to fund future trail repairs * 18-2540 1 $ 130,000 $ 130.000(2015 inc to r-Bwas about $140K)

Total $229.574

* Note - If approved, we will move carryover out of Parks Fund and into a Project Fund.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5302 Page 1



AGENDA ITEM: Approve Budget Adjustment for Building Facilities to Purchase Two Used Floor Scrubbers with

Funds from Approved Budget for One New Scrubber



Approve a budget adjustment for Building Facilities to purchase two used floor scrubbers for the

price of one new one with funds from approved budget for one new scrubber.


COMMENTS:

None.



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Capital Outlay Budget Amendment Request

Department: Building Facilities

Description and costs of capital outlay:Two slightly used floor scrubbers for the price of a new one that was previously approved for $5000.

How is the expenditure to be funded:Use of approved budget for one new scrubber.

List the following information for the expenditure and revenue accounts that need to be adjusted:

Account Description Account Number Project Number

Total:

'Insert additional rows if needed

Department Director Signature:

Comments by Auditor's Department:

Board approval: Yes • No D

General Ledger Effective Date:

County Auditor Signature

When approved by County Board, the Auditor's Office is to forward the original onto the Financial Manager.

Amount

lncrease/(Decrease) lncrease/(Decrease)in Budgeted in Budgeted

Revenues Expenditures

Date

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5286 Page 1



AGENDA ITEM: For Informational Purposes Only January Claims Paid in Amount of $11,752,455.55



For informational purposes only January claims paid in the amount of $11,752,455.55.

MANDATED PROGRAM: Mandated

COMMENTS:

None.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5283 Page 1

DEPARTMENT: Emergency Management

SUBMITTED BY: Erin Hausauer

AGENDA ITEM: Approve/Affirm Appointment of Delegates and Alternates to Emergency Services Board and

Emergency Services Board Sub-Committees

PREVIOUS ACTION: Stearns County Board of Commissioners has previously appointed staff to serve on sub-

committees of the Emergency Service Board in Stearns County. The sub-committees include

Owners & Operators, Users, Emergency Management Advisory Committee, NG911, and

Regional Advisory Committee.


Appointments are as follows:

Emergency Services Board: Delegate-Leigh Lenzmeier and Alternate-Steve Notch

Regional Advisory Committee: Delegate-Robert Dickhaus and Alternate-Kristen Lahr

Owners & Operators: Delegate-Kristen Lahr and Alternate-Robert Dickhaus

Emergency Management Advisory Committee: Delegate-Erin Hausauer and Alternate-Kristen

Tschida

NG911: Delegate-Kathy Struffert and Alternate-Megan Kampa

Users (5 appointments): Jim Hughes (Sartell Police Department), Paul McIntyre (Gold Cross),

Kristen Lahr (Stearns County), Erin Hausauer (Stearns County), Robert Dickhaus (Stearns

County)


COMMENTS:

Appointment of Stearns County Delegates and Alternates to the Emergency Services Board and

its sub-committees for a term commencing on January 1, 2016.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5306 Page 1



AGENDA ITEM: Approve Resolution Affirming the County Administrator Plan of Government



Approve resolution affirming the County Administrator plan of government.


COMMENTS:

The County Administrator is resigning effective March 31, 2016. The County has been operating

under the Administrator plan of government as identified under Minn. Stat 375A.06. A formal

board resolution is needed to fully execute the Administrator plan of government.



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Stearns County Resolution Number 2016-__

RESOLUTION AFFIRMING THE COUNTY ADMINISTRATOR PLAN OF

GOVERNMENT

WHEREAS, Stearns County currently operates under the County Administrator plan of

government; and

WHEREAS, Stearns County has operated under this plan for the past twenty-five plus years;

and

WHEREAS, Stearns County wishes to reaffirm the designation of the County Administrator

plan of government pursuant to Minnesota Statutes, Section 375A.01.

NOW, THEREFORE, the Stearns County Board of Commissioners, after examining the

different models of county government as provided by Minnesota State Statutes, resolves as

follows:

1) Pursuant to Minnesota Statutes Section 375A.06, the selection and establishment of the office

of Stearns County Administrator is hereby reaffirmed with the following objective:

The County Administrator manages and oversees the administration and coordination of

County services in accordance with County Board ordinances, regulations, resolutions,

policies and state laws. The Administrator will accomplish the fulfillment of state law

and County policies within established budget parameters. The Administrator shall serve

as the chief administrative officer of the County per Minnesota Statutes 375A.06, and

thus is responsible for the overall operation of County government under general

direction of the County Board.

2) All duties and responsibilities are hereby assigned to the office of County Administrator, as

well as the following summary of duties:

a. Shall exercise general supervision over all county institutions and agencies and,

with the approval of the County Board, coordinate the various activities of the County

and unify the management of its affairs.

b. If required by the County Board, the Administrator may act as the head of any

department, the appointment of which is made by the County Board, provided the

Administrator has the qualifications required by law.

c. Hire qualified staff to assist the Administrator in the performance of duties as

approved by the Board;

d. Provide for the execution of all ordinances, resolutions and orders of the Board

and all laws of the state required to be enforced through the County Board, by the

Administrator or by officers who are under the Administrator's direction and supervision;

e. Appoint, suspend, and remove with the approval of the County Board all County

personnel whose appointment, suspension or removal is a function of the County Board

under general law and make such appointments with the approval of the County Board to

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additional offices, boards, committees and commissions both advisory and otherwise as

the County Board may direct;

f. Provide for County purchases including purchases of service as directed by the

County Board and pursuant to purchasing regulations established by the Board;

g. Prepare and submit to the County Board a proposed annual budget and long-

range capital expenditure program for such period as the County Board may direct, each

of which shall include detailed estimates of revenue and expenditures and enforce the

provisions of the budget when adopted by the County Board;

h. Attend all meetings of the County Board and recommend measures for adoption

as the Administrator deems advisable or expedient;

i. Examine the books and papers of officers and departments of the County as

directed by the County Board and report the findings to the County Board, keep the

County Board fully advised as to the financial condition and needs of the County and

make such other reports from time to time as required by the Board or the Administrator

deems advisable.

j. Carry out day-to-day administrative functions of the County.

k. Manage the office of County Administration, including preparation for official

Board proceedings.

l. Provide the County Board with appropriate data and information concerning

current or future County programs and services, goals, policies and procedures.

m. Evaluate, on a continuing basis, the services provided by County departments

and recommends changes in policy and procedure.

o. Perform other duties and exercises other responsibilities as may be necessary and

appropriate, or directed by the County Board.

Adopted by the Stearns County Board of Commissioners this ___ day of February 2016

_____________________________________

Steven L. Notch, Chair

Stearns County Board of Commissioners

ATTEST: _________________________

Randy R. Schreifels

Stearns County Auditor-Treasurer

Clerk

Stearns County Board of Commissioners 674786-v1

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5305 Page 1



AGENDA ITEM: Approve Naming Steve Hammes as Acting County Administrator and Approve Out of Class Pay

When Performing Work Assignments Beginning April 1, 2016 for Approximately Three Months

PREVIOUS ACTION: County Board approved Personnel Policy 5.5 regarding working out of class.


Approve Steve Hammes to Acting County Administrator and to be paid out of class pay in the

Administration Office when performing work assignments beginning April 1, 2016 for

approximately 3 months.

Current Position: Grade 22

Out of Class Assignment: Grade: 38


COMMENTS:

This assignment is due to the County Administrator’s resignation effective March 31, 2016.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5251 Page 1

DEPARTMENT: Parks

SUBMITTED BY: Peter Theismann

AGENDA ITEM: Accept $1,400 Donation to Quarry Park Fund from Mark and Denise Bromenschenkel

PREVIOUS ACTION: The Quarry Park Fund at the Central Minnesota Community Foundation was set up to accept

donations that would assist with capital projects at the park.


Accept donation to Quarry Park Fund.


COMMENTS:

A natural granite bench will be erected in the park to acknowledge the donation.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5293 Page 1



AGENDA ITEM: Review Courthouse Hearing Room Plan and Authorize Renovation Work



Authorize First Floor Courthouse renovation work for providing an additional hearing room for

the Courts.


