SPECIAL BOARD OF DIRECTORS MEETING

Jim Luttrell, President Jaclyn Moreno, Vice President Gil Albiani, Director Rod Brewer, Director Orlando Fuentes, Director

Joshua Green, General Manager Sigrid Asmundson, District Counsel

Felipe Rodriguez Nitish Sharma

Phil Lewis Paul Mewton

SPECIAL BOARD OF DIRECTORS MEETING WEDNESDAY, JULY 7, 2021

SPECIAL MEETING – 4:30 P.M. EXECUTIVE SESSION - 4:45 P.M.

As of June 18, 2021, the District will fully return to normal operations and follow all state and local requirements including, without limitation, guidelines provided by the California Department of Public Health (CDPH), Cal-OSHA, Sacramento County Public Health Department, and directives by the Sacramento County Emergency Medical Services Agency Medical Director (“Regulatory Agencies”). Masks are not required for fully vaccinated individuals. Masks are required for unvaccinated individuals in all indoor public settings.

AGENDA

SPECIAL BOARD MEETING – 4:30 P.M.

A. CALL TO ORDER

1. Session Roll Call2. Pledge of Allegiance3. Moment of Silence

B. CONSENT CALENDAR

The following Consent Calendar items are expected to be routine and non-controversial. They may be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member for discussion or clarification. Members of the public wishing to comment on any Consent Calendar item may do so before Board action.

4. Approve the June 16, 2021 Regular Board Meeting Minutes.5. Approve the June 16, 2021 Special Board Meeting Minutes.6. Adopt Resolution No. 2021-40, Intention to Annex Territory to CFD No. 1 and

Authorize the Levy of Special Tax.7. Approve Resolution No. 2021-41, Rejecting in Whole Claim Filed by Erin Glantz.8. Approve Amendment to Position Control & District Salary Schedule for

Reclassifications.

RECOMMENDATION: Approve the Consent Calendar as presented.

Cosumnes Community Services District Special Board Meeting – Wednesday, July 7, 2021

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C. RECESS TO EXECUTIVE SESSION – 4:45 P.M.

a. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONPursuant to Government Code Section 54957Title: District Counsel

D. RECONVENE SPECIAL MEETING

9. Report out of Executive Session

E. ADJOURNMENT

Note: Disabled Accommodations. The Cosumnes Community Services District will make reasonable accommodations for persons having special needs due to disabilities. Please contact Elenice Gomez, District Clerk, at 8820 Elk Grove Blvd. Elk Grove, CA 95624, phone (916) 405-7169, at least 48 hours prior to the meeting, to allow time to provide for special accommodations.

Note: Review and Copies of Agenda, Agenda Reports and Material. Prior to each Meeting, copies of the Agenda, Agenda Reports and other materials, as well as any public record relating to an open session agenda item that is distributed within 72 hours prior to the meeting, are available for public review at the Cosumnes Community Services District’s Administrative Office during normal working hours. In addition, a limited supply will be available on a first come, first serve basis at the meeting.

Certificate of Posting of Agenda I hereby declare that the foregoing Agenda for the July 7, 2021 Special Meeting of the Cosumnes Community Services District Board of Directors was posted on July 6, 2021 at 8820 Elk Grove Blvd., Elk Grove, California, 95624, and was available for public review at that location.

Signed this 6th day of July, 2021

Cosumnes CSD Regular Board Meeting 1June 16, 2021

COSUMNES COMMUNITY SERVICES DISTRICT REGULAR BOARD MEETING – 6:30 PM

WEDNESDAY, JUNE 16, 2021 MINUTES

REGULAR BOARD MEETING – 6:30 PM

ATTENDANCE

Directors present included Gil Albiani, Rod Brewer, Orlando Fuentes and Jim Luttrell. Director Jaclyn Moreno was absent and excused. General Manager Joshua Green, District Counsel Sigrid Asmundson, Fire Chief Felipe Rodriguez, Chief Administrative Officer Nitish Sharma, Administrator of Parks and Recreation Phil Lewis and Chief of Planning Design and Construction Paul Mewton, were also present.

A. CALL TO ORDER/PLEDGE OF ALLEGIANCE

1. President Luttrell called the meeting to order at 6:35 p.m.2. Eagle Scouts Brendan and Braeden McAllister, led the Pledge of Allegiance.3. A moment of silence was observed in honor of the ending of the COVID restrictions and the

victims of the pandemic.

B. ANNOUNCEMENTS/PRESENTATION

4. Cosumnes CSD Participation in the Sacramento Regional Diversity Committee

Fire Chief Felipe Rodriguez and Deputy Fire Chief of Administration Dan Quiggle presented.

