SPONSORSHIP MANUAL - Flasog · 2019. 10. 29. · Asunci ón, Paragua y 6 10 septiembr 2020...

Asunción, Paraguaydel 6 al 10 de septiembre 2020

XXIII CongresoLatinoamericano

de Obstetricia y Ginecología

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SPONSORSHIPMANUAL




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TABLE OF CONTENTS

1. General information ........................................................................................................................ 4

2. Previous sponsors .......................................................................................................................... 6

3. Categories and benefits ................................................................................................................ 8

4. Sponsorship opportunities ......................................................................................................... 10

5. Other sponsorship opportunities ................................................................................................ 10

6. Plan................................................................................................................................................ 12

7. Sponsorship reservation form and commercial exhibition ........................................................ 14

8. Terms and conditions ................................................................................................................. 16




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1. GENERAL INFORMATION

DATE AND VENUE6 to 10 September 2020. Asunción, Paraguay.

BOURBON CONVENTION HOTEL / CENTRO DE CONVENCIONES CONMEBOL, Avenida Sudamericana con Atilano Cáceres, Luque – Gran Asunción, Paraguay.

PARTICIPANTSAround 1,400 specialists in gynecology and obstetrics and other related specialties.

LANGUAGEOfficial language: Spanish

INSURANCEAll attendees are advised to arrange their own travel insurance and medical coverage.

ORGANIZED BY: Latin American Federation of Societies of Obstetrics and Gynecology (FLASOG)

The early 20th century saw the first steps towards a specialized practice of medicine dedicated to women. Countries such as Mexico, Brazil, Chile and Argentina, developed both clinical and surgical practice. The Foun-dation of the Society of Obstetrics and Gynecology of Buenos Aires on July 1, 1908 is a historical milestone. The First Argentine Congress of Obstetrics and Gynecology took place on August 9-15, 1931, with periodic meetings since.

The Chilean Society of Obstetrics and Gynecology was created on October 15, 1935. The forerunner of Mexican OB/GYN was the foundation of the Mexican Association of Obstetrics and Gynecology in 1945.The Peruvian Society of Obstetrics and Gynecology (SPOG) was founded on June 30, 1947, with 24 members and initially chaired by Dr. Constantino J. Carvallo, son of Dr. Constantino T. Carvallo, considered the father of Peruvian Gynecology. On 7 November 1947, Dr. Julio A. Lavergne convened his colleagues at his residence in Panama City to lead the Panamanian Society of Obstetrics and Gynecology.

FECASOG: Established in May 1949 by representatives of Obstetrics and Gynecology Associations and Socie-ties of Central America.

Website:www.flasog.org

PARAGUAYAN SOCIETY OF OBSTETRICS AND GYNECOLGY (SPGO)Established on November 5, 1941, during a meeting held at the Amphitheater of the National Maternity Hospi-tal, its provisional commission was formed by Julio Manuel Morales, Gustavo Vera Vargas, Emilio Velilla and Rodolfo Monges. A few days later, on November 11 of the same year, the Extraordinary Members’ Assembly formalized the definitive constitution of the entity and the first Board of Directors was appointed.

The work of the Society increased over time. Its meetings were held regularly and in 51 years of life 193 scien-tific meetings and 4 congresses have been held, in which 927 papers have been presented.




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TECHNICAL SECRETARIAT:Kenes-Group

Tel: +34 913 612 600 – Fax: +34 913 559 208email: [email protected]: www.flasog2020.com

Registration

[email protected] [email protected]

Accommodation

[email protected]

Sponsorship & Exhibition

[email protected]

