Special Education EMIS Reporting · 5 Federal Funding Federal Child Count Based on data reported by...
Transcript of Special Education EMIS Reporting · 5 Federal Funding Federal Child Count Based on data reported by...
Special Education EMIS ReportingOAEP Fall Conference
October 13, 2017
2
Topics
General Information
Student Special Education (GE) Record
Related Records
Federal Child Count Report
3
4
Importance of Reporting Special
Education Data
Used by the Office for Exceptional Children
and others Identify strengths and weaknesses of
current policies
Determine and confirm corrective actions
Ensure compliance with the law
Secure federal and state funding
Meet Accountability requirements
5
Federal Funding
Federal Child Count Based on data reported by traditional
districts, STEM districts, and community
schools
Includes all students with a disability
condition and a valid Individualized
Education Program (IEP) in place as of
October 31
Determines Special Education and Early
Childhood funds allocated to the state
6
State Funding
Weighted funding based on disability condition
Category 1 05 Speech and Language
Impairments
Category 2 09 Intellectual Disabilities 10 Specific Learning
Disabilities 15 Other Health Impaired
(Minor)
Category 3 03 Deafness (Hearing
Impairment) 08 Emotional Disturbance
Category 4 04 Visual Impairments 14 Other Health
Impaired (Major)
Category 5 01 Multiple Disabilities 06 Orthopedic
Impairments
Category 6 02 Deaf-Blindness 12 Autism 13 Traumatic Brain Injury
7
Data Collection Form
Optional tool for use by special education staff
to share data with ODE ODE Home > Topics > Special Education > Data and
Funding > Quick Links > Data Collection Tools
8
Data Collection Form, cont.
9
10
Student Special Education (GE)
Record
Report all events for which your district is
responsibleReport as they occur
Valid date range July 1 – June 30 for the
current school year
EMIS will accept events that occurred prior
to enrollment
11
GE Record Data Elements
Date (GE110)
Date Type (GE100)
IEP Test Type (GE160)
Non-Compliance ID (GE130)
Outcome Beginning Date (GE140)
Outcome End Date (GE150)
Outcome ID (GE120)
Secondary Planning (GE170)
12
Date Type (GE100) Valid Options
PSTC – Preschool Transition Conference Date
RFRL – Referral for Evaluation Date
CNST – Parent/Guardian Consent for Evaluation Date
ETR – Evaluation Team Report Completion Date
IEP – Individualized Education Program Completion Date
CIEP – Consent withdrawn by parent
AIEP – Amended IEP
NIEP – Services provided with no current IEP in place
ISP – Individual Service Plan Completion Date
ODE OEC is looking for complete sets of events!
13
PSTC–Preschool Transition
Conference Date (GE100)
Only for students transitioning from Part C
to Part B preschool
Reported by district of residence For first-time preschool enrollees
EMIS will accept all special education events
that occurred prior to enrollment
Kicks off compliance timeline
14
RFRL–Referral for Evaluation
Date (GE100)
Date a child suspected of having a disability
was referred for evaluation
Only required for initial consentConsent Outcome ID = CNGI
Not required, report with default valueNon-Compliance ID (GE130)
Outcome ID (GE120)
15
CNST–Parent/Guardian Consent
for Evaluation Date (GE100)
Date the parent/guardian grants/refuses
consentMay be different from date of signature
Consent does not transfer from district to
district
16
Consent Outcome ID (GE 120)
OptionsCNDP - Consent Moved to Due Process
CNGI - Consent Granted for Initial
Evaluation (IETR)
CNGO - Consent Granted for Other Special
Education Activity (neither IETR nor RETR)
CNGR - Consent Granted for a Reviewed
Evaluation (RETR)
CNNR - Consent Not Returned
CNRF - Consent Refused
17
ETR–Evaluation Team Report
Full and individual initial evaluation must be
conducted before services can be initiatedWithin required timelines
Determines disability condition effective
date
Re-evaluation required every 3 yearsExcept if parent and district agree it is not
necessary
18
ETR Date Type Options (GE100)
IETR – Initial ETRPreviously evaluated, not eligible, re-referred
Exited, re-referred
Moved in from out of state, ETR not accepted
Parent withdraws consent, re-refers
RETR – Review of ETR or decision that
current documentation is sufficient
TETR – IEP team reviews ETR of a transfer
student and accepts it in its entirety
19
ETR Outcome ID Options (GE120)
ET01–ET16 – Disability identifiedDisability Condition (FD130)
ETDP – ETR Resulted in Due Process
ETNE – Not Eligible for Services
ETEX – Exiting Special Education Disability Condition = “**”
Does not includeStudents who graduate
Students who withdraw
Parent revokes consent for services
20
IEP–Individualized Education
Program
Developed based on eitherResults of an initial evaluation team report (IETR) or
Results of an annual review (RETR)
Initial IEP must be developed by the IEP team within 30 days of determining eligibility
Date (GE110) represents date of IEP team meeting, or “event date”
21
IEP Date Type Options (GE100)
IIEP/RIEP – IEP Completion Date,
Initial/Review
TIEP – Transfer Student IEP Adoption Date
IEP from another district adopted without
modification
CIEP – IEP Consent Withdrawn by Parent Date
AIEP – Amended IEP Date
IISP/RISP – ISP Completion Date,
Initial/Review
Parentally placed non-public students
22
IEP Date Type Options (GE100),
cont.