COMMENTS:

On July 1, 2000 the State of Minnesota assumed the cost of court operations for the 5th, 7th and

9th Judicial Districts. As part of this action, the State Court System assumes funding

responsibility for the replacement of chairs, furniture and certain electronic equipment. The

County continues to be responsible for infrastructure needs, Americans with Disabilities Act

(ADA) requirements and security. The County is also responsible for providing "suitable space"

for court operations which includes facility upgrades, remodeling, or potential new construction.

Budgeted funds from the County's Capital Improvement Plan are available to fund the project's

$175,000 estimated cost.



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St. Cloud, MN 56303



DOC ID: 5292 Page 1



AGENDA ITEM: Receive Update on History Museum Infrastructure Needs



Refer infrastructure request to County staff to develop a funding plan to address the History

Museum's needs.


COMMENTS:

Our current History Museum building was originally funded through a combination of Federal

Revenue Sharing dollars along with County and private contributions. Past infrastructure repairs

and improvements have been funded through a combination of public and private sources. The

County's current contribution to the Museum's operating budget is $590,000.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5297 Page 1

DEPARTMENT: Parks


AGENDA ITEM: Adopt Resolution Supporting Parks Department Federal Recreational Trails Grant Application

PREVIOUS ACTION: None


Adopt the 2016 MN DNR Federal Recreational Trail Grant application resolution that will assist

with maintenance on the Albany to Holdingford stretch of the Lake Wobegon Trail.


COMMENTS:

The Parks Department continues to seek funding to assist with the Lake Wobegon Trail

Maintenance. The proposed 2016 MN DNR Federal Recreation Trail grant application is for

$25,000 and will assist with seal coating and crack filling the trails surface, starting in Albany

and heading north towards Holdingford. The Parks Department is proposing a 1:1 match of

$25,000 in which this money would be budgeted into the fiscal year 2017 budget.



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Stearns County

Board of Commissioners

Administration Center

St. Cloud, MN 56303

________________________________________________________________

GRANT BOARD ACTION REQUEST

SUPPLEMENTAL INFORMATION _______________________________________________________________

Grant Agenda Item: Federal Recreational Trail Program 2016 Grant Application - Rehabilitate

Lake Wobegon Trail from Albany towards Holdingford.

______________________________________________________________________________

Grant Amount Requested: $25,000

Source of Grant: MN DNR Federal Recreational Trail Program

Match Required: 25% minimum. We are proposing a 1:1 match of ($25,000) (Hard or Soft & Amount)

Source of Match: 2017 Parks Department Budget

Funding Period: Nov. 2016 through June 2018

Obligation When Grant

Funding is Depleted:

Operate and Maintain Trail for no less than 20 years.

Need for Increased

Staffing and Status of

Staff When Grant Ends:

None

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RESOLUTION SUPPORTING APPLICATION To the 2016 MN DNR Federal Recreational Trail Grant Program

WHEREAS, Stearns County supports the grant application made to the Minnesota Department of Natural

Resources for the Federal Recreational Trail Program. The application is to assist with seal coating and

crack filling the Lake Wobegon Trail from Albany towards Holdingford.

WHEREAS, Stearns County recognizes that it has committed $25,000 in local matching funds for this

project.

NOW, THEREFORE, BE IT RESOLVED, if Stearns County is awarded a grant by the Minnesota Department

of Natural Resources, Stearns County agrees to accept the grant award, and may enter into an

agreement with the State of Minnesota for the above referenced project. Stearns County will comply

with all applicable laws, environmental requirements and regulations as stated in the grant agreement,

and

BE IT FURTHER RESOLVED, Stearns County names the fiscal agent for Stearns County for this project as:

Pete Theismann Parks Director Stearns County Parks 1802 County Road 137 Waite Park, MN 56387 BE IT FURTHER RESOLVED, Stearns County hereby assures the said mentioned project area is maintained for a period of no less than 20 years. PASSED by majority vote of the Stearns County Board of Commissioners on this _________ day of ____________, 2016.

________________________________ Steven L. Notch Chair, Stearns County Board of Commissioners _________________________________ Randy Schreifels, Auditor Treasurer Clerk, Stearns County Board of Commissioners

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5296 Page 1

DEPARTMENT: Parks


AGENDA ITEM: Adopt Resolution Supporting 2016 Federal Recreational Trails Equipment Grant Application



Adopt the Resolution supporting the Park Departments 2016 MN DNR Federal Recreational

Trails Equipment Grant application.


COMMENTS:

The Stearns County Parks Department is seeking grant funding to assist with the purchase of a

dual turbine tow-behind leaf and debris blower. This blower will be used on the Lake Wobegon,

Dairyland, and Beaver Island Trails, as well as on the trails within the County's Parks. The dual

turbine leaf and debris blower will increase staff efficiency because they will only have to travel

the length of any given trail once in comparison to the single turbine debris blower that requires

the Parks Staff to travel the trails twice in order to get them clear of debris. Thus, if the grant is

received, the addition of the dual turbine blower will increase staff efficiency.

The MN DNR Federal Recreation Trail Equipment Grant request will be for $13,000. There is a

25% ($3,250) hard match requirement in which these funds will be incorporated/taken from the

Park Departments 2017 budget.



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Stearns County



St. Cloud, MN 56303

________________________________________________________________



Grant Agenda Item: Federal Recreational Trail Program 2016 Equipment Grant Application

______________________________________________________________________________


Source of Grant: MN DNR Federal Recreational Trail Program

Match Required: 25% ($3250.00) (Hard or Soft & Amount)

Source of Match: 2017 Parks Department Budget

Funding Period: Nov. 2016 through June 2018



Maintain Equipment

Need for Increased



None

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RESOLUTION SUPPORTING APPLICATION To the 2016 MN DNR Federal Recreational Trail Grant Program

WHEREAS, the Stearns County Comprehensive Plan supports establishment of parks and trails;

WHEREAS, appropriate equipment is needed to efficiently develop and maintain parks and trails;

WHEREAS, the MN DNR Federal Recreation Trail Program provides 75% funding for the purchase of park

and trail maintenance equipment;

WHEREAS, the County of Stearns supports the grant application made to the Minnesota Department of

Natural Resources for the Federal Recreational Trail Grant Program. The application is to purchase a

tow behind leaf and debris blower.

BE IT RESOLVED, that the County of Stearns has legal authority to apply for financial assistance and will

provide the 25% in non-state cash matching funds for this project.

NOW, THEREFORE, BE IT RESOLVED, if the County of Stearns is awarded a grant by the Minnesota

Department of Natural Resources, the County of Stearns agrees to accept the grant award, and may

enter into an agreement with the State of Minnesota for the above referenced project. The County of

Stearns will comply with all applicable laws, environmental requirements and regulations as stated in

the grant agreement.

BE IT FURTHER RESOLVED, the County Board of the County of Stearns names the fiscal agent for the

County of Stearns for this project as:

Pete Theismann Parks Director Stearns County 1802 County Road 137 Waite Park, MN 56387 BE IT FURTHER RESOLVED, the County of Stearns hereby assures the equipment purchased with this grant will be maintained for a period of no less than 20 years. PASS AND ADOPTED BY THE COUNTY BOARD OF THE COUNTY OF STEARNS THIS __________ DAY OF ________, 2016. __________________________________ Steven L. Notch Chair, Stearns County Board of Commissioners _______________________________ Randy Schreifels, Auditor Treasurer Clerk Stearns County Board of Commissioners

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5299 Page 1

DEPARTMENT: Public Works

SUBMITTED BY: Jodi Teich

AGENDA ITEM: Adopt Updated Bridge Priority Resolution

PREVIOUS ACTION: This resolution is typically updated annually to reflect our latest bridge priorities based on safety

inspection information.


Adopt bridge priority resolution.


COMMENTS:

None.



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St. Cloud, MN 56303



DOC ID: 5300 Page 1

DEPARTMENT: Public Works

SUBMITTED BY: Jodi Teich

AGENDA ITEM: Miscellaneous Highway Items



None.


COMMENTS:

None.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5298 Page 1

DEPARTMENT: Environmental Services

SUBMITTED BY: Chelle Benson

AGENDA ITEM: Approve Lynden Township Plat Entitled "Ruff Country Acres"



Approve as recommended by the Department.


