Statutory Compliances Checklist on Various Labour Laws

8/2/2019 Statutory Compliances Checklist on Various Labour Laws

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The Minimum Wages Act, 1948

The Apprentices Act, 1961

The Contract Labour (Regulation & Abolition) Act, 1970

The Child Labour (Prohibition & Regulation Act), 1986

The Industrial Disputes Act, 1946

The Payment Of Gratuity Act, 1972

The Industrial Employment Standing Orders Act, 1946

The Employees Provident Fund & Miscellaneous Provisions Act, 1952


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Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979

The Factories Act, 1948

The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959

The Employees' State Insurance Act, 1948

The Payment Of Bonus Act, 1965

The Payment Of Wages Act, 1936

The Trade Unions Act, 1926

The Workmen's Compensation Act, 1923

The Equal Remuneration Act, 1976


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Act, 1979


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Up dated 14-0

P.B.S. KUMAR


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6-2006


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Apprentices Act Payment Of Gratuity Act

Contract Labour (R&A) Act Industrial Employment Standing Orders Act

Child Labour(P&R) Act Employees Provident Fund & Misc. Provisions Act

Industrial Disputes Act Equal Remuneration Act

Minimum Wages Act Employees' State Insurance Act

Payment of Bonus Act Payment Of Wages Act

S.No Type & Nature Of Document Description Of the Form

1 Form Apprenticeship- 1 Form giving personal details of Apprentices

2 Form Apprenticeship- 1-A Form Giving Record of Practical Training & Related Instructions

3 Form Apprenticeship- 2Report in respect of Trade apprentices receiving training in the

establishment

4 Form Apprenticeship- 3

Form giving particulars of trade apprentices who satisfy the

minimum conditions of eligibility to appear in the trade test in

March or September

5 Form Apprenticeship- 4 Half Yearly return of Apprentices Engaged

6 Form Apprenticeship- 5 Form submitted on engagement of an apprentice

7 Form Apprenticeship- 6Record Of Progress of Apprentices engaged in an

establishment

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991


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RelevantClause Schedule Of Submission/ Maintenance Submitting Authority

Rule 14Within 15 days of the date of registration

of contract of apprenticeshipRegional Director/ State Apprenticeship advisor

Rule 14 At the end of every half year Regional Director/ State Apprenticeship advisor

Rule 14 At the end of every half year Regional Director/ State Apprenticeship advisor

Rule 14 In the month of November & May Regional Director/ State Apprenticeship advisor

Rule 14 At the end of every half year

Regional Director/ State Apprenticeship advisor &

The Principal, ITI where Basic Trg./ Related

Instructions is proposed to be imparted to the

Apprentice

Rule 14within 10 days of engagement of an

apprentice

Central Apprenticeship Advisor/ Director, Regional

Board Of Apprenticeship Training

Rule 14 Quarterly Director, Regional Board Of Apprentiship Training

Factories Act

Employment Exchanges(CNV) Act

Trade Unions Act

Workmen's Compensation Act

Inter-State Migrant Workmen Act

Back To Main Page


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Remarks

To be prepared in duplicate

this is kept inside Form 1

Applicable only to Graduate

or Technician or vocational

apprentices


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S.No Forms Description Of the Form Section/Clause/Sub-clauseSchedule Of

Maintenance

1 Form IApplication For Registration of Establishments employing

contract labourRule 17(1) As & when req

2 Form II Certificate Of Registration Rule 18(1)

3 Form III Register Of Establishments Rule 18(3)

4 Form IV Application For Licence Rule 21(1)

5 Form V Form Of Certificate By Principal Employer Rule 21(2) As & when req

6 Form V-A Application for the adjsutment of security deposit Rule 24(1-A)

7 Form VIForm of licence granted by the Office Of the licensing

officerRule 25(1)

8 Form VI-ANotice of Commencement/ Completion Of Contract Work

by the licenceeRule 25(2)(viii)

Within 15 day

completion of

9 Form VI-BNotice Of Comencement/ Completion of contract work by

the employer for each contractorRule 81(3)

Within 15 day

completion of

contractor

10 Form VII Application for renewal of licences Rule 29(2)


Factories Act


Trade Unions Act


THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 19Back To Main Page

To be applied

To be ma

To be sub


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11 Form VIII Application for temporary registration of establishmentsemploying contract labour

Rule 32(2)

When condit

employment immediately

more than 15

12 Form IX Temporary Certificate Of Registration Rule 32(3)

13 Form X Application for temporary Licence Rule 32(2)

14 Form XI Temporary Licence Rule 32(3)

15 Form XII Register Of Contractors Rule 74

16 Form XIII Register of Workmen employed by the contractor Rule 75

17 Form XIV Employment Card Rule 76

18 Form XV Service Certificate Rule 77

19 Form XVI Muster Roll Rule 78(1)(a)(i)

20 Form XVII Register Of Wages Rule 78(1)(a)(i)

21 Form XVIII Register Of Wages cum Muster Roll Rule 78(1)(a)(i)

22 Form XIX Wage Slip Rule 78(1)(b)

23 Form XX Register of deductions for damage or loss Rule 78(1)(a)(ii)

24 Form XXI Register Of Fines Rule 78(1)(a)(ii)

25 Form XXII Register Of Advances Rule 78(1)(a)(ii)

26 Form XXIII Register Of Overtime Rule 78(1)(a)(iii)

27 Form XXIV Return to be sent by the contractor to the licensing officer Rule 82(1)

28 Form XXVAnnual Return Of Principal Employer to be sent to the

Registering OfficerRule 82(2)

Before 15th F

of the year to

To be su

To be

To be main

T

To be is

To be

To be

To be issue

To be sent

To be

To be

To be

To be ma


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Child Labour(P&R) ActEmployees Provident Fund & Misc.