NIEP – Special Education services being
provided without an IEP in placeDate (GE110)/Outcome Beginning Date
(GE140) = date services began
Outcome End Date = date new IEP is
effective
Non-Compliance ID (GE130) = 10, 11, 12
Disability Condition (FD130) required
Not applicable for 504 plans, ISPs, or prior
to an initial IEP
23
IEP Outcome ID Options (GE120)
Environment in which student will be served IE13-IE72
IEDP - IEP Resulted in Due Process
IENS - IEP Complete – Not Served
IEPR - IEP Complete – Parental Refusal
Outcome beginning date is date services
actually beginMay not always be the same day as the IEP
event date
Outcome beginning/end dates determine
eligibility for state weighted funding
24
Non-Compliance ID Options
(GE130) ** Not Applicable – Timelines were all met
01 No Identified Reason
02 Staff Not Available – Summer Months
03 Staff Not Available – School Year
04 Scheduling Conflicts with Family
05 Parental Choice Documented
06 Parent Refused Consent
07 Child’s Health
08 Student’s Incarceration
09 Compliance with timelines, but incorrect/missing data
reported in a prior reporting period
25
Secondary Planning Element
(GE170)
Part of an IEP event
Result of transition planning for students
age 14 and above**** – Not Applicable
TPNP – Transition Plan Not in Place
TFYG – Four Year Grad
TMYG – Multi Year Grad
TPCE – Planned Continuation of Educational
Services
26
SEMD–Manifestation
Determination (GE100)
Determination as to whether a child’s
behavior is a manifestation of his/her
disability
Reported when more than 10 days of
suspensions or expulsions have
accumulatedRequired within 10 days of discipline event
Date (GE110) = date the manifestation
determination was completed
27
28
Student Special Education
Graduation Requirement (FE) Record
Report exemption from consequences of
any graduation assessment and/or
assessment area(s)Add, confirm, cancel based on current year
IEP
Not an exemption from assessment
Report every year as long as exemption is
continuedCurrent year IEP Date
29
FE Record Data Elements
Assessment Area (FE090)
Assessment Type (FE080)GE – End of Course
GX – OGT
Exemption Flag (FE100)Y/N
IEP DateCurrent year
IEP Date TypeAmended, Initial, Review, Transfer
30
Student Program (GQ) Record
211001 – Alternative School Setting
Special education student expelled,
removed from regular school setting
Temporary placement, not more than 45
school days
220100 – Preschool Itinerant ServicesEmployee ID required
Provider IRN required when services are
being provided by another entity
31
Student Program (GQ) Record,
cont.
New: 221005 – Participation in Coordinated
Early Intervening Services (CEIS)Student participated in CEIS, funded as a
result of mandatory or voluntary redirection
of federal special education funding
Previously submitted as aggregate counts in
CCIP
32
Other Related Records
Student Standing (FS)
District Relationship, How Received, Sent To
Student Attributes – Effective Date (FD)Disability Condition, Grade Level
Student Attributes – No Date (FN)Updated October 31 IEP Outcome, CORE
Graduation Requirement Exemption
Student Assessment (FA) Assessment Type, Type of Accommodation
33
Other Related Records, cont.
Student Discipline (GD)Correspond with SEMD event type
Organization – General Information (DN)Nonpublic counts, eye exams, PS/ESC
agreements, PS transition conference counts
District Testing – Yearend (DT)Count of students who took a non-state test
with accommodations
Restraint and Seclusion – tentative
34
35
Federal Child Count Report
Two versionsFCCD-001 Federal Child Count Detail
FCCS-001 Federal Child Count Statement
of Assurance
Available via Data Collector as Level 2Beginning of Year Student Collection
SOES Beginning of Year Student
Collection
36
Federal Child Count Report
Explanation
ODE Home > Topics > Data > EMIS >
Documentation > EMIS Validation and
Report Explanations
Version dated 12/17/2014 is most recent
37
Questions?
38
education.ohio.gov
39
Social Media
@OHEducation
ohio-department-of-education
Ohio Families and Education
Ohio Teachers’ Homeroom
OhioEdDept
storify.com/ohioEdDept