COMMENTS:

To consider a one (1) lot plat entitled “Ruff Country Acres” Submitted by Justin & Deonna

Bouska, Clearwater MN according to Stearns County Subdivision Ordinance No. 230 and Land

Use and Zoning Ordinance No. 439. The property is zoned Residential 10 (R-10). The 10.1

Acre plat is located in part of the W1/2SE1/4SW1/4, Section 9, lying northerly of County Road

46, Lynden Township (122/27).

Lynden Township approved the preliminary plat on November 12, 2015 and the final plat on

February 1, 2016.

The Department reviewed the preliminary plat on December 21, 2015 and recommended

approval with the following conditions:

. A Declaration of Restriction will be required stating, in order to protect the two soil

treatment areas on each lot for sewage treatment use, they shall be maintained in an

undisturbed and natural state.

. A Subdivision Agreement will be required stating the following:

a. Construction site best management practices (BMPs) shall be required during

construction of any new structures in accordance with Section 7.10 of Stearns

County Land Use and Zoning Ordinance 439, or successor Ordinance.

b. In order to protect them for sewage treatment use, the two soil treatment areas on

each lot, as designated on the preliminary plat, shall be staked and roped off prior

to any ground disturbing activity on each lot.

c. The soil borings indicate there are redoximorphic features within 6 feet of the

natural ground surface. Therefore, the bottom floor elevation for a residential

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DOC ID: 5298

dwelling within the plat of Ruff Country Acres shall be restricted to 1 foot above

the ground water table or redoximorphic features or as an alternative, the

installation of an engineered groundwater drainage system that adheres to a plan

developed by an engineer licensed in the State of Minnesota or an equivalent will

be allowed as approved by the Director.

d. The proposed driveway will impact wetland. The driveway will avoid Type 3

wetland. The maximum width of the driveway (including side slopes) can be 26ft

and still meet the deminimus requirements for a Type 2/6/7 wetland (impacting

2000sqft or less).

e. According to the Stearns County Geologic Atlas, there are very high groundwater

sensitivity features on the plat. Precautions should be taken to avoid groundwater

impacts for on-site well(s) or offsite groundwater resources.

f. The plat of Ruff Country Acres is located in an agricultural area and the

construction, expansion, and operation of animal feedlots and other agricultural

uses are permitted in this area. The Developers, therefore, acknowledge that

future buyers may be exposed to the sights, sounds, smells, and conditions of

modern agriculture.

. A Highway Certificate is required to be recorded with the comments from the County

Highway Department.

. An ingress/egress easement is required to provide access across the platted lot to the

residual parcel.

. Water Supply Verification is required to be recorded with the final plat (acceptable

water test results for nitrates shall be taken and completed by a laboratory certified by the

Minnesota Department of Health. Water test results can be from within the plat boundary

or from a well within 300 feet of the plat boundary).

. A title opinion or title commitment (less than 30 days old) shall be submitted to the

County Surveyor’s office.

. A $250 park dedication fee is required.

. The plat approval is contingent upon the rezoning to R-10 being approved.

All conditions have been met.


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OFFICIAL PLAT

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Attachment: A. Final Plat (5298 : ESR5 Ruff Country Acres)

Stearns County, MN

VICINITY MAP

Sec. 9, Twp. 122, Rng. 27,

N

OFFICIAL PLAT

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Attachment: A. Final Plat (5298 : ESR5 Ruff Country Acres)

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5285 Page 1



AGENDA ITEM: Adopt Findings of Fact for Conditional Use Permit Application Submitted by Sun Edison, LLC,

Excelsior, MN on behalf of Marvin and Sandra Ramler, Richmond, MN

PREVIOUS ACTION: At the January 5, 2016 meeting, the Board voted to conduct its own public hearing before

making a decision on this conditional use permit request. The Board held a public hearing on

February 2nd.


Adopt the Findings of Fact with or without changes.


COMMENTS:

The draft Findings of Fact to support the Board's denial of the permit are attached.



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Stearns County Resolution Number_____

RESOLUTION ADOPTING FINDINGS OF FACT FOR THE PROPOSED SOLAR FARM SUBMITTED BY SUNDEDISON LLC ON BEHALF OF

MARVIN AND SANDRA RAMLER

WHEREAS, the Stearns County Planning Commission conducted a public hearing on the proposed conditional use permit on December 17, 2015, and adopted a motion recommending denial of the proposed solar farm to the Stearns County Board of Commissioners by a 6-1 vote; and WHEREAS, during their January 5th, meeting, the Stearns County Board of Commissioners adopted a motion to establish a public hearing date of February 2, 2015 to take testimony regarding the proposed conditional use permit; and WHEREAS, the Stearns County Board of Commissioners is the final approval authority on conditional use permits for the County of Stearns; and WHEREAS, it is the intent of the Stearns County Board of Commissioners to protect the public health, safety and welfare of County residents and the environment of the County. NOW, THEREFORE, the Stearns County Board of Commissioners, after receiving and considering the Planning Commission recommendation, testimony from the public and staff of the Environmental Services Department regarding the conditional use permit for a solar farm, hereby denies the conditional use permit for a solar farm and makes its Findings of Fact in support of the decision:

A. The proposal is not consistent with the Future Land Use Map-Urban Expansion which is described as, “Areas anticipated to be annexed and provided with municipal services during the time frame of this plan. Also includes areas under Orderly Annexation Agreements. Variety of land uses to be determined through joint city-township planning. Residential uses remain restricted until annexation occurs. Limited commercial/industrial uses may be considered.” The letter provided by the City of Richmond indicates their desire as a city to be afforded the opportunity to expand where adjacent infrastructure investments have been made, in this case to the north and east of their municipal boundary (Ramler property/project site).

B. The proposal is not consistent with the following goals and objectives of the Stearns County Comprehensive Plan, adopted March 4, 2008. Land Use Plan, Agriculture

Goal 1. Sustain agriculture as a desirable land use for the long term.

Objective 1. Nurture and preserve a sound agricultural economy.

Objective 2. Preserve highly valued farmland for agricultural pursuits.

.

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Land Use Plan, Growth & Development

Goal 3. Manage the impacts of growth and development on the County’s rural landscape.

Objective 1. Discourage incompatible land uses through effective land use controls.

Objective 2. Identify appropriate areas for commercial, industrial and non-farm rural residential developments.

Objective 3. Deter premature development in rural areas and in urban expansion areas around cities.

Limiting incompatible uses in Urban Expansion areas allow municipalities to plan for their infrastructure investments.

C. The zoning district is Agricultural 40. The purpose of this District it to preserve the agricultural and rural character of land within the A-40 District. The A-40 district is also used in proximity to growing cities and areas away from cities where agricultural resources and practices are intermixed with other uses. Residential land uses are limited to a density of one residential dwelling per forty (40) acres. This district is often used adjacent to cities to minimize residential density so future service extension can be completed cost effectively.

D. The Land Evaluation Site Assessment score for the property is 74.06, exceeding the threshold of 65 for non-agricultural conversion. The LESA system was designed specifically to access where the best farmlands are located locally. The system provides an objective and consistent tool for evaluating the relative importance of specifics sites for continued agricultural use. The Land Evaluation Site Assessment Score for the property is 74.06 – the LE score of 49.8 out of 50 indicates that the soil is excellent for farming and should not be converted to non- agricultural use. However in evaluation the SA score of 24.26 out of 50 this shows that this site is becoming less agricultural through encroachment of city residents. Continued use of this site as agricultural until annexed by the City of Richmond is consistent with the Comprehensive Plan

E. The proposal is a conditional use permit in the Agricultural 40 zoning district. The Ordinance requires a showing by the applicant that the requirements and standards of Land Use and Zoning Ordinance #439, and other applicable ordinances, rules and statues will be met, the use conforms to the comprehensive plan and is compatible with the exiting neighborhood. The applicant was not present at the public hearing to prove this standard and to answer questions raised by the public and the Commissioners related to conformance with these requirements.

F. The proposed use is not compatible with present and future land uses in the area and cannot be fully screened from adjacent land uses. There are approximately 99 homes, 2 schools, a church and a cemetery within one-quarter mile from the footprint of the proposed solar farm.

