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Shoppers Management System
Person using this software can maintain records of daily transaction in
a paperless form. User can also search the details of the facilities that
to be avail in the wedding at faster and efficient way.
2. PROBLEM SELECTION
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One of the most difficult tasks of system analysis is developing a clear,
in-depth understanding of the problem being investigated, without which
it becomes impossible to specify the requirements for a new project with
any accuracy. Several questions should be posed for this.
Some of those may be:
What is the problem?
How complex is it?
What are its likely causes?
What are possible solutions to the problem?
The earlier system used in organisation for storing the information of the
customers was either manual or semi-automated . If we talk about manual
and semi-automated system, Manual work is very time consuming and prone
to errors. The information of the customers records were recorded manually
on papers or entered on to computer without systematic approach. Existing
system has many drawbacks as being manual or semi-automated, it is prone to
errors. Generally Hardware shops have large database. The maintaining of
customers records is totally manual. It is very time consuming and tedious
job. If user wants to update or delete the existing details of a items search is
done manually in that case. As the system is manual so to get required
information is a hectic job. If any old data or information is to be fetched then
its a great problem for the user to get the information in short time of span ,as
to get the information from files is no so easy. The user has to wait for listgeneration until he gets the required information. Even after the information
fetched may be wrong .As in Manual system silly mistakes are always
possible .Whole system is so time consuming that user feel its a burden to do
searching and sorting. In existing system there is no facility for the user to
delete duplicate records, to generate list of information available and no
search criteria, as everything has to be done manually. So they are not totally
reliable and any record can be misplaced easily as all the record is stored onthe paper.
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At present all the activities of the Hardware Shop like adding, modifying and
deleting of new records were done manually. Cumulative like total amount
collected, numbers of customers paying bill etc .Are also maintained manually
in the registers for the transactions being made.
3. PROJECT MONITORING SYSTEM
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Objective of the software is to simplify the bill generation system of the
HARDWARE SHOP MANAGEMENTSYSTEM
Using computers
3.1 Existing system
The existing system Hardware Shop Management is basically manual or semi
automated. The record of different customers is kept by the directory and is
recorded manually in the register maintained in the company or entered on the
computer without systematic approach. Existing system has many drawbacks
as being manual or semi-automated; it is prone to errors. If a user wants to
enquire anything regarding the customers, adding or searching items and then
he has to wait as the system is manual so as to get the required information is
a hectic job. If any record is mismatched then a user has to take full
responsibility.
Limitation of existing system :
The earlier experiences have shown that manual monitoring of customers
enquire about their status, Often fails to achieve the desired enquiry, mainly
because of the following reasons:-
> Difficult to keep track of each & every record of the customers.
> Manual preparation of customers lists takes very long time.
> Information anytime & anywhere is not possible
> Lot of paper work
> Manual procedure of providing information is not reliable.
> Maintaining database
> Record entry
> Searching & updating records
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OBSERVATION & DRAWBACK OF EXISTING SYSTEM
After observing the existing system very deeply we find the followingdrawbacks and loopholes in the older system.
Every task that is performed in the Hardware shop was totally manual
therefore it was time consuming, as well as there is a chance of human errors in
calculations like repair charges, instalments etc. Hence the system suffers on
Accuracy front.
Since every task is manual and a lot of paperwork was performed it proved to
be an extra cost of papers and other office stationary regarding it on the company. Along with extra expenditure on papers a storage space is also required to
store files and records.
System lacks very badly in security areas and there is no safety assurance of
secret information. Since everything is in human hands access of data by an
unauthorized person may be possible this is one of the most harmful drawback.
Only single copy of items is maintained so in case of any damage or loss to
data it will be impossible to recover it. Services as well as Responses are slow and this will be a major point
regarding the competition in the market.
Historic records are not available on a minutes notice if required by customer
or management staff.
This old system is unable to provide a clear and detailed view regarding
performance of company, separate departments and employed staff.
Procedure of ordering spare parts from different vendors are slow as detailsare to be searched in huge pile of papers.
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3.2 PROPOSED SYSTEM
The proposed system is automated .It has the facility for one to make
enquiries for a particular items .Hardware Shop Management System performfunctions like adding , displaying , modifying , deleting items.
This system is developed with a prime motto to provide a managerial,
analytical and controlling tool in hands of authorities and managers of the
hardware shop management system .It aims to provide them with solutions
that not only easy and manages the operator workload, but also gives them a
power to keep record of every minute detail involved.