C. COMMUNICATIONS FROM THE PUBLIC

None

D. CONSENT CALENDAR

5. Approve the June 2 2021, Regular Board Meeting Minutes.6. Receive and File the May 2021 Departments Report.7. Approve Agreement for Grant Writing and State/Federal Advocacy and Legislative

Representation.8. Adopt Resolution No. 2021-34, Approving Various Board and District Policies.9. Approve Proclamation Endorsing July 2021 as Parks and Recreation Month.10. Approve Contract for Urban Forest Maintenance and Management Services.11. Approve Reimbursement Agreement for Dedication of Park Land in the Southeast Policy Area

with KRM Investors, LLC, and the City of Elk Grove.12. Receive an Update on the Landscape & Lighting Districts Advisory Committee, and approve

its Annual Work Plan.

Item 10 was pulled for discussion.

Public cComments emails were read and voice mails were played into the record:

Voice mail comments: Cal Haupt Bill Madden Katie Mitchell Viki Green – not played, received after 5 pm submission deadline Patrick Mahoney Vick Green – not played, received after 5 pm submission deadline Jason Pinegar

Item 4

Cosumnes CSD Regular Board Meeting 2 June 16, 2021

Email comments: Shawn Lutwak Robert Ciani Jerry Eppler Amanda Gazlay Dave Brown Jennifer Han Robert King Gabe Beeler John Bob Kimiko Walker Michaela Bergera Tim Dailey Gary Gutierrez Patrick Greathouse Annette Jumper Greg Warren Masako Ciani James Gildman Skip Jahn Melanie Perez – not read, received after the 5 pm submission deadline

Aaron Hermann – not read, received after the 5 pm submission deadline

After Board deliberation, Director Albiani moved to approve consent items 5 through 12; seconded by Director Fuentes, Vote was 4 yes and 0 noes.

E. PUBLIC HEARINGS

13. SUBJECT: Public Hearing – To Consider Objections to Proposed Abatement of Weeds and Adoption of Resolution 2021-35 Weed Abatement. (R. Burton)

RECOMMENDATIONS:

1. Conduct a public hearing to consider objections or protests to the proposed weed abatement program; and

2. Adopt Resolution No. 2021-35, ordering the destruction or removal of all weeds, dirt, rubbish, and rank growths in the Cosumnes Community Services District, and overruling any and all objections thereto excepting those parcels specifically listed.

Deputy Fire Chief of Administration Dan Quiggle presented the staff report.

President Luttrell opened the public hearing to consider objections or protests to the proposed weed abatement program; and adopt Resolution No. 2021-35, ordering the destruction or removal of all weeds, dirt, rubbish, and rank growths in the Cosumnes Community Services District, and overruling any and all objections thereto excepting those parcels specifically listed.

There were no public comments. President Luttrell closed the public hearing.

President Luttrell entertained a motion regarding Resolution No. 2021-35, ordering the destruction or removal of all weeds, dirt, rubbish, and rank growths in the Cosumnes Community Services District, and overruling any and all objections thereto excepting those parcels specifically listed”.

Director Brewer moved to accept staff’s recommendation, seconded by Director Fuentes, Vote was unanimous. The motion passed.

14. SUBJECT: Public Hearing – Approve Resolution No. 2021-36 Establishing Minor Changes to the Book of Fees Schedule. (N. Sharma)

RECOMMENDATIONS:

1. Conduct a public hearing; and 2. Approve Resolution No. 2021-36 adopting the Book of Fees Schedule.

Chief Administrative Officer Nitish Sharma presented the staff report.


President Luttrell opened the public hearing to approve Resolution No. 2021-36 adopting the Bod of Fees Schedule.

There were no comments from the public. President Luttrell closed the public hearing.

President Luttrell entertained a motion regarding Resolution No. 2021-36 adopting the Book of Fees Schedule. Director Albiani moved to accept staff’s recommendation, seconded by Director Brewer, Vote was unanimous. The motion passed.

15. SUBJECT: Public Hearing – Formation of “Community Facilities District No. 2021-1 (Sheldon Farms North)” and Levy of Special Tax Therein. (P. Mewton)

RECOMMENDATIONS:

1. Conduct a public hearing on the formation of Community Facilities District No. 2021-1 (Sheldon Farms North) (“CFD 2021-1”);

2. Adopt Resolution No. 2021-37 forming the CFD 2021-1; 3. Adopt Resolution No. 2021-38 calling a special landowner election to levy a special tax

within the boundaries of CFD 2021-1; 4. Adopt Resolution No. 2021-39 declaring the results of the special landowner election

and directing recording of a notice of special tax lien to CFD 2021-1; 5. Introduce and waive the first reading of an ordinance imposing a special tax on

properties in CFD 2021-1; and 6. Establish an appropriations limit for CFD 2021-1.

Director of Administrative Services Kelly Gonzalez presented the staff report.

President Luttrell opened the Public Hearing to consider approving the formation and establishment of the Community Facilities District No. 2021-1 (Sheldon Farms North), and adopt the Resolution of Formation establishing the CFD, and the Resolution authorizing and setting a Special Election for the adoption of a Special Tax.

There were no public comments. President Luttrell closed the public hearing.

There were no written protests from qualified electors.