G. The Township and the City have not designated any unincorporated areas as in need of orderly annexation pursuant to Minnesota Statutes, Section 414 making it difficult for the Board to manage their competing interests for land use.

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H. According to information supplied by the County Assessor, it is premature to determine what affect this use may have on property values in this area. Any valuation adjustments would be based on historical sales data. Sales in a given neighborhood would be monitored and values adjusted if warranted. There is no evidence at this time that the property values in the area will increase or decrease.

Adopted by the Stearns County Board of Commissioners this 16th day of February 2016. ________________________________ Steven L. Notch, Chair Stearns County Board of Commissioners ATTEST: _______________________ Randy R. Schreifels Stearns County Auditor-Treasurer Clerk Stearns County Board of Commissioners

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5289 Page 1



AGENDA ITEM: Accept and Approve 2016 Department of Natural Resources Delegation Agreement

PREVIOUS ACTION: On February 17, 2015 the County Board adopted the Stearns County AIS Plan and accepted the

DNR Delegation Agreement for 2015.


Accept and approve the DNR Delegation Agreement for 2016 and authorize the chair to sign.


COMMENTS:

The Stearns County AIS Committee meets monthly to discuss implementation of the Stearns

County AIS Plan. Attached is the draft 2015 Aquatic Invasive Species Report for your review.

In order to utilize Level 1 inspectors as a part of the AIS Plan the Stearns County Board must

accept and adopt an annual delegation agreement with the Department of Natural Resources.

Attached for your review is said delegation agreement. This agreement, is the same as last year's

agreement which was reviewed and modified by the County Attorney's Office.



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2015

DRAFT 2015 STEARNS COUNTY AQUATIC INVASIVE SPECIES PREVENTION AID REPORT

MCGUIRE, SUSAN

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Contents DRAFT STEARNS COUNTY REPORT ON AQUATIC INVASIVE SPECIES PREVENTION IN 2015 ........................ 2

AIS Program Management ........................................................................................................................ 2

Education and Awareness ......................................................................................................................... 3

Inspection and Decontamination .............................................................................................................. 4

Inspection .............................................................................................................................................. 4

Decontamination .................................................................................................................................. 5

Population Assessment and Management ............................................................................................... 5

Population Assessment ......................................................................................................................... 5

Management ......................................................................................................................................... 5

Rapid Response ......................................................................................................................................... 5

Enforcement ............................................................................................................................................. 6

Risk Reduction Opportunities ................................................................................................................... 6

Stearns County Infestations ...................................................................................................................... 6

Budget ....................................................................................................................................................... 7

Results of Stearns County Watercraft Inspection Program ...................................................................... 7

APPENDIX A. Members of Stearns AIS Committee ................................................................................... 8

APPENDIX B. 2015 Watercraft Inspections ............................................................................................... 9

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DRAFT STEARNS COUNTY REPORT ON AQUATIC INVASIVE SPECIES

PREVENTION IN 2015 The year 2015 saw many good initiatives in Stearns County to prevent the spread of aquatic invasive

species. There were, however, three more lakes identified as infested by zebra mussels and two lakes

identified as infested by starry stonewort. The continued spread of invasives is extremely disheartening

to those who care about the quality of our lakes and rivers. It is essential that efforts to contain the

spread of invasives continue.

The Stearns County Aquatic Invasive Species Plan was approved by the Stearns County Board of

Commissioners on February 17, 2015. The Plan was developed by the Stearns County AIS Task Force,

comprised of a wide range of local stakeholders. The members of the Stearns AIS Committee are a

subset of volunteers from the Task Force who were willing to serve on an on-going basis. The AIS

Committee meets regularly to guide the initiatives that carry out the goals of the Plan. The members

donate considerable time and energy and are essential to the AIS prevention efforts. Members of the

AIS Committee are listed in the Appendix.

All the AIS initiatives are funded by the County’s receipt of Local Aquatic Invasive Species Prevention Aid

from the State of Minnesota. These funds come from the general levy and, according to MN Statutes

477A.19, can be spent “solely to prevent the introduction or limit the spread of aquatic invasive species

at all access sites within the county”. Stearns County received $255,261 in aid in 2015 and expects to

receive $254,239 in 2016. Each county must submit a copy of its guidelines for use of the proceeds to

the Department of Natural Resources by December 31 of the year the payments are received.

Continuing aid is dependent on the allocation of funds by Minnesota legislature.

Most of the AIS local aid funds were spent through a Request for Proposal process. RFP’s were sent to

all the known lake associations, townships, cities, watershed districts, and watershed management

units. The AIS Committee also undertook a number of initiatives to address AIS issues on a countywide

basis.

All the initiatives meet the goals as defined in the key areas defined in the Stearns AIS Plan:

AIS Program Management

Education and Awareness

Inspection and Decontamination

Population Assessment and Management

Rapid Response

Enforcement

Risk Reduction Opportunities

AIS Program Management Program management is done by the Environmental Services Department, the AIS Committee and the

Stearns Coalition of Lake Associations. The ESD coordinates the meetings, manages the budget, and

assists with initiatives. The AIS Committee meets on an approximately monthly basis to determine how

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to best accomplish the goals of the Plan. The Committee has undertaken and accomplished a number of

initiatives, as described below. A subcommittee of the AIS Committee is the AIS Proposal Evaluation

Committee, responsible for reviewing and ranking the applications for funding. The AIS Award Panel is

comprised of one County Board Commissioner, one representative from the Stearns Soil and Water

Conservation District and one representative from ESD. The Award Panel is responsible for assuring

ranking has been completed fairly, without conflicts of interest, and finalizing the award decisions.

Education and Awareness The AIS Committee contracted with Loewen Administrative Services, LLC to physically inspect all the

public boat launches and as many of the private launches as was feasible and document the signage at

the launch, the number of vehicle/trailer spaces, number of launches, etc. The AIS Committee will

review the survey results and take action to improve the AIS signage where needed to assure that the

risks of AIS are well known.

Watab Lake had been the only lake in the county known to be infested with zebra mussels. (Zebra

mussels have since been found in Clearwater Lake and Lake Sylvia.) There is no public boat launch on

Watab Lake, although there is a private launch owned by the St. Joe Rod and Gun Club that is used fairly

heavily. The AIS Committee worked with the St. Joe Rod and Gun Club and the Melody Park Property

Owners Association to distribute a Protect Our Waters from Aquatic Invasive Species booklet on the

proper inspection of watercraft, docks, lifts, etc. The Committee also developed a program whereby

property owners who live on the lake and are selling water-related equipment going to a different lake

are eligible for a reward of $200.00 if the equipment is kept out of the water for at least 29 days.

(Minnesota law requires the equipment to be dry for 21 days.)

Outreach on the risks of AIS to lake home owners is often most efficiently accomplished by a lake

association. The Stearns Coalition of Lake Associations has been actively working to promote the

establishment of lake associations, particularly if the lake has been identified as infested by AIS.

The AIS Committee organized and held a workshop for all of the Stearns lake associations. The primary

purpose of the workshop was to acquaint the associations with Stearns AIS program, how to engage in

the Request for Proposal process, and the County Rapid Response Plan. Contact was also made to

lakes that do not have a lake association. Attendance was good, with over 30 people from the lakes.

Proposals for education and outreach initiatives were funded for four entities – Avon Area Lakes,

Melrose Lake, Pelican Lake, and the Sauk River Watershed District. Avon Area Lakes posted signage at

the watercraft accesses for Upper, Middle, and Lowe Spunk Lakes and Ochotto Lake. Melrose Lake

Association used the following to get out the AIS message: brochures, tote bags, AIS-information ads in

the local newspapers and signage. Pelican Lake utilized a variety of tools to promote AIS awareness: can

coolers, bait buckets, stickers, litter bags and placement of articles in the local newspapers. The Sauk

River Watershed District created and implemented a multi-faceted education program. They developed

and provided AIS Education Kits for the fourteen high school science programs in the County, developed

AIS education sessions for the area Water Fests, and provided in-class demonstrations.