Some of the benefits of the proposed system over existing system:-
1. Less need of manpower-very little manpower is requires here to handle
the customers as the entire thing is automated.
2. Faster and accurate generation of billsnow every report is available
within few seconds and earlier it was very time consuming.
3. Keeping information- keeping customers, items information is very
easy.
4. Online services: - adding, searching, updating, deleting, displaying.
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FEATURES OF PROPOSED SYSTEM:-
Facilities Details : The new proposed system stores and maintains the entire books details
automatically and accurately. It remembers all the records and can immediately produces
the required reports at any time without any errors.
2. Calculations : The new proposed system calculates the bill that is to be charged from
client. These calculations are done at very fast speed and also accurately.
1. Registers : There is no need of keeping and maintaining books and clients register manually. It remembers each and every record and we can get detail report of any
facilities at any time.
2. Speed : The new proposed system is very fast with 100% accuracy and saves time.
3. Manpower : The new proposed system needs less manpower. Less people can do
the large work.
4. SYSTEM STUDY
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This project will in RDBMS category because it will handle the huge data of
items and the details of the items in file and file will be related to each other
to produce required Information.
Hardware shop management system is basically a menu driven program. This
kind of format is designed considering the user requirements. This is to
provide an easy and faster method of operation to the user. The basic menu of
the program contains five options according to the user needs. The functions
and purpose of each option is explained below.
1. BUY PRODUCT :-This option will allow to purchase the product
available in the Mall.
2. LIST OF ITEMS : This option will shows the list of items to purchase
the product .This option also provides very easy interface, due to which the
customer can have various transactions easily.
3. EDITING : This option will edit the items of The Mall: - for example-
changing item name or changing the price of the item.
4. BILL GENERATED: This option is for displaying all the Bills that are
generated. All the Bills contain the current date at which the bill was created. The
user can perform following tasks:
1. Add part: This allow user to add new Hardware part that he wish to sold
from now on.
2. Modify part: This allow user to modify the existing items that he is selling.
3. Delete part: This allow user to delete the existing items that he is not
willing to sell from now on.
4. Exit: - This option allow user to exit from fourth option and hence return to
the main menu.
5. EXIT: - With the help of this option the user can exit from the main menu.
Validation check while taking input data from the user.
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1. Size of the field : Field size is checked while taking input in the
item price field. The price should be in the range specified.
2. Before making any updating: It has been checked that particular record is present in the file or not.
3. Before making any Deletions: It has been checked that user should
delete only those items that are displayed in the item list.
4.1 Feasibility Study
Feasibility is the determination of whether or not the project at hand isworthwhile. The process followed in making this determination is called a
feasibility study.
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4.2 TYPES OF FEASIBILITIES
4.2.1 Economic Feasibility:
The economic feasibility study (EFS) should demonstrate the net benefit of
the proposed application in light of the benefits and costs to the client.
COMPANIES are the main clients of this software. EFS is sent to the client
i.e. COMPANIES for approval and acknowledgement before moving to next
stage of system development process. The EFS is composed of a cover letter,
a business case, and analytical worksheets. In addition, supporting
documentation can provide additional detail on the elements and may be
included in the EFS if necessary to support the other components of the FFS.
For very small applications and certain expansions to the existing processes,
the business case and analytical information may be presented in the cover
letter.
There isnt an order or magnitude rule of thumb that applies generally.
The alternative dismissal/selection process depends on other things, such as,
how well an alternative meets the project purpose and need, and the totality of environmental impacts. What if an alternative that cost 4 or 5 times more than
other alternatives but in turn had 4 to 5 times less environmental impacts?
Depending on the type of resources and impacts, you might not to be able to
rule that alternative out on the basis of dollar cost alone.
Conversely, an alternative that was much cheaper than others but with
unacceptable impacts might be considered unacceptable depending on the
resources, impacts and others values the alternative brings with it.
The feasibility study is one of the most misunderstood aspects of developing a
location based leisure facility. Yet, it is perhaps the most important step, as
mistakes at this early stage can permanently handicap the projects
performance, perhaps fatality. A good feasibility study is more that just a set
of financial projections. Done properly, it becomes the market-driven strategic
plan that is the road map for all subsequent decisions. As much as answering
the question Is a project feasible? a good study also addresses the question
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of what is most feasible and what should all its attributes be to assure
maximum success.