President Luttrell entertained a motion to approve Resolution No. 2021-37, forming and establishing Community Facilities District No. 2021-1 (Sheldon Farms North), and authorizing submittal of the levy of the Special Tax to the Qualified Electors.

Director Fuentes moved to accept staff’s recommendation, seconded by Director Brewer, Vote was unanimous. The motion passed.

President Luttrell entertained a motion to approve Resolution No. 2021-38, calling a special election for the adoption of a Special Tax within the boundaries of Community Facilities District No. 2021-1 (Sheldon Farms North) for certain types of services and facilities and submitting the Special Tax to the Qualified Electors of such CFD.



President Luttrell entertained a motion to approve Resolution No. 2021-39, declaring results of a special landowner election and directing the recording of a special tax lien within Community Facilities District No. 2021-1 (Sheldon Farms North).


President Luttrell introduced Ordinance No. 16, authorizing the levy of special taxes within Community Facilities District No. 2021-1 (Sheldon Farms North) and waive the first reading. The second reading shall be held on July 7, 2021.

Director Fuentes moved to introduce and waive the first reading of Ordinance 16, seconded by Director Brewer. Vote was unanimous. The motion passed

F. STAFF REPORTS

The President will open the meeting for public input if the Board desires to take action on any item(s). 16. SUBJECT: Authorize the Award of Contract for Oasis Park Pre-school – Contract #PC-21-004

RECOMMENDATIONS:

1. Find that no further environmental review is required under the California Environmental Quality Act (CEQA) for Oasis Park Preschool;

2. Award the contract for the construction of Oasis Preschool to JPB Designs, Inc. in the amount of $1,967,000 plus a 10% contingency in the amount of $196,700; and

3. Authorize the General Manager to sign the Contract Completion Notice upon acceptance of the project.

Director of Engineering Scott Jones presented the staff report.

Motion by Director Albiani, seconded by Director Fuentes, vote was unanimous. The motion passed

17. SUBJECT: Authorize the Award of Contract for Lichtenberger Park and Pedersen Park Playground revitalizations – Contract #PC-21-002. (P. Mewton)

RECOMMENDATIONS:

1. Award the contract for the construction of Lichtenberger Park and Pedersen Park Playground revitalizations to Sierra Valley Construction, Inc. in the amount of $1,536,351.35 (base bid amount of $1,463,813.15, plus additive bid alternates A-C in the amount of $72,538) plus a 6.5% contingency in the amount of $99,863;

2. Authorize the additional funding allocation from Zone 1 Quimby Fees (Laguna) in the amount of $500,000; and

3. Authorize the General Manager to sign the Contract Completion Notice upon acceptance of the project.

Chief of Planning, Design and Construction Paul Mewton presented the staff report.

Motion by Director Brewer, seconded by Director Fuentes, vote was unanimous. The motion passed


Director Albiani expressed his appreciation to staff and the amount of work staff is doing.

G. BOARD OF DIRECTOR’S BUSINESS

18. Miscellaneous Reports

Albiani - The Senior Center Board met in person at the new facility. The facility is very nice and meeting in person was great. They have a new Board President, Michelle Orrock.

Luttrell – Tomorrow is the beginning of the Historical Society Garage Sale at their property at Elk Grove Park.

Brewer – Visited the cooling center at WCAC. Director Brewer called for volunteers and reminded everyone to check on family and friends during this heat wave, to make sure they are safe. 19. Meeting/Event Approval 20. Meeting/Event Reports H. IDENTIFICATION OF ITEMS FOR FUTURE MEETING

I. ADJOURNMENT

President Luttrell adjourned the regular meeting at 8:32 pm.

Approved:_________________________ Board President

Attest: ______________________

Secretary to the Board

Cosumnes CSD Special Board Meeting 1June 16, 2021

COSUMNES COMMUNITY SERVICES DISTRICT SPECIAL BOARD MEETING – 5:30 PM

WEDNESDAY, JUNE 16, 2021 MINUTES

SPECIAL BOARD MEETING – 5:30 PM

ATTENDANCE

Directors present included Gil Albiani, Rod Brewer, Orlando Fuentes and Jim Luttrell. Director Jaclyn Moreno was absent and excused. General Manager Joshua Green, District Counsel Sigrid Asmundson, Fire Chief Felipe Rodriguez, Chief Administrative Officer Nitish Sharma, Administrator of Parks and Recreation Phil Lewis and Chief of Planning Design and Construction Paul Mewton, were also present.

A. CALL TO ORDER/PLEDGE OF ALLEGIANCE

President Luttrell called the meeting to order at 5:30 p.m.

B. COMMUNICATIONS FROM THE PUBLIC

None

C. RECESS TO EXECUTIVE SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATIONGovernment Code Section 54956.9(d)(1)Name of case: Bralley v. Cosumnes Community Services District et al,Sacramento Superior Court Case No. 34-2019-00259458

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORSPursuant to Government Code Section 54956.8Property: 9950 Elk Grove Florin Road, Elk Grove, CA 95624Agency negotiator: Nitish Sharma, Chief Administrative Officer; PhillipLewis, Parks & Recreation AdministratorNegotiating parties: County of SacramentoUnder negotiation: price and terms of payment

D. REPORT OUT OF EXECUTIVE SESSION

President Luttrell had nothing to report out of Executive Session.

