SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL …€¦ · 9.2.1 Review of Local Planning Strategy...
Transcript of SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL …€¦ · 9.2.1 Review of Local Planning Strategy...
SHIRE OF MOUNT MAGNET
MINUTES
ORDINARY COUNCIL MEETING
28 MAY 2010
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 2 of 92
SHIRE OF MOUNT MAGNET
Minutes of the Ordinary Meeting of Council Held in Council Chambers, Lot 163 Hepburn St Mount Magnet
28 May 2010
TABLE OF CONTENTS
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS............................3 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE..........................3 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ....................3 4 PUBLIC QUESTION TIME ....................................................................................................3 5 APPLICATIONS FOR LEAVE OF ABSENCE ....................................................................3 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .........................................4
6.1 Ordinary Meeting of Council held on 30 April 2010 ..........................................4 7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ..................4 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS............................4 9 AGENDA ITEMS......................................................................................................................4
9.1 FINANCE.......................................................................................................................5 9.1.1 Finance Committee Meeting Minutes 19 May 2010........................................5
9.1.1.1 Accounts for Payment .....................................................................................7 9.1.1.2 Monthly Report to 30 April 2010.................................................................10 9.1.1.3 Alteration to Budget........................................................................................39
9.2 MANAGEMENT AND POLICY ..............................................................................42 9.2.1 Review of Local Planning Strategy and Scheme ...........................................42 9.2.2 Request to Waive Charges...............................................................................44 9.2.3 Council Meeting Dates 10/11 ...........................................................................48 9.2.4 Delegated Authority Register ..........................................................................50 9.2.5 Freedom of Information Statement ................................................................54 9.2.6 Installation of Telecommunications Equipment............................................59 9.2.7 Request for VACSWIM Classes .....................................................................67 9.2.8 Erection of Fence at 17 Hepburn Street.........................................................69 9.2.9 Application for Exploration Licence ..............................................................72
10 CONFIDENTIAL BUSINESS ...............................................................................................79 10.1.1 Keeping of Dangerous Dog ..............................................................................79 10.1.2 Review of Chief Executive Officer Remuneration Package. ........................80 10.1.3 Review of Manager of Works Remuneration Package.................................81 10.1.4 Rubbish Services Agreement...........................................................................82
9.3 HEALTH......................................................................................................................83 9.4 WORKS........................................................................................................................84 9.5 TOURISM....................................................................................................................85
9.5.1 Tourism Advisory Committee .........................................................................85 9.5.1.1 Mount Magnet Festival Update ...................................................................87 9.5.1.2 FACET Launch of Mount Magnet Tourism Framework .........................89
11 NEW BUSINESS .....................................................................................................................92 12 NEXT MEETING ...................................................................................................................92 13 CLOSURE OF MEETING.....................................................................................................92 14 CERTIFICATION BY CHAIRMAN....................................................................................92
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SHIRE OF MOUNT MAGNET Minutes Ordinary Council Meeting
28 May 2010 1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The president declared the meeting open at 1.36pm. 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
President Mr Ashley Dowden Member Mr Greg Scott Member Mr Kevin Brand Member Mrs Wendy McGorman Member Mr Jorgen Jensen Member Mr William Scott Member Ms Karen Williams Member Mr David Jones Chief Executive Officer Mr David Burton Minutes Clerk Ms G Poli
LEAVE OF ABSENCE
Cr Davies 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
Nil
4 PUBLIC QUESTION TIME
Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
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6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
6.1 Ordinary Meeting of Council held on 30 April 2010
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr McGorman That the minutes of the Ordinary Meeting of Council held on 30 April 2010 as circulated be confirmed as a true and correct record of proceedings.
Resolution 2010-05-01 CARRIED 8/0
7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
Nil
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
Cr Jensen attended the MRVC Ordinary Meeting 03.05.2010. M Seivwright and M Clinch will be inspecting works done. Additional funding is being sought through Cue Parliament using Mr M Brown’s assistance to seek funding for ongoing projects such as road grading. Cr W Scott commented that the MRVC need to find stable funding sources and require a business plan to capture the funding when it comes through. The MRVC should be able to access money through Royalties for Regions. Cr Williams attended the IAM; attended Cue Parliament and the opening of the new footpaths; attended TAC on 20 May – discussed the opening of the festival with perhaps Brendin Grylls to officiate.
9 AGENDA ITEMS
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9.1 FINANCE
9.1.1 Finance Committee Meeting Minutes 19 May 2010
THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING
MINUTES OF FINANCE COMMITTEE MEETING 19 MAY 2010
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Chairperson declared the meeting open at 3.06pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Chairperson Cr Will Scott Member Cr Ashley Dowden Member Cr Greg Scott Member Cr Kevin Brand Member Cr Wendy McGorman Member Cr Karen Williams Chief Executive Officer Mr David Burton Minutes Clerk Ms Gemma Poli Midwest Accounting Service Mr Jim Dillon
APOLOGIES Cr Jorgen Jensen
LEAVE OF ABSENCE Cr Davies approved Leave of Absence
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil
4 PUBLIC QUESTION TIME Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE Nil 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
6.1 Audit & Finance Meeting held 16 March 2010 That the minutes of the Audit and Finance Meeting held 16 March 2010 be confirmed as a
correct record of proceedings.
OFFICER RECOMMENDATION/COMMITTEE RESOLUTION
Moved: Cr Dowden Seconded: Cr G Scott
That the minutes of the Audit and Finance Meeting held 16 March 2010 be confirmed as
a true and correct record of proceedings.