Provisions Act





1 Form A

To be maintained by every occupier of an

establishment in respect of children employed

or permitted to work

2 Form B Certificate of Age

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986


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Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority

Rule 16(1) Yearly ..

Rule 17(2) As & when felt necessary Inspector



Factories Act


Trade Unions Act

Back to Main Page


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Remarks

Shall be retained by the employer for a period of three

years

All young persons in employment in any of the

occupations set forth in Part A or processes set forth

in Part B of schedule to produce a certificate of agefrom the appropriate medical authority.


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S.No Type & Nature OfDocument

Description Of the Form

1 Form AForm of application for the reference of an industrial dispute to a

board of conciliation/court of enquiry/labour court/national tribunal

2 Form B Notice to represent persons on board

3 Form C Agreement

4 Form D Summons

5 Form E Notice of change of service conditions proposed by an employer

6 Form F Form Of Authority

7 Form G Form Of Nomination Paper

8 Form G-1Progress Report on Constitution and functioning of Works

Committee for the half year ending 30th June/31st December

9 Form H Form for memorandum of settlement

10 Form I Complaint under Section 33-A of the act

INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULE


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11 Form J Application for permission

12 Form K Application for permission under Section 33

13 Form K-1 Application for recovery of dues

14 Form K-2Application by a person authorised by a workman or heir of

deceased workman for recovery of dues

15 Form K-3 Application to the labour court to receive entitlements

16 Form K-4Application to the labour court by a person authorised by a workman

or heir of deceased workman to receive entitlements

17 Form LForm of notice of strike to be given by Union/Workmen in a Public

Utility Service

18 Form MForm Of Notice of Lock Out to be given by an employer carrying on

a Public Utility Service

19 Form N Form of Report of Strike or Lock Out in a Public Utility Service

20 Form O Register Of Settlements

21 Form O-1 Notice of comemncement of lay-off

22 Form O-2 Notice Of Termination of lay off

23 Form O-3

Form of application for permission to lay off, to continue the lay off of

workmen in Industrial establishments to which provisions of Chapter

V-B of the act applies

24 Form PForm of Notice of Retrenchment to be given by an employer under

clause of section 25(F) of this act

25 Form P-AForm of Notice of Retrenchment to be given by an employer under

clause (d) of section 25(N) of this act


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26 Form QForm of notice of closure to be given by an employer under Section

25-FFA of The Industrial Disputes Act, 1947

27 Form Q-AForm of notice of closure to be given by an employer under Section

25-O(1) of The Industrial Disputes Act, 1947


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Relevant Clause Schedule Of Submission/ Maintenance

Rule 3As & when a dispute is sought to be

referred

Rule 6

Rule 7As & when a dispute ought to be referred

for arbitration

Rule 17

Rule 34 As & when a change ought to be effected

Rule 36

Rule 47

Rule 56-ANot later than 20th day of the month

following the half year

Rule 58

Rule 59


Factories Act


Trade Unions Act


Back To Main Page

To be sent to Labour Secretary, GOI/Chi

duly signed by the pa

every complaint to be verified and to be p

by as many copies as there are opposite

to be presented before the labo

To be issued by the Labour Secretary t

certain no. of persons t

To be issued by a board/court/labour cour

parties to produce any books, doc

to be sent to the concerned authorit

To be delivered to the employer nomin

committee, duly signed by t


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Rule 60(1)

Rule 60(2)

Rule 62(1)

Rule 62(1)

Rule 62(2)

Rule 62(2)

Rule 71

Rule 72

Rule 73

Rule 75

Rule 75-A within 7 days of commencement of lay off

Rule 75-A within 7 days of termination of lay off

Rule 75-B(1)

Rule 76To be given within 3 days from the date

on which notice is served to the workman

Rule 76-A(1)

to be made by the employer seeking exp

officer/board/labour court/tribunal/nationa

33-2(

to be made by a person authorised in writi

workman, the assignee or heir of the dece

when any money is due from an empl

To be made by a workman or group o

entitlements du

To be made by the assignee or heir of th

receive entitlements

To be made by Union/Workmen to the

CL

To be filed by the conciliation officer in res

respect of areas

to be sent to the concerned autho

acknowle

to be served by the employer to the centr

th

To be made by the Employer with a cop

ALC(C )/RL

Information in this form to be submitted im

out in a public utility service to the

to be made by the workman or group of

any money is due from an employ

to be made by the employer seeking exp

officer/board/labour cou


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Rule 76-B

Rule 76-C(1)

to be sent by the employer to the Labo

Employme

to be served by the employer to the L

Registered Trade Uni


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Submitting Authority Remarks

Labour Secretary, GOI/Chief Labour

Commissioner/RLC( C)/ALC( C)


Commissioner/RLC( C)/ALC( C)


Commissioner/RLC( C)/ALC( C)/Secretary

of registered trade union

ALC( C)

ief Labour Commissioner/RLC( C)/ALC( C)

rties to the proceedings.

esented in triplicate and to be accompanied

arties to the complaint. The complaint ought

ur court/tribunal/National Tribunal

the parties requiring them to nominate a

represent them on board

t/tribunal/national tribunal which requires the

uments for purposes of investigation

y giving the names of representatives

ting a candidate for election to the works'

e proposer and the candidate


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RLC( C) with a copy forwarded to ALC( C)

RLC( C) with a copy forwarded to ALC( C)