E. CONSENT CALENDAR

1. Approval of Memorandum of Understanding Between the Cosumnes CommunityServices District and the Cosumnes Firefighter, Local 522, IAFF, for the Period of July 1,2021 through June 30, 2024.

Director Brewer moved to approve consent calendar item 1, seconded by DirectorFuentes, vote was unanimous. Consent calendar was approved.

Item 5

Cosumnes CSD Special Board Meeting 2 June 16, 2021

F. ADJOURNMENT

President Luttrell adjourned the regular meeting at 6:32 pm.

Approved:_________________________ Board President

Attest: ______________________

Secretary to the Board

1

STAFF REPORTDATE: July 7, 2021

TO: Board of Directors

FROM: Nitish Sharma, Chief Administrative Officer

BY: John Ebner, Recreation Manager

SUBJECT: RESOLUTION 2021-40, INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 1 (ELK GROVE FIRE PROTECTION)

RECOMMENDATION

The Board of Directors:

Approves Resolution 2021-40, A Resolution Declaring Intention to Annex Territoryto Community Facilities District No. 1 and to Authorize the Levy of Special TaxesTherein. (Attachment A)

Schedule a public hearing for September 1, 2021, at 6:30 pm for the purpose ofannexing territory to Community Facilities District No. 1 (Elk Grove Fire Protection).

Order staff to advertise a notice of public hearing for the annexation of territory toCFD No. 1 (Elk Grove Fire Protection).

BACKGROUND/ANALYSIS

The CSD created CFD No. 1 (Elk Grove Fire Protection) in June of 2012 for the purpose of offsetting the financial impact of providing services to new development. From time to time, it will be necessary to annex projects into CFD No. 1 using the normal CFD resolution process. Resolution 2021-40, A Resolution Declaring Intention to Annex Territory to Community Facilities District No. 1 and to authorize the Levy of Special Taxes Therein is designed to do just that.

This is the 31st annexation to the CFD. The project has a condition of approval which requires that the property owner(s) participate in a funding mechanism for emergency mitigation and fire prevention services. The condition will be satisfied by the annexation of the project to the CFD which is the subject of tonight’s action.

The next steps in the process of annexing these projects into CFD No. 1 in Elk Grove are as follows:

Adopt a resolution of intention to annex territory to the CFD and approving theproposed annexation boundary map.

Item 6

Staff Report: Intent to Annex into CFD No. 1 (Elk Grove Fire Protection) Date: July 7, 2021

2

Set a Public Hearing date to consider the annexation of these projects into CFD No.1 (Elk Grove Fire Protection)

Advertise a notice of the Public Hearing for the annexation of territory into the CFD.

Should the Board approve these actions tonight, additional steps in the process would need to be taken:

The annexation map is recorded with the County Recorder.

The CFD election ballot is mailed to the property owner, who will be asked to vote onwhether they approve or disapprove of the annexation of their property into CFD No.1 (must occur at least 10 days before the date of the Public Hearing).

The Public Hearing is scheduled to be held on January 20, 2021 at approximately6:30 pm.

The Board adopts a Resolution Calling a Special Tax Election for the Annexation.

The election is held at approximately 6:30 pm on September 1, 2021, at which timethe Canvassing Board opens the ballots, tallies the vote, and announces the resultsof the election.

The Board adopts a Resolution of Annexation of Territory to the CFD.

Board adopts a Resolution Declaring Results of the Special Election, DeterminingValidity of Prior Proceedings, and Directing Recording of Amended Notice of SpecialTax Lien.

Notice of Special Tax Lien is Recorded by the Clerk (must be recorded within 15 daysof the date of the public hearing and election).

With these actions the Board is being asked to consider annexing additional territory into CFD No. 1 (Elk Grove Fire Protection).

The Mello Roos Community Facilities Act provides that a public hearing must be held on the annexation of territory into a CFD. At the close of the public hearing, absent any objections by the property owners in the proposed CFD, the Board may determine that there was no majority protest, as defined by the Act. In order to expedite the annexation process, all property owners within the proposed CFD have signed a waiver and consent form waiving their right to protest at the public hearing and waiving any minimum time periods relative to the landowner election.

Accordingly, all property owners have agreed to submit their election ballots prior to September 1, 2021, so that the election results will be available at that meeting.

Upon the approval of the CFD annexation, a notice of special tax lien will be recorded with the Sacramento County Recorder, resulting in a permanent lien on the parcels. The lien continues in perpetuity unless the Board terminates the special tax obligation by later Board actions in accordance with the Act.


3

As the local agency establishing the CFD, the District will have the obligation of providing annually the calculation of the special tax levy for a timely submission to the Sacramento County Auditor-Controller of the information required for posting the special tax levy to the secured property tax roll of the county.

