St. John Church…St. John Board of Directors Meeting Church Board Room January 21, 2019 7:00 pm...

St. John Church

Board of Directors

Monthly Meeting

February 2019 – No Meeting

St. John Church Board of Directors Meeting

February 2019

Table of Contents Item Page Number Agenda No Meeting

January Board Minutes 3 – 5

Staff Reports:

Pastoral 6 – 9

School 10 – 12

LIFEjourney 13 – 19

Operations & Finance 20 – 21

Marketing & Creative 22 – 24

January Financials 25 – 35

Closed Business……………………………………………………Appendix A

St. John Board of Directors Meeting Church Board Room

January 21, 2019 7:00 pm

Attendees: Board Members Jennifer Albritton, Chris Arft, Adam Bichsel, Tracy Dunn, Pastor Dion Garrett, Joe Luberda, Scott Morris, Ebenezer Satyaraj, Scott Thompson and Neal Weber Special Guest: Pastor Doug Mauss Excused: Marla Maloney Joe Luberda opened the meeting at 7:01 pm. Adam Bichsel led the meeting with a devotion on the sermon series, Fully Know by God. He talked about understanding who I am or my purpose in life. He shared he is just now taking a more active role in his faith, becoming more devotional in his life. He referenced the following bible verses, Psalm 139: Search Me, O God, And Know My Heart. Then a passage from Philippians 4:11 I am not saying this because I am in need, for I have learned to be content whatever the circumstances. He subsequently led the Board in an opening prayer. Joe presented the minutes from the Board Meeting on December 17, 2018, for review. After a short discussion, a motion to accept the minutes was made by Ebenezer Satyaraj with a second by Adam Bichsel. A voice vote was held on the motion, and all members present voted affirmative. Pastor Dion then went through the Senior Pastor Report. It was noted starting this month we begin our annual nominations process for Board of Directors positions. The first step is to assemble a nominating committee. The second is to assess which positions will be vacated through (1) term limits or (2) current board members feeling a call away from serving. He then went on to state we are targeting an official rollout of our new name and brand on March 9/10 weekend, including:

Revealing our new mark/logo

Launching a new website

Internal signage changes (Temporary external signage change the following week).

Debut of our new heritage timeline/wall

A special “event” (TBD) to encourage external community interest and engagement Pastor Dion gave an overview of the Next /financial Update. Strong giving in the month of December 2018: $772,906 with 932 households participating. December was the formal end of our 2-year financial commitment for NEXT.

$10.8 million projected

$10.557 Million raised

$11,391 shortfall when factoring in expenses saved this FY

$655K “banked,” available for Capital Expenditures ($500K is currently planned for Phase 3) Scott Morris asked Tracy Dunn to clarify the Draw a Line and Bank Surplus for Phase 3.

He followed up with results from the Kindergarten commitment week with 16 kids enrolled already which is seen as a big success from this endeavor. Jennifer Albritton noted that the school needs to follow up with parents who attended the November Open House, as she has not received any follow-up notification from that initial meeting.

3

Both Adam Bichsel and Scott Thompson followed up with questions regarding the potential for the congregation to continue giving at the same level committed during the NEXT campaign. Pastor Dion answered that the Staff is looking at different communication options for 2019.

Finally, Pastor Dion started a small discussion on the dates for the bi-annual congregational meetings. It was determined the Staff would look at optional dates for the October/Fall meeting.

Pastoral Groups and Care Report – Doug Mauss started with the Men's Ministry steering committee is looking to expand activity and opportunities for men. In addition to some new ideas for the upcoming Casino BROyale event, our leaders have brainstormed (and are currently beginning to implement):

NCAA Final Four watch party on Saturday, April 6 in our new Commons

Cigar (and Wine) sampling party - July or August

Pure by Jen Mother’s Day shopping event - for May He added the Employment Workshop has shifted into February, and they continue to revamp the vision/offerings of the event. Most importantly, by adding a spiritual element to people’s job search. He then shared a short presentation with the Board on the Tiny Church initiative. Modeling a "coaching/relational" approach to discipleship, rather than an “informational/teaching” approach. Shifting recruiting emphasis for Tiny Church itself to geographically distant people. Working with Seth Hinz, our new director, on different ways to engage and reach our streaming audience to more precisely offer them the next steps towards creating Tiny Churches in their own homes. School Ministry Report – Pastor Dion highlighted the STAR Test Data shows continued growth throughout the year in math and reading. Pastor Dion shared the school survey results with the BOD.

LIFEjourney Board Report – Pastor Dion pointed out in the report the launch of the first two pilot Care Communities which happened in December.

Operations and Finance Report – Tracy Dunn made note of the switch for Food Service in 2019 from US Foods to Gordon Food Service looking at cost savings between 6-10%. Scott Thompson made a suggestion of using the new café as a means for community engagement.

Brand Marketing and Creative Report – Pastor Dion shared with the Board church and school websites had over 7,335 visitors in December. This is a 26.8% growth over the previous December. We’ll be diving in deeper into our analytics over the next few months. Tracy Dunn added that Hospitality has been shifted under Seth Hinz supervision. Financial Report – Tracy Dunn reviewed the Ministry Fund ended with a positive balance of $430K, which is $50K unfavorable when compared to the budgeted surplus for the month. The FYTD surplus of $247K is $11K unfavorable to the budgeted surplus.

Giving in the current month of $771K is unfavorable to budgeted by $72K. FYTD giving of $2,440K is $267K unfavorable to budgeted giving.

Monthly expenses of $393K were favorable to budgeted by $21K. FYTD expenses of $2,828K are $393K favorable to budgeted expenses of which there is a net expense savings consisting of $137K is related to NEXT CapX timing.

Scott Thompson asked Tracy Dunn if she could send out a cliff note version to show the breakout of these cost savings. Tracy added that she would follow up with an email highlighting that to the BOD. Tracy then reviewed the Early Childhood Tuition rates with the group.

4

Other Business – Joe Luberda reviewed the Board Nomination Team needed to have 2 members from the BOD and 3 members from the congregation. Both Chris Arft and Adam Bichsel volunteered to serve as Board members on the committee. A motion to accept Chris Arft as Chairman and Adam Bichsel was made by Pastor Dion with a second from Tracy Dunn. A voice vote was held on the motion, and all members present voted affirmative. Jennifer Albritton closed the meeting in prayer, and Joe Luberda adjourned the meeting at 8:59 pm. In His service, Neal Weber, Secretary

5

Senior Pastor Board Report Dion Garrett

February 2019 Pathfinder Church Launch Weekend March 9/10 weekend, we will officially become Pathfinder Church. We’ve shifted the focus of this weekend to more of a “family celebration” of what God has done in our past and where he’s taking us together. In addition to a powerful weekend service, we will be:

Revealing our new Pathfinder Church logo

Launching a new website

Unveiling our new heritage wall/timeline

Celebrating with some special food and giveaways in the Commons This is a rare event in the life of a local church, so make sure you’re present for it! Financial Update After a solid finish to NEXT, we remain very mindful of the need to stay financially vibrant so that we can make good on our Phase 3 promises without jeopardizing our other ministry priorities. God provided for us in January, beating income budget in spite of two weekends with very challenging weather. Unfortunately we’ve had ice already in February, but we trust God to provide all we need to make sure the vision He has given us will be accomplished. STJ School and LEAD School Enrollment is open as of Feb 11. Our program options are:

Early Childhood 2 years-Jr. Kindergarten

K – 2nd Early LEAD. Single-grade classrooms with age appropriate LEAD aspects woven in).

3th-6th Grade LEAD School. Expanding to 2 multi-age studios (4 classrooms, 4 teachers).

5-8th Grade Middle School. 5th and 6th graders are being given the option of choosing LEAD or a conventional environment. Those choosing conventional environments will be joining our middle school program.

We are actively marketing our school digitally, in print, and with a School-Led Worship Weekend on February 16/17, 2019.