Central Government/ RLC( C)/ ALC(

C)/concerned employmeny exchange

ess permission in writing of the Conciliation

l tribunal for any action taken under Section

a) or (b)

ng by the workman or in the case of death of

ased workman to the Labour Secretary/ RLC

oyer to a workman or group of workmen

f workmen to the labour court to receive

from an employer

e deceased workman to the labour court to

due from an employer

employer, with copy to ALC (C )/ RLC( C)/

C(C )

pect of settlements effected under this act in

ithin his jurisdiction

rity and sent through registered post

gement due

al govt. or such authority as specified under

act

to The Secretary of the Registered Union/

C( C)/CLC( C)

mediately on the occurrence of strike or lock

ALC(C ) for the local area concerned

orkmen to the Labour Secretary/ RLC when

r to a workman or group of workmen

ess permission in writing of the Conciliation

rt/tribunal/national tribunal


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r Secretary(GoI)/ RLC(C )/ALC( C)/Local

nt Exchange

abour Secretary(GoI) with a copy to the

ion of the establishment


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1 Form I Rule 21(4)

2 Form II Rule 21(4)

3 Form III Rule 21(4-A)

4 Form IV Rule 25(2)

5 Form V Rule 26(5)

6 Form VI Section 20(2)

7 Form VI- A Section 21(1)

8 Form VII Section 20(2)

9 Form VIII Section 20(2)

10 Form IX Section 20(3)

11 Form IX-A Rule 22

12 Form X Rule 26(1)

MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES


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13 Form XI Rule 26(2)


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Register Of Fines Ought to be up to date

Register of deductions for damage or loss caused to the

employer, by the neglect or default of the employed personsOught to be up to date

Annual Return By Ist February each year

Register Of Overtime Ought to be up to date

Muster Roll Ought to be up to date

Form of application by an Inspector or person acting with the

permission of authority

to be presented within 6 months from the

date of payment of minimum wages

Form in authority in favour of a legal practitioner/official of a

registered trade union

to be presented within 6 months from the

date of payment of minimum wagesForm Of Summons to the opponent to appaear before the

authority

Abstracts of the Minimum Wages Act, 1948 & the Bihar

Minimum wages Rules, 1951To be displayed at the factory premises

Register Of WagesOught to be up to date for every wage

period

When an application under section 20

applicant


Back To Main Page

Factories Act


Trade Unions Act


Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official

union/legal practitioner may apply

Form for a single application in respect of any number of employees employed in scheduled e


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Wage Slip Ought to be issued every wage period


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Submitting

Authority

Remarks

Authority appointed

under the act.

Authority appointed

under the act.is entertained , the authority shall hear the

the employer.

f registered trade

ployment.


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Apprentices Act

Contract Labour (R&A) Act

Child Labour(P&R) Act

Industrial Disputes Act

Minimum Wages Act

Payment of Bonus Act

S.No Type & Nature Of Document

1 Form A

2 Form B

3 Form C

4 Form D

5 Form E

6 Form F

7 Form G

8 Form H

9 Form I

10 Form J

11 Form K

PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES


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12 Form L

13 Form M

14 Form N

15 Form O

16 Form P

17 Form Q

18 Form R

19 Form S

20 Form T

21 Form U


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Payment Of Gratuity Act

Industrial Employment Standing Orders Act

Employees Provident Fund & Misc. Provisions Act

Equal Remuneration Act

Employees' State Insurance Act

Payment Of Wages Act

Description Of the Form Relevant Clause

Notice Of Opening Rule 3 (1)

Notice Of Change Rule 3 (2)

Notice Of Closure Rule 3 (3)

Notice for excluding husband from family Rule 5 (1)

Notice of withdrawal of notice for excluding husband from family Rule 5 (2)

Nomination Rule 6 (1)

Fresh Nomination Rule 6 (3)

Modification Of Nomination Rule 6 (4)

Application for gratuity by an employee Rule 7 (1)

Application for gratuity by a nominee Rule 7 (2)

Application for gratuity by a legal heir Rule 7 (3)

Factories Act

Employment Exchanges(CNV)

Trade Unions Act


Inter-State Migrant Workmen

Back To Main Page


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Notice for payment of gratuity Rule 8 (1)

Notice rejecting payment of gratuity Rule 8 (1)

Application for direction Rule 10 (1)

Notice for appearance before the controlling authority Rule 11 (1)

Summons Rule 14

Particulars of application under Section 7 Rule 16(1)

Notice for payment of Gratuity Rule 17

Notice for payment of Gratuity as determined by appellate authority Rule 18(8)

Application for recovery of gratuity Rule 19

Display of abstract of the act and rules Rule 20


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Schedule Of Submission/ Maintenance Submitting Authority Remarks

Within 30 days from which the rules become

applicable

Concerned controlling authority of

the area

Within 30 days of any change in the particulars

of the establishment like name, address or

nature of business


the area

Atleast 60 days before the intended closure of

the business


the area

Act

ct

To be submitted by the employee to the employer in duplicate. The employer within 30 days of the receipt of

nomination , verify with the service particulars and after attestation return back a copy to the employee.

To be submitted by the employee within 90 days of acquiring a family to the employer

To be submitted by the employee to the employer , in cases including where a nominee predeceases an

employee

To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days from whichthe gratuity becomes payable.

To be submitted by the nominee of an employee to the employer within 30 days from the date of gratuity

payable to him/her. For this purpose an application in plain paper may also be accepted

To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer, within 1 year

from the date of gratuity payable to him/her

To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a copy to the

concerned controlling authority of the area.

To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The employerafter receipt forwards a copy to the concerned controlling authority of the area.