Commercial Exhibition Hours*

Sunday, September 6 - 09:00 am to 6:00 pm

Monday, September 7 - 09:00 am to 6:00 pm

Tuesday, September 8 - 09:00 am to 6:00 pm

Wednesday, September 9 - 09:00 am to 6:00 pm

Thursday, September 10 - 09:00 am to 5:00 pm

Assembly of the Commercial Exhibition*

Saturday, September 5 from 08:00 am to 6:00 pm

Dismantling*

Thursday, September 10 from 05:00 pm to 11:00 pm

*Subject to change




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2. PREVIOUS SPONSORS




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FLASOG 2017 EXHIBITORS

BAYER

GEDEON RICHTER

SMH

IFA

ASOFARMA

LIOMONT

BESINS

NESTLE

CARNOT

DEWIMED

TEVA

KARL STORZ

GE HEALTHCARE

WISSNER BOSSERHOFF

TAKEDA

MSD

DIGIMEDIC

MEDIX

PHILIPS

INNOVACIONES TECNOLOGICAS

ONKO SOLUTIONS

SENOSIAIN

MEDIROYAL

CHISON O MEDICAL BUY

EYMSA

ELEA

COMEGO

HERGOM

EMC ELSEVIERE

REYSA

ILMONDO MEDICO

XRG

MINDRAY

DEKA

DEMESA

SIEGFRIED RHEIN

ALFAMED

VALEANT

HERMED

BIOGINEMED

ROCHE

MEDICAL LEGAL CENTER (SALOMON)

DKT

PROGIN

GRUPO EDITORIAL OCEANO

MEDICA CENTER

QUEST DIAGNOSTICS

ECHOSONIC

UNIMEDIK

QUANTUM LASER

PROMENAL

GRITED

ITALMEX




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3. CATEGORIES AND BENEFITS

Sponsorship categories will be granted according to the total amount of funding.

Benefits will be directly related to the category to which you belong.

Stands will be distributed according to three different zones:

Foyer Zone - CONMEBOL Convention Center (250 m2)

Joao Havelange Hall (400 m2)

Deck Zone - CONMEBOL Convention Center (150 m2)

Sponsorship levels h Main Sponsor

h Platinum

h Gold

h Silver

h Bronze

h General

Main, gold, silver and bronze sponsors will receive the following benefits:

MAIN SPONSOR

Accreditation area36 m2 stand Bags1 ad on the back cover of the final program20 exhibitor badges3 congress bag inserts2 barcode readers

PLATINUM

APP18 m2 standE-postersBlocks and pens 1 ad on the inside front cover of the final program 2 congress bag inserts15 exhibitor badges2 barcode readers




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SPECIAL REQUESTSDo not hesitate to contact us to design customized packages adjusted to your company’s needs.

GOLD

Abstracts USB16 m2 standLanyards1 ad on the inside back cover of the final program 1 congress bag insert10 exhibitor badges2 barcode readers

SILVER

12 m2 standHotel keysSlogan1 Congress bag insert8 exhibitor badges

BRONZE

9 m2 of standParticipants World MAP1 congress bag insert7 exhibitor badges




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4. SPONSORSHIP OPPORTUNITIESGrant packages:

h 5% discount, on the fixed price for over 10 registrations h 7% discount, on the fixed price for over 20 registrations h 10% discount, on the fixed price for over 30 registrations

5. OTHER SPONSORSHIP OPPORTUNITIES

SUPPORT ITEMS

SPEAKERS DINNER (exclusive)

INTERNET CAFÉ

ACCREDITATION AREA

WEBCAST

OPENING COCKTAIL

CONGRESS APP

HOTEL ROOM KEY

BAGS

USB ABSTRACTS (up to 1.500 units)

SOCIAL NETWORK SCREENS

PARTICIPANTS WORLD MAP

CONGRESS ACCREDITATION

HOSPITALITY SUITES/MEETING ROOMS

MINI PROGRAM

SATELLITE SYMPOSIUM*

SPEAKERS’ ROOM

RESTING AREA

BUSSING

SPEAKER’S ROOM

BLOCKS AND PENS

WI-FI

LABELLING

BADGES CORDS/LANYARDS

RECHARGING STATIONS (4 units)

SCIENTIFIC SCHOLARSHIP IN SUPPORT OF OFFICIAL CONGRESS SESSIONS




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E-POSTERS/POSTER PANELS (to be confirmed)

COFFEE BREAK

E-PROGRAM

INFORMATION KIOSKS (3 UNITS)

ROOM DROP

CLOAKROOM

BAGS INSERTS - no expos

BACK COVER FINAL PROGRAM

PROMOTIONAL MAILSHOT

INSIDE COVER FINAL PROGRAM

INSIDE BACK COVER FINAL PROGRAM

BAG INSERT

PUSH NOTIFICATION THROUGH THE APP

BARCODE READERS (2)

INSIDE AD FINAL PROGRAM

CONGRESS LUNCH PER DAY

EXHIBITION – FLOOR PLANMODULAR STAND

*Catering not included.