6

Pastoral Office Team Board Report Doug Mauss – Groups and Care

February 2018 Life Transitions and Care

Pastor Roger has added a new chapel service to his monthly rotation: he’s now leading worship on the fourth Thursday of the month at Stonecrest of Wildwood, the new senior living center in Wildwood Town Center.

The Employment Workshop went very well with the new team, led by members Becky Greer and Nathan Thomas. Lots of positive feedback from the attendees, and framing each day with devos helped shape the tone for the workshop. Everyone involved agrees that this is an important outreach to the community, since most of the registrants do NOT attend St. John.

Adult Groups and Studies

The Spiritual Growth Experience was a resounding success, with 84 people attending the first one! This event is intended to model the simplicity with which any believer can practice growth and impact in the faith. My hope is that most of those who came the first week will follow through with committing to this new practice of discipleship. We’ll be working through an older message series on the Catechism (Guideposts), to prove that we can engage with important doctrinal concepts in this new way.

In addition, many of our IronMen, Bible Study, and LIFEgroup leaders attended the first SGE, with the intent that they would try bringing this approach to their existing groups. I’m excited to be checking in with these groups and seeing what a difference it makes in their connections and pace of growth.

For men’s ministry events, the steering committee is experimenting with Trello, a project-management software, to help spread the load amongst volunteer leaders and more effectively put on these larger events. We’re also experimenting with a new ticket model for Casino BROyale, one that’s designed to incentivize guys inviting friends! (Since apparently poker and cocktails aren’t enough on their own! )

Metrics attached

7

Pastoral Metrics

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

DivorceCare (February - May & October - January) 10 12 12 12 12 9 3

GriefShare (February - May & September - December) 19 19 19 0 0 18 (18)

Cancer Companions 12 12 12 14 14 13 1

Employment Workshop 0 0 0 0 11 28 (17)

Pre-Marital 0 2 4 0 6 18 (12)

Financial Peace University 11 11 0 14

Daniel Plan 0 0 0 0

Small Group Participants 270 270 270 270

# Small Groups 32 32 32 32

Iron Men Participants 115 115 115 115

# Iron Men Groups 17 17 17 17

Bible Study Participants 125 125 45 107

# Bible Study Groups 5 5 2 5

House Church Participants 4 4 4 4

# House Church Groups 2 2 2 2

Trailblazers 27 31 30 24

New Connections 10 1 0 18 63 43 20

Personal Visits 44 48 49 46 335 275 60

Phone Contacts 41 34 31 36 289 231 58

Other (Chapel, Bible Study) 26 17 8 19 127 193 (66)

Care Matters added to Database 13 25 17 10 145 211 (66)

Average Daily emails sent 2424 2434 2434 2429

Average Daily emails opened 434 420 414 407

Printed Copies 100 100 100 100

CARE

LIFE TRANSITIONS

ADULT GROUPS & STUDIES

GROWING DEEPER

8

(© = children)

St. John Church Board of Directors Meeting

February 2019

Membership Changes – January 2019

New Members: Information Class: Mr. Dan & Mrs. Donnette Begian Ms. Mona Capkovic Mr. Tyler & Mrs. Jessica Bergtholdt Mrs. Amanda Einsporn Mr. Thomas & Mrs. Ruth Farmer Mr. Timothy & Mrs. Jessica Grimes Mr. Gary Kneib Mr. David Pradhan & Mrs.Abi Ottenberg-Pradhan Mr. Richard & Mrs. Judy Puyear Mr. Christopher Thayer

Reaffirmation: Mrs. Sarah Thayer

Released Members: Transferred Out: Mrs. Melodie Donatelli © Jonic, Lawson & Taylor (Concordia Lutheran Church, Kirkwood, MO)

Released by Request: Mr. Terry & Mrs. Kathy Cordova © Parker Mrs. Taylor Diveley Mr. John & Mrs. Mary Gohsman Mr. Tim & Mrs. Melody Murray Mr. Austin & Mrs. Madelyn Plummer

Lack of Information:

Official Acts: Baptisms: None

Weddings: None

Funerals: Kate Kasten (Death December 29, 2018; Funeral January 7, 2019) Jonathan Kasten (Death December 29, 2018; Funeral January 7, 2019) Zoe Kasten (Death December 29, 2018; Funeral January 7, 2019) Jane Moeckel (Death December 29, 2018; Funeral January 7, 2019)

9

School Ministry Board Report Scott Osbourn February 2019

Continuous School / Staff Improvement:

February staff meeting focused on School Safety and Emergency Procedures. The Ellisville Police Chief, Steven Lewis, who discussed various strategies in case of an emergency, led a presentation. He also took time to evaluate our current emergency procedures, giving suggestions for appropriate updates.

o As a follow up, we will implement a safety team to consistently build on our current emergency plan.

Several Staff attended the Midwest Education Technology Conference (METC) on February 11-13. Staff will help lead PD in March based on their learning from this event.

The staff walked through various elements of the 2019-2020 school calendar providing suggestions and updates before it goes to Communications for final production.

Our Advisory Team has established an exit survey to give families who choose not to re-enroll at STJ in the spring.

Administrative Adjustments / Progress:

Enrollment launched on January 22 for EC - Kindergarten February 11 for Grades 1-8.

o Early Enrollment ends on March 1 for Grades 1-8. Enrollment numbers are generally more accurate after the early enrollment

deadline. o Commitments for the 2019-2020 school year as of 2/13/19 are:

19 Kindergarten commitments 38 Grades 1-8 commitments

57 total K-8 current enrollment

14 of these students are enrolled in STJ LEAD 127 enrolled in ECC. As a comparison: At the beginning of February last year we had 90 students

enrolled in K-8 and 119 in ECC

Enrollment for 1-8 last year however had been open for about 3 extra weeks.

Enrollment options, the case for STJ LEAD, a STJ LEAD FAQ were sent home to families to further communicate the direction of the school and encourage enrollment on February 5.

o Rachel Bausch and Scott Osbourn hosted 2 Community Town Hall meetings to answer questions surrounding our upcoming enrollment and upcoming structure.

o 29 Families attended the 2 town hall meetings.

January 24 Open House brought several families onto our campus.

STJ hosted is scheduled to host a School Worship Weekend on February 15 & 16. Principal and teachers will be available after services during the weekend. The service will include participation by several STJ students. In addition, the STK LEAD classroom will be open and student work / educational experiences will be displayed in the lobby.

10

PTL hosted a successful trivia night at the end of January. The event took place in the LL NGC.

Students raised over $2000 to support Pastor Rudy’s work in Madagascar during Lutheran School Week.

PTL will host the annual Auction on March 30. Metrics attached

11

School Ministry

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

Jan 2

018

TREND

Early Childhood Enrollment 156 156 158 158 152 6

Kindergarten - 8th Grade Enrollment 153 153 154 154 184 (30)

Total Enrollment 309 309 312 312 336 (24)

SCHOOL MINISTRY

12

LIFEjourney Board Report Chris Toomey

Kid’s Ministry: Room 1-6 Classroom Improvements Near Completion

Decals were purchased and installed by out CM Staff and volunteers. o These decals are large in size ranging in size from 2 feet in diameter to 6 feet in

diameter and there are 5-7 decals per classroom. Animal and plant themes made the classrooms fun while staying true to the

design of the entire new space.

Tables and Chairs have been updated in all rooms. For the first time, chairs are appropriately sized for the age of children who use those rooms and tables match the décor and size of the chairs.

Strategic Volunteerism Team

This past fall, with the addition of our Commons Café and the addition of a new Hospitality Director, Lisa Schmidt identified the need for stepping up our volunteerism as a ministry. These leaders were somewhat new to volunteerism so she felt the need to band together for support and sharing of knowledge. The areas of Next Gen, Hospitality, and Tech rely heavily on volunteers (over 600 ministry wide) so as Directors and Coordinators of these areas, Lisa, Grant, Corey and Brendan started meeting.

We are working to share and research best practices in volunteerism.