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In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the notice of

the controlling authority , the employee/his nominee/legal heir may apply to the controlling authority in duplicate

for recovery

The employer to display an abstract of the act and rules framed thereunder in English and a language

understood by the majority of employees at a conspicuous place or near the main entrance of the establishment

The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to

produce evidences, documents etc.

The controlling authority to record the particulars of each case in form Q

on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice ,

specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity

within 30 days of receipt of notice.

The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of

gratuity and issue a notice to the employer, specifying the modified amount of gratuity and directing payment

within 15 days of receipt of notice by the employer.

On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an application

, issue a notice to the applicant employee , his nominee or legal heir, specifying the amount of gratuity payable

and fixing a date of payment not later than the 30th day of receipt of the application.

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the employer may

issue a notice to the applicant employee, his nominee or legal heir , specifying the reasons why the claim is

found inadmissible

In cases wherein the employer refuses to accept a claim application or issues a notice specifying a amount of

gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the claimant employee/

his nominee/ legal heir may within 90 days of occurrence of cause for application, apply in form N to the

concerned controlling authority of the area for issuing a direction

On receipt of form N , the concerned controlling authority of the area may call upon the applicant and the

employer to appear before him on a specified date, time and place.


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S.No Forms Description Of the Form

1 Form I Draft Standing Orders

2 Form II Notice under Section 5

3 Form III Register

4 Form IV Appeal

5 Form IV-A Notice of changes in shift working

6 Form V Service Card proforma

INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946


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Section/Clause/Sub-clause Schedule Of Submission/ Maintenance SubmittingAuthority

Section 3

Within six months from the date on which

this act becomes applicable to an

establishment

Certifying Officer

Section 5

Section 8

Rule 7-A(1)

Rule 7-A of Schedule I

Standing order 1 of schedule

I-B

to be maintained by every industrial establishment a service ca

officer in respect of each workman in the form app

To be sent by the certifying officer, on receipt of draft standing

any objections from their end

To be maintained by the certifying officer. This contains a cop

To be made by any person dsiring to prefer an appeal and forwar

authority accompanied by a certified copy of

Any notice of discontinuance or of restarting of a shift working s

the employer on a notice board at the main entrance to the esta

be given to the secretary of the register


Back To Main Page

Factories Act


Trade Unions Act



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Remarks

this form is to be accompanied by

a statement giving particulars of

the workmen employed and the

name of the trade union to which

they belong

rd duly attested by an authorised

nded to these orders

rders to the trade union requiring

y of all certified standing orders

d it in quintuplicate to the appellate

tanding orders

all be displayed conspicuously by

lishment. A copy of such notice to

ed union.


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1 Form 2Declaration & Form of nomination for EPF / Pension/

IF to be filled in by the eligible employee

2 Form 3A/ Form 7 (PS) Members' Annual Contribution Cards

3 Form 9/Form 3(PS)/ Form 1(IF)

Consolidated return of employees entitled to become

members of the funds on the date of application of the

scheme

4 Form 5 / Form 4(PS)/Form 2 (IF)

Return of employees qualifying for membership under

PF, Pension & Insurance Fund for the first time during

the month

5 Form 10 / Form 5(PS)Return of employees leaving the service of the

employer during the month

6 Form 5-A Return of ownership in duplicate

7 Form 12-A/ Form 6 (PS)/ Form 4 (IF) Consolidated Statement Of Dues and Remittance

8 Form 6-A/ Form 8 (PS) Consolidated Annual Contribution statement

9 Form 13Form concerning transfer of previous accumulation

dues from existing PF

10 Form 11 Details of past employment / membership of employee

EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & T


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11Challan ( there is one consolidated

challan of accounts 1,2,10,21 & 22 )

Remittance of PF contribution, Pension fund,

Administration & Inspection Charges, EDLI & its

admin. Charges

12 Form- 10 CForm to be used by a member of EPS 1995 for

claiming withdrawal benefit / Scheme Certificate

13 Form- 10 D

Form to be used for claiming superannuation pension,

Retirement pension, Short Service Pension,

Disablement pension, Widow Pension, Children

Pension, Orphan Pension

14 Form- 19Claim form to be used by a major member of the EPF

scheme

15 Form- 20Claim form to be used by a nominee/ or a legal heir in

case of death of a member of the EPF scheme


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Relevant Clause Schedule Of Submission/ MaintenanceSubmitting

Authority

33(EPF);18(EPS);10(EDLI)As & when a new entrant joins the

schemeConcerned RPFC

35,42,43,44(EPF); 19(EPS)By 30th April every year for the year

ending 31st MarchConcerned RPFC

36(EPF); 20(EPS); 10(EDLI)within 15 days of the commencement of

the schemeConcerned RPFC

36(EPF); 20(EPS); 10(EDLI) within 15 days of the close of month Concerned RPFC

36(EPF) ; 20(EPS) within 15 days of the close of month Concerned RPFC

36A(EPF); 21(EPS); 1(EDLI)

Immediately on coverage & within 15

days of making any change in the

establishment

Concerned RPFC

38(EPF) ; 20(EPS) ; 10(EDLI) within 20 days of the close of the month Concerned RPFC

43(EPF) ; 20(EPS)By 30th April every year for the year

ending 31st MarchConcerned RPFC

28(EPF) As and when required Concerned RPFC

As and when required Concerned RPFC

Factories Act


Trade Unions Act

Back To Main Page




46/96

within 15 days of the close of month Concerned RPFC






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Remarks


48/96

Apprentices Act




Minimum Wages Act



1 Form A

2 Form B

3 Form C

4 Form D

EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976


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Form of complaint under clause (a) of sub section (1) of section