Staff is requesting that the Board adopt the Resolution Declaring Intention to Annex Territory to Community Facilities District No. 1 and to authorize the Levy of Special Taxes Therein; approve scheduling a public hearing on the formation of Community Facilities District No. 1 for September 1, 2021; and allow staff to advertise a notice of public hearing for the annexation of territory to CFD No. 1 (Elk Grove Fire Protection).

FINANCIAL ANALYSIS

The CFD is fully supported by an annual special tax levied exclusively on the real property within the CFD. The cost of the annexation proceedings has been funded by the participating developers. The District's administrative costs related to the CFD are reimbursed from the special tax proceeds and there is no impact on the District's finances or on the General Fund.

SUSTAINABILITY ANALYSIS

There is no environmental impact related to the annexation of properties into Community Facilities District No. 1 (Elk Grove Fire Protection).

Should you have any questions, please contact me prior to the Board meeting.

Respectfully submitted,

Nitish Sharma Chief Administrative Officer

Attachment A – Resolution No. 2021-40

Staff Report recommendation authorized by: Approved as to Form:

____________________________________ _______________________________ General Manager General Counsel


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Attachment A

RESOLUTION NO. 2021-40

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSUMNES COMMUNITY SERVICES DISTRICT DECLARING INTENTION

TO ANNEX TERRITORY TO COMMUNITY FACILITIES DISTRICT NO. 1 AND TO AUTHORIZE THE LEVY OF THE SPECIAL TAX THEREIN

COSUMNES COMMUNITY SERVICES DISTRICT Community Facilities District No. 1

(Elk Grove Fire Protection) Annexation No. 31

RESOLVED by the Board of Directors (the "Board") of the Cosumnes Community Services District (the "District"), County of Sacramento, State of California, that:

WHEREAS, the Board has conducted proceedings to establish Community Facilities District No. 1 (Elk Grove Fire Protection) (the "CFD") pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, the Board is the legislative body for the CFD and is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, BE IT RESOLVED, as follows:

Section 1. Findings. The Board hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

Section 2. Territory Described. The name of the existing CFD is “Cosumnes Community Services District Community Facilities District No. 1 (Elk Grove Fire Protection).” The territory included in the existing CFD is set forth in the map of the CFD recorded in the office of the County Recorder of the County of Sacramento in Book 113 at Page 0026 of Maps of Assessment and Community Facilities Districts, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown on Annexation Map No. 31 to the CFD, on file with the District Clerk, the boundaries of which territory are hereby preliminarily approved and attached hereto as Exhibit A and incorporated herein by reference. The District Clerk is hereby directed to endorse the certificates set forth on said map and to record said map in the office of the County Recorder of the County of Sacramento (“County”) within fifteen days of the date of adoption of this Resolution.

Section 3. Services and Facilities; Plan for Providing Services. The services and facilities to be financed by the CFD (the “Services and Facilities") and pursuant to the Act are described in Exhibit A of Resolution No. 2012-25 of the District, adopted on June 6, 2012 (the “Resolution of Formation”) which is incorporated herein by reference. The services and facilities described in Exhibit A to Resolution No. 2012-25 shall be provided,

as needed, throughout the CFD and the territory proposed to be annexed thereto for the benefit of all owners of property and residents of the CFD and the territory proposed to be annexed thereto.

Section 4. Special Tax. If the annexation is approved, a special tax (the "Special Tax") will be levied annually consistent with the Rate and Method of Apportionment of Special Tax (“RMA”) described in Exhibit B of the Resolution of Formation which is incorporated herein by reference.

Section 5. Public Hearing. On September 1, 2021, at 6:30 p.m. or as soon as possible thereafter, at the District’s Administration Building, located at 8820 Elk Grove Blvd, Elk Grove, California, this Board, as legislative body for the CFD, will conduct a public hearing on the annexation of the territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require the annexation of the Property to the CFD and the levy of the Special Tax thereon.

Section 6. Notice of Hearing. The District Clerk is hereby directed to cause notice of the public hearing to be given by publication one time in a newspaper published in the area of the CFD. The publication shall be completed at least thirty days before the date of the public hearing referenced in Section 5. The notice shall be substantially in the form specified in Section 53322 of the Act, with the form summarizing the provisions hereof hereby specifically approved.

Section 7. Election. In anticipation of its action on September 1, 2021, to call the election on the annexation for the same date, pursuant to waiver of election time limits from the landowner, the Board hereby authorizes the District Clerk to mail or hand-deliver a ballot to the landowner in the territory proposed to be annexed to the CFD. A copy of the Petition, Consent and Waiver Form, signed by the property owner, is attached hereto as Exhibit B and incorporated herein by reference.

Section 8. Effective Date. This Resolution shall take effect immediately upon its passage.