CARRIED 6/0
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THIS PAGE INFORMATION ONLY
NOT PART OF THE ORDINARY MEETING MINUTES
OF FINANCE COMMITTEE MEETING 19 MAY 2010
7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION Nil 8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil 9. AGENDA ITEMS
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9.1.1.1 Accounts for Payment
File: FI-APAY Officer: Senior Finance Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 14 May 2010
Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-
Vouchers 12939 to 12944 $ 22,861.96 EFT’s $ 195,589.23 Total $ 218,451.19 are presented for payment.
Financial Implications NIL. Strategic Implications NIL. Voting Requirements Simple Majority
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr Williams
Accounts for payment totalling $ 218,451.19 (Municipal Account) represented by-
Vouchers 12939 to 12944 $ 22,861.96 EFT’s $ 195,589.23 Total $ 218,451.19 are presented for payment.
Resolution 2010-05-02 CARRIED 8/0
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List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
EFT1047 07/04/2010 WESTNET PTY LTD Tourist Information Centre Internet Account -59.95
EFT1049 15/04/2010 LGIS LIABILITY Liability Insurance 2nd Instalment -11737.00
EFT1046 28/04/2010 HORIZON POWER Town Street Lighting March 2010 -3759.79
EFT1048 30/04/2010 CBA MASTERCARD Movies - Anzac Day and Cinema Screening, Tourism
WA Registration, Flowers - Marilyn Davies, Australia
Day Merchandise 2010
-393.55
EFT1108 03/05/2010 ALLEASING PTY LTD Lanier Photocopier Lease May 2010 -400.29
EFT1109 06/05/2010 WESTNET PTY LTD Tourist Centre Internet Service -59.95
DIRECT 06/05/2010 PAYROLL PPE 04/05/2010 -35607.84
EFT1050 13/05/2010 PIVOTEL SATELLITE PTY LIMITED Satellite Phone Accounts -179.98
EFT1051 13/05/2010 CHILD SUPPORT AGENCY Payroll Deductions -1178.76
EFT1052 13/05/2010 AERODROME MANAGEMENT SERVICES Airport Landing Data April 2010 -227.78
EFT1053 13/05/2010 AIR SAFETY NAVIGATORS Aircraft Radio Operator Certificate of Proficiency
Course
-4554.84
EFT1054 13/05/2010 ATYEO'S ENVIRO HEALTH SERVICES EHO/ Building Surveyor-W Atyeo-March&April -5327.45
EFT1055 13/05/2010 AUSTRALIA POST Postage Charges April 2010 -348.27
EFT1056 13/05/2010 BROADCAST AUSTRALIA Power Recovery - SBSTV -54.57
EFT1057 13/05/2010 BULLDOG CONTRACTING Concrete & Stabilized Backfill Tip Road Culvert -4345.00
EFT1058 13/05/2010 BUNNINGS BUILDING SUPPLIES P/L Rose Bushes - Main Street Gardens -177.50
EFT1059 13/05/2010 CALTEX SWAGMAN ROADHOUSE Catering-Training & Council/Electors Meetings -730.00
EFT1060 13/05/2010 CORPORATE EXPRESS AUSTRALIA LTD Photocopying Charges April 2010 -1866.38
EFT1061 13/05/2010 COURIER AUSTRALIA Freight Account Various -286.48
EFT1062 13/05/2010 DALWALLINU CONCRETE Rubbish Tip Road - Box Culverts -1192.40
EFT1063 13/05/2010 DANIKA CHANDLER Professional Services - Financial Consultant -1470.00
EFT1064 13/05/2010 FITZGERALD STRATEGIES Professional Services -2434.00
EFT1065 13/05/2010 FLASH FLOWERS Anzac Day Wreaths -383.00
EFT1066 13/05/2010 FLETCHER COMMUNICATIONS Administration Office - UPS Units -1254.00
EFT1067 13/05/2010 GERALDTON MOWER & REPAIRS Parts for Water Pump - Plant and Equipment -406.20
EFT1068 13/05/2010 GREAT NORTHERN RURAL SERVICES Steel Droppers and Post Caps -298.99
EFT1069 13/05/2010 GREENFIELD TECHNICAL SERVICES Engineering Consultant - R2R Program -2927.30
EFT1070 13/05/2010 IP CAMERAS AUSTRALIA Hard Drive Draw Replacement - CCTV Unt -165.00
EFT1071 13/05/2010 JACKSON MCDONALD LAWYERS Legal Expences - Staff Issues -4990.15
EFT1072 13/05/2010 JK PLUMBING GAS & MAINTENANCE Repairs - Hand Basin Federation Toilets, Recreation
Centre - Rectify Drain Blockage Mens Shower/Toilets,
Reattach Ladies Toilets to Floor, Repair Urinal,
Replace Taps, Reconnect Gas Stove and Replace Gas
Pig Tails
-1795.20
EFT1073 13/05/2010 KEITH SHAW Relocation Reimbursement - Works Manager -943.62
EFT1074 13/05/2010 LANDGATE Land Enquiry -20.50
EFT1075 13/05/2010 LANDGATE Tourist Maps - Tourist Information Centre -126.33
EFT1076 13/05/2010 LANDGATE Mining Tenements Schedule -362.50
EFT1077 13/05/2010 M2 COMMANDER PTY LIMITED Commander Service Assurance May 2010 -116.53
EFT1078 13/05/2010 MAGNET POST AND LOTTERIES Stationery Order - Tourist Information Centre -27.90
EFT1079 13/05/2010 MALIBU NOMINEES PTY LTD Hire Grader&Operator-Rural Road Maintenance -9350.00
EFT1080 13/05/2010 MANSELL PTY LTD Professional Services - Magnet-Sandstone Road
Impact Report
-550.00
EFT1081 13/05/2010 MARKET CREATIONS Artwork Update & Print Mt Magnet Brochure -1738.00
EFT1082 13/05/2010 MOUNT MAGNET LEADER Advertisement - Cinema Screenings -100.00
