Spring 2013 ~ University Supervisors Information and Training

Spring 2013 ~

University SupervisorsInformation and Training

Contract Information• Visit Human Resources

– Compliance paperwork– Direct deposit– Tax forms

• Contact Bruce Barker for an appointment– [email protected] or 227-3122

• Signed Contracts (Emailed from Mary Rompf)• Questions or Concerns?

– Contact Regina Aton @ [email protected] or 227-7108

Travel Reimbursement Travel pre-approval forms no longer need to be completed.

• As of January 1, 2013, an approved rate of $0.565/mile for adjuncts (non-residents of Jackson County). Full-time faculty and adjuncts residing in Jackson County are reimbursed at $0.565/mile for trips under 60 miles, and $0.30/mile for trips over 60 miles. (http://www.wcu.edu/12382.asp)• State cars are available with one week’s notice. Contact Linda Raxter.• Travel reimbursement processing• Submit form in timely manner for budgeting purposes• Contact Sarah Reams ([email protected] or 227.7314) with questions

Travel Form ExampleTRAV AUTH & REIMBURSE FORM (Edited 7-1-2011) NO.

NAME: EMPLOYEE ID: DUTY STATION

AS SHOWN IN BANNER (Not to be used for Independent Contractors or their employees)

x 3313

BEGIN END 10/31/2012

TRAVEL (SHOW C ITY & STATE) TRANSP ORTATION MEALS & LODGING OTHER EXP ENSES 2

MODE AMOUNT TYPE AMOUNT AMOUNT

DATE: 10/1/2012 M ILES 32.0 PRIVATE AUTO BREAKFAST

TIME OF DEPARTURE 10:45am AIR LUNCH

FROM TAXI DINNER

TIME OF RETURN 2:00pm PARKING LODGING

TO OTHER1



FROM TAXI DINNER

TIME OF RETURN 10:30am PARKING LODGING

TO OTHER1



FROM TAXI DINNER


TO OTHER1


TIME OF DEPARTURE 12:00pm AIR LUNCH

FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER

TIME OF RETURN 11:00am PARKING LODGING

TO OTHER1

1. RAIL, BUS ,TOLLS, RENTALS TOTAL 0.00 0.00 TOTAL 0.00

2. BAGGAGE HANDLING , BUSINESS CALLS 0.00

Date Date

Date

Date

Date

Total Expense

Total Advance

Amount Due to WCU

Amount to be paid by Traveler

Amount Due to Traveler

NAME: EMPLOYEE ID: DUTY STATION

CONTACT PERSON:

BEGIN END 10/31/2012

TRAVEL (SHOW C ITY & STATE) TRANSP ORTATION MEALS & LODGING OTHER EXP ENSES 2

MODE AMOUNT TYPE AMOUNT AMOUNT


TIME OF DEPARTURE 1:55pm AIR LUNCH

FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER


TO OTHER1

DATE: M ILES 0.0 PRIVATE AUTO 0.00 BREAKFAST

TIME OF DEPARTURE AIR LUNCH

FROM TAXI DINNER

TIME OF RETURN PARKING LODGING

TO OTHER1



FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER


TO OTHER1



FROM TAXI DINNER


TO OTHER1

Totals automatically carry to page 1 0.00 To page 1 0.00 To page 1 0.00

To page 1 0.00

Payee's NameDate Submitted

Enter 1 if In-State Travel, 2 if Out Of State Travel, 3 if Out of Country Travel

Enter 1, 2, or 3 Here 1

Travel Travel Travel Out Out

In-State Out OF Stateof State of Country

Total Private Auto 0.00 0.00 0.00Total Air 0.00 0.00 0.00Total Taxi 0.00 0.00 0.00Total Parking 0.00 0.00 0.00Total Other 0.00 0.00 0.00

Total Transportation 0.00 0.00 0.00Total Breakfast 0.00 0.00 0.00Total Lunch 0.00 0.00 0.00Total Dinner 0.00 0.00 0.00

Total Meals 0.00 0.00 0.00Total Lodging 0.00 0.00 0.00Total Other Expenses 0.00 0.00 0.00 Total Expense 0.00Total Advance 0.00Total Due to WCU 0.00Total Due to Traveler 0.00

Amounts

Total Charged Fund Number

Ty pe Immediate Superv isor's Signature

Dean or Department Head's signature, if required

Ty pe Claimant's Name as shown in Banner

Candler, NC (RT)

Erwin High School

TRAVEL AUTHORIZATION AND REIMBURSEMENT FORM

Cullow hee, NCSarah E. Reams

L. RaxterIntern Supervision

920000000

Brian M cKeown

2nd observation and mid-term conf.