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Inspection and Decontamination

Inspection The DNR has the authority to require that a watercraft is inspected prior to launching into a public

waters and has the authority to deny launch if a watercraft poses a threat of spreading AIS. The DNR

stations inspectors at numerous boat launches throughout the State but has not had the funds to be

comprehensive. Local units of government have the option of entering into a delegation agreement

with the DNR, which gives the LGU the authority to require inspections and to deny launch, provided the

LGU adheres to the same standards as does the DNR. Stearns County and the North Fork of the Crow

River Watershed District entered into delegation agreements in 2015, allowing both to hire inspectors

authorized to require inspection and to deny launch.

In July of 2015 Clearwater Lake was found to be infested with zebra mussels. Clearwater Lake had not

submitted a proposal for watercraft inspections. Clearwater Lake is a large, high-traffic lake and there

was a clear risk of zebra mussels being transported to other lakes. The AIS Committee arranged to have

inspectors stationed at the two public accesses as often as was possible. The DNR also stationed

inspectors at the DNR launches.

Inspections were done on other lakes in the County at the request of the lake associations. The North

Fork of the Crow River Watershed District hired its own inspectors on Rice and Koronis Lakes and was

partially reimbursed by the Stearns AIS fund. Stearns County contracted with service providers which

hired and managed the inspectors on lakes not in the NFCRWD. Inspection programs were carried out

and funded through local AIS prevention aid on Big Fish Lake, Big Watab Lake, Big Birch Lake (within

Stearns County), Clearwater Lake, Lake Koronis, Pleasant Lake, and Sauk Lake. Thirteen thousand, four

hundred and nineteen inspections were reported to the DNR. Data from the inspection reports is found

in the appendix of this report.

Local AIS funds were used for the following inspection hours:

Big Birch Lake --56 hours (Only one relatively little-used access is in Stearns County.)

Big Fish Lake -- 915 hours (Big Fish Lake also had 375 hours of inspection provided directly by the MN

DNR through a 50/50 match program)

Big Watab Lake – 703.5 hours (Big Watab Lake Association provided partial funding also.)

North Fork Crow River Watershed District -- 1476 hours (includes Rice and Koronis Lakes)

Pleasant Lake – 976 hours

Sauk Lake -- 677 hours

Clearwater Lake --770

Because of some difficulty locating a sufficient number of inspectors to take care of the planned

inspections, particularly early morning, late evening, and fall and spring, the North Fork Crow River

Watershed District requested to use some of their inspection grant to purchase an I-LIDS. This is an un-

manned system to monitor boat landing activities, capture video events, and make this information for

available for review by lake constituents. The I-LIDS system utilizes sensors that tell it when a boater

has entered the launch area and turns on video monitoring of the bottom of the boat to identify

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whether there are aquatics present on the trailer or boat. It also captures clean-off activity by the user.

The premise is that the boater will behave differently if he is aware that his actions are being recorded.

The change in funding was approved by the AIS Committee because the original award included

equipment.

Decontamination One of the goals of the Stearns AIS Plan is to purchase and operate one or more decontamination units.

Although the DNR considers “decontamination” to be accomplished by thorough cleaning by hand, a

decontamination unit can effectively kill zebra mussel veligers through hot water at high pressure. The

current situation is that, if a watercraft is advised to go to a decontamination unit, there may not be any

decontamination unit within reasonable distance. The DNR has a number of decontamination units, but

there is no guarantee there would be one nearby.

The AIS Committee has spent a great deal of time and effort researching the technical and legal

requirements for a decontamination unit. There are a few issues which have not yet been resolved

concerning liability and operation, but the Committee will continue to pursue this goal.

Population Assessment and Management

Population Assessment One of the goals of the Stearns AIS Plan was to conduct baseline studies of vegetation and animals to

serve as a basis for comparison with subsequent acquired data. One of the funded proposals was from

the Sauk River Watershed District, which conducted baseline monitoring for zebra mussel veligers on 53

lakes within Stearns County. Both adult zebra mussels and veligers were monitored at each lake, using

visual monitoring of substrates for adult zebra mussels and plankton tows for veligers. There were no

adult zebra mussels or veligers found in any of the monitoring efforts.

Lakes which had an assessment done as part of treatment were Avon Area Lakes, Pirz Lake, Sauk River

Chain of Lakes

Management The intent of funding management efforts was to focus on waters with new small infestations than can

yield potentially big results in control and thereby decrease risk of spreading to other lakes.

Proposals for management activities were funded for six lake associations – Lake Augusta, Avon Area

Lakes, Little Birch Lake, Pirz Lake, Sauk River Chain of Lakes, and Two River Lake. Eurasian water milfoil

in Lake Augusta was chemically treated. Eurasian water milfoil was chemically treated in Middle Spunk

Lake and manually harvested in Middle and Lower Spunk Lakes. Eurasian water milfoil in Little Birch

Lake was chemically treated and hand-pulled by divers. Curly leaf pondweed was hand-pulled by divers

in Pirz Lake. Curly leaf pondweed was chemically treated in the Sauk Chain of Lakes. Curly leaf

pondweed was manually removed from Two River Lake.

Rapid Response The AIS Committee contracted with Osgood Consulting, LLC and Molloy & Associates, LLC to develop a

rapid response plan for Stearns County. The purpose was to provide a framework for action by lake

associations for early detection, containment and rapid response to newly-introduced, isolated AIS. The

plan is readily adaptable by local lake associations and provides a comprehensive approach. The report

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emphasizes that the best defense is a strong prevention offense and, once AIS are introduced, are

usually impervious to eradication efforts.

Enforcement The supervisor of the Stearns Water Patrol attended the AIS training provided by the DNR and passed

the information on to his employees. The Environmental Services Department is working with the

Sheriff’s Department to have the deputies and Water Patrol receive AIS training.

Risk Reduction Opportunities The AIS Plan includes several ideas that can be reviewed/evaluated with legal authorities for

implementation that can potentially reduce the overall risk of AIS infestation. In 2015 starry stonewort

was found to be infesting Lake Koronis with a dense area at the Highway 55 DNR access. Every boat that

went in or out of the access was potentially carrying the invasive farther into the lake or carrying it out

and possibly infecting another lake. The AIS Committee and the Stearns COLA sought to have the DNR

access closed to boat traffic. The Stearns County Board of Commissioners sent a letter to the DNR giving

support to the closure. The DNR decided to close the access temporarily beginning the second week of

October for the purpose of treatment of the invasive algae. This was an unusual step taken by the DNR

and was done partly due to the efforts of the Committee and the COLA. The access at the Regional

County Park and the two township accesses were also closed, leaving only the City of Paynesville

(Veterans Park) access open. Through the efforts of the DNR and Koronis Lake Association, there were

inspectors at the Veterans Park access seven days a week, during all daylight hours until October 26.

Stearns County Infestations The following is a list of the aquatic invasive species infestations known at this time. The infestations

that were identified in 2015 are zebra mussel infestations in Clearwater Lake, Otter Lake and Lake Sylvia

and starry stonewort in Lake Koronis and Mud Lake.

Zebra mussel

Clearwater Lake

Lower Watab Lake

Lake Sylvia

Otter Lake

Rossier Lake

Watab Lake

Mississippi River

Three Mile Creek between Otter and Clearwater

Watab River from Watab Lake to the Mississippi River

Eurasian watermilfoil

Clearwater lake

Lake Augusta

Lake Caroline

Lower Spunk Lake

Middle Spunk Lake

Otter Lake

St. Anna Lake

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Lake Sylvia

Unnamed wetland along Clearwater River

Little Birch Lake

Sauk Lake

Starry stonewort

Lake Koronis

Mud Lake

Budget The first year of local AIS aid was a partial payment of $114,868 received in 2014. Those funds were

carried over to 2015. Starting in 2015, the payments are made in two installments, July 20 and

December 26. In 2015 each installment was $127,630.50. The intent is to not allocate the funds from

the December payment until the following year. Therefore, each year’s spendable budget is any carry-

over from the prior year and the July 20 payment received that year. The “spendable” budget in 2015

was $242,498.50. In 2015, $191,344.85 was spent from the AIS local aid. The 2015 expenditures were

as follows:

Program Management $12,204.92

Education and Awareness $16,372.33

Inspection $92,925.20

Population Assessment and Management $65,342.40

Rapid Response $4,500.00

Results of Stearns County Watercraft Inspection Program During each watercraft inspection the inspectors completed a DNR survey with the watercraft operator,

discussed MN AIS laws and completed a visual and physical inspection of the boats entering or exiting

the lakes. Watercraft inspections are intended to be primarily an educational tool, rather than

enforcement, and are one of the best AIS prevention tools available. If the circumstances warrant it,

enforcement through local peace officers is also possible.