*Speakers will be invited by the sponsor: travel expenses, accommodation, registration and possible fees. Including those speakers and moderators who are part of the official program.




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6. PLAN

EXHIBITION – Floor Plan

Shell Scheme StandFoyer Area (Stands 1-15)Joao Havelange Area (Stands 16-35)Deck Area (Stands 36-47)

P2P2P2 P2P2PPP

P4

P4'

P4a P4 P4P4

P2P2PPP

P4

P4

P4

2'

P1P

P3P

P8

P3P

P3P

P3P

10

P12

P12

P12

P12

P12

P12

P12P12

P12P12P12

P6

P15P

P9

P18P

18P

P3aP

P3

P

SA

LID

A

DE

EM

ER

GE

NC

IAS

ALI

DA

D

E E

ME

RG

EN

CIA

SA

LID

A

DE

EM

ER

GE

NC

IA

SA

LID

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EM

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GE

NC

IA

SA

LID

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DE

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GE

NC

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SA

LID

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GE

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LID

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GE

NC

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SA

LID

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GE

NC

IA

SA

LID

A

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GE

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SA

LID

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GE

NC

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LID

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SALIDA DE EMERGENCIA

DE EMERGENCIA DE EMERGENCIASALIDA SALIDA

SS.HH FEMENINO

MASCULINOSS.HH

MASCULINOSS.HH

SS.HH FEMENINO

JH4JH3JH2JH1

36m236m2

12m2

9m2

6m2

18m2 18m2

ESPACIO

9m2 9

CANT. MTS2

81m2

6m2 3 18m2

18m2 2 36m2

36m2 2 72m2

207m2

FOYER

ESPACIO CANT. MTS2

6m2 9 54m2

9m2 5 45m2

99m2

DECK

ESPACIO

16m2 12

CANT. MTS2

192m2

36m2 3 108m2

363m2

SALON JOAO HAVELANGE 1

218m2

9m2 3

36m2

27m2

21

3 4

56

7

9m2

8

9m2

9

9m2

10

9m2

119m2

12

9m2

139m2

149m2

15

36m2

17

36m2

18

36m2

19

18m2

16

18m2

20

16m2

22

16m2

21

16m2

24

16m2

23

16m2

26

16m2

25

16m2

28

16m2

27

16m2

29

16m2

30

16m2

31

16m2

32

9m2

35

9m2

33

9m2

34

6m2

36

6m2

37

6m2

38

6m2

39

6m2

40

6m2

41

6m2

42

6m2

43

3m3m3m

3m

2,5m

2,5m

3m

3m

3m

3m

2.5m

4m

2m

ESPACIO

Categoria Bronce 9m2

CANT. MTS2

REFERENCIA

Categoria Plata 12m2

Categoria Oro 16m2

Categoria Platino 18m2

Categoria Principal 36m2

Circulación

SECRETARIA TECNICA / REGISTROaltura max: 2.00Maltura max: 2.50M altura max: 2.50M

449m2

459m2

469m2

479m2

489m2




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Preliminary timetable:Commercial exhibition hours*

Sunday, September 6 - 09:00 am to 6:00 pm

Monday, September 7 - 09:00 am to 6:00 pm

Tuesday, September 8 - 09:00 am to 6:00 pm

Wednesday, September 9 - 09:00 am to 6:00 pm

Thursday, September 10 - 09:00 am to 5:00 pm

Assembly of the Commercial Exhibition*

Saturday, September 5 from 08:00 am to 6:00 pm

Dismantling*

Thursday, September 10 from 05:00 pm to 11:00 pm

*Subject to change

Exhibitor badges:

h 6 for 9 m2 stands

h 8 for 12 m2 stands







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7. SPONSORSHIP RESERVATION FORM AND COMMERCIAL EXHIBITION Costs: The prices established in this Sponsorship Manual do not include taxes.

Terms of payment: h 50% of the amount shall be paid upon receipt of the first invoice.

h The remaining 50% must be paid before August 1, 2020.

h All payments must be made before the start of the Congress.

h In case the sponsor has not completed payment before the start of the Congress, the organizers will have the right to cancel its reservation, applying the corresponding cost according to the cancellation policy specified below.