EFT1083 13/05/2010 MT MAGNET WASTE DISPOSAL Town Rubbish Collection/Race Course Septics -13365.00
EFT1084 13/05/2010 MTF SERVICES Float Hire to Move Roller from Mount Magnet to
Wondinong Road
-385.00
EFT1085 13/05/2010 MURCHISON MECHANICAL SERVICES MA 2129 Repairs, MA 038 Minor Service, 2 x New
Tyres, Supply and Fit New Bullbar & New
Windscreen, MA2 Major Service, MA2099 Tail
Light/Break Globe, MA2129 Fuel Tank Repairs,
MA2185 Minor Service, Fuel Cap, Hiab Switch
Repair, 1TCM998 Fit Tyre, Bob Cat New Tyre,
MA2099 Minor Service, Ride On Mower Repairs,
MA2190 Minor Service, 0MA Minor Service, MA51
Battery, MA2129 Repair Side Tipper Control Arms,
Trailer Plug & blown Fuse, MA038 New Bullbar
indicator Assemlby
-7927.04
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List of Accounts submitted to the Ordinary Meeting of Council held on the 28th May 2010
Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer
Vchr No Date Payee's Name Particulars Amount Other
of Payment Funds Trust
EFT1086 13/05/2010 NEVERFAIL 1/2 rack Neverfail Water, Box Cups -166.80
EFT1087 13/05/2010 NEXUS WA PTY LTD Freight - Culverts -351.56
EFT1088 13/05/2010 OCLC (UK) LTD AMLIB Annual Maintenance - Library -1240.48
EFT1089 13/05/2010 ORICA AUSTRALIA PTY LTD Service Fee - Chlorine Cylinder -112.86
EFT1090 13/05/2010 PEAK CONSULTANTS PTY LTD Mount Magnet Museum - Electrical Communication,
Mechanical Design and Documentation Services
-8690.00
EFT1091 13/05/2010 PERFECT COMPUTER SOLUTIONS Server Upgrade -9125.00
EFT1092 13/05/2010 PETER SMITH Rangers Duties - P Smith 29 March & 31 March & 1
April, 2 & 3 May, Extra Visit - Call Out 5 May 2010
-4950.00
EFT1093 13/05/2010 RELIANCE PETROLEUM Fuel Account April 2010 -685.70
EFT1094 13/05/2010 SLATER - GARTRELL SPORTS Sporting Equipment - Netball & Football -952.60
EFT1095 13/05/2010 STATE LIBRARY OF WA Better Beginnings Program - 15 Books -82.50
EFT1096 13/05/2010 TEAKLE & LALOR Architectural Services-Proposed Museum Lt 618 -23375.00
EFT1097 13/05/2010 TELSTRA Telephone Accounts Various -1948.51
EFT1098 13/05/2010 TERPKOS ENGINEERING PTY LTD Structual Design & Documentaion - Mount Magnet
Museum
-5500.00
EFT1099 13/05/2010 THE LUSCOMBE SYNDICATE Office / Recreational Activities / Disco - Consumables,
Airport - Waterless Toilet Cleaner Starter Pack
-709.47
EFT1100 13/05/2010 THE PERMACULTURE NURSERY Native Shrubs for Memorial Gardens -396.00
EFT1101 13/05/2010 THE WEST AUSTRALIAN Advertisement - Caravan Park & TIC -1037.82
EFT1102 13/05/2010 TOLL IPEC PTY LTD Freight - Various -182.59
EFT1103 13/05/2010 WA LOCAL GOVERNMENT ASSOCIATION Advertisement - DCEO -1922.65
EFT1104 13/05/2010 WELLINGTON ELECTRICAL Shire Properties-Testing, Tagging & RCD Testing -8553.07
EFT1105 13/05/2010 WESTNET PTY LTD Internet Account Various -579.14
EFT1106 13/05/2010 WESTPRINT Merchandise - Tourist Information Centre -350.99
EFT1107 13/05/2010 WINGZONE PTY LTD IGA Account April 2010 -1052.45
12939 13/05/2010 HORIZON POWER Town Street Lighting April 2010 -14925.52
12940 13/05/2010 MLC MASTERKEY SUPERANNUATION Superannuation Contributions -4.68
12941 13/05/2010 SHIRE OF MOUNT MAGNET Payroll Deductions -100.00
12942 13/05/2010 ST JOHN AMBULANCE SERVICE MOUNT Donation - St John Ambulance Mount Magnet -2000.00
12943 13/05/2010 WA LOCAL GOVT SUPER PLAN PTY LTD Superannuation Contributions -5728.86
12944 13/05/2010 WEST SCHEME Superannuation Contributions -102.90
The accounts referred to in the above statement have been paid, totalling as under:-
Municipal Fund …. …. …. …. …. …. …. …. -218451.19 0.00
Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00
Total …. …. …. …. -218451.19 -$
……………………...……………..…...…..………..……….….CHAIR
28th May 2010
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9.1.1.2 Monthly Report to 30 April 2010
File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010
Application To consider the Financial Reports for 30 April 2010. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting
on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.
(2) Each statement of financial activity is to be accompanied by documents containing-
(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local government.
(3) The information in a statement of financial activity may be shown –
(a) According to nature and type classification, (b) By program; or (c) By business unit.
(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –
(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and
(b) Recorded in the minutes of the meeting at which it is presented.
(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.
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(6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]
Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period.