4.2.2 Technical Feasibility:
This is concerned with specifying equipment and software that will
successfully satisfy the user requirement. The technical needs of the system
may vary considerably, but might include:
A. The facility to produce outputs in a given time.
B. Response time under certain conditions.
C. Ability to process a certain volume of transactions at a particular speed.
D. Facility to communicate data to distant location.
After examining technical feasibility, we give more importance to the
configuration of the system than actual make of hardware. The configurationgives the complete picture about the systems requirements: Ten to twelve
workstations are required, these units should be interconnected through LAN so
that they could operate and communicate smoothly. They should have enough
speeds of input and output to achieve a particular quality of printing.
4.2.3 Behavioural Feasibility :
It is mainly related to human organizational and political aspects. The points
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to be considered are:
What changes will be brought with the system?
What organizational structures are disturbed?
What new skills will be required?
Do the existing staff members have these skills?
If not, can they be trained in due course of time?
Generally project will not be rejected simply because of operational
Infeasibility but such considerations are likely to critically affect the nature
and scope of the eventual recommendations.
For operational feasibility study we appointed a small group of people who are familiar with
information system techniques, who understand the parts of the business that are relevant to
the project and are skilled in system analysis and design process.
STEPS IN FEASIBILTY ANALYSIS:
Feasibility analysis involves eight steps:-
1. Form a project team and appoint a project leader.
2. Prepare a system flowchart.
3. Enumerate potential candidate system.
4. Describe and identify characteristics of candidate system.
5. Determine and evaluate performance and cost effectiveness of each
candidate system.
6. Weight system performance and cost date.
7. Select the best candidate system.
8. Prepare and report final project directive to management.
5. SYSTEM ANALYSIS
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System analysis is the first step toward making the program, under this system
analysis the programming team is made understood about the requirements
from the user end and those requirements are being analysed that whether the
requirements of the user can be meet by using some simple methods:
Drawing the context Diagram :-> In this portion, simple model is created
which specifies the boundaries and interfaces of the proposed system with
external world.
Development of a prototype :-> In this portion, the prototype (working
model) of the project is made by the programmers with basic content to show
how the program would look and work lie when its made then that assent tothe user to take its advices for changes that he would wanted.
Model the requirements :-> Under this portion, the incorrect inconsistent
and missing requirements are found by the means of graphical tools such as
ER Diagrams, and Data dictionaries etc.
Finalize the requirements :-> After modelling the requirements, working of
system becomes cleared. Flow of data among the modules has been
understood .Now the requirements are finalized and being placed in a
prescribed format.
5.1 System Requirement Specifications
Hardware Requirement Specifications:
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Requirement Server
Processor PC with Pentium III-class
processor, 1GHz or above
RAM Windows 2000 Professional,Windows XP Home 96MB;
Windows 2000 server 192MB
Windows XP Professional &
Window
Server 2003192 MB
Recommended :
128 MB for 2000 Professional,
256 MB for 2000 Server
160 MB for XP Home
256MB for XP Professional &Window
Video 1023 x 768, 256 colours
Recommended : High colour 16- bit
Mouse Microsoft Mouse or compatible
pointing devicePrinter Required
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Software Requirement Specifications :
The computer on which you install your software should meet the following
system requirements.
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Windows 2000 Professional -96 MB;
Windows 2000 Server -192 MB;
Windows XP Home -96 MB;
Windows XP Professional & Windows Server 2003 192 MB
Table-5.1.1
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Performance has not been turned for minimum system configuring. Increasing
your RAM above the recommended system configuration will increase your
performance, specifically when running multiple applications.
Table-5.1.2
5.2 ER DIAGRAM
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Quantity
ItemcodeAge
Customername
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Fig-5.2.1
6. SYSTEM DESIGN
System functions
The HARDWARE SHOP MANAGEMENT SYSTEM will help in storing,
issuing, maintaining Items information.
The insertion, deletion, searching, modifying, adding all items from a system
can also be done in this system.
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Customer Purchase
Hardware
Pay
Bills
SexPart name
Partheading
Cost/price
Part code
Itemcost
Totalamount
Bill noDate of billgeneration
Quantity
Partname
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System attributes
All these stages are taken into consideration while working on the initial
stages of the project-
1. Ease to use
2. Response time
3. Platforms
Software design is the first of three technical activities-Design, Code,Generation and Test That are required to build and verify the software. Each
activity transforms information in a manner that ultimately results in validated
computer software.
The Design task produces a data design, an agricultural design, an interface
design and component design.
The design of an information system produces the details that clearly describe
how a system will meet the requirements identified during system analysis.