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APPENDIX A. Members of Stearns AIS Committee Adam Hjelm Sauk River Watershed District

Bob Guggenberger Two River Lake

Cole Loewen Clearwater River Watershed District

Dick Johnson Lake Koronis

Greg Berg Stearns County Soil and Water Conservation District

Jim Bartelme Grand Lake

Jim Sand Big Fish Lake

Karen Bobeldyk Big Watab Lake

Kevin Farnum Lake Koronis and Minnesota Coalition of Lake Associations

Kit Ferber Big Fish Lake alternate

Lee Moening Big Birch Lake alternate

Norm Baer North Browns Lake

Paul Wirth Pleasant Lake

Peter Rutherford Big Birch Lake

Susan McGuire Stearns County Environmental Services

Tom Walker Big Birch Lake alternate

Tommy Walker Pirz Lake and Stearns Coalition of Lake Associations

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APPENDIX B. 2015 Watercraft Inspections

Watercraft inspections were paid for through a number of entities, e.g. the DNR, lake associations, and

townships. This table shows the number of

hours of inspection that were paid for by the

Stearns County Prevention Aid.

The following table shows the number of inspections performed at each access in 2015.

LAKES AND ACCESS NAMES NUMBER OF INSPECTIONS, ENTERING AND EXITING

PLEASANT LAKE 2194

BIG WATAB 1290

BIG FISH 2120

RICE, NORTH 270

RICE, SOUTH 974

KORONIS, NORTH 810

KORONIS, HWY55 3219

KORONIS, COUNTY PARK 54

SYLVIA 1

BIG BIRCH, SOUTHWEST 4

SAUK, DIAMOND POINT 22

SAUK, SOUTHERN 194

SAUK LAKE, COLISEUM 297

SAUK, MUN PK PWA 1

CLEARWATER, BK POOL PWA 109

CLEARWATER, BOBS BAY PWA 232

Grand Total 11791

LAKES NUMBER OF HOURS

Big Birch Lake 57

Big Fish Lake 915

Big Watab Lake 562

Clearwater Lake 717

Pleasant Lake 976

Rice and Koronis Lakes 1800

Sauk Lake 677

Grand Total 5704

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It is a violation of Minnesota State Law to transport a watercraft that has the drain plug in. Part of every

inspection is documenting whether the drain plug is in or out when entering the access.

If there is a potential invasive found on an incoming watercraft, the inspector records the incident and

makes sure it is removed prior to launch. The following shows the numbers of types of invasives and

comments recorded by the inspector. Some watercraft had more than one invasive.

Potential Invasives Found on Incoming Watercraft Number

bird's nest inside spare trailer wheel 1

mud 2

plants (removable by hand) 117

Possibly vilagers. Was in Mississippi this morning. No Decon done. 1

sand 1

sandpaper feel on hull 1

water 13

Grand Total 136

288

7591

Number of Watercraft Entering with Drain Plug In

Drain plug is in

Drain plug is out

7739, 98%

133, 2%

Total Number and Percentage of Incoming Watercraft with Potential Invasives in 2015

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The following graphs show the number of inspections on each lake by the month.

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The following graphs show the number of inspections on each lake on each day of the week.

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Stearns County AIS Inspection Program 2016

Stearns County wishes to be delegated for the AIS watercraft inspection program on the following lakes

within Stearns County:

Big Birch Lake

Big Fish Lake

Big Spunk

Big Watab Lake

Clearwater Lake

Grand Lake

Kraemer Lake

Lower Spunk

Middle Spunk

Pearl Lake

Pleasant Lake

Sauk Lake

Sauk River Chain of Lakes (Horseshoe Chain)

Lake Sylvia

Two Rivers Lake

Watab Lake

The inspection schedules will be developed jointly by the individual lake associations working with a

private employment agency, will contact the DNR to share the inspection schedule.

The inspection stations will be located at water accesses.

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of 4 Delegation Agreement

DELEGATION AGREEMENT

Aquatic Invasive Species (AIS) Prevention

Inspection of Water-related Equipment

This agreement is made by and between the Department of Natural Resources (referred to as DNR), an

administrative agency of the State of Minnesota and the County of Stearns, (referred to as Governmental

Unit), a local government unit (individually referred to generally as a Party or together as Parties).

Governmental unit is defined as a tribal or local government. This agreement is entered into under

authority granted to DNR pursuant to Minnesota Statutes section 84D.105.

WHEREAS AQUATIC INVASIVE SPECIES (AIS) are nonnative species that cause or may cause

economic or environmental harm or harm to human health or threatens or may threaten natural resources

or the use of natural resources in the state;

WHEREAS DNR has been authorized and charged with responsibility by the state legislature to establish

a statewide program to prevent and manage the spread of AIS in coordination with other governmental

entities; DNR has in its employ conservation officers trained and authorized to enforce the state invasive

species laws; and DNR has developed AIS inspection protocols;

WHEREAS pursuant to Minnesota Statutes section 84D.105, Subdivision 2(a), Governmental Unit is a

Tribal or local government that agrees to assume legal, financial, and administrative responsibilities for

inspection programs on some or all public waters within their jurisdiction; and

WHEREAS DNR and Governmental Unit are committed to three core principles:

• Coordination of their authority and resources to develop a reasonable and effective water-related

equipment inspection requirement to stop the spread of AIS in the state and prevent the introduction of

new AIS;

• a collaborative, cooperative approach to AIS management and prevention;

• ensuring continued access to public waters.

NOW, THEREFORE it is mutually agreed by and between the Parties as follows:

1. PURPOSE. The purpose of this agreement is to enhance Minnesota’s capacity to prevent the spread of

AIS by enabling local governmental units to perform AIS inspections and manage access to water

resources in keeping with the three principles stated above.

2. TASKS AND RESPONSIBILITIES.

A. DNR or its delegee will provide training of individuals employed by Governmental Unit and/or

individuals working for contractors to Governmental Unit as inspectors and, upon successful completion

of training and testing requirements, the DNR will certify individuals as authorized inspectors in

accordance with Minnesota Statutes section 84D.105, subd. 2(a). DNR will assume all obligation for

training to the extent set forth in Minnesota Statutes section 84D.105.

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B. DNR will provide training of licensed peace officers identified by Governmental Unit to enforce

the state invasive species law, as it pertains to the transport, possession and use of water-related

equipment.

C. Governmental Unit will work with DNR and other governmental entities to ensure that

conservation officers and licensed peace officers are available to support Governmental Unit inspectors

when inspection stations are being operated.

D. Governmental Unit will design and implement an AIS inspection program, approved by DNR, on

designated public waters (see attached listing of designated public waters) within their jurisdiction

utilizing existing authorities and the authority granted to inspectors under Minnesota Statutes sections

84D.105, subd. 2(b) and 84D.10, subd. 3(a), clauses 1, 3, and 4 (the Program). The program must comply

with all requirements in Minnesota Statutes section 84D.105 subd. 1 and subd.2 (a) through (e) and in

DNR Watercraft Inspection Program procedures and manuals.

E. Governmental Unit will designate individuals employed by the Governmental Unit and/or

individuals working for contractors to Governmental Unit to serve as inspectors for the Program and

ensure that these individuals complete the required training and certification in paragraph 2A of this

agreement prior to performing inspections. Governmental Unit will help coordinate training of licensed

peace officers as provided under paragraph 2B of this agreement.