7 of the actRule 3(1)

Claim form under Section 7(1) of the act Rule 4(1)

Form Of Authority in favour of legal practitioner or any official of

a registered Trade UnionRule 5

Register to be maintained by the Employer Rule 6

Factories Act


Trade Unions Act

Back To Main Page




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Schedule Of Submission/ Maintenance Submitting Authority

As & when neededAppropriate authority appointed

under Section 7(1)


under Section 7(1)


under Section 7(1)

To be maintained up to date ---

Act

ct


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Remarks

To be submitted in triplicate

To be submitted in triplicate


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1 Form I Declaration Form

2 Form I-A Family Declaration Form

3 Form I-B Changes in family declaration form

4 Form 3 Return of declaration forms

5 Form 4 Identity Card

6 Form 4-A Family Identity Card

7 Form 6 ESIC-Return of Contributions

8 Form 7 Register Of Employees

9 Form 8 First Certificate

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REG


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10 Form 9 Final Certificate

11 Form 10 Intermediate Certificate

12 Form 11 Special Intermediate Certificate

13 Form 12 Sickness or Temporary Disablement Benefit

14 Form 12-A Maternity Benefit for sickness

15 Form 13Sickness or Temporary Disablement Benefit or Maternity

Benefit for sickness


17 Form 14Sickness or Temporary Disablement Benefit or Maternity

Benefit for sickness


19 Form 15 Accident Book

20 Form 16 Accident Report from Employer

21 Form 17 Dependant's benefit - Death Certificate

22 Form 18 Dependant's benefit - Claim Form

23 Form 18-A Dependant's Benefit - Claim Form for periodical Payments


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24 Form 19 Maternity Benefit - Notice of Pregnancy

25 Form 20 Maternity Benefit - Certificate of Pregnancy

26 Form 21 Maternity Benefit - Certificate of Expected Confinement

27 Form 22 Maternity Benefit - Claim Form

28 Form 23 Maternity Benefit - Certificate of Confinement or Miscarriage

29 Form 24 Maternity Benefit - Notice Of Work

30 Form 24-A & 24-BMaternity Benefit after the death of an insured woman leaving

behind the child / Maternity Benefit- Death Certificate

31 Form 25 Claim for Permanent Disablement Benefit

32 Form 25-A Funeral Expenses Claim Form

33 Form 26 Certificate for permanent disablement benefit

34 Form 27 Declaration & Certificate for Dependant's Benefit

35 Form 28 Abstention Verification


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36 Form 28-A Abstention Verification


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Regulation 11 & 12

Regulation 15-A

Regulation 15-B

Regulation 14

Regulation 17

Regulation 95-A

Regulation 26

Regulation 32

Regulation 57 & 89-B

Factories Act


Trade Unions Act



Back To Main Page

this medical certificate is to be issued

examination in respect of a spell of s

to be filled in by the employee with his sign

employer

to be filled in by the employee and submi

same to the appropriate office within 10 d

to be submitted by the insured person t

occurring and the employer in turn would

10 da

to be sent by the employer to the appropri

to be issued by the appropriate office in

same to the employer, who shall issue the

the sign

to be arranged by the appropriate office a

to be sent by the employer in quadrupli

appropriate office within 42 days of termin

of permanent closure of the factory; withi

the ap

to be maintained by the employer inest


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Regulation 63

Regulation 89-B


Regulation 89-B

Regulation 63

Regulation 89-B

Regulation 66

Regulation 68

Regulations 79 & 95-C

Regulation 80

Regulation 83-A

to be submitted by the insured person or

temporary disablement benefit to the appr

appropriate

to be submitted by every insured woma

arising out of pregnancy, confinement, p

appropriate offi

To be maintained by the employer in whic

personal injury to an insured person may

period

to be furnished by the employer to the n

medical officer imme

To be issued free of charge by the Insura

at the ti

To be submitted by the dependant or dep

of the insured member with all supporting

or

To be submitted by the dependant whos

local appropriate office except

to be submitted by the insured perso

disablement benefit to the appropriat

appropriate



appropriate offi

to be submitted by the insured person ortemporary disablement benefit to the appr

appropriate



appropriate offi

to be submitted by the insured person

certificate) in cases wherein the final cert

c

to be furnished by the insured person in

that temporary disablement has continue

is likely to conti

to be issued by the insurance meddical o

the date of examination(other than a first

res


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Regulation - 87

Regulation - 87

Regulation - 88

Regulation 88 & 89

Regulation 88 & 89

Regulation 91

Regulation 89-A

Regulation 76-A

Regulation 95-E

Regulation 107

Regulation 107-A

Regulation 52-A

To be submitted by every person whose cl

six monthly intervals , duly attested by s

To be submitted by every insured woman

earlier than 15 days before

To be submitted by every insured woma

date on which she ceases to work for re

maternity benefit for miscarriage the claim

date o

To be submitted by every insured wo

confinement takes plac

To be furnished by an insured woman wh

for remuneration on any day during the pe

To be submitted by the nominee or legal

appropriate office, a claim for maternity

woman, together wit

To be submitted by an insured person

Board to the local appro

To be submitted by the claimant entitled

minor, by his guardian and the form oug

To be submitted by an insured woman b

To be submitted by every person who

admitted at six monthly intervals, a certific

by the

To be furnished by every employer to the

in respect of abstention of an insured

disablement benefit for temporar

To be submitted by an insured woman b


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Regulation 52-A

To be furnished by every employer to the

in respect of abstention of an insured wo

been c


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Submitting Authority Remarks

y the insurance medical officer during the first

ickness or a spell of temporary disablement

ature or thumb impression and submit it to the

ted back to the employer , who shall forward the

ays from the date of submission by the employee

o the employer within 15 days of such changes

forward the same to the appropriate office within

ys of receipt.