• Financial Activities Statement
• Significant Accounting Policies
• Statement of Objective
• Reserves
• Net Current Assets
• Borrowings
• Rates Report
• Plant and Vehicles – Purchases and Trade-Ins/Sales
• Detailed Activity – by Account
• Capital Expenditures – by Account Significant variances have been noted in the following areas - 1017001 – Federation Toilet plumbing expenses of $6000 and Formation of Path for $1200 have been entered into this account incorrectly, these should have been allocated to Capital Works accounts. Cemetery charges are also included in this account and a Budget amendment will be made to cover the increased Cemetery costs for the year as well as the extra maintenance costs of the grounds and gardens carried out in March 2010. 1113010 – Motor Vehicle Expenses Recreation has Community Bus Costs allocated to this account, these will be transferred to the correct account of 1318001. 1215001 – Airport Running Costs, the original Budget allocation has been put to 1215002 – Airport Maintenance, these accounts are being investigated as to whether a Budget amendment is to be made in this area and being noted for the 2010/2011 Budget. 1414001 – Employees salaries and wages have been targeting this account incorrectly, this will be journalled to the correct accounts. 1414034 – This account is being investigated further to ensure that no capital items have been added to an operational account. These accounts are being further investigated. Consultation Jim Dillon - Midwest Accounting Service Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil
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Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr G Scott That the financial report for the period ending 30 April 2010 be received. Resolution 2010-05-03 CARRIED 8/0
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MONTHLY STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
MOUNT MAGNET
APRIL 2010
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NOTE April April
2010 2010 2009/10 Variance Annual
Operating Actual Y-T-D Budget Budget YTD Budget
$ $ $ % %
Revenues/Sources
Governance 148 2,500 3,000 5.91% 4.92%General Purpose Funding 1,876,815 2,430,700 2,916,761 77.21% 64.35%
Law, Order, Public Safety 10,903 7,110 8,500 153.35% 128.27%Health 350 80 100 437.50% 350.00%
Education and Welfare 91 3,680 4,400 2.47% 2.07%Housing 7,134 6,580 7,900 108.42% 90.30%
Community Amenities 86,289 73,270 87,900 117.77% 98.17%Recreation and Culture 56,963 75,220 90,200 75.73% 63.15%
Transport 139,176 513,610 616,300 27.10% 22.58%Economic Services 125,282 126,750 152,000 98.84% 82.42%
Other Property and Services 142,676 167,440 200,900 85.21% 71.02%2,445,827 3,406,940 4,087,961 71.79% 59.83%
(Expenses)/(Applications) 1,2
Governance (208,401) (206,090) (247,305) 101.12% 84.27%General Purpose Funding (66,785) (69,400) (83,300) 96.23% 80.17%
Law, Order, Public Safety (48,040) (59,220) (71,090) 81.12% 67.58%Health (28,111) (37,900) (45,500) 74.17% 61.78%
Education and Welfare (1,592) (6,810) (8,165) 23.38% 19.50%Housing (73,789) (62,910) (75,500) 117.29% 97.73%
Community Amenities (225,771) (201,760) (242,125) 111.90% 93.25%Recreation & Culture (655,243) (584,870) (701,900) 112.03% 93.35%
Transport (1,508,684) (1,387,520) (1,665,100) 108.73% 90.61%Economic Services (395,594) (399,980) (479,990) 98.90% 82.42%
Other Property and Services (202,669) (267,490) (321,085) 75.77% 63.12%(3,414,679) (3,283,950) (3,941,060) 103.98% 86.64%
Net result operating (968,852) 122,990 146,901 -787.75% -659.53%
Non Cash Adjustment
(Revenue) and Expenditure
(Profit)/Loss on Asset Disposals - - (15,000) 0.00% 0.00%Depreciation on Assets 1,446,515 1,189,140 1,427,050 121.64% 101.36%Accruals - - 0.00% 0.00%Capital Revenue and (Expenditure)
Purchase Land Held for Resale - 0.00% 0.00%Purchase Land and Buildings (355,143) (1,617,880) (1,941,465) 21.95% 18.29%Purchase Infrastructure Assets - Parks (12,056) (16,660) (20,000) 0.00% 0.00%Purchase Infrastructure Assets - Roads (168,042) (250,000) (300,000) 67.22% 56.01%Purchase Infrastructure Assets -Airport (80,827) (94,500) (113,400) 85.53% 71.28%Purchase Infrastructure Assets -Other (2,249) (68,740) (82,500) 3.27% 2.73%Purchase Plant and Equipment (119,279) (175,400) (210,500) 68.00% 56.66%Purchase Furniture and Equipment (8,339) (7,910) (9,500) 105.42% 87.78%Repayment of Debentures (5,752) (4,410) (5,300) 130.42% 108.52%Self-Supporting Loan Principal Income
Purchase of Investments
Proceeds from Disposal of Investments
Proceeds from New Debentures
Proceeds from Disposal of Assets 11,298 25,000 0.00% 45.19%Transfers to Reserves (Restricted Assets) (39,103) - - 0.00% 0.00%Transfers from Reserves (Restricted Assets) 1,300,000 0.00% 0.00%
Net result Capital (779,492) (2,235,500) (1,357,665) 34.87% 57.41%
Net cash (301,830) (923,370) 201,286 32.69% -149.95%
This statement is to be read in conjunction with the accompanying notes.
MOUNT MAGNET
STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
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MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
1. SIGNIFICANT ACCOUNTING POLICIES
The significant accounting policies which have been adopted in the preparation of this statement of
financial activity are:
(a) Basis of Accounting
This statement is a special purpose financial report, prepared in accordance with applicable Australian
Australian Accounting Standards, other mandatory professional reporting requirements and the Local
Government Act 1995 (as amended) and accompanying regulations (as amended).
(b) The Local Government Reporting Entity
All Funds through which the Council controls resources to carry on its functions have been
included in this statement.