PASSED AND ADOPTED by the Board of Directors of Cosumnes Community Services District at a regular meeting of said Board held on the 7th day of July 2021 by the following vote:

AYES: NOES:ABSENT: ABSTAIN:

____ President, Cosumnes CSD Board of Directors

ATTEST:

District Clerk

EXHIBIT A

EXHIBIT A

EXHIBIT A

EXHIBIT B

EXHIBIT B

Consent and Waiver Forms

Stephen W. Haley, CFOF&M Bank121 W Pine StreetLodi, CA 95240

June 23 21

STAFF REPORT DATE: July 7, 2021


FROM: Joshua Green, General Manager

BY: Mitzi Kies, Administrative Specialist

SUBJECT: REJECTION OF CLAIM – ERIN GLANTZ

RECOMMENDATION


1. Adopts Resolution No. 2021-41, rejecting in whole the claim filed by Erin Glantz.

BACKGROUND/ANALYSIS

The Claimant Erin Glantz filed a claim against the District on June 9, 2021 alleging liability for vehicle damage when she was involved in an auto accident.

This claim was forwarded to the District’s Risk Management Administrator, Special District Risk Management Authority (SDRMA) who recommended the District rejects this claim.

The attached Resolution formally rejects the tort claim.

FINANCIAL ANALYSIS

Should the claimant pursue legal action the District’s financial obligation will not exceed the $25,000 deductible agreed upon by the District and SDRMA.


The action being requested in this report has no impact on the District’s sustainability practices.


Joshua Green General Manager

Attachment A: Resolution No. 2021-41

Staff Report recommendation authorized by: Approved as to Form:

____________________________________ ______________________________ Joshua Green, General Manager Sigrid Asmundson, District Counsel

Item 7

Attachment A

RESOLUTION NO. 2021-41

RESOLUTION OF THE GOVERNING BOARD OF THE COSUMNES COMMUNITY SERVICES DISTRICT

Rejection of Government Claim

RESOLVED by the Governing Board of Directors (“Board”) of the Cosumnes Community Services District (the “District”), County of Sacramento, State of California, that:

WHEREAS, a claim for monetary damages (“Claim”) has been presented by Erin Glantz, dated June 9, 2021, against the Cosumnes Community Services District for alleged vehicle damage resulting from an auto accident; and

WHEREAS, California Government Code Section 912.4(a) provides that when a claim is presented to a local public entity, that local public entity has forty-five (45) days to act upon said claim; and

WHEREAS, California Government Code Section 912.6(a)(1) provides that when a claim is made against a local public entity, a Board may reject the claim, if it finds the claim is not a proper charge against the local public entity; and California Government Code Section 912.6(a)(4) provides that when a claim is made against a local public entity, the board may reject the claim if the legal liability of the public entity is disputed; and

WHEREAS, that the Governing Board of the Cosumnes Community Services District has considered the Claim filed by Erin Glantz.

NOW, THEREFORE BE IT RESOLVED that the Governing Board of the Cosumnes Community Services District has concluded that the Claim be rejected in its entirety.

BE IT FURTHER RESOLVED that the District’s General Manager, or his designee, is authorized to give notice to Erin Glantz of this Governing Board's decision to reject, in its entirety, the Claim, and further advise that said claimant has six (6) months from the date the rejection is deposited in the mail to file a court action on the claim. Such notice, together with a copy of this Resolution, shall be served upon Erin Glantz on or before July 17, 2021.

PASSED AND ADOPTED this 7th day of July by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Cosumnes Community Services District

_______________________________ Jim Luttrell, President

ATTEST:

_____________________________________ Joshua Green, Secretary

1

STAFF REPORTDATE: July 7, 2021


FROM: Nitish Sharma, Chief Administrative Officer

SUBJECT: APPROVE AMENDMENT TO POSITION CONTROL & DISTRICT SALARY SCHEDULE FOR RECLASSIFICATIONS

RECOMMENDATION


1. Approves an amendment to position control and District-wide salary schedule toreclassify three (3) vacant full-time Administrative Specialists and one (1) vacantAssistant to Fire Chief classifications to Executive Assistant (Attachment A).

BACKGROUND/ANALYSIS

District personnel continually strive to ensure effective and appropriate staffing at all levels of the organization. In accordance with the 2021 District Strategic Plan, as positions become vacant (i.e. due to promotion, retirement, etc.) a thorough review is conducted to determine the best approach to fill the vacancy.

The Executive Assistant classification is a recently archived classification, which has been updated and is attached (Attachment A). The position salary is consistent with the annual regular rate of pay of Confidential – Administrative Support – Grade 1, but has been placed in an independent band to recognize the exempt status (Confidential - Administrative Support – Grade 2). The Executive Assistant performs, coordinates, and oversees a wide variety of routine and/or complex confidential work involved in providing administrative and technical support to a Department Head.

Reclassifying the existing vacant position of Assistant to Fire Chief to Executive Assistant will better meet the current and future needs of the District. This reclassification addresses an inequity that exists organizationally between the proposed reclassified position and similar positions assisting other Department Heads. This reclassification also addresses a business need of the District as it is desired to utilize the position in an exempt manner. Additionally, this proposed reclassification produces a net savings in the District General Fund budget. Those savings will be utilized in the reclassification of three vacant Administrative Specialist positions which directly support the three other Department Heads.