We have identified 12 people from the congregation who are great at knowing people and have access to a network to help plug people into serving. They are also noted for their enthusiasm for volunteerism and creative ideas. We have branded them the Volunteer Recruitment Advisory Team.

o The purpose of the Advisory Team is to advise staff and help brainstorm best practices and creative ways in recruiting techniques for getting the right people in the right spots to grow closer to God through their service to His people.

They have been tasked with seeing through a different lenses for the next several weeks to identify what each ministry does to recruit, train, and nurture their teams.

They have also been assigned with researching to find new and creative resources to pass along to staff in order to make us better leaders of our teams.

13

And lastly, they are to tap into their networks to identify who they know would fit in a role of serving that would move them along on their faith walk.

o This team meets quarterly and as needed seasonally during high recruitment times. Student Ministry: Senior Dinner

The mentors for our senior class held a dinner in honor of the class of 2019.

The dinner was catered by the mentors, and there was time for mentors, parents, and students to express what the last four years meant to them.

Senior Ryan Lehne said, “You guys are my family. And I know when I go to college, you will still be my family.”

Community Engagement: Community Outreach

For the Fostering Together ministry, this month we prepared the administrative side of the ministry.

o A ministry application was drafted and will be added to the website. o Planning has begun to develop the Fostering Together webpage. o The Fostering Together logo is still being developed.

David led the St. John School 8th Grade class on a serve opportunity to Stonecrest Assisted Living.

o The 8th graders ate lunch with the residents and talked with them using conversation cards that were provided for them.

o After lunch the girls did a craft with the ladies and the boys talked with the men about their time in the service (almost all men there are veterans).

o The kids gave feedback that it was impactful to talk with the residents of Stonecrest and it was meaningful to love on them and show that they matter.

David’s favorite community meeting was with Mike Duggar, the CEO of Lutheran Child and Family Services.

o Matt Miller of Send Me St. Louis connected Mike and me because of our church’s plan to start a foster care ministry.

o Mike offered to be a resource for us as we get Fostering Together off the ground and is willing to help with some foster care statistics that will be helpful in marketing and communication.

Needs

Christ in Action has taken the month of January to look at themes we have noticed throughout the past two years.

We discovered a lot of commonalities or characteristics that our clients share. We have discovered the astoundingly high amount of clients who are single or divorced mothers and have children with behavioral struggles or psychiatric diagnoses (for example autism).

o These mothers feel that they are unable to work full-time hours due to lack of affordable babysitting (especially for children with behavioral struggles) and needing to pick their children up from school.

o We have encountered people who struggle with mental health in general and tend to not seek treatment due to various reasons.

Often times this prevents people from long-term change and we refer them to more appropriate services.

14

There are several people out there with fixed incomes such as disability who are unable to increase their income and therefore cannot reduce their debt and again, we refer them to alternative services.

o We are focusing in on intrinsic motivation versus extrinsic motivation and are hoping to integrate this evidence based research into our program.

Local Missions

David and Tara took Dr. Briscoe (the Principal of Bryan Hill) to lunch this month to spend some time together in fellowship and to talk about the state of our partnership.

o We asked Dr. Briscoe if we were supporting her in her goals for the school adequately (she said yes we are absolutely one of the reasons they are so successful in their ‘whole child’ model).

o We talked about some of the issues facing the College Hill area (a lot of families are moving out of the area because of housing issues).

o We talked about some of the ways we can better support the Bryan Hill staff to continue to be excellent for the kids (we will be more active in teacher appreciation and also the team building efforts of Dr. Briscoe).

National / International Missions

The Experiencing Missions Open House was at the end of January and it was wildly successful.

o Marketing/design did an incredible job with the brochure and social media, including creating the signs and look for the open house.

o Over the past two years we have tripled the number of people who came to hear about the different trips we offer each year.

Part of the influx of people was switching to an ‘open house’ format between services as opposed to an informational meeting.

We created and shared an interview style video that aimed to tear down some of the barriers for why individuals/families feel they aren’t able to participate.

We are looking to emphasize how we talk about missions as being part of life journey and another ‘next step’ opportunity that goes hand in hand with how we were created for relationship, generosity and adventure!

The final preparations for the Stronghold Cambodia mission trip in the middle of February were accomplished. The team is very excited for the trip and seeing the new Stronghold site.

John Mehl from Mission of Christ Network came into town to meet with David and Tara and Tracy.

o A schedule for the Advisory Board was firmed up and we ran over finances and job descriptions for the missionaries and board.

o It was great to hear some of John’s experiences and advice from a man who has been in the mission field for more than 30 years!

Worship:

Some rather substantial things have been happening behind the scenes in student-music ministry that deserve to be called out.

Under the leadership and guidance of Drew Brinkley, many of our high school students that serve on the music team have been tasked with taking underclassmen and creating an intentional one-on-one relationship with them.

The fruit of this mentoring model is already showing up: o I observed Ellie Garrett pulling Kyla Dix aside after an evening rehearsal in January and

asking her about school and just talking life. It was later that I learned that Ellie had singled Kyla out as someone she would like to take under her wing! It is great to see the students taking ownership and helping raise the next generation of leaders.

15

o While Drew Brinkley was out of town at the beginning of January, he set it up where Ellie would lead a CORE rehearsal and lead worship in CORE that weekend. She would tell you that she was so nervous and that it didn’t go well… but she absolutely rose to the challenge of running the rehearsal and the weekend was a great success!

We are seeing a generation of high school leaders who have been trained and invested in since middle school truly step up in a huge ways.

Metrics Attached

16

LIFEjourney/Next Generation Metrics

January 2019

All YTDs for fiscal year July 1- June 30

* Average weekly attendance October

2019

November

2018

Decem

ber

2018

January

2019

Jan-1

8

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

Nursery* 20 32 32 31↓ 36 26 28 (2)Preschool* 35 42 45 40↓ 42 36 43 (7)

K - 4* 87 115 118 92↑ 90 925th Element* 19 26 23 18↑ 16 18

New Children's Min Registrations 9 9 12 12↓ 23 86 116 (30)

Nursery Unique Participants 47 51 56 54↑ 51Preschool Unique Participants 65 61 72 72↑ 70

K-4 Unique Participants 206 196 182 173↑ 1595th Element Unique Participants 42 46 35 37↑ 33

6th grade CORE* 28 30 22 24↑ 23 28 24 47th grade CORE* 24 28 20 24↑ 21 25 24 1

8th grade CORE* 24 29 20 22↓ 29 27 32 (5)New CORE Registrations 3 1 0 1↑ 0 116 94 22

9th Summit* 2 22 10 17↓ 18 21 11 1010th Summit* 9 14 6 9↑ 8 10 6 411th Summit* 8 8 9 5↓ 12 8 8 012th Summit* 8 5 1 3↑ 0 6 1 5

Infants/Children 2 4 7 0↓ 2 23 35 (12)Students (6th-12th grade) 2 0 0 0 0 4 7 (3)

Adults 1 0 0 0 0 3 6 (3)Baptism Class (no class in December) 0 4 N/A 3↑ 1 18 23 (5)

Getting Started (no class in December or July) 39 5 N/A 19 20 91 65 26New Members 38 2 0 17 19 75 60 15

Guest Registrations 2 6 1 5 4 36 52 (16)

Notes:

1. YTD information for Unique Participants will be completed at the end of the fiscal year. 2. FY 17/18 did not separate K-4 from 5th grade.

MEMBERSHIP

CHILDREN'S MINISTRY

MIDDLE SCHOOL MINISTRY

HIGH SCHOOL MINISTRY

BAPTISMS

17

Lifejourney/Community Engagement Metrics

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

New Cases 0 2 2 0 10 12 (2)

*Continuing Cases 6 5 5 3

Returning Cases 1 0 0 0 1 0 1

Resolved Cases 1 1 1 4 12 13 (1)

**Total FYTD Cases

CIA Alert Team Members 256 257 257 257 257 257 0

Cambodia Mission Trip 0 0 0 0 0 0 0

Belize Trip 0 0 0 0 26 33 (7)

Wyoming Trip 0 0 0 0 15 10 5

Disaster Relief Trip 0 0 0 0 0 0 0

HS Mission Trip 0 0 0 0 21 20 1

Nicaragua Trip (new in 2017) 0 0 0 0 0 0 11

***Local Projects (# Volunteers) 20 85 60 0 236 252 (16)

MISSIONS

NEEDS

* Due to the duplication of continuing cases month to month, the FYTD numbers aren't an accurate accounting.