ate office within 10 days of receipt of the filled up

forms

respect of all insured employees, and send the

same to the concerned employee after obtaining

ture in the card

nd necessary family particulars added in Form 4

catealongwith receipt copies of challans to the

ation of related contribution period; within 21 days

n 7 days of the date of receipt of requisition from

ropriate office

respect of every employee of his factory orblishment


61/96

insured woman desirous of claiming sickness or

opriate local office by post or otherwise alongwith

medical certificates

claiming maternity benefit in case of sickness

emature birth of child or miscarriage to the local

e by post or otherwise

h appropriate particulars of any accident causing

be entered and preserved every such book for a

of five years.

earest local office and to the nearest insurance

diately if the injury is serious

ce Medical Officer attending the disabled person

e of his death

endants concerned or by the legal representative

documents to the appropriate local office by post

otherwise

claim for dependant's benefit is admitted, to the

in the case of first and final payments

desirous of claiming sickness or temporary

e local office by post or otherwise alongwith





insured woman desirous of claiming sickness oropriate local office by post or otherwise alongwith





ithin 7 days (commencing from the date of first

ificate is not issued within 7 days of issue of first

ertificate

ases wherein the insurance medical officer feels

for not less than 28 days and such disablement

nue for a longer period

fficer, when he feels that not later than 3 days of

certificate) the insured employee would be fit to

me duties


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laim for dependant's benefit has been admitted at

ch authority as may be specified by the director

general

laiming maternity benefit before confinement not

the expected date of confinement

to the local appropriate officestating therein the

uneration and if the insured woman is claiming

form ought to be submitted within 30 days of the

f miscarriage.

manwothin 30 days of the date on which her

e to the local appropriate office

o has claimed maternity benefit, if she does work

riod for which maternity benefit would be payable

to her.

representative of the insured woman to the local

enefit within 30 days of the death of the insured

h a death certificate in 24-B

eclared as permanently disabled by a Medical

riate office by post or otherwise

, to the local appropriate office and in case of a

t to be submitted with all supporting documents

efore confinement to the local appropriate office

e claim for permanent disablement has been

te attested by such authority as may be specified

irector general

appropriate office, such particulars & information

erson from work for which sickness benefit or

disablement have been claimed or paid

efore confinement to the local appropriate office


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appropriate office, such particulars & information

man from work for which maternity benefit hass

laimed or paid


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Apprentices Act




Minimum Wages Act



1 Form A

2 Form B

3 Form C

4 Form D

PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975


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Register showing the computation of allocable surplus Rule 4(a)

Register showing the set on & set off of the allocable surplus Rule 4(b)

Register showing the details of amount of bonus due to each of the

employees, the deductions under section 17 & 18 and the amount

actually disbursed

Rule 4( c )

Annual Return stating the amount of bonus paid to employees for

the accounting year ending on 31st MarchRule 5

Factories Act


Trade Unions Act

Back To Main Page




66/96

Schedule Of Submission/ Maintenance Submitting Authority

To be maintained by the employer ---



Within 30 days after the expiry of time

limit specified for payment of bonusInspector

Act

ct


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Remarks

Time limit for the said purpose is within a

period of eight months from the close of

accounting year


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S.NoType & Nature Of

DocumentDescription Of the Form

1 Form A Form Of Individual Application

2 Form B Form Of Group application

3 Form CForm of application by an inspector or person

permitted by the authority or authorised to act

4 Form D Certificate Of Authorisation

5 Form E Notice for disposal of application

6 Form F Record of order or direction

7 Form GNotice to respondent of the day fixed for the hearing

of appeal under section 17 of the act

PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937


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Authority

Section 15(2)

Within 12 months from the the date on which

deductions were made or the date on which

payment was due, as the case may be.

Inspector Of

Factories

Section 15(2)




Inspector Of

Factories

Section 15(2) & Section 16




Inspector Of

Factories

Section 15(2)




Inspector OfFactories

Section 15(3)

Section 15(3)

Section 17

Within 30 days of the date on which order or direction was made, an

appeal could be made by the employer/ employee or his legal

practitioner and the judge of the district court to issue the notice to the

respondent of the day fixed for hearing of appeal.


Back To Main Page

Factories Act


Trade Unions Act


When an application is entertained under section 15(2), the authority

applicant & the employer and direct the employer for refund of deduc

payment of delayed wages or make no directions if the application i

malafide.

Record of order of direction to be made by the authority under


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71/96







S.NoType & Nature Of

DocumentDescription Of the Form

1 Form 1Application for permission to construct, extend or

take into use any building as a factory

2 Form 2Application for registration and grant or renewal of

licence

3 Form 3 Notice of Change of Manager

4 Form 4 Licence to work a factory

5 Form 5 Certificate Of Fitness

6 Form 6 Humidity Regsiter

7 Form 7 Record of Lime Washings, Paintings etc.

8 Form 8 Report of examination of pressure vessel

9 Form 9 Register Of Compensatory Holidays

10 Form 10 Overtime Muster Roll for exempted workers

11 Form 10-A Overtime Slip

12 Form 11 Notice Of Periods Of Work for Adult Workers

FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950


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13 Form 12 Register Of Adult Workers