Payment method:BANK TRANSFER to the following bank account:

BANK Multibank

Account name: Fundación FLASOGAccount number: 10172500679Swift: MCTBPAPASaving account

Intermediary bank:

1. Intermediary bank Bank of America, N.A.Address: New York, NY USASwift: BOFAUS3MABA: 026009593Beneficiary bankMultibank Inc.Swift: MCTBPAPAAccount number: 10172500679

Bank fees will be borne by the sender

*Only authorized account

Cancellation policy/ReductionIn case of cancellation or reduction of sponsorship, please get in touch with the Sponsorship Department of Kenes Group: Paula Suarez, [email protected], penalties for cancellation/reduction will be as follows:

Las penalizaciones por cancelación/reducción serán las siguientes:

h 25% of the contracted package price if the cancellation/reduction is made before January 1, 2020. h 50% of the contracted package price if the cancellation/reduction is made between February 1 and

March 1, 2020. h 100% of the contracted package price if the cancellation/reduction is made after April 1, 2020.

2. Intermediary bankStandard Chatered Bank N.A.Address: One Madison Avenue, New York, NYSwift: SCBLUS33ABA: 026002561Beneficiary bankMultibank Inc.Swift: MCTBPAPAAccount number: 10172500679




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Sponsorship Reservation FormPlease fill in the form and send to: Paula Suarez [email protected] would like to book the following products:

CONTACT NAME: .......................................................................................................................................................................

COMPANY: ..................................................................................................................................................................................

ADDRESS: ............................................................................................................... CITY: .........................................................

POSTAL CODE: ........................................................................................................ COUNTRY: .................................................

TELEPHONE: ........................................................................................................... FAX: .........................................................

EMAIL: ..................................................................................................................... CIF: ...........................................................

I would like to book the following products:

SPONSORSHIPS

PRODUCT TOTAL PRICE √

Total (Please fill)

COMMERCIAL EXHIBITION

Selection Stand Number Only space/modular stand Area (m2) Total priceSpace # 1

Space # 2

Space # 3

Total

Signature .................................................................................. Date .......................................................................................

We accept the terms and conditions described in this Sponsorship Manual and agree to abide by the recommendations for the participation of the industry in the congress. I am authorized to sign this form on behalf of the applicant/company.




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8. TERMS AND CONDITIONSThese terms constitute the commercial agreement between Kenes International (the “Organizer”) and the “Exhibitor”

APPLICATION TO PARTICIPATE

Only applications to participate as an Exhibitor in the Congress that are received on the appropriate forms duly completed and addressed to Kenes will be considered. Registration will be confirmed as space becomes available. Applicants will be informed in writing of the acceptance or rejection of their applications. In the event of rejection, all payments will be refunded. In the event of acceptance, Exhibitors shall be bound by the terms and conditions listed herein and/or in the brochure and/or any other contractual agreement between the parties.

OBLIGATIONS AND RIGHTS OF THE EXHIBITOR

Registration implies full acceptance of the exhibition regulations by the Exhibitors. Any breach of these regulations may lead to immediate revocation of the right to participate in the Congress without compensation or reimbursement of the amounts already paid or payment of damages to the Exhibitor.

By applying to participate, the Exhibitor definitively and irrevocably undertakes to occupy the assigned space and to main-tain its facilities until the date and time defined for the closing of the event.

The Exhibitor can only present in his stand or space the materials, products or services described in the application to participate. Advertising by firms that are not registered as exhibitors is not permitted. The transfer or sublease of the as-signed spaces, totally or partially, is forbidden

OBLIGATIONS AND RIGHTS OF THE ORGANIZER

The Organizer undertakes to allocate the space to the Exhibitor according to the preferences indicated by the applicants. Applications will be considered on a first-come, first-served basis.

If absolutely necessary, the Organizer reserves the right to modify the distribution of the stands, without any obligation to compensate the Exhibitor. The Organizer reserves the right to offer any space that has not been occupied on the eve of the opening of the Congress to a different firm, without obligation to provide compensation to the Exhibitor who did not show up.

LIABILITY/Insurance

The Organizer does not insure the equipment and display materials installed by the Exhibitor. Under no circumstances shall it be held liable for loss, damage or destruction caused to the Exhibitor’s equipment, goods or property. The Exhibitor assumes responsibility for its exhibited material, its employments and delegates and for any third part that can visit its space.

The Exhibitor shall indemnify and hold harmless the Organizer, its suppliers, directors, employees, delegates and re-presentatives, from any damage, loss, injury, cost, fine and complaint including all complaints and damages and those caused by fire and extending within a coverage policy contracted by the exhibitor, its partners, representatives related to materials, equipment, goods or properties exposed for the event by the Exhibitor.