**This line reports volunteers involved in local projects such as the Thanksgiving Banquet at

Bryan Hill Elementary, the Christmas Store at Bryan Hill, Serve St. Louis, etc.

**New line item showing number of clients helped total YTD.

18

LIFEjourney/Worship Metrics

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

Jan 2

018

MONTHLY

TREND

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

Audio Message Downloads 67 95 79 92 154 (62) 517 1,233 (716)

Live Stream Hits (avg/weekend) 528 411 464 546 341 205 438 320 119

5:00 pm Saturday 174 210 215 200 250 (50) 200 21 179

9:00 am Sunday 395 446 425 358 423 (65) 411 381 29

10:45 am Sunday 478 486 527 483 509 (26) 491 477 14

9:00 am Children's 89 97 103 88 106 (18) 84 111 (27)

10:45 am Children's 109 110 117 88 107 (19) 89 89 (1)

MISC. WORSHIP (Monthly #s & FYTD Cumulative)

ATTENDANCE (Monthly & FYTD Averages)

19

Operations & Finance Board Report Tracy Dunn

January 2019

Accounting & Human Resources & IT:

Supported the school by exploring and developing a new digital process for the Re-Enrollment Forms for Grades 1- 8 for the 2019/20 registration process starting in February 2019 utilizing Docusign.

Completed the year-end statement mailing for 1,435 households.

School of the Arts:

Spring session kicked off on January 7th with a record number of 127 students enrolling, which is a 20% increase over last year.

Kara Yannon has been hired to teach piano and voice.

Food Service:

School lunch is seeing a surge in “extra” items being sold, which is the primary factor driving our lunch income above projections.

Supported the Saturday Social event and all new café equipment functioned as expected. We had upwards of 45 attendees and the event shows a great potential hit future growth.

Facilities:

Supported the needs of the ministry for St John School Open House, Middle School NYE party, a funeral, blood drive, high school senior dinner, and multiple bible studies.

Removed snow for the major snow event and then multiple times after that with the thawing and refreezing and icing up.

Continued to trouble shoot elevators and isolated the issue to a bad phone in elevator. Replacement parts ordered and repair is scheduled.

Replaced pump clutch on South Wing boiler because it wasn’t heating properly. The in-house repair saved $400-$500 over a service call.

Moving closer to finishing this batch of LED light installs so we can apply for the Ameren rebate.

Metrics attached

20

Operations/Finance Metrics

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

Total Unique Giving Units 752 767 947 702 5,462 4,220 1,242

Donors $500 to $1,000 141 155 186 131 927 1,111 (184)

Donors $1,000 plus 64 45 154 47 488 531 (43)

New Donors 12 17 11 7 82 117 (35)

Unique online givers 415 416 475 413 2,971 2,938 33

Full-time school 20 20 20 20 20 19 (2)

Part-time school 55 57 56 57 54 48 5

Full-time church 26 27 27 27 23 28 (5)

Part-time church 21 21 21 22 22 23 (1)

Total employees 122 125 124 126 122 118 5

Workstations in service 118 119 117 117 131 147 (17)

Helpdesk tickets 103 43 177 213 912 376 536

School lunches served 1,858 1,501 1,296 1,667 8,668 8,769 (101)

Café number of tickets 652 509 719 598 2,937

Instructors this session 12 12 12 12 12 11 0

Disciplines (Instruments) this session 6 6 6 6 6 6 0

Students this session 115 115 115 127 108 96 12

Number of work orders received 102 73 67 72 619 901 (282)

Number of work orders completed 98 77 79 66 618 942 (324)

Number of work orders outstanding 18 14 2 8

TECHNOLOGY

GENERAL FUND DONOR SUPPORT

HUMAN RESOURCES

FACILITIES

FOOD SERVICE

SOTA

21

Branding, Marketing & Creative Seth Hinz, Director

February 2019

Branding, Marketing & Creative January was a month of major strides for our department as we approach the Pathfinder launch in March. Our internal design team continued to refine the church logo and branding. We chose our website development partner, who will help us launch with a temporary site and get us to full launch by late April 2019. We crossed a significant milestone on YouTube, as we surpassed 1,000 subscribers to our channel. As the community continues to grow, we’ll have new opportunities to expand the reach of our messages and ministries. It’s exciting to think about the unique content we can be creating for this channel. Kindergarten Commitment Week (Jan. 14-18) was a success, as 18 families made their commitment to St. John. Families were invited to attend a “signing” ceremony during which the kindergartener and parents signed a special certificate and had their photo taken. Communication assisted with the overall strategy and design of the event. School leadership did an amazing job owning the event and ensuring the families felt recognized and appreciated. Our design team created new enrollment marketing materials (print & web) for K-8 and the LEAD School. In addition, we provided communication strategy and design assistance for the Experiencing Missions Open House event on Jan. 27. Hospitality: Saturday Social is a hit! In the month of January; there have been quite a few great things that have happened. We welcomed over 50 people show up to the very first social on February 5. The hospitality director, working with our food service director, has established partnerships with local food vendors to provide quality, reasonable priced food options for individuals and families. For example, Mi Lupita (local Mexican Restaurant), will cater once a month for the rest of the year. Live music, game options, great food and drink options, and a welcoming atmosphere has led to well-attended events thus far. The hospitality director focused on building the hospitality team, and has been able to set-up shadowing dates for multiple potential new team members. We had a total of 6 new couples try out serving for the very first time in January. A leaders meeting has been planned for the month of February in hopes of strengthening the leaders and creating stronger recruiting plans moving forward. Worship: Our team kicked off 2019 by helping Student Ministry throw their rocking New Year’s Eve Party for the middle schoolers in our community. We deck out Cornerstone with crazy lighting and sound to create a dance party for the students. It’s a great opportunity to invite friends into a safe and fun environment.

22

Utilizing the new technology in The Commons, we were able to help run several great events. We helped throw the Staff New Year’s Party, to create a fun environment for dancing, karaoke, games, and socializing. We also had an opportunity to serve those in our community by hosting the Wheeler 50th Wedding Anniversary. Our team also provided resources for many events taking place on our campus, including the new Saturday Social in The Commons, the kickoff of a new semester of School of the Arts, the Getting Connected event, and the Experiencing Missions Open House. January kicked off the new series The Nine Paths, where our team created special visual elements with lighting and video. We implemented new procedures to make our environments more cohesive. Our video team worked on producing a new video to promote the 2019 Missions season, with the focus on removing boundaries that often deter people from signing up for mission trips. We are always reaching for new ways to connect with people. We planned new training events and team building parties to engage our team in new and better ways. By setting up reoccurring events, we will continue to grow our skills, while at the same time build team camaraderie. Metrics attached

23

Marketing/Creative Metrics

January 2019

Oct 2

018

Nov 2018

Dec 2018

Jan 2

019

18/19 FY

TD

17/18 FY

TD

FYTD T

REND

Total Visits 9,887 8,890 11,526 9,161 63,963 62,102 1,861

% Unique Visits 65% 62% 68% 64% 64% 43% 21

Referral Traffic 8% 6% 5% 5% 6% 11% (5)

Direct Traffic 31% 34% 43% 33% 35% 35% 0

Search Traffic 56% 50% 46% 51% 50% 46% 4

Facebook Total Followers 1,392 1,415 1,455 1,475 9,764 8,293 1,471

Twitter - Followers 442 437 439 443 3,055 981 2,074

YouTube Subscribers 51 35 50 60 249 130 119

YouTube Likes 114 62 99 58 595 316 279

YouTube Shares 141 118 91 100 617 583 34

Facebook Total Followers 468 472 475 485 3,256 2,695 311

Social Media - Church

Social Media - School

Website

24

St. John Church Financial Analysis Notes

Period Ending January 31, 2019

Consolidated Balance Sheet

Cash and Investments increased by $22K.