In the process of reporting on the local government as a single unit, all transactions and balances
between those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement
of those monies appears at Note 9.
(c) Rounding Off Figures
All figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other Contributions
Rates, grants, donations and other contributions are recognised as revenues when the local
government obtains control over the assets comprising the contributions. Control over assets
acquired from rates is obtained at the commencement of the rating period or, where earlier, upon
receipt of the rates.
(e) Goods and Services Tax
In accordance with recommended practice, revenues, expenses and assets capitalised are stated net
of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.
(f) Cash and Cash Equivalents
Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are
readily convertible to known amounts of cash and which are subject to an insignificant risk of
changes in value.
For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and
cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are
included as short-term borrowings in current liabilities.
(g) Trade and Other Receivables
Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and
subsequently measured at amortised cost using the effective interest rate method, less any allowance for
uncollectible amounts.
Collectibility of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible
are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that
they will not be collectible.
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MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(h) Inventories
(i) Fixed Assets
All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as
consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal
consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets
constructed by the Municipality includes the cost of all materials used in the construction, direct labour
on the project and an appropriate proportion of variable and fixed overhead.
Certain asset classes may be revalued on a regular basis such that the carying values are not materially
different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure
the carrying amount does not differ materially from that determined using fair value at reporting date.
(j) Depreciation of Non-Current Assets
All non-current assets having a limited useful life are systematically depreciated over their useful
lives in a manner which reflects the consumption of the future economic benefits embodied in
those assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting
period. Major depreciation periods are:
Buildings 30 to 50 years
Furniture and Equipment 4 to 10 years
Plant and Equipment 5 to 15 years
Sealed roads and streets
clearing and earthworks not depreciated
construction/road base 50 years
original surfacing and
major re-surfacing
- bituminous seals 20 years
- asphalt surfaces 25 years
General
Inventories are valued at the lower of cost and net realisable value. Net realisable
value is the estimated selling price in the ordinary course of business less the
estimated costs of completion and the estimated costs necessary to make the sale.
Inventories held from trading are classified as current even if not expected to be realised in the next 12
months.
Land Held for Resale
Land purchased for development and/or resale is valued at the lower of cost and net realisable value. Cost
includes the cost of acquisition, development and interest incurred on the financing of that land during its
development. Interest and holding charges incurred after development is complete are recognised as
expenses.
Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a
binding contract of sale.
Land held for resale is classified as current except where it is held as non-current based on Council’s
intentions to release for sale.
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 17 of 92
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(j) Depreciation of Non-Current Assets
Gravel roads
clearing and earthworks not depreciated
construction/road base 50 years
gravel sheet 12 years
Formed roads (unsealed)
clearing and earthworks not depreciated
construction/road base 50 years
Footpaths - slab 40 years
Sewerage piping 100 years
Water supply piping & drainage systems 75 years
(k) Impairment
In accordance with Australian Accounting Standards the Council's assets, other than inventories, are
assessed at each reporting date to determine whether there is any indication they may be impaired.
Where such an indication exists, an estimate of the recoverable amount of the asset is made
in accordance with AASB 136 "Impairment of Assets" and appropriate adjustments made.
An impairment loss is recognised whenever the carrying amount of an asset or its cash-generating
unit exceeds its recoverable amount. Impairment losses are recognised in the Income Statement.
For non-cash generating assets such as roads, drains, public buildings and the like, value in use is
represented by the depreciated replacement cost of the asset.
At the time of preparing this report, it is not possible to estimate the amount of impairment losses
(if any) as at 30 June 2009.
In any event, an impairment loss is a non-cash transaction and consequently, has no impact on
the Monthly Statement of Financial Position from a budgetary perspective.
(l) Trade and Other Payables
Trade and other payables are carried at amortised cost. They represent liabilities for goods and services
provided to the Municipality prior to the end of the financial year that are unpaid and arise when the
Municipality becomes obliged to make future payments in respect of the purchase of these goods and
services. The amounts are unsecured and are usually paid within 30 days of recognition.
MOUNT MAGNET
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 18 of 92
MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(m) Employee Benefits
The provisions for employee benefits relates to amounts expected to be paid for long service
leave, annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)
The provision for employees’ benefits to wages, salaries, annual leave and long service leave
expected to be settled within 12 months represents the amount the municipality has a present
obligation to pay resulting from employees services provided to balance date. The provision has
been calculated at nominal amounts based on remuneration rates the Council expects to pay
and includes related on-costs.
(ii) Annual Leave and Long Service Leave (Long-term Benefits)
(n) Interest-bearing Loans and Borrowings
All loans and borrowings are initially recognised at the fair value of the consideration received less
directly attributable transaction costs.
After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised
cost using the effective interest method. Fees paid on the establishment of loan facilities that are
yield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defer
settlement of the liability for at least 12 months after the balance sheet date.
Borrowing Costs
Borrowing costs are recognised as an expense when incurred except where they are directly attributable
to the acquisition, construction or production of a qualifying asset. Where this is the case, they are
capitalised as part of the cost of the particular asset.
(o) Provisions
(p) Current and Non-Current Classification
In the determination of whether an asset or liability is current or non-current, consideration is given to the time
when each asset or liability is expected to be settled. The asset or liability is classified as current if it is
expected to be settled within the next 12 months, being the Council’s operational cycle. In the case of
liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as
vested long service leave, the liability is classified as current even if not expected to be settled within the next
12 months. Inventories held for trading are classified as current even if not expected to be realised in the
next 12 months except for land held for resale where it is held as non-current based on Council’s intentions to
release for sale.