The system design process is not step by step adherence of clear procedures
and guidelines .when I started working on system design, I face different type
of problems; many of these are due to constraints imposed by the user or
limitation of hardware and software available. Sometime it was quite difficult
to enumerate the complexity of the problems and solution thereof, since the
variety of likely problems is so great and no solutions are exactly similar
however the following consideration I kept in mind during design phase.
Design objective
The primary objective of the design is to deliver the requirements as specified
in the feasibility report. These are the some of the objective, which were kept
in mind.
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Practicality: The system is quite stable and can be operated by the people
with average intelligence and basic computer knowledge.
Efficiency : It has been tried to involve accuracy, timeliness and
comprehensiveness of the system output.
Cost : It is desirable to aim for the system with a minimum cost subject to the
condition that it must satisfy the entire requirements.
Flexibility : It has been tried that the system should be modifiable depending
on the changing needs of the user. Such modifications should not entail
extensive reconstructing or recreation of software. It should also be portable to
different computers systems.
Security : This is very important aspect, which was followed in this designing
phase and tries to covers the area of hardware reliability, fallback procedures
and physical security of data .
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Constraint
These are the following constraints:
Hardware: The existing hardware will obviously affect the system
design.
Software: The available software (operating system, utilities,
language, etc.) in the market will constrain the design.
Budget: The budget allocated for the project will affect the scope and depth of
design.
Time scale: The new system may be required by a particular time (e.g. thestart of a financial year). This may put a constraint on the designer to find the
best design interface with other systems
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6.1 Data Flow Diagram
Data flow diagrams are commonly used during problem analysis. Data flow
diagrams are quite general and not limited to problem analysis for software
requirement specification.
A DFD shows the flow of data through a system. It views a system a function
that transforms the input into desired outputs. Any complex system does not perform this transformation into a single step and a data will typically undergo
a series of transformation before it becomes an output. The DFD aims to
capture the transformations that take place within a system to the input data so
that eventually the output data is produced.
The agent that performs the transformation of data from one state to another is
called a process. So, a DFD shows the movement of data through the different
transformations or processes in the system. Named circle show the processes
and data named arrows entering or leaving the bubbles represent flows
Process activity
The rectangle represents a source and sinks and is a net originator or
consumer of data. A source or sink is typically outside the main system of
study.
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DATA FLOW DIAGRAM
O LEVEL DFD
Request List of Items
Fig-6.1.1
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Shoppers
stop
Product
Cash memo
Customer
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DFD FOR MAIN MENU
Processing
DETAIL
Processing
Fig-6.1.2
DFD FOR MODIFY
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3. DISPLAY
CASH MEMOAND PRINT IT.
1. ENTERSUITABLE DATA
2. HOW MUCH
QUATITY YOUWANT TO BUY.
Main menu
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PROCESSING
DETAIL
PROCESSING
Fig-6.1.3
DFD FOR DELETE
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1.Entersuitablechoice.
2. What itemyou want tomodify.
3. Item ismodified.
Modify
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PROCESSING
DETAIL
PROCESSING
Fig-6.1.4
6.2 FLOWCHART
Main menu
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2. What itemyou want todelete.
3. Item isdeleted.
Delete
1.Entersuitablechoice.
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For adding a Item
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Start
1. PURCHASE
2. LIST OF ITEMS
3. EDITING
4. BILL GENERATED
5. QUIT
7 exit
If case =1
If case= 2
If
C a s e= 3If case=4If case=5
Stop
Purchase
View items
Edit items
Bill display
Exit
Start
Enter a Item
Itemadd
ed?
Save Item
Do uwantto add
moreItems?
Item not added
End
FIG 6.2.1
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For viewing all Items
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Start
Enter name of theitem
Itemmatched?
Displayitem
Do u
wanttoviewmore?records?
Item not found
FIG 6.2.2
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For modifying a item
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Start
Enter a item
Itemmatched?
Item matched
Do uwant tomodify
moreitems?
Item not matched
end
FIG 6.2.3
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For deleting a item
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Start
Enter a item
Is theitemcorrect
Itemdeleted
Do uwant todeletemoreitems?