Accounts Receivable decreased by $24K due to o $12K change in the amount due from FACTS not yet remitted versus last month o $12K collection of donated stock gifts recorded in Dec and received in Jan

Prepaid Expenses increased by $22K due to o $13K increase in HSA contributions which occur in January. o $7K payment for Cambodia expenses for Feb trip.

Other Assets increased by $16K due to the letter of credit and bond fees paid in January being amortized over the life of the contract.

Accounts Payable decreased by $35K.

Deferred Tuition and Revenue increased by $74K due to o School Deferred Tuition accounts increased by $48K due collections for families who

chose to pay tuition in two lump payments plus $5K of registration collections for next school year.

o School of the Arts began a new session with $16K in deferred tuition. o The Christ in Action Social Worker grant funds of $8K were received in Jan.

Ministry Fund Overview

The Ministry Fund ended with a deficit balance of $32K, which is $47K favorable when compared to the budgeted deficit for the month. The FYTD surplus of $215K is $36K favorable to the budgeted surplus.

Giving in the current month of $296K is favorable to budgeted by $14K. FYTD giving of $2,736K is $254K unfavorable to budgeted giving.

Other Income in the current month of $40K is favorable to budgeted by $20K. FYTD Other Income of $676K is $116K unfavorable to budget.

Monthly expenses of $371K were favorable to budgeted by $12K. FYTD expenses of $3,199K are $404K favorable to budgeted expenses.

Pastoral Office

Pastoral office FYTD exceeded budget by $12K primarily due to recruiting, relocation and travel expenses.

Operations

Finance & Administration reported a positive variance to budget of $11K due to budget versus actual staffing costs.

Technology reported a positive variance to budget of $4K due to delayed hardware purchases.

Marketing & Creative

Marketing & Creative reported a positive variance of $7K due to lower than expected staffing costs.

25

LIFEjourney

LIFEjourney Leadership YTD reported a positive variance to budget by $12K primarily due to budget versus actual benefit costs.

Next Generation

No significant variances to budget. School Fund Overview

The School Fund ended the month with a breakeven which is favorable to the budgeted deficit by $14K. FYTD resulted in $1K favorable to a budgeted deficit of $40K.

Monthly income of $170K exceeded budgeted income by $4K. FYTD income of $1,284K is favorable to budgeted FYTD income by $71K.

Monthly expenses of $170K were favorable to budgeted expenses by $10K. FYTD expenses of $1,283K are favorable to budgeted FYTD expenses by $30K.

Income

Grant Income recognition was $12K unfavorable to budget due to slower than expected spending for LEAD School grant items.

The Budgeted Adjusted Income has a monthly positive variance of $20K based upon the August forecast for the FY18/19 based upon actual enrollment and grant income.

Expenses

Other expenses has a positive variance of $10K based primarily on the timing for purchases of computer software, brand marketing research costs, and staffing costs.

*Variances of $3,000 or greater are noted.

26

January December June June June

Assets

Current Assets - Unrestricted

Cash and Investments 1,139,669$ 1,117,367$ 1,746,881$ 1,483,260$ 1,167,561$

Accounts Receivable 67,345 91,564 33,143 48,751 90,476

Inventory 5,445 5,445 3,350 3,844 4,222

Prepaid Expenses 46,542 24,505 118,210 80,135 126,822

Total Current Assets - Unrestricted 1,259,000$ 1,238,881$ 1,901,584 1,615,990 1,389,081

Current Assets - Restricted

Bond Sinking Fund - 8 182,506 170,004

Fixed Assets

Land 1,775,796 1,775,796 1,775,797 1,699,778 1,694,277

Buildings 23,676,416 23,676,416 23,420,947 23,437,616 23,431,544

Furniture/Fixtures/Technology 2,048,323 2,048,323 1,821,677 1,944,440 1,887,624

Capitalized Interest 46,465 46,465 46,465 46,465 46,465

Construction in Progress 511,867 511,867 - - -

Less Accumulated Depreciation (15,913,720) (15,913,720) (15,195,623) (14,646,529) (13,868,940)

Total Fixed Assets 12,145,147 12,145,147 11,869,263 12,481,770 13,190,970

Other Assets

Deferred Financing Costs 66,768 67,093 75,475 88,419 101,934

Other Assets 204,558 188,191 171,712 160,750 160,861

Total Other Assets 271,325 255,284 247,187 249,169 262,795

Total Assets 13,675,473$ 13,639,312$ 14,018,042$ 14,529,435$ 15,012,850$

Liabilities and Net Assets

Current Liabilities

Accounts Payable 75,136$ 109,869$ 606,878$ 351,325$ 331,108$

Accrued Expenses 216,976 210,268 204,733 231,953 445,860

Deferred Tuition and Revenue 431,977 354,092 288,664 459,356 446,952

Current Maturities of LT Debt 390,000 390,000 390,000 365,000 340,000

Total Current Liabilities 1,114,089 1,064,228 1,490,275 1,407,634 1,563,920

Long-Term Liabilities

Bonds, Less Current Maturities 5,110,000 5,110,000 5,500,000 5,890,000 6,255,000

Swap Contract Liability 4,040 4,040 122,036 292,270 251,871

Total Long-Term Liabilities 5,114,040 5,114,040 5,622,036 6,182,270 6,506,871

Other Liabilities

Interfund Payables/Receivables - - -

Total Liabilities 6,228,129 6,178,268 7,112,311 7,589,904 8,070,791

Net Assets

General Fund Operating (19,523) 13,573 (235,560) (515,148) (907,038)

School Fund Operating (390,252) (390,727) (391,042) (458,495) (541,443)

Building Fund 7,372,489 7,339,989 6,869,105 7,104,110 7,460,810

Unrealized Derivative Gain(Loss) (4,040) (4,040) (122,036) (292,270) (251,871)

Mission 24-7 296,462 577,989 577,989

Launch 315,407 315,407 326,657 385,707 427,317

All Other 173,263 186,842 162,145 137,638 176,295

Total Net Assets 7,447,344 7,461,044 6,905,731 6,939,531 6,942,059

Total Liabilities and Net Assets 13,675,472$ 13,639,312$ 14,018,042$ 14,529,435$ 15,012,850$

0$

St. John ChurchConsolidated Statement of Financial Position

as of January 31, 2019

FY15/16FY16/17FY17/18FY18/19

27

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for

Period Actual YTD Budget YTD

Var. Actual to

YTD Budget

Dollar

MINISTRY FUND

General Offerings 4,606,745$ 296,494$ 282,585$ 13,909$ 2,736,433$ 2,990,033$ (253,600)$

DEPARTMENTAL INCOME/EXPENSES

PASTORAL OFFICE

Pastoral Office (413,517) (31,819) (33,385) 1,566 (249,266) (237,217) (12,049)

Stewardship (14,548) (1,105) (1,575) 470 (9,853) (10,148) 295

Care Ministries (18,102) (1,671) (1,383) (288) (12,689) (10,302) (2,387)

Adult Ministries (3,000) (86) (173) 87 (2,240) (623) (1,617)

Small Groups (77,072) (5,759) (6,873) 1,114 (44,331) (45,310) 979

TOTAL PASTORAL OFFICE (526,239) (40,440) (43,389) 2,949 (318,377) (303,600) (14,777)

OPERATIONS

Facilities (1,102,197) (71,445) (69,551) (1,894) (642,013) (790,598) 148,585

Finance & Administration (582,006) (39,342) (50,506) 11,164 (261,882) (333,794) 71,912

Mortgage/Debt (607,716) (48,748) (50,330) 1,582 (349,069) (357,932) 8,863

School Tuition Assistance (65,004) (5,914) (5,417) (497) (41,553) (37,919) (3,634)