Asheville, NC (RT)

Asheville, NC (RT)

Asheville, NC (RT)

Candler, NC

CONTACT PERSON AND PHONE #:PURPOSE OF TRIP:

Valley Springs M iddle School

M adison High School

2nd observation - Delaney Burke

Candler, NC

EXPLANATION

Erwin High School

1st Observation - Brian M cKeown

Exchange Rate if ForeignTravel:

Fund #

AC C OUNT DISTRIBUTIONS

10/1/2012TRAVEL DATES: DEP'T NAME & CAMPUS ADDRESS OFE Killian 201P

1st Observation - Brannon Owens

REIMBURSEMENT DETAILS

By signing above I certify that all required preapprovals and approvals were obtained in accordance with the University Travel Policy.

TOTAL LODGING

Claimant's Signature

Chancellor's signature, if required

M adison High School

TOTAL MEALS

SIGNATURES AND APPROVALS

Immediate Superv isor

Candler, NC (RT)

Candler, NC

3rd observation - Amy M atthews

Marshall, NC (RT)

Candler, NC

Brannon Owens

Candler, NC

Marshall, NC (RT)

Vice Chancellor's signature, if required

Candler, NC

Enka High School

3rd observation and mid-term conf.

P rint Accountable Officer's Name

Amy M atthews

0.00

FINANCIAL INFORMATION

Delaney Burke

Valley Springs M iddle School

Ty pe Dean/Department Head's Name as shown in Banner

2nd observation and mid-term conf.

Under penalties of perjury, I certify to be a true and accurate statement of the city of lodging, expenses and allowances incurred in the services of the state and that none of these expenses have been or will be reimbursed to me from any other source.

Candler, NC

Remit pages of this form with required receipts to the C ontroller's Office

10/01/12

Enka High School

EXPLANATION

4th observation and final conference

0.00

PURPOSE OF TRIP: Intern Supervision L. Raxter

Sarah E. Reams 920000000 Cullow hee, NC

Accountable Officer's Signature


0.00

00.00

Amount

Part 2 Travel Reimbursement (continued)

TRAVEL DATES: DEP'T NAME & CAMPUS ADDRESS OFE Killian 201P

0

Sarah E. Reams1/23/2013

0


0.00Fund #

123 Schoolhouse Lane Cullowhee, NC 28723TRAVELER'S ADDRESS IF CHECK TO BE MAILED:

0.00

Amount

http://www.wcu.edu/12382.asp

Forms

• Gather all forms from OFE website ONLY http://www.wcu.edu/9856.asp

• Contact me if you notice problems with the forms

Nuts and Bolts ofIntern Supervision

Education Programs at WCU

• Elementary Education - B.S.Ed., 2nd Degree B.S.Ed., M.A.Ed.

• Middle Grades Education - B.S.Ed., M.A.Ed., Post-Baccalaurate Certificate

• Special Education -B.S.Ed., M.A.Ed., M.A.T., AIG Certification K-12

• Health & Physical Education -B.S.Ed., M.A.Ed., M.A.T.,Minor in Physical Education Minor in Coaching

• Art Education - B.S.Ed., M.A.Ed., M.A.T.

• English Education - B.S.Ed., M.A.Ed., M.A.T.

• Mathematics Education - B.S.Ed., M.A.Ed., M.A.T.

• Music Education -B.S.Ed., M.A.Ed., M.A.T.

• Science Education - B.S.Ed.

• Biology Education - M.A.Ed., M.A.T.

• Chemistry Education -M.A.Ed., M.A.T.

• Social Sciences Education -B.S.Ed., M.A.Ed., M.A.T.

• Spanish Education - B.S.Ed.

• Teaching English to Speakers of Other Languages -M.A.Ed., M.A.T

Program Requirements• These programs have different requirements for

the internship/student teaching component of the program. For example, some programs require all students to complete an Intern I experience. Some programs do not require an Intern I experience, but encourage the students to go through it. Some programs do not offer an Intern I experience at all. It can make it challenging to keep track of your interns if you are telling them one thing and a seminar instructor is telling them something else. Be aware that one intern’s experience may look completely different than another intern’s experience in terms of completing requirements.

Relationships in Internship

Responsibilities of University Supervisor

• Differ by program• Autonomy within the WCU

guidelines and requirements• Allow flexibility if possible• Foster a supportive relationship

with intern, cooperating teacher, and host school

Internship IContact interns at earliest convenience to:

– Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. Find out when Intern is reporting to school (many report to host schools when their CTs begin the school year)

– Visit the school to introduce yourself

– Address intern/cooperating teacher concerns and familiarize them with the expectations and roles

– Check to see that signed health certificates have been turned in to school/district (due before students report)

– Schedule initial visit (first observation)

– Set tentative dates for videotaped lesson and mid-term conference

Internship INumber of Site Visits Purpose of Visit

Maximum of 3 visits, unless problems are evident and properly documented

* Consult with academic supervisor for observations, conferences, input on grade sheets and conference forms (EDSE only).