F. Governmental Unit will provide one or more inspection stations established under the Program

with trained and certified inspectors, who will exercise inspection authorities in accordance with current

DNR procedures and manuals. General inspection procedures include:

i. Visually and tactilely inspecting water-related equipment to determine whether aquatic invasive

species, aquatic macrophytes, or water is present;

ii. Instructing persons on how to comply with AIS laws by removing AIS, draining, decontaminating,

or treating AIS and water-related equipment to prevent the transportation and spread of aquatic invasive

species, aquatic macrophytes, and water;

iii. Issuing verbal orders to prohibit placing water-related equipment, that has AIS attached or water

that has not been drained, into waters of the state;

iv. With owner’s consent, assisting with the removal of AIS and decontamination of water-related

equipment; and

v. Contacting Conservation Officers or licensed peace officers if a person transporting watercraft or

water-related equipment refuses to take corrective actions to remove AIS or fails to comply with

requirements to drain water prior to leaving the water access.

G. Governmental Unit will support education and outreach projects and programs designed to

increase public awareness and knowledge of the risks AIS pose to water resources and public capacity to

contribute to the effort to prevent and manage the spread of AIS.

H. Governmental Unit assumes legal, financial, and administrative responsibilities for their staff and

the actions of their staff and will bear costs incurred in completing the tasks and responsibilities herein,

except that DNR will provide, at its sole expense, staff and/or contracted professionals to coordinate and

conduct the training described herein.

I. Governmental Unit and DNR will regularly meet or consult with each other to collaboratively

develop the above-described elements of Governmental Unit AIS Program and potential models that

could be used by other local governments to help the prevent the spread of AIS, guided by the three core

principles stated above.

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J. Governmental Unit must submit an annual report to the DNR summarizing the results and issues

related to implementing the inspection program.

3. INDEMNIFICATION. Each Party to this agreement shall be liable for its own acts and the results

thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its

agents, volunteers or employees. It is understood and agreed that liability and damages arising from the

parties’ acts and omissions are governed by the provisions of the Municipal Tort Claims Act, Minnesota

Statutes Chapter 466, the Minnesota Tort Claims Act, Minnesota Statutes section 3.736, and other

applicable laws.

4. TERM AND TERMINATION. The agreement becomes effective on the date of final signature. This

agreement expires on December 31; 2016. The agreement may be terminated with or without cause by 30-

day written notice to the other Party.

5. ENTIRE AGREEMENT. This agreement supersedes any prior or contemporaneous representations

or agreements, whether written or oral, between DNR and Governmental Unit, and contains the entire

agreement with regard to the subject matter herein.

6. AMENDMENTS. This agreement may be amended only by the mutual consent of the parties in

writing, signed by each of the Parties.

7. NOTICE. Any written communication required under this agreement will be addressed to the other

Party as follows, except that any party may change its representative and/or address for notice by so

notifying the other Party in writing:

To DNR:

Watercraft Inspection Program Coordinator

Minnesota Department of Natural Resources

500 Lafayette Road, Box 25

St. Paul MN 55155-4025

To Governmental Unit:

Name/Title: Chelle Benson/Director Department of Environmental Services

Governmental Unit: County of Stearns

Address: Room 343

Address: 705 Courthouse Square, St. Cloud MN 56304

8. GOVERNING LAW AND VENUE. This agreement will be governed by and interpreted in

accordance with the laws of the State of Minnesota. Venue for all legal proceedings out of this agreement,

or its breach, must be in an appropriate state or federal court with competent jurisdiction.

9. WAIVERS. The waiver by DNR or Governmental Unit of any breach or failure to comply with any

provision of this agreement by the other Party will not be construed as nor will it constitute a continuing

waiver of such provision or a waiver of any other breach of or failure to comply with any other provision

of this agreement.

10. STATE AUDITS. Under Minnesota Statutes section 16C.05, subd. 5, Governmental Unit books,

records, documents, and accounting procedures and practices relevant to this agreement are subject to

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examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum

of six years from the end of this agreement.

11. GOVERNMENT DATA PRACTICES. Governmental Unit and DNR must comply with the

Minnesota Government Data Practices Act, Minnesota Statute Chapter 13, as it applies to all data

provided by DNR under this agreement, and as it applies to all data created, collected, received, stored,

used, maintained, or disseminated by Governmental Unit under this agreement. The civil remedies of

Minnesota Statute section 13.08 apply to the release of the data referred to in this clause by either

Governmental Unit or DNR.

If Governmental Unit receives a request to release the data referred to in this Clause, Governmental Unit

must immediately notify DNR. DNR will give Governmental Unit instructions concerning the release of

the data to the requesting party before the data is released.

The state complies with Minnesota Government Date Practices Act regarding the released of any data

created, collected, received, stored, used, maintained, or disseminated by the respective party under this

agreement. The state and the local government unit shall let each other know when a data request has

been received.

IN WITNESS WHEREOF, intending to be legally bound, the Parties hereto execute and deliver this

agreement.

DEPARTMENT OF NATURAL RESOURCES

By: _______________________________

Title: Director, Division of Ecological and Water Resources

Date: ______________________________

COMMISSIONER OF ADMINISTRATION

By: _______________________________

Title: ______________________________

Date: ______________________________

GOVERNMENTAL UNIT: County of Stearns

By: ____________________________________________

Title: Chair of Stearns County Board of Commissioners

Date: _____________________________________

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5290 Page 1

DEPARTMENT: Human Services

SUBMITTED BY: Mark Sizer

AGENDA ITEM: Approve Purchase of Service Agreements with Albany, Holdingford, Melrose and ROCORI

School Districts Funded Under Statewide Health Improvement Program (SHIP) Grant to

Advance Goals of Increasing Healthy Foods and Physical Activity Within Schools

PREVIOUS ACTION: On August 25, 2015 the Stearns County Human Services Board authorized the submission of a grant

application to the Minnesota Department of Health for the Statewide Health Improvement Program

(SHIP). The grant award in the amount of $351,386 for Year 1 was accepted on October 13, 2015.

RECOMMENDED BOARD ACTION: 1) Approve Purchase of Service Agreements with Albany, Holdingford, Melrose, and Rocori school

districts for the period February 16, 2016 through October 31, 2016, in an amount not to exceed

$6,581 each.

2) Authorize Board Chair to sign the above contracts.


COMMENTS: Levy Impact: None, fully SHIP Grant funded

When the SHIP grant award was accepted it was planned that Stearns County Human Services would

contract with outside entities to fulfill some of the requirements of the SHIP grant. These contracts will

enable Stearns County Human Services to meet the grant requirements of increasing the availability of

healthy food choices and healthy activity within schools in Stearns County.

By the terms of the agreements, the four schools will develop assessment tools and plans within the

respective districts and then implement changes which will further the goals of the SHIP program. The

agreements are in accordance with the Department’s current SHIP work plan. As the SHIP program

requires ongoing evaluation for effectiveness, staff will work with the schools to evaluate what is working

and changes needed to assure improvement.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5294 Page 1



AGENDA ITEM: Approve Purchase of Service Agreement with CentraCare Health Foundation Funded Under

Statewide Health Improvement Program (SHIP) Grant to Advance Goals of Increasing

Availability of Healthy Foods, Active Transportation, Reduction of Tobacco Use, and Access to

Healthy Physical Activity

PREVIOUS ACTION: On August 25, 2015 the Stearns County Human Services Board authorized the submission of a grant

application to the Minnesota Department of Health for the Statewide Health Improvement Program

(SHIP). The grant award in the amount of $351,386 for Year 1 was accepted on October 13, 2015.

RECOMMENDED BOARD ACTION: 1. Approve a Purchase of Service Agreement with CentraCare Health Foundation for the period

February 16, 2016 through May 31, 2016, in an amount not to exceed $2,000.

2. Authorize Board Chair to sign the above contract.


COMMENTS: Levy Impact: None, fully SHIP Grant funded

When the SHIP grant award was accepted it was planned that Stearns County Human Services would

contract with outside entities to fulfill some of the requirements of the SHIP grant. This contract will

enable Stearns County Human Services to meet the grant requirement of fostering system changes and

increasing availability of healthy foods, active transportation, reduction of tobacco use, and access to

healthy physical activity.

By the terms of the agreement, the Department will collaborate with Benton County Human Services and

CentraCare Health Foundation to facilitate review and evaluation of the proposed new City of St. Cloud

comprehensive plan. Review will be conducted by the Public Health Law Center. The cost of the review

will be borne equally by CentraCare Health Foundation, Benton County Human Services, and Stearns

County Human Services with SHIP funds.