Technology - IT (70,428) (5,411) (9,817) 4,406 (37,109) (41,661) 4,552

Food Service (88,119) (8,205) (6,925) (1,280) (63,060) (51,555) (11,505)

TOTAL OPERATIONS (2,515,470) (179,065) (192,546) 13,481 (1,394,687) (1,613,459) 218,772

MARKETING & CREATIVE

Marketing & Creative (560,116) (43,250) (50,420) 7,170 (261,275) (317,399) 56,124

Technical - A/V.L (35,598) (2,278) (2,718) 440 (23,405) (21,217) (2,188)

TOTAL MARKETING & CREATIVE (595,714) (45,528) (53,138) 7,610 (284,680) (338,616) 53,936

LIFEJOURNEY

LIFEjourney Leadership (167,401) (11,940) (14,070) 2,130 (84,482) (96,778) 12,296

Community Engagement (122,326) (5,859) (7,445) 1,587 (63,670) (72,426) 8,756

Worship (198,874) (14,866) (15,483) 617 (111,156) (113,419) 2,263

Missions (160,574) (8,057) (9,614) 1,557 (86,168) (87,394) 1,226

TOTAL LIFEJOURNEY (649,175) (40,722) (46,612) 5,890 (345,476) (370,017) 24,541

NEXT GENERATION

Family Forward (6,305) (170) (400) 230 (3,658) (4,030) 373

Children's Ministry (169,087) (13,428) (13,748) 320 (95,604) (95,670) 66

Youth Administration (138,293) (11,855) (11,530) (325) (76,655) (80,610) 3,955

Student Ministry (5,324) 1,617 (192) 1,809 (3,756) (4,974) 1,218

TOTAL NEXT GENERATION (319,009) (23,835) (25,870) 2,035 (179,673) (185,284) 5,611

NET MINISTRY FUND 1,138$ (33,096)$ (78,970)$ 45,874$ 213,539$ 179,057$ 34,482$

SCHOOL FUND

Income 2,090,957 170,814 166,656 4,158 1,283,847 1,212,397 71,450

Expenses (2,165,989) (170,339) (181,051) 10,712 (1,283,057) (1,252,794) (30,263)

NET SCHOOL FUND (75,032)$ 475$ (14,395)$ 14,870$ 790$ (40,397)$ 41,187$

St. John ChurchSummary Budgeted Statement of Activity

for the period ending January 2019

28

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

MINISTRY GIVING INCOME

General Offerings 4,606,745 296,494 282,585 13,909 2,736,433 2,990,033 (253,600)

TOTAL MINISTRY GIVING INCOME 4,606,745 296,494 282,585 13,909 2,736,433 2,990,033 (253,600)

DEPARTMENTAL INCOME

PASTORAL OFFICE

Pastoral Office

Care Ministries 10,546 405 1,456 (1,051) 6,413 7,276 (863)

Adult Ministries 10,907 485 0 485 8,623 6,204 2,419

TOTAL PASTORAL OFFICE 21,453 890 1,456 (566) 15,036 13,480 1,556

OPERATIONS

Facilities 530,159 372 100 272 385,386 530,059 (144,673)

Administration 5,809 - - - - 5,350 (5,350)

Investment Income (Interest Income) 7,764 820 467 353 6,806 4,210 2,596

Food Service 115,639 13,365 11,740 1,625 68,454 68,456 (2)

TOTAL OPERATIONS 659,371 14,557 12,307 2,250 460,646 608,075 (147,429)


Marketing & Creative 63,425 2,925 4,482 (1,557) 32,272 36,712 (4,440)

Technical A/V/L 4,428 (58) - (58) (71) 4,428 (4,499)

TOTAL MARKETING & CREATIVE 67,853 2,867 4,482 (1,615) 32,201 41,140 (8,939)

LIFEJOURNEY

Community Engagement 6,500 0 500 (500) 4,088 4,000 88

Worship 24,000 855 0 855 26,951 24,000 2,951

Missions 127,855 20,210 100 20,110 100,074 84,455 15,619

TOTAL LIFEJOURNEY 158,355 21,065 600 20,465 131,113 112,455 18,658

NEXT GENERATION

Children's Ministry 38,695 92 200 (108) 16,846 920 15,926

MS/HS Youth Administration 0 0 0 0 1,805 0 1,805

MS/HS Youth Programs 47,190 2,145 2,250 (105) 18,391 16,850 1,541

TOTAL NEXT GENERATION 85,885 2,237 2,450 (213) 37,042 17,770 19,272

TOTAL MINISTRY FUND INCOME 5,599,662$ 338,110$ 303,880$ 34,230$ 3,412,471$ 3,782,953$ (370,482)$

SCHOOL INCOME

Tuition K-8 1,042,577 81,547 84,265 (2,718) 612,564 621,258 (8,694)

Tuition ECE 749,605 61,966 61,007 959 446,734 444,569 2,165

Tuition - Centered Care 113,213 10,840 10,845 (5) 69,259 70,233 (974)

Annual Fund 88,922 8,380 8,500 (120) 48,190 67,922 (19,733)

PTL Support 90,000 - - - - - -

LEAD School Gifts 28,295 - - - 39,033 28,295 10,738

Grant Income 98,000 3,885 15,500 (11,615) 36,355 57,000 (20,645)

Athletics 20,942 1,420 3,015 (1,595) 9,761 13,892 (4,131)

Learning Center Fees 5,850 900 550 350 4,050 3,650 400

Chapel/Mission Offerings 6,262 167 1,000 (833) 2,464 5,027 (2,563)

Field Trips 8,100 623 150 473 2,202 2,100 102

Other Income 14,529 1,085 1,480 (395) 13,235 11,759 1,476

Budgeted Adusted Income (175,338) - (19,656) 19,656 - (113,308) 113,308

TOTAL SCHOOL INCOME 2,090,957$ 170,814$ 166,656$ 4,158$ 1,283,847$ 1,212,397$ 71,450$

St. John ChurchBudgeted Income Detail


29

Description

Budget

Annual

Actual for

Period

Budget for

Period

Variance for


Var. Actual to

YTD Budget

Dollar

DEPARTMENTAL EXPENSES

PASTORAL OFFICE

Pastoral Office (413,517)$ (31,819)$ (33,385)$ 1,566$ (249,266)$ (237,217)$ (12,049)$

Stewardship (14,548) (1,105) (1,575) 470 (9,853) (10,148) 295

Care Ministries (28,648) (2,076) (2,839) 763 (19,102) (17,578) (1,524)

Adult Ministries (13,907) (571) (173) (398) (10,863) (6,827) (4,036)

Small Groups (77,072) (5,759) (6,873) 1,114 (44,331) (45,310) 979

TOTAL PASTORAL OFFICE (547,692) (41,330) (44,845) 3,515 (333,413) (317,080) (16,333)

OPERATIONS

Facilities (1,632,356)$ (71,817)$ (69,651)$ (2,166)$ (1,027,399)$ (1,320,657)$ 293,258$

Finance & Administration (587,815) (39,342) (50,506) 11,164 (261,882) (339,144) 77,262

Mortgage/Debt (615,480) (49,567) (50,797) 1,230 (355,875) (362,142) 6,267

School Tuition Assistance (65,004) (5,914) (5,417) (497) (41,553) (37,919) (3,634)

Technology - IT (70,428) (5,411) (9,817) 4,406 (37,109) (41,661) 4,552

Food Service (203,758) (21,570) (18,665) (2,905) (131,515) (120,011) (11,504)

TOTAL OPERATIONS (3,174,841) (193,622) (204,853) 11,231 (1,855,334) (2,221,534) 366,200


Marketing & Creative (623,541)$ (46,175)$ (54,902)$ 8,727$ (293,548)$ (354,111)$ 60,563$

Technical A/V/L (40,026) (2,220) (2,718) 498 (23,334) (25,645) 2,311

TOTAL MARKETING & CREATIVE (663,567) (48,395) (57,620) 9,225 (316,882) (379,756) 62,874

LIFEJOURNEY

LIFEjourney Leadership (167,401)$ (11,940)$ (14,070)$ 2,130$ (84,482)$ (96,778)$ 12,296$