1. Initial visit/formal observation

2. Midterm evaluation/ schedule videotaped observation

3. Formal observation and final evaluation

Videotaping instructions: http://www.wcu.edu/9874.asp Video taping equipment is available:•Lee Nickles ([email protected]) •Hunter Library •Host school

Internship I

• Assist candidates in planning, reviewing, and teaching lessons (ELMG – 10 lessons, EDSE – 5 lessons)

• Provide feedback to observed lessons

• Respond to journal entries (minimum of 4 entries)

• Provide feedback to videotaped lesson

• Establish/retain documentation of interventions

Internship I – Substitute Teaching

• Internship I students may not substitute teach on the days they are assigned to a school

• They may substitute teach on days they are not in class at WCU or required to be at the host school for internship (Spring Break)

• Students should check with the school to inquire about requirements and pay for substitute teaching

Internship II/Student Teaching

• Contact interns – no later than the first two weeks of public school start date to:– Send an introductory email to the intern/student

teacher, cooperating teacher, and academic supervisor.

– Visit the school to introduce yourself– Address intern/cooperating teacher concerns and

familiarize them with the expectations and roles– Student teachers - check to see student submitted

signed health certificate to school/district (due before students report)

– Schedule first observation– Set tentative dates for videotaped lesson and mid-

term conference


Number of Visits Purpose of Visit

• Maximum of 5 visits unless problems are evident with proper documentation

* Consult with academic supervisor for observations, conferences, input on grade sheets and conference forms (EDSE only).

1. Initial visit/formal observation

2. Formal observation/schedule 1st videotaped lesson

3. Midterm evaluation4. Formal

observation/schedule 2nd videotaped lesson

5. Final evaluation

Videotaping instructions: http://www.wcu.edu/9874.asp Video taping equipment is available•Lee Nickles ([email protected])

•Hunter Library •Host school


• Assist candidates in planning, reviewing, & teaching lessons (50 instructional days)

• Provide feedback to observed lessons

• Respond to journal entries (minimum of 6)

• Provide feedback to videotaped lessons

• Establish/retain documentation of interventions

• Ensure candidate carries full teaching load and extracurricular activities/duties for a minimum of 10 consecutive weeks or 50 days AND continues in the placement until the last day of class (May 3, 2013)


• Submit final paperwork (i.e. University Supervisor checklists, grade sheets, signed mid-term and Certification of Teaching Capacity form) to OFE at end of semester. This can be mailed to the office.

• Post final student grade to MyCat (in collaboration with the CT/AS)

• Verify all evaluations are completed by US/AS and CT to clear for licensure!

• Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at: [email protected] or (828) 227-2000

Action Plans• Establish and retain documentation of all

interventions (consult with academic supervisor)

• Notify/provide documentation of interventions (i.e. action plan, conferences) to OFE and appropriate program coordinator/department head regarding concerns/issues related to intern performance

• Suggested action plan template: http://www.wcu.edu/WebFiles/PDFs/OFE_IST_ActionPlan.doc

Attendance Policy• Interns and CTs - keep records of hours/days in

the classroom

• Students must notify the CT and US by phone if they must be absent

• Absences should be made up ASAP

• Student must work with the Director of Field Experiences and US if they are absent 3 or more days

• Absences for personal business are not permitted

• Interns who fail to meet attendance requirements will be removed from internship

Substitute Teaching• Intern I’s may not substitute on days when they

are supposed to be in placement• Intern II/ST may substitute a maximum of 5

days only after they have been full-time teaching for two weeks

• Students are only allowed to substitute for their CTs in the classrooms in which they are placed (variations should be cleared in advance with the Director of Field Experiences)

• Intern II/ST may not hold or accept outside employment that interferes with the internship experience

Intern II/ST - Early Release

• Eligible for early release only if offered fulltime job as a long-term substitute teacher or as a teacher in his or her area of licensure

• Can occur only after the Intern II/ST has successfully completed ten consecutive weeks (50 days) of fulltime teaching as required by NC Department of Public Instruction for licensure purposes

Electronic Evidences

A few important points…• All EE’s must be evaluated by both the

university rep (US or AS) and a school partner (the CT).

• All components of EE3 must be at a 3+ before the I/ST teaches the unit (except MAT and graduate licensure).

• EE5 must show positive gains in student learning to be acceptable.

• The I/ST must achieve a 3+ on all components of the CTC (EE4) to be licensed.

• Contact OFE is you feel an intern/student teacher will not meet the minimum scores by the end of the semester

What would you do…?

Contact Information

Office of Field Experiences – Killian 201 P

Phone: (828) 227-7314

Fax: (828) 227-7610

Director of Field Experiences: Mary Beth Decatur ([email protected])

Lead University Supervisor: Sarah Reams ([email protected])

Admin. Asst: Linda Raxter ([email protected])

Website: http://www.wcu.edu/9856.asp

Handbook: http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf

Spring 2013 ~ University Supervisors Information and Training

Documents

Transcript of Spring 2013 ~ University Supervisors Information and Training