14 Form 12-A Identity Card Of Workers

15 Form 13 Notice of Periods of work for child workers

16 Form 14 Register Of Child Workers

17 Form 15 Register Of Leave with wages

18 Form 16 Health Register

19 Form 17-A Notice Of Accident or dangerous occurrence

20 Form 18 Notice Of Poisoning or disease

21 Form 19 Abstract of the Act

22 Form 20 Annual Return

23 Form 21 Half Yearly Return

24 Form 22 Muster Roll

25 Form 23 Register Of Accidents

26 Form 24 Special Certificate Of Fitness

27 Form 25 Certificate Of Fitness for dangerous operations

28 Form 26Register Of Surgeon's fees for the issue of

duplicate certificate

29 Form 27 Certifying Surgeon's visit Note

30 Form 28 Diary Of Inspector Of Factories


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31 Form 29 Closure Report Of a Factory

32 Form 30 Register of Water Sealed Gas Holder

33 Form 31 Report of examination of water sealed gas holders

34 Form 32

Register of trained adult male workers employed to

carry out mounting or shifting or belts, lubrications

etc.

35 Form 33

Certificate to young persons considered fit to work

at machine, plant or process of dangerous

character

36 Form 34 Form Of Certificate Of Stability

37 Form 35 Record Of Eye Examination


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Rule 12-A

Rule 5

Rule 14-2(a)

Rule 24

Rule 15

Rule 77(4)

Rule 78

Rule 79

Factories Act


Trade Unions Act


to be made by the occupier and submitted to the Chief Inspector Of Fa

signature of the new manager and occupier appended

To be granted by the Inspector Of Factories after verifying the correctnes

This licence shall remain valid upto 31st december of the year for whi

To be granted by the certifying surgeon to the young persons employ


Back To Main Page

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before c

manufacturing process

To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later t

which the license expires

Temperatures recorded in a Hygrometer to be entered in this r

To be maintained with the dates on which white washing, colour washing,

carried out.

To be maintained by the manager in respect of compensatory

To be maintained by the manager of every factory in which workers are

Sections 64 or 65

To be exhibited by the Manager of every factory


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Rule 80

Rule 80-A

Rule 85

Rule 86

Rule 87

Section 87

Rule 96Within 12 hours of occurrence of an

accident

Factory Inspector;

SDO;Officer-In-Charge of the

nearest police station

Rule 97

Rule 99

Rule 100(1)

Rule 100(2)

Rule 103

Rule 104

Rule 96

Rule 14

Rule 14 (9)

To be maintained in every factory

To be issued to every worker with the signature of occupier/manager

To be exhibited by the Manager of every factory

To be maintained in respect of child workers employed

To be maintained by the manager of every factory

To be maintained by the manager in respect of dangerous op

To be sent by the manager of the factory as soons as any worker cont

specified in the schedule to the Chief Inspector/ Inspector/Medical Ins

Surgeon

To be displayed in every factory

To be furnished by the Manager to the Chief Inspector before 15th Jan

subsequent to which it relates

To be furnished by the Manager to the Chief Inspector before 15th Ju

To be maintained by the manager of every factory in respect of workers

factory

To be maintained in every factory furnishing complete details in respect

which may occur

To be granted by the certifying surgeon in respect of persons employed in operations involving use of le

To be granted by the certifying surgeon in respect of persons employe

operations

To be maintained by the certifying surgeon or examining surgeon in resp

issue of a duplicate certificate

To be handed over by the certifying surgeon or examining surgeon to the

the result of each visit to the factory


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Rule 57-A

Rule 57-A

Rule 59-A

Rule 59-B(2)

Rule 3-A

Rule 59-C(4)

To be sent by the manager or occupier of the factory to the chief Inspect

manufacturing process carried out.

To be sent by the manager/ occupier within 15 days from the date of

To be maintained by the manager in respect of examination reports of

carried out by the person qualified to carry out the test

To be submitted by the person carrying out the examination in the form

manager or the occupier.

To be maintained in every factory carrying therein the name of every wo

employed in performing work specified in section 21

To be maintained by the manager, containing therein the certifcates i

persons.


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Remarks

ctories with the

of the application.

h it is granted

ed in a factory

ommencing the

han the date on

egister.

varnishing etc. are

olidays

exempted under


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of the factory

rations

cts any disease

ector/Certifying

uary of the year

ly of each year

employed in the

of every accident

ad compounds

d in dangerous

ct of fees paid for

Manager detailing


79/96

r in respect of the

examination.

the gas holders

of a report to the

rker who may be

sued to young


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Apprentices Act




Minimum Wages Act



1 Form ER- 1

2 Form ER- 2

3 Requisition form

EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT


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Quarterly return to be submited to the local employment exchange Rule 6

Occupational Return to be submitted to the local employment

exchangeRule 6

Requisition form to be used when calling for applicants from

Employment ExchangesRule 4

Factories Act


Trade Unions Act

1959Back To Main Page




82/96


83/96








1 Form A Application for registration of trade union

2 Form B Register of trade unions

3 Form C Certificate of Registration of Trade Union

4 Form D Annual Return For the year ending 31st March

TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938


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Authority

Section 5 & Regulation 3As & when a trade union comes into

existence

Registrar of Trade

Unions

Section 8 & Regulation 4

Section 9 & Regulation 5

Section 28 & Regulation 12 By 31st July each yearRegistrar of Trade

Unions

To be maintained by the Registrar of trade uni

To be issued by the Registrar Of Trade Unions on re

Factories Act


Trade Unions Act



Back To Main Page


85/96

Remarks

The application to be

accompanied by a copy of the

rules of trade union and other

particulars

ons, up to date

istering a trade union


86/96


87/96

14 Form LMemorandum Of Agreement concerning injury resulting in

permanent disablement

15 Form MMemorandum Of Agreement concerning injury resulting in

temporary disablement

16 Form N Notice to record memorandum of agreement

17 Form O Notice to not record memorandum of agreement

18 Form P Notice of show cause

19 Form Q Notice of show cause

20 Form R Register Of Agreements


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Rule 6(1)To be submitted by the employer as &

when an injury resulting in death occurs.