Community Engagement (128,826) (5,859) (7,945) 2,087 (67,758) (76,426) 8,668

Worship (222,874) (15,721) (15,483) (238) (138,107) (137,419) (688)

Missions (288,429) (28,267) (9,714) (18,553) (186,243) (171,849) (14,394)

TOTAL LIFEJOURNEY (807,530) (61,787) (47,212) (14,575) (476,589) (482,472) 5,883

NEXT GENERATION

Family Forward (6,305)$ (170)$ (400)$ 230$ (3,658)$ (4,030)$ 373$

Children's Ministry (207,782) (13,520) (13,948) 428 (112,450) (96,590) (15,860)

Youth Administration (138,293) (11,855) (11,530) (325) (78,460) (80,610) 2,150

Youth Ministry (52,514) (528) (2,442) 1,914 (22,147) (21,824) (323)

TOTAL NEXT GENERATION (404,894) (26,072) (28,320) 2,248 (216,715) (203,054) (13,661)

TOTAL MINISTRY FUND EXPENSES (5,598,524)$ (371,206)$ (382,850)$ 11,644$ (3,198,933)$ (3,603,896)$ 404,963$

SCHOOL EXPENSES

School Salary, Wages & Benefits (1,853,102)$ (157,022)$ (164,009)$ 6,987$ (1,081,205)$ (1,073,366)$ (7,839)$

Classroom Supplies, Materials & Equipment (91,242) 2,188 (4,000) 6,188 (42,713) (49,945) 7,232

Conferences, Education & Development (13,343) (1,561) (2,050) 489 (3,254) (6,293) 3,039

Technology Services, Hardware & Software (61,748) (2,816) (7,291) 4,475 (37,563) (40,919) 3,356

Centered Care Expenses (82,356) (5,321) (8,953) 3,632 (45,574) (49,967) 4,393

Athletic Events (19,273) (400) (4,000) 3,600 (5,869) (9,615) 3,746

Field Trips (7,050) (648) (725) 77 (2,430) (1,800) (630)

Copier Expense (12,467) (1,282) (1,500) 218 (6,273) (7,767) 1,494

Bad Debt (6,100) 0 0 0 0 0 0

Missions (2,550) 0 (2,000) 2,000 0 (2,000) 2,000

Fundraising Expense (400) 0 0 0 (3) (400) 397

Other Expenses (98,122) (3,477) (9,448) 5,971 (58,023) (78,730) 20,707

Budgeted Adjusted Expense 81,764 0 22,925 (22,925) 0 68,008 (68,008)

TOTAL SCHOOL EXPENSES (2,165,989)$ (170,339)$ (181,051)$ 10,712$ (1,282,907)$ (1,252,794)$ (30,113)$

St. John ChurchBudgeted Expense Detail


30

January December November October September August July June June June

Cash and Investments

Total Cash and Investments * 1,139,669$ 1,117,367$ 1,091,088$ 1,041,940$ 1,133,675$ 1,467,484$ 1,259,786$ 1,746,881$ 1,483,260$ 1,167,561$

Less: Insurance claim proceeds to be expended - (3,770) (2,793) - (70,609) (70,609) (70,609) (33,250) (170,875)

Bond principle pymt consistency adj. x x x x x x x x x x

Adjusted Cash and Investments 1,139,669 1,117,367 1,087,318 1,039,147 1,133,675 1,396,875 1,189,177 1,676,272 1,450,010 996,686

Temp. Restricted Funds (Internally Managed)

Mission 24-7 - - - - 221,972 266,263 296,462 577,989 577,989

Launch 315,407 315,407 315,407 315,407 315,407 326,657 326,657 326,657 385,707 427,317

NEXT CapX Available for Expenditure 868,499 900,579 470,560 488,439 467,273 593,070 626,772 653,945 403,757 x

Parent Teachers League 44,086 35,118 26,230 24,267 24,097 33,182 31,046 36,792 19,315 60,662

Missions Designated Gifts 26,921 7,026 13,466 8,065 22,012 23,386 21,409 17,262 52,943 68,046

Christ In Action 14,338 18,472 11,463 10,865 8,727 9,908 10,072 12,347 10,281 16,097

Christ In Action (Social Worker Grant) - - - - (142) 2,154 5,054 6,639 (1,706) x

School of the Arts 11,886 12,865 15,074 14,538 13,977 12,322 14,848 11,109 14,828 10,478

Endowment Fund 36,523 36,523 36,523 36,523 36,523 36,523 35,333 33,682 31,360 29,998

Other 4,227 4,227 4,227 4,176 4,176 4,176 4,861 4,361 3,926 3,795

1,321,887 1,330,217 892,950 902,280 892,050 1,263,350 1,342,315 1,399,256 1,498,400 1,194,382

Excess/(Underfunded) Balance pre Affiliate Funds (182,218) (212,850) 194,368 136,867 241,625 133,525 (153,138) 277,016 (48,390) (197,696)

Temp. Restricted Funds (Affiliate Controlled)

Boy Scout Troop #782 22,334 39,127 17,044 9,812 7,255 11,247 15,092 16,995 23,932 18,868

Cub Scout Pack #782 7,243 7,243 7,243 8,243 8,243 9,167 9,266 10,869 10,882 11,476

MOPS 22,708 23,400 24,337 19,852 20,624 20,651 20,179 20,023 16,063 13,641

Illuminations - Puppet Ministry 6,181 6,131 5,721 5,671 5,621 5,571 5,521 5,471 4,519 3,362

All Other 3,737 3,735 3,675 3,679 3,647 3,657 3,857 3,857 4,239 7,919

Total Ongoing Fund Balances 62,203 79,636 58,020 47,257 45,390 50,294 53,915 57,215 59,635 55,266

Excess/(Underfunded) Core Cash Balance (244,421)$ (292,486)$ 136,348$ 89,610$ 196,235$ 83,230$ (207,053)$ 219,801$ (108,025)$ (252,962)$

Analysis of Monthly Fluctations in Core Cash Balance

Increase / (Decrease) in Month End Core Cash 48,065$ (428,834)$ 46,738$ (106,625)$ 113,005$ 290,283$ (426,854)$ 497,371$ 131,346$ 115,306$

Components Driving Change in Core Cash

Monthly Surplus / (Deficit) Ministry Fund (33,096) 430,019 (17,879) 20,738 (98,709) (60,875) (27,173) 3,807 29,854 (56,770)

Monthly Surplus / (Deficit) School Fund 475 10,197 (14,105) (15,696) (22,988) (32,210) 75,118 67,453 55,969 107,502

Total Surplus / (Deficit) for the Month (32,621) 440,216 (31,984) 5,042 (121,697) (93,086) 47,945 71,260 85,823 50,732

Ministry Fund: noncash expense for Debt Principal 32,500 32,500 32,500 32,500 32,500 32,500 32,500 32,500 30,417 28,333

Payment of Annual Debt Principal from Core Cash - 390,000 - - - - - - - -

Increase / (Decrease) in Prepaid School Tuition 52,902 (12,406) (32,523) (29,351) 815 237,279 (73,479) (103,077) 59,447 62,290

NEXT CapX: Monthly (Increase)/Decrease in Kitty 32,080 (430,019) 17,879 (21,166) 125,797 33,702 27,173 (3,807) (29,854)

** Decrease / (Increase) in Other Working Capital (36,796) (849,125) 60,866 (93,650) 75,590 79,888 (460,993) 500,495 (14,487) (26,049)

Total Incr. / (Decr.) in Month End Core Cash 48,065 (428,834) 46,738 (106,625) 113,005 290,283 (426,854) 497,371 131,346 115,306

** - This amount is an aggregation of all other increases and decreases not separately identified

in balance?---> TRUE TRUE TRUE TRUE TRUE TRUE TRUE TRUE TRUE TRUE

Working Capital Change Detail

Current Month Deferred Tuition Liability 261,782 213,990 226,396 258,919 288,270 287,455 50,176 75,285 272,429 247,596