The liability for long service leave is recognised in the provision for employee benefits and measured as the
present value of expected future payments to be made in respect of services provided by employees up to the
reporting date using the projected unit credit method. Consideration is given to expected future wage and
salary levels, experience of employee departures and periods of service. Expected future payments are
discounted using market yields at the reporting date on national government bonds with terms to maturity and
currency that match as closely as possible, the estimated future cash outflows. Where Council does not have
the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
Provisions are recognised when: The council has a present legal or constructive obligation as a result of past
events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the
amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is
determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood
of an outflow with respect to any one item included in the same class of obligations may be small.
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 19 of 92
MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
STATEMENT OF OBJECTIVE
In order to discharge its responsibilities to the community, the Council has developed a set of
operational and financial objectives. These objectives have been established both on an overall
basis and for each of its broad activities/programs.
The Shire of Mount Magnet is dedicated to providing high quality services to the community through
the various service orientated programs which it has established.
GENERAL PURPOSE FUNDING Program/Function No. 3
This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on
Investments. It also includes expenses related to Rating functions.
GOVERNANCE Program/Function No. 4
This includes those income and expenses relating to Councillors, and Council's Governance role,
and a portion of Administration which cannot be reliably allocated or linked to other programs.
LAW, ORDER, PUBLIC SAFETY Program/Function No. 5
Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;
as well as supervision, related costs, & enforcement of Local Laws.
HEALTH Program/Function No. 7
Involves food inspection, control and licencing of food outlets, food hygiene and promotion,
Mosquito Control, & other Health issue including Aboriginal Health issues
EDUCATION AND WELFARE Program/Function No. 8
The program includes Prizes/Donations applicable to School events; & certain Youth related items
HOUSING Program/Function No. 9
This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.
COMMUNITY AMENITIES Program/Function No. 10
This includes Rubbish/Sanitation collection & disposal items; FloodMitigation works; Town Planning;
Public Toilets; & Cemeteries.
RECREATION AND CULTURE Program/Function No. 11
Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;
The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other
Recreation items; Library operations; as well as TV & Radio broadcasting;
TRANSPORT Program/Function No. 12
Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;
verge & trees maintenance; large plant & machine replacements.
Airport operations are alson involved, but shown separately as an important Council service
ECONOMIC SERVICES Program/Function No. 13
Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.
OTHER PROPERTY & SERVICES Program/Function No. 14
Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified
Services. This section also includes Administration costs in gross terms, which have then been re-allocated
to the other Functions/Programs via an allocation system known as Activity Based Costing - 'ABC allocated'.
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 20 of 92
MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
April
2010 2009/10
Actual Budget
$ $
RESERVES
Cash Backed Reserves
(a) Reserve - Empoyee Liability Reserve
Opening Balance 28,173 28,173
Amount Set Aside / Transfer to Reserve 809 845
Amount Used / Transfer from Reserve - (15,000)
28,982 14,018
(b) Reserve - Airport
Opening Balance 110,601 110,601
Amount Set Aside / Transfer to Reserve 3,174 3,318
Amount Used / Transfer from Reserve - -
113,776 113,919
(c) Reserve - Building Reserve
Opening Balance 661,521 661,521
Amount Set Aside / Transfer to Reserve 18,985 19,846
Amount Used / Transfer from Reserve - (600,000)
680,506 81,366
(d) Reserve - Plant Reserve
Opening Balance 79,299 79,299
Amount Set Aside / Transfer to Reserve 2,275 2,379
Amount Used / Transfer from Reserve - -
81,574 81,678
(e) Reserve - Community Bus Reserve
Opening Balance 34,432 34,432
Amount Set Aside / Transfer to Reserve 988 1,033
Amount Used / Transfer from Reserve - -
35,420 35,465
(f) Reserve - Roads Reserve
Opening Balance 31,301 31,301
Amount Set Aside / Transfer to Reserve 898 939
Amount Used / Transfer from Reserve - -
32,199 32,240
(g) Reserve - Infrastructure
Opening Balance 417,363 417,363
Amount Set Aside / Transfer to Reserve 11,974 12,521
Amount Used / Transfer from Reserve - -
429,337 429,884
Total Cash Backed Reserves 1,401,794 788,572
All of the above reserve accounts are supported by money held in financial institutions.
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 21 of 92
MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
April
2010 2009/10
Actual Budget
RESERVES (Continued) $ $
Summary of Transfers
To Cash Backed Reserves
Transfers to Reserves
Reserve - Empoyee Liability Reserve 809 845
Reserve - Airport 3,174 3,318
Reserve - Building Reserve 18,985 19,846
Reserve - Plant Reserve 2,275 2,379
Reserve - Community Bus Reserve 988 1,033
Reserve - Roads Reserve 898 939
Reserve - Infrastructure 11,974 12,521
39,103 40,881
Transfers from Reserves
Reserve - Empoyee Liability Reserve - (15,000)
Reserve - Airport - -
Reserve - Building Reserve - (600,000)
Reserve - Plant Reserve - -
Reserve - Community Bus Reserve - -
Reserve - Roads Reserve - -
Reserve - Infrastructure - -
- (615,000)
Total Transfer to/(from) Reserves 39,103 (574,119)
In accordance with council resolutions in relation to each reserve account, the purpose for which
the reserves are set aside are as follows:
Reserve - Empoyee Liability Reserve
- to be used to fund annual and long service leave requirements.
Reserve - Airport
- to be used for the purchase of airport terminal
Reserve - Building Reserve
- to be used for the construction of a new administration centre.
Reserve - Plant Reserve
- to be used for the purchase of major plant.