Written report will be provided by the Public Health Law Center. Its evaluation will be shared with City

staff and suggested revisions to further SHIP goals will be recommended. The agreement is in

accordance with the Department’s SHIP work plan.

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DOC ID: 5294



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5295 Page 1



AGENDA ITEM: Approve Award by Minnesota Department of Human Services for 2016 Adult Mental Health

Grant



1. Approve a grant award by the Minnesota Department of Human Services (DHS) to

accept Adult Mental Health funding for the period January 1, 2016 through December 31,

2016 in the amount of $370,935, and

2. Authorize Board Chair to sign the grant award letter.


COMMENTS:

Levy Impact: None.

The 2016 Adult Mental Health Grant Plan awards funds to Stearns County Human Services in

two categories:

$278,335 for Community Support Program; and

$92,600 for Project for Assistance in Transition from Homelessness

In past years these funds were provided to the Department as an allocation, with no grant

agreement required. Due to recent changes in federal and state regulation, a grant award

procedure is now mandated.

These services are provided through the Community Supports and Family & Children Divisions.

The funding supports the Department’s contract with Catholic Charities for operation of the

Hope Community Supports Program, as well as contracts with Opportunity Services and

WACOSA for extended employment services. Additionally, the funding supports an outreach

social worker focusing on the homeless in Stearns County. These services will continue to be

provided as they have been in the past. The only change this year is the necessity of a signed

grant award letter. These dollars and services are provided for in the 2016 budget.

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DOC ID: 5295

Comment is made that staff brings this grant agreement for Board approval more than one month

after the stated effective date. Implementation of the new grant award process has introduced

unanticipated challenges for DHS and recipient counties related to invoicing, audit, and sub-

grantees. Believing those challenges to have been resolved, the award is now brought forward

for approval. Retroactive application of the grant agreement to January 1, 2016, is assured by

DHS.



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Stearns County



St. Cloud, MN 56303

________________________________________________________________



Grant Agenda Item: Approve grant award with the Minnesota Department of Human Services

(DHS) for 2016 Adult Mental Health Grant.

______________________________________________________________________________


Source of Grant: Minnesota Department of Human Services

Match Required: No (Hard or Soft & Amount) NA

Source of Match: NA

Funding Period: January 1, 2016 through December 31, 2016



None

Need for Increased



There will be no increase in staff and there is no obligation when

the grant funding is depleted.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5288 Page 1



AGENDA ITEM: Approve Cooperative Agreement and Memorandum of Understanding with Stearns County

Attorney’s Office, Stearns County Sheriff’s Office and Minnesota Department of Human

Services for Child Support Enforcement Program

PREVIOUS ACTION: On December 2, 2014, the Stearns County Human Services Board approved a cooperative agreement and

memorandum of understanding among Stearns County Human Services, the Office of the Stearns County

Attorney, the Office of the Stearns County Sheriff, and the Minnesota Department of Human Services for

services associated with the administration of the Child Support Enforcement Program for the period

January 1, 2015 through December 31, 2015.

RECOMMENDED BOARD ACTION: 1. Approve a Cooperative Agreement among Stearns County Human Services, the Offices of the

Stearns County Attorney and the Stearns County Sheriff, and the Minnesota Department of

Human Services for services associated with the administration of the Child Support Enforcement

Program for the period January 1, 2016 through December 31, 2016 at the following rates:

For County Attorney (Legal Services):

$67,089 quarterly, for a total not to exceed $268,356

For County Sheriff (Service of Process):

$50.00 per service plus mileage at the rates established by the County fee schedule.

2. Approve a Memorandum of Understanding to facilitate billing and reimbursement processes

among Stearns County Human Services, the Office of the Stearns County Attorney, and the

Office of the Stearns County Auditor.

3. Authorize Board Chair to sign the agreements.


COMMENTS: Levy Impact: $90,334 (non-reimbursable one-third of County Attorney and Sheriff expense)

Stearns County Human Services, through the Gateway Division, makes referrals to the Office of the

Stearns County Attorney for legal services associated with the administration of the Child Support

Enforcement Program. It makes referrals to the County Sheriff for service of legal process.

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DOC ID: 5288

The Cooperative Agreement is for the purpose of facilitating payment for legal services provided for

Child Support Enforcement. The Cooperative Agreement has been drafted in conformity with action

taken by the Board in July, 2011 to authorize two (2 FTE’s) attorneys to conduct child support legal

services. The contracted rate is established by the salary and benefits paid to the two assistant county

attorneys assigned to that activity. Inasmuch as the contract rate could not be established until County

labor contracts were settled, the Department requests Board approval be retroactive to January 1, 2016.

The execution of this cooperative agreement allows for the federal reimbursement of two-thirds of the

expenditures associated with these services. Execution of the memorandum of understanding facilitates

accounting functions for the one-third attorney costs not covered by federal reimbursement.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 5231 A Page 1



AGENDA ITEM: Receive Update on Human Services Department Contracted Collection Agency Services



Receive information.


COMMENTS:

Levy Impact: None

On January 28, 2015 the Human Services Department entered into a contract with the Collection

Bureau of Little Falls, Inc. Collection Services began in the Community Corrections Division.

Services have more recently expanded to financial obligations associated with Detox. Other

areas of collection are now being explored. The Board will receive an update on the collections

services being provided along with the revenue received. The Department's plans to use credit

card payments will also be reviewed.



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Collection Bureau of Little Falls2015 Collection Summary

April May June July August September October November December Total

Total Client Fees CollectedClaims Sent 103,057$ 496,518$ 128,687$ 12,816$ 9,420$ 6,856$ 4,442$ 1,318,374$ 22,947$ 2,103,117$

# of Claims Sent 291 1,544 386 59 109 38 44 2,344 60 4,875

Collected by CBLF -$ 574$ 7,339$ 7,028$ 6,163$ 5,873$ 7,622$ 5,430$ 7,629$ 47,658$ Less CBLF Fee - (169) (2,442) (2,428) (2,212) (2,109) (2,636) (1,853) (2,759) (16,608)

Collection/Fee Adjustments - - - - (31) - - (121) - (152) Amount Received from CBLF -$ 405$ 4,897$ 4,600$ 3,920$ 3,764$ 4,986$ 3,456$ 4,870$ 31,050$

Note: Claims increased in November due to the submission of the Detox claims to Collection Bureau of Little Falls

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Attachment: A. 2015 Collection Summary (5231 : HSR25 HS Collection Agency)

Collection Bureau of Little Falls

April May June July August September October November December Total

Community Corrections Client FeesClaims Sent 103,057$ 496,518$ 128,687$ 12,816$ 9,420$ 6,856$ 4,442$ 957$ -$ 762,752$

# of Claims Sent 291 1,544 386 59 109 38 44 7 - 2,478

Collected by CBLF -$ 574$ 7,339$ 7,028$ 6,163$ 5,873$ 7,622$ 5,075$ 3,835$ 43,509$ Less CBLF Fee - (169) (2,442) (2,428) (2,212) (2,109) (2,636) (1,735) (1,430) (15,160)

Collection/Fee Adjustments - - - - (31) - - (121) - (152) Amount Received from CBLF -$ 404$ 4,897$ 4,600$ 3,921$ 3,764$ 4,986$ 3,220$ 2,405$ 28,348$

Social Service Client FeesClaims Sent -$ -$ -$ -$ -$ -$ -$ 1,317,417$ 22,947$ 1,340,364$

# of Claims Sent - - - - - - - 2,337 60 2,397

Collected by CBLF -$ -$ -$ -$ -$ -$ -$ 355$ 3,795$ 4,150$ Less CBLF Fee - - - - - - - (118) (1,329) (1,448)

Collection/Fee Adjustments - - - - - - - - - - Amount Received from CBLF -$ -$ -$ -$ -$ -$ -$ 237$ 2,466$ 2,702$

2015 Collection Detail by Category

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Attachment: B. 2015 Collection Detail by Category (5231 : HSR25 HS Collection Agency)

Stearns County Board of Commissioners

Documents

Transcript of Stearns County Board of Commissioners