Reclassifying three existing vacant positions of Administrative Specialist to Executive Assistant will better meet the current and future needs of the District, as well as further addresses the inequity described above.

Further this reclassification strengthens a career succession track for internal candidates, which includes Office Specialist 1 (part-time), Office Specialist 2 (part-time), Administrative Assistant, Administrative Specialist, Executive Assistant, and Chief of Staff.

Item 8

Staff Report: Classification and Salary Grade Updates Date: July 7, 2021

2

Following Board approval, the Human Resources Division will conduct an interview and appointment process in accordance with District policy and procedure. The District anticipates transitioning the current established internal eligible lists for Administrative Specialist and Chief of Staff to the eligible list for Executive Assistant, as well as re-opening the internal recruitment for a period of no less than 72 hours for other internal qualified applicants to express interest.

FINANCIAL ANALYSIS

Funds for the four (4) positions were already included in the Board approved budget. The action to reclassify the existing Assistant to Fire Chief and reclassify three (3) Administrative Specialists to Executive Assistants requires no new resources from the General Fund budget. Any budgetary adjustments will be net zero and included in the first quarter budget update. Financial elements will vary depending on candidate appointments and benefit selections, the following is a budgetary projection:

Action Delta Assistant to Fire Chief (step 5) Executive Assistant (step 1) -$14,747.20 Administrative Specialist (step 1) Executive Assistant (step 1) $4,139.20 Administrative Specialist (step 1) Executive Assistant (step 1) $4,139.20 Administrative Specialist (step 1) Executive Assistant (step 1) $4,139.20

Total -$2,329.60

(savings)

The proposed salary schedule is as follows: Confidential – Administrative Support – Grade 2 Executive Assistant (Exempt)

1 2 3 4 5 6 7 8Monthly $ 4,649 $ 4,881 $ 5,125 $ 5,380 $ 5,651 $ 5,933 $ 6,230 $ 6,386


There is no impact to the District’s sustainability practices as a result of what is being requested in this report.

Should you have any questions, please contact me prior to the Board meeting.


Nitish Sharma Chief Administrative Officer

Attachment A- Job Description and Salary Grade for Executive Assistant

Staff Report recommendation authorized by: Approved as to form:

____________________________________ General Manager & Chief Executive Officer District Counsel

Attachment A

Executive Assistant COSUMNES COMMUNITY SERVICES DISTRICT Revision Date: July 7, 2021

SALARY RANGE Administrative Support/Confidential – Grade 2 $4,649 - $6,386 Monthly $55,785 - $76,627 Annually

DESCRIPTION:

Under general supervision, the Executive Assistant, performs, coordinates and oversees a wide variety of routine and/or complex confidential work involved in providing administrative and technical support to one of the District Department Heads; establishes and implements processes and procedures that effectively support short and long term initiatives; identifies and performs complex and confidential administrative duties requiring thorough knowledge of the assigned Department; composes and prepares correspondence; serves as a significant partner in leveraging the objectives of the Department, facilitating communication between the Department Head and key internal and external stakeholders.

CLASS CHARACTERISTICS: Incumbents in this position perform highly sensitive support to a Department Head. The Executive Assistant is distinguished from other administrative classifications within the District by the complex and confidential nature of the responsibilities.

SUPERVISION RECIEVED AND EXERCISED: Receives general supervision from the Department Head. This position may provide functional direction or assistance to lower‐level staff and/or volunteers. DUTIES AND RESPONSIBILITIES: Note: The following duties are intended only as illustrations of the various types of work that may be performed. The omission of a specific statement on duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Each individual in the classification does not necessarily perform all the duties listed. Employees may perform other related duties at an equivalent level as required.

GENERAL DUTIES

Acts as the point of contact or liaison between Department Head and internal and external customers.

Composes and prepares general, complex, and confidential correspondence, memoranda, staff reports, resolutions, forms, charts and graphs, spreadsheets, etc. pursuant to prescribed formats and rules of punctuation, grammar, and style.

Conducts work tasks safely and in compliance with department safety standards and the District Injury and Illness Prevention Program.

Maintains accurate and up to date office files, records, and logs by developing, preparing, and monitoring files, logs, accounts, and files for current and accurate information.

Prepares and/or processes a variety of documents and records, including budgets, agendas, minutes, timesheets, claim vouchers, etc.

Provides courteous and professional service to the public, CSD personnel and representatives from other public agencies.

Provides routine and confidential administrative support to a Department Head by assisting with duties of an advanced, complex, sensitive, and confidential nature.

Purchases, maintains, and tracks usage of office supplies and equipment including service contracts for the Department in accordance with policy.

Receives and screens visitors, telephone calls, mail, and emails; provides information to the public to ensure an understanding of departmental policies and procedures; listens to questions and explains procedures according to existing guidelines; refers internal and external customers to the appropriate Department source as appropriate; identifies, negotiates, and/or resolves solutions to complaints and problems when appropriate.