Reserve - Community Bus Reserve
- to be used for the purchase of replacement vehicle
Reserve - Roads Reserve
- to be used for the road infrastructure
Reserve - Infrastructure
- to be used for the other infrastructures
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 22 of 92
MOUNT MAGNET
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
FOR THE PERIOD 1 July 2009 TO 30 June 2010
April Brought
2010 Forward
Actual 2008/09$ $
NET CURRENT ASSETS
Composition of Estimated Net Current Asset Position
CURRRENT ASSETS
Cash - Unrestricted 767,530 799,285
Cash - Restricted 1,401,794 1,362,690
Receivables-Rates 574,095 259,076
Receivables-Sundry 200,173 930,218
Inventories 27,324 8,300
2,970,915 3,359,570
LESS: CURRENT LIABILITIES
Payables and Provisions (401,250) (529,034)
(401,250) (529,034)
NET CURRENT ASSET POSITION 2,569,665 2,830,536
Less: Cash - Reserves - Restricted (1,401,794) (1,362,690)
Less: Cash - Unspent Grants (66,000) (66,000)
NET CURRENT ASSET POSITION 1,101,871 1,401,846
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 23 of 92
(a) Debenture Repayments Principal New Principal Principal Interest
1/07/09 Loans Repayments 30-Jun-10 Repayments
Ln $ $ Actual Budget Actual Budget Actual Budget
Particulars No. 30/04/2010 $ 30/04/2010 $ 30/04/2010 $
Staff Housing 38 120,512 - 5,752 5,300 114,760 115,286 7,896 5,500
120,512 - 5,752 5,300 114,760 115,286 7,896 5,500
Rating Information Rate in Number Rateable 2009/10 2009/10 2009/10 2009/10 2009/10
RATE TYPE $ of Value Budgeted Budgeted Budgeted Budgeted Actual
Properties $ Rate Interim Back Total $
Differential General Rate Revenue Rates Rates Revenue
GRV Urban 01 7.7250 297 2,313,834 179,057 0 0 179,057 178,744
GRV Single Persons Quarters 05 14.1110 6 340,240 47,460 0 0 47,460 48,011
UV Rural/Pastoral 03 7.6190 19 421,253 30,965 0 0 30,965 32,095
UV Prospecting 07 23.8960 32 77,077 22,314 0 0 22,314 17,701
UV Exploration 06 23.8960 46 301,344 72,632 0 0 72,632 72,337
UV Mining 02 23.8960 71 2,012,053 473,350 0 0 473,350 492,918
UV Gold Mining 08 23.8960 0 0 0 0 0 0 0
Sub-Totals 471 5,465,801 825,778 0 0 825,778 841,806
Minimum
Minimum Rates $
GRV Urban 01 323 47 72,822 14,535 0 0 14,535 15,181
GRV Boogardie/Lennonville 04 109 6 120 654 0 0 654 654
UV Rural/Pastoral 03 323 1 1,500 323 0 0 323 323
GRV Single Persons Quarters 05 463 1 0 612 0 0 612 463
UV Prospecting 07 463 123 113,086 58,801 0 0 58,801 56,949
UV Exploration 06 463 27 17,453 12,964 0 0 12,964 12,501
UV Mining 02 463 37 79,713 17,131 0 0 17,131 17,131
UV Gold Mining 08 463 1 266 463 0 0 463 463
Totals 243 284,960 105,483 0 0 105,483 103,665
714 5,750,761 931,261 0 931,261 945,471
Ex-Gratia Rates 0 0
931,261 945,471
Discounts 0 0
Totals 931,261 945,471
All land except exempt land in the Shire of Mt Magnet is rated according to its Gross Rental Value (GRV) in townsites or Unimproved Value (UV)
in the remainder of the Shire.
The general rates detailed above for the 2009/10 financial year have been determined by Council on the basis of raising the revenue required
to meet the deficiency between the total estimated expenditure proposed in the budget and the estimated revenue to be received from all sources
other than rates and also considering the extent of any increase in rating over the level adopted in the previous year.
MOUNT MAGNET
FOR THE PERIOD 1 July 2009 TO 30 June 2010
NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 24 of 92
Shire of MOUNT MAGNET
PLANT PURCHASES, TRADE-INS/SALES & OTHER ASSET DISPOSALS TO 30/04/2010
BUDGET
New Old NEW TRADE INS NETT To month of March-10
DESCRIPTION Asset TRADE IN/DISPOSAL Asset Sch PRICE & SALES COST Sales or PROJECTED
No. No. No $ $ $ New Price Trade-In NETT Cost New Price Trade-Ins NETT Cost VARIATION
LIGHT VEHICLES
Toyota Hilux - 4WD - Works Manager 50,000 50,000 42,672 42,672 42,672 42,672 7,328
Holden Commodore Sedan Disposal -13,000 -11,298 -11,298 -11,298 -1,702
50,000 -13,000 50,000 42,672 -11,298 31,374 42,672 -11,298 42,672 5,626
PLANT
Kruger 45 Triaxle Drop Deck Trailer 55,000 55,000 55,000 55,000 0
Plant Trailer 13,000 13,000 11,500 11,500 11,500 11,500 1,500
300hp Pressure Cleaner 3,500 3,500 887 887 887 887 2,613
1200lt 6m Devil Boom Sprayer 17,000 17,000 13,975 13,975 13,975 13,975 3,025
Pacesetter Pump 12,000 12,000 12,000 12,000 0
Security Alarm & video surveillance 28,000 28,000 24,794 24,794 24,794 24,794 3,206
Hansa C13PTO Woodchipper 10,000 10,000 4,640 4,640 4,640 4,640 5,360
Diesel Bowser 517 517 517 517 (517)
138,500 0 138,500 56,313 0 56,313 123,313 0 123,313 15,187
Combined Totals 188,500 -13,000 175,500 98,985 -11,298 87,687 165,985 -11,298 154,687 20,813
OTHER ASSETS - DISPOSALS
OTHER ASSETS
0 0 0 0 0 0 0 0 0 0