Prior Month Deferred Tuition Liability ** 213,990 226,396 258,919 288,270 287,455 50,176 75,285 181,362 214,382 186,956

Source of Cash / (Use of Cash): Deferred Tuition 47,792 (12,406) (32,523) (29,351) 815 237,279 (25,109) (106,077) 58,047 60,640

Current Month Deferred Registration Fees Liability 5,110 - - - 48,370 54,640 58,490

Prior Month Deferred Registration Fees Liability - - - - - 48,370 45,370 53,240 56,840

Source of Cash / (Use of Cash): Deferred Tuition 5,110 - - - - - (48,370) 3,000 1,400 1,650

Additional Liquidity Information

Sources:

Line of Credit Availability 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$

Borrowings Outstanding - - - - - - - -

Available Liquidity 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000

* Per General Ledger

St. John ChurchCash and Liquidity Position Summary

FY 17/18 FY 16/17 FY 15/16FY 18/19

31

Interest Earned Account

Type Institution Length Maturity APY Rate Type Payout Original Amount To Date Balance

CD Synchrony 12 months 03/29/19 2.03% Fixed Maturity 160,732.96$ 2,741.89$ 163,474.85$

Total CD Investments 160,732.96 2,741.89 163,474.85

Cash Petty Cash N/A N/A N/A N/A N/A 1,050.00

Checking First Community CU 0.10% Variable Monthly N/A 15.77 3,770.64

Savings First Community CU 0.00% Variable Monthly N/A - 10.00

Steward Acct. LCEF 1.25% Variable Monthly N/A 104,330.94 598,647.17

Checking Fifth Third Bank N/A N/A N/A N/A N/A 405,909.97

Total Bank Accounts N/A 104,346.71 1,009,387.78

Total Investments & Bank Accounts N/A 107,088.60$ 1,172,862.63$

*Note - The Fifth Third Bank Checking Account earns a .20% Interest Credit Rate to offset operating fees charged to the account.

** All balances shown are bank balances as of the date of the report. This report does not account for any deposits in transit or

outstanding checks.

N/A

Opened 05/12/08

St. John ChurchSummary of Investments & Bank Accounts

as of January 31, 2019

Opened 03/02/09

N/A

N/A

32

Date Description CY Budget* Actual

06/30/17 16/17 Year-End Surplus n/a 403,757$

07/31/17 Sanctuary Improvements - (14,800)

08/31/17 Sanctuary Improvements (170,000) (99,916)

09/30/17 Sanctuary Improvements (150,000) (1,886)





01/31/18 Commons & CM Improvements (250,000) -


02/28/18 Commons & CM Improvements (350,000) (15,816)



04/30/18 Commons & CM Improvements - (11,100)



06/30/18 Mission 24/7 Funds Transfer - 281,675

FYTD Surplus/Deficit (w/o CY Improvements) - 965,691

06/30/18 Total Amount Available for Expenditure 1,030,000$ 653,945$


07/31/18 Mission 24/7 Funds Transfer 181,500 30,199





09/30/18 Insurance Proceeds - Water Damage 70,609 78,542

10/31/18 Insurance Proceeds - Water Damage - 2,793



11/30/18 Insurance Proceeds - Water Damage - 3,770

12/31/18 Commons & CM Improvements - (177)

01/31/19 Commons & CM Improvements - 116

01/31/19 Phase 3 - (7,980)

02/28/19 -

03/31/19 -

04/30/19 -

05/31/19 -

06/30/19 -

FYTD YTD Surplus/Deficit (w/o CY Improvements) - 430,245

06/30/18 Total Amount Available for Expenditure 679,859$ 868,499$

Total Sanctuary Improvements Cost 489,312$

Total Commons & CM Improvements Cost 1,103,416$

Phase 3 7,980$

St. John ChurchNEXT CapX Funds Reconciliation

01/31/2019

*Budget includes $895,000 of Capital Improvements and $135,000 of Furniture & Fixtures and

$0 Mission 24/7 Income

*Budget includes $795,000 of Capital Improvements and $80,000 of Furniture & Fixtures and

$454,250 Mission 24/7 Income and $70,609 of Insurance Proceeds.

33

Total Pledges 3,044,854.00$

Total Participants 2,068

Total Family Units 828

Contributions

Contributions FY10/11 803,538.10$

Contributions FY11/12 917,273.88



Total Contributions 2,671,262.05$

Expenses

FY09/10

Campaign Expenses (24,196.88)$

FY10/11

Campaign Expenses (101,425.38)

MF Staffing Expenses (13,646.00)

Cambodia Expenses (101,678.50)

FY11/12




Technology Expenses (121,069.09)

Belize Expenses (10,000.00)

FY12/13

Campaign Expenses (962.42)



Debt Reduction (1,419,030.51)


St. John Missions (29,700.00)

FY13/14


MF & SF Staffing Expenses (79,988.04)


Debt Reduction (165,000.00)

Cambodia Expenses 273,171.54

Angel Dormitory Expenses (6,000.00)

St. John Missions (27,863.00)

FY14/15


Debt Reduction (20,000.00)

Angel Dormitory Expenses (1,872.00)

Missions Director Staffing Expense (13,932.00)

FY15/16


FY16/17


Stronghold Cambodia Expenses (29,157.33)

Cambodian Legal Counsel Refund 3,195.00

FY17/18


FY18/19


Total Expenses (2,355,855.22)$

Fund Balance 315,406.83$

St. John ChurchLaunch Reconciliation

01/31/2019

34

Contributions

Contributions FY10/11 136,601.48$




Total Contributions 454,114.55$

Expenses

Contributions to LCMS Ablaze! For Cambodia FY10/11 (101,678.65)$

Funding in Belize FY11/12 (10,000.00)

Contributions to LCMS Ablaze! For Cambodia FY11/12 (110,671.51)

Contributions to LCMS Ablaze! For Cambodia FY12/13 (91,173.89)

Reimbursement of funds from LCMS Ablaze! FY13/14 273,171.54

Angel Dormitory Expenses FY13/14 (6,000.00)

Angel Dormitory Expenses FY14/15 (1,872.00)

Stronghold Cambodia Expenses FY16/17 (29,157.33)

Reimbursement of unused fund from Camb. Legal Counsel 3,195.00



Total Expenses (144,486.84)$

Fund Balance 309,627.71$

Additional Cambodia Funding

In the fall of 2011 an option to give directly to the efforts in Cambodia was

created. The primary purpose of this option is to engage our community and

other churches in our mission efforts in Cambodia. It also allows people within

our ministry to give directly to Cambodia, over and above their commitment to

Launch. This money will go directly to our efforts in Cambodia. UPDATE: JAN

2019 $20K donation for land purchase. Total funds in this category = $20,200.

$850k to be distributed to current mission projects in the city of St. Louis and

Belize and through the mission efforts of the LCMS Ablaze! Campaign. Pastor

Garrett and the Strategic Leaders will work closely with LCMS national leaders to

ensure that two to four mission projects are adopted that reflect the mission and

values of SJ's congregation. These projects will be specific mission efforts with

which we can form an ongoing association over the course of the campaign and

hopefully beyond.

St. John ChurchLaunch Reconciliation

Serve Others As We Go - Outside Missions

01/31/2019

Original Launch Presentation

17% of total contributions are designated to this objective.

LCMS Ablaze! will receive quarterly payments from St. John for use in Cambodia.

These payments will equal 20% of total Launch contributions during the quarter.

LCMS will then refund to St. John 30% of that payment to use for missions that

St. John chooses. Of the 30% refunded, half will go to this objective and half will

go to the St. John Missions objective.

35

St. John Church…St. John Board of Directors Meeting Church Board Room January 21, 2019 7:00 pm...

Documents

Transcript of St. John Church…St. John Board of Directors Meeting Church Board Room January 21, 2019 7:00 pm...