Researches and provides other assistance and/or coordinates special projects or events, including, but not limited to, Department or District-wide ceremonies, benchmarking fees, public involvement, policies and procedures, requests for proposals, bids for contracts, etc.

Schedules, coordinates, and confirms appointments and meetings for the Department Head.

Verifies, records, codes, and prepares specific financial transactions for the Department.

Performs various related essential duties as required.

MINIMUM QUALIFICATIONS:

Any equivalent combination of training and experience which provides the required skills,

knowledge, and abilities may be considered qualifying at the sole discretion of the District.

The education or experience requirements may be modified or waived at the sole

discretion of the General Manager. A typical way to obtain the knowledge, skills and

abilities:

Education and Training:

An associate degree from an accredited college or university in office practices, management, business administration or a closely related field.

Experience: Five (5) years of full-time increasingly responsible experience in administrative or

clerical work that can be directly related to the duties and responsibilities prescribed for the Executive Assistant class.

Special Requirements:

Must possess a valid California class “C” driver’s license, with a satisfactory driving record as determined by the District and maintain it throughout employment.

Knowledge of:

Advanced administrative principles and methods, including goal setting, program development and implementation.

Basic arithmetic including addition, subtraction, multiplication, and division; calculation of decimals, ratios, percentages and fractions.

Basic operation of audio and visual devices and/or software used for meetings and transcription.

Computer database programs, desktop publishing and word processing in currently used programs such as Microsoft Outlook, Word, Excel and Adobe.

Current methods and techniques used in preparing reports, letters, e-mails, memos, charts, staff reports, presentations, graphs, spreadsheets, etc. using a prescribed format and conforming to all rules of punctuation, grammar, diction and style.

Current methods, techniques, principles, and procedures used in good internal and external customer service.

Legislative methods, techniques, and procedures of elected political bodies. Modern office practices, methods, and computer equipment and applications

related to the work. Special District government organization, ordinances, rules, policies, and

procedures relating to the administration of public policy and programs. Techniques for contract management between government, non-profit or for-profit

organizations. Techniques for providing a high level of customer service by effectively

communicating with the public, vendors, contractors, and District staff.

Ability to:

Collaborate with communities of color and people traditionally underrepresented in local decision-making; facilitate inclusive participation in programs and activities; communicate cross-culturally.

Collect, evaluate, and interpret information and data from multiple sources. Comprehend a variety of reference books and manuals including Department

Standard Operating Procedures, District employee handbook, and Administrative Regulations and Board policies and procedures.

Effectively represent the District in meetings with the public, community groups, and organizations.

Establish and maintain effective working relationships with the managers, labor organizations and their representatives, officials of other governmental agencies community and business organizations, the media, employees, and the public.

Maintain accurate files and records. Operate modern office equipment including computer equipment and specialized

software applications programs. Organize and prioritize a variety of projects and multiple tasks in an effective and

timely manner; organize own work, set priorities, and meet critical time deadlines. Prepare clear and effective narrative, informational, and educational reports,

correspondence, and other written material independently or from brief instructions.

Prepare letters of correspondence, memos, staff reports, meeting agendas, minutes, resolutions, and travel requests using prescribed format and conforming to all rules of punctuation, grammar, diction, and style.

Present proposals and recommendations clearly, logically, and persuasively in public meetings.

Promote an equitable workplace environment and apply equitable program practices to diverse and complex District services.

Understand the organization, operation, and services of the District as necessary to assume assigned responsibilities.

Use independent judgment in routine situations such as scheduling meeting and making conference/travel arrangements and in non-routine situations such as initial response to public complaints and/or requests and implementing improvements to internal and external customer service delivery processes.

Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

Physical Requirements:

Mobility: frequent use of keyboard; frequent sitting at desk and in meetings for long periods of time; occasionally reaching and twisting to reach equipment

surrounding desk; occasional walking, standing, bending, stooping, and squatting; occasional pushing, pulling or lifting up to twenty (20) pounds.

Vision: constant use of overall vision; frequent computer use; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing and typing; frequent grasping, holding, and reaching; frequent operation of office equipment, computers and clerical supplies.

Hearing/Talking: frequent hearing and talking in person and on the phone. Emotional/Psychological: frequent public and/or coworker contact, including

dealing with angry or upset individuals; ability to remain calm in emergency situations; occasionally works alone.

Driving: ability to use fine and gross motor coordination for driving.

Typical Working Conditions Work is typically performed in an indoor office environment. Occasional work is

performed outside in various types of weather; Incumbents may be exposed to

noise, moisture, dust, vibrations, heat and cold. Work may require travel to and

from off-site locations throughout the District.

Information Block Safety-Sensitive: No Employment Type: Full-time FLSA Status: Exempt PERS Group: Miscellaneous Revised: 07/07/2021 Created: 03/06/2019 JCN:

SPECIAL BOARD OF DIRECTORS MEETING

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