The Exhibitor shall purchase insurance policies for the aforementioned damages.

The Organizer reserves the right to change the venue, dates and times of the Congress activities without liability to the Exhibitor for damages or losses resulting therefrom. The Exhibitor will be notified in writing as soon as changes have been made.

EXHIBITION REGULATIONS

The exhibition coordinator, acting under the direction of the Organizing Committee, has the final decision regarding the acceptance of the display. The Exhibitors are prohibited from sharing the assigned space with others without written consent of the coordinator.

The Organizer reserves the right to alter the plan or limit the space assigned to each Exhibitor, postpone the exhibition or transfer it to another venue if circumstances require such action. In the event that any contingency prevents the holding of the exhibition, the Organizer is not responsible for the expenses incurred except the rental rates of exhibition spaces.

Exhibitors and their equipment must not block aisles, obstruct neighboring stands or damage facilities or rented equip-ment. Exhibitors are requested to leave enough free space to ensure a good view of the surrounding stands.

Exhibitors are responsible for the cost of designing, installing and shipping their exhibition items (and dismantling them) at the exhibition site.




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The use of flammable materials is not permitted. The exposed equipment must be installed under strict safety measures.

Exhibitors must comply with the designated schedule to complete the assembly of their stand before the opening of the exhibition and to dismantle it at the close of the exhibition. The stand shall not be dismantled or packed before the desig-nated time. The exhibitor is responsible for packing and organizing the shipment of all the valuables before leaving the stand; otherwise the organizer will be responsible for the dismantling under the risk and at the sole cost to the exhibitor.

Exhibitors undertake to ensure that their stands are always staffed during exhibition hours.

Payments will be made according to the conditions contemplated in the brochure or, if other, to those accepted in writing by the Organizer. If the Exhibitor does not make the payment on time, the Organizer is entitled to rescind the contract, suspend confirmation of acceptance, use the space for another purpose or request compensation for breach of contract.

The participation of the Exhibitor is contingent upon compliance with all rules, regulations and conditions set forth herein.

Access to the exhibition is authorized upon presentation of the accreditation issued by the Organizer. Exhibitor’s badges will not be sent in advance but will be provided at the exhibition coordinator’s counter at the beginning of the exhibition.

The Organizer guarantees the daily cleaning of the corridors. Exhibitors assume responsibility for cleaning their stands.

The distribution of any type of catering by the Exhibitors to the participants will only be permitted provided that the cate-ring rules of the exhibition site authorize it.

The Organizer is not responsible by the quality and/or quantity of the catering offered by the Exhibitor. The Exhibitor shall indemnify and hold harmless the Organization, its suppliers, directors, employees, delegates and representatives from any liability, loss, complaint, action, proceeding, injury, demand, fee, fine, judgment, damage, cost and/or expense (including attorneys’ fees and costs) incurred by third parties as a result of the use or consumption of catering delivered by the Ex-hibitor.

Any exhibition or institutional activities must be limited to the stand space and must have the prior consent of the Orga-nization. Panels and advertisements are not permitted outside the exhibition areas assigned to Exhibitors.

Areas and equipment made available to Exhibitors must be returned in their original state. In case of damage or loss of supplied equipment or damage to occupied areas, the exhibitor shall be responsible for the repair and replacement.

Any decoration or special installation must be presented to the Organizer for prior authorization.

The Organizer will not approve stands that do not meet the accepted standards until the necessary changes have been made.

CODE OF GOOD PRACTICE

The Exhibitor/Sponsor is shall comply with the regulations of local authorities, EFPIA (European Federation of Pharma-ceutical Industries and Associations) www.efpia.org, Eucomed (representing the medical-technological industry) http://archive.eucomed.org, and IFPMA (International Federation of Pharmaceutical Manufacturers and Associations) www.ifpma.org, Code of Practice on the Promotion of Medicines.

Non-compliance with these regulations shall not be used as a basis for declaring the contract null and void. Failure to comply with these rules and regulations will not expose the Organization to lawsuits or claims by Exhibitor/Sponsor or third parties.

SPONSORSHIP MANUAL - Flasog · 2019. 10. 29. · Asunci ón, Paragua y 6 10 septiembr 2020...

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