Item not matched
end
FIG 6.2.4
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6.3.4 ACCOUNT ATTRIBUTE
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S.NO ATTRIBUTE NAME DATA TYPE SIZE DECRIPTION
1 *T_PARTNAME CHAR 1 TAKE PART NAME
2 T_QTY FLOAT 4 TAKE QUANTITY
3 T_PRICE FLOAT 4 TAKE PRICE
4 CODE INT 2 RETURN CODE
5 BILLNO INT 2 RETURN BILLNO
6 LENGTH INT 2 LENGTH
7 DATE INT 2 DATE OF ISSUE
8 PRICE FLOAT 4 RETURN PRICE
9 QUANTITY FLOAT 4 RETURN QUANTITY
10 NAME CHAR 30 RETURN NAME
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7.SYSTEM TESTING AND IMPLEMENTATION
TESTING STRATEGIES
Testing is the filter to catch defect before they are discovered by the
customer. Every time customer runs the program, it generates the test case.
We want our test cases to find the defect first. Software development is a
human activity with huge potential for errors. Testing helps release helps
assure quality and save money.
TESTING OBJECT:-
Purpose for testing is:-
To find error. To demonstrate that software function appears to be working
according to the specifications.
To reduce the number of errors detected by customer.
To have confidence in the software system.
TESTING STEPS:-
We start testing each individual new components and work our way out.
Unit test
Integration test
High order test
Customer acceptance testing
Different testing techniques are used at different time in the process.
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TYPE OF TESTING
SYSTEM TESTING
System testing of software or hardware is testing conducted on a complete,
integrated system to evaluate the system's compliance with its specified
requirements. System testing falls within the scope of black box testing, and
as such, should require no knowledge of the inner design of the code or logic.
As a rule, system testing takes, as its input, all of the "integrated" software
components that have successfully passed integration testing and also the
software system itself integrated with any applicable hardware system(s). The
purpose of integration testing is to detect any inconsistencies between the
software units that are integrated together (called assemblages) or between
any of the assemblages and the hardware. System testing is a more limiting
type of testing; it seeks to detect defects both within the "inter-assemblages"and also within the system as a whole.
Testing the whole system
System testing is performed on the entire system in the context of a FunctionalRequirement Specification(s) (FRS) and/or a System Requirement
Specification (SRS). System testing is an investigatory testing phase, where
the focus is to have almost a destructive attitude [citation needed] and tests not
only the design, but also the behaviour and even the believed expectations of
the customer. It is also intended to test up to and beyond the bounds defined in
the software/hardware requirements specification(s).
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UNIT TESTING
In computer programming, unit testing is a software verification and
validation method where the programmer gains confidence that individualunits of source code are fit for use. A unit is the smallest testable part of an
application. In procedural programming a unit may be an individual program,
function, procedure, etc., while in object-oriented programming, the smallest
unit is a method, which may belong to a base/super class, abstract class or
derived/child class.
Unit testing can be done by something as simple as stepping through code in a
debugger; modern applications include the use of a test framework such as x-Unit.
8. DOCUMENTATION
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MAIN MENU
BUY PRODUCT MENU
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Purchase by viewing list
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LIST OF PRODUCT MENU
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EDITING MENU
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Product to be added
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ADD RECORD
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Product added
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MODIFY RECORD
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Record to be modified
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Record Modified
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List of products modified
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Delete product
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Record to be deleted
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To delete record
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Record deleted
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List of products after deletion
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BILL GENERATED MENU
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9. CONCLUSION
This project is designed to meet the requirement of a Custom Duty Department. It
has been developed in C++ and the database has been built in C++ binary file only
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, keeping in mind the specification of the system.
For designing the system we have used simple data flow diagrams.Overall the
project teachers us the essential skill like:
1. Using system analysis and design techniques like data flow diagram in
2. designing the system.
3. Understanding programming logic and language in C++.
10. SCOPE OF PROJECT
In the proposed system we computerized and automated all the tasks that are
earlier done manually and required paperwork. In this proposed system every
item will be kept on electronic storage medium rather than on paper files.
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Inputs are to be taken by different forms on Graphical User Interface that is
handled by front end. Also the proposed system will give instant report
regarding the customer, inventory, sales and past transactions. Proposedsystem will be efficient enough to generate informative reports for the help of
management whenever required.
Project will do the items registration, bill calculation, Stock transaction entry.
The new system is also equipped with the alarming system about inventory
shortages and facility to provide quick view and instant info retrieval.
The following will be the functionality of the proposed system described in
brief
1) Automation of reception work with easy to use interface.
2) Electronic storage of data in form of records.
3) Centralized management reporting and decision support.
4) Accurate and timely control of different tasks.
5) Adequate reporting to each division.
11. References
Books are often referred to as mans best friend while making a project a basic
framework. While enhances clarity of expression and provides a better
understanding of the subjects. They serve as a guide to the overall development of
the project.
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5) EOF: End of File