The Workmen's Compensation

Commissioner

Rule 6(1)to be submitted by the employer as &

when an injury occurs.


Commissioner

Rule 6

Rule 6(3)

Rule 9to be submitted by the employer as &

when an injury occurs.


Commissioner

Rule 9

Rule 11Within 7 days of death or serious bodily

injury


Commissioner

Rule 20

Rule 20

Rule 20

Rule 39

Rule 39(3)

Rule 48

Factories Act


Trade Unions Act


to be made by the applicant and sent to the commissioner

Back To Main Page



To be issued by the commissioner to the applicant for compensation

To be issued by the commissioner to the applicant for compensation


To be sent by the employer to the commissioner

To be given by the Commissioner to the employer on receipt of form A or B

To be furnished by the Commissioner to the employer on receipt of application

To be given by the Commissioner to the employer on receipt of form D


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Rule 48

Rule 48

Rule 49

Rule 49 & 50

Rule 50

Rule 50

Rule 52

To be issued by the commissioner to the parties stating a date for hearing the

parties and giving them an opportunity to show cause why the said agreement

ought to be registered and directing them to make all representations on the

scheduled date

To be maintained by the commissioner up to date



To be issued by the commissioner to the parties concerned on receiving amemorandum of agreement

To be issued by the commissioner to the parties concerned on receiving a

memorandum of agreement , stating reasons for failure to record the

memorandum of agreement

To be issued by the commissioner to the parties stating a date for hearing the

parties and giving them an opportunity to show cause why the said agreement

ought to be registered.


90/96

Remarks


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1 Form IApplication for registration of establishments employing

migrant workmen

2 Form II Certificate Of Registration

3 Form III Register Of Establishment

4 Form IV Application for license for recruitment

5 Form V Application for license for employment

6 Form VI Form of Certificate by Principal Employer

7 Form VII Application for adjustment of security deposit

8 Form VIII Form of license

9 Form IX Application for renewal of license

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDIT


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10 Form XForm furnishing particulars in respect of recruitment and

employment of migrant workmen

11 Form XI Return to be sent by the contractor to the authorities

12 Form XII Register Of Contractors

13 Form XIII Register Of Workmen employed by contractors

14 Form XIV Service Certificate

15 Form XV Displacement & Outward journey allowances sheet

16 Form XVI Return Journey allowances Register

17 Form XVII Muster Roll

18 Form XVIII Register of Wages

19 Form XIX Register Of Deductions for damage or loss

20 Form XX Register Of Fines

21 Form XXI Register Of Advances

22 Form XXII Register Of Overtime

23 Form XXIIIHalf Yearly Return to be sent by the contractor to the

Licensing Officer

24 Form XXIVAnnual Return to be sent by the Principal Employer to

the Registering Officer


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Rule 3(1) As & when required

Registering Officer of the area in

which the establishment sought to

be registered is located

Rule 4(1)

Rule 4(2)

Rule 7(1)

Rule 7(2)

Rule 7(3)

Rule 10(3)

Rule 11(1)

Rule 14(2)


Factories Act


Trade Unions Act


To be made in triplicate by the contractor to the licensing officer having jurisdicti

recruitment is made

To be made by every contractor to the licensing officer, for employin

To be issued by the Principal Employer to the contractor to the effect that he un

related to recruitment or employment of migrant workmen, in respect of whic

application.

To be made by a contractor to the licensing officer claimig therein the re

1979Back To Main Page

To be issued by the registering officer to the principal employer once he r

To be maintaied by the registering officer showing particulars of establishments i

registration are issued by him

Every license issued by the licensing officer shall be in t

To be made by the contractor to the licensing officer thirty days before the dat


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Rule 21

Rule 24

Rule 48

Rule 49

Rule 50

Rule 51(1)

Rule 51(1)

Rule 52(2)(a)

Rule 52(2)(a)

Rule 52(2)(c )

Rule 52(2)(c )

Rule 52(2)(c )

Rule 52(2)(d)

Rule 56(1)

Rule 56(2)To be sent by the Principal employer of a registered establishment in duplicate

15th February following the end of the year to which it

To be maintained by every contractor in respect of migrant

To be maintained by every contractor



To be maintained by every contractor in respect of return journ

To be maintained by every contractor in respect of migrant


To be sent by the contractor in duplicate to the licensing officer not later than t

year

To be maintained by every principal employer of a registered

To be maintained by the principal employer and contractor in respect of m

To be issued by the contractor to the migrant workman/en on termination of hi

whatsoever

To be maintained by every contractor in respect of displacement cum out

To be furnished by every contractor to the specified authorities under the act

employment of migrant workmen

To be furnished by every contractor to the specified authorities under the act in

have ceased to be employed


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Remarks

Application to be accompanied

by a crossed demand draft and

delivered either by registered

post or personally delivered

n in relation to the area wherein

g migrant workmen

rtakes to be bound by all rules

the contracto is making the

fund of security deposit

gisters the establishment

n relation to which certificates of

is form

on which the license expires


96/96

workmen

ey allowances

workmen

stablishment

igrant workmen employed

is employment for any reason

ward journey allowances

in respect of recruitment and

espect of migrant wormen who

Statutory Compliances Checklist on Various Labour Laws

Documents

Transcript of Statutory Compliances Checklist on Various Labour Laws