OVERALL TOTALS 188,500 (13,000) 175,500 98,985 (11,298) 87,687 165,985 (11,298) 165,985 20,813
DETAILS TO DATE END OF YEAR PROJECTIONS
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 25 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
0321001 Grants - LGGC Financial Assistance Grants (1,029,100) (1,029,100) (857,580) (588,555) 269,025 -46% under
0321000 Grants - Royalties For Regionss [R4R] (460,000) (460,000) (383,330) - 383,330 under
0321002 Grants - LGGC Local Road Grant (404,400) (404,400) (337,000) (222,861) 114,140 -51% under
0321004 Interest Income - Reserve Fund (56,000) (40,000) (33,340) (39,104) (5,764) 15% over
0321003 Interest Income - Municipal Fund (50,000) (20,000) (16,680) (24,561) (7,881) 32% over
0321006 Reimbursements - Other General Purpose Income - - - (6,356) (6,356) 100% over
0321008 CLOSED - Interest Income-At Call-Municipal Fund - - - - - under
0321007 Other Fees and Charges: Rates (1,600) (1,600) (1,340) - 1,340 under
0320001 Rates Revenue Levied (931,261) (931,261) (776,050) (945,471) (169,421) 18% over
0320051 Interest Rates (12,000) (12,000) (10,010) (36,271) (26,261) 72% over
0320055 Fees - Property Enquiries (4,500) (4,500) (3,760) (180) 3,580 -1989% under
0320052 Interest Revenue - Rates Instalments (600) (600) (510) - 510 under
0320053 Fee and Charges for Rates (1,200) (13,200) (11,010) (13,457) (2,447) 18% over
0320056 Fees - Property Reports (100) (100) (90) - 90 under
(2,950,761) (2,916,761) (2,430,700) (1,876,815)
0311005 Consultants Expense - LGGC Review 400 400 330 - (330) under
0311004 Debt Recovery Expenses 900 900 750 - (750) under
0311002 Title Searches Expense 200 200 160 132 (28) -21% under
0311003 Advertising Expense - Gen Purpose Funding - - - 526 526 100% over
0311001 Valuation Expense - Rates 2,500 2,500 2,080 2,266 186 8% over
0320050 Rates Costs 4,000 - - 63 63 100% over
0310990 Allocation of Admin Overhead - Rates 79,300 79,300 66,080 61,193 (4,887) -8% under
87,300 83,300 69,400 66,785
Governance
0422001 Income - Other Governance (3,000) (3,000) (2,500) - 2,500 under
Governance Revenues (3,000) (3,000) (2,500) (148)
Governance
0411001 Presidential Allowance Expense 8,000 8,000 6,660 4,000 (2,660) -67% under
0411002 Meeting Fees - Councillors 16,000 20,000 16,670 10,680 (5,990) -56% under
0411003 Expenses - Councillors 5,000 5,000 4,170 3,510 (660) -19% under
0411004 Conferences & Training Expense - Councillors 16,500 16,500 13,750 11,187 (2,564) -23% under
0411005 Telecommunication Reimbursement Expense - Councillors 165 165 140 - (140) under
0411006 Insurance Governance 5,540 5,540 4,620 6,605 1,985 30% over
0411007 Sundry Expenses - Members of Council 1,500 1,500 1,250 - (1,250) under
0412013 Sundry Expenditure - Other Governance 500 500 420 303 (117) -39% under
0411009 Subscriptions Governance 11,000 11,000 9,160 12,886 3,726 29% over
0412002 Receptions - Council Meetings 7,500 7,500 6,250 6,010 (240) -4% under
0412003 Refreshments & Receptions - Functions 3,000 3,000 2,500 3,322 822 25% over
0412004 Refreshments & Receptions - Sundry 3,000 3,000 2,500 1,596 (904) -57% under
0412010 Council Chambers Maintenance 2,700 2,700 2,250 864 (1,386) -160% under
0412011 Audit Expenditure 12,000 12,000 10,000 18,363 8,363 46% over
General Purpose Funding
General Purpose Funding Revenues
General Purpose Funding
General Purpose Funding
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 26 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 0412012 Legal Expenses - Other Governance 15,000 15,000 12,500 13,204 704 5% over
0412014 Insurance - Council Chambers 800 800 670 854 184 22% over
0411999 Depreciation - Governance Schd 4 17,800 17,800 14,830 15,698 868 6% over
0411990 Allocation of Aministration Overheads - Members of Council 93,800 93,800 78,160 78,119 (41) 0% under
0412990 Allocation of Administration Overheads - Other Governance 12,500 12,500 10,410 10,416 6 0% over
0411501 Elections Expense 3,000 3,000 2,500 1,516 (984) -65% under
0412001 Donations Community Events and other Functions 4,000 - - - - over
0412502 Events / Functions/Donations/Other 8,000 8,000 6,680 9,270 2,590 28% over
Governance Expenses 247,305 247,305 206,090 208,401 2,311
Law, Order & Public Safety
0522001 Fire Prevention - Grant Revenue - ESL Recurrent (5,000) (7,000) (5,840) (8,542) (2,702) 32% over
0523002 Animal Control - Sundry Fees & Charges (400) (400) (340) (290) 50 -17% under
0523003 Animal Control - Dog Registration Fees (1,000) (1,000) (840) (2,071) (1,231) 59% over
0523004 Fines & Penalties - Animal Control (Exc GST) (100) (100) (90) - 90 under
Law, Order & Public Safety Revenues (6,500) (8,500) (7,110) (10,903) (3,793)
Law, Order & Public Safety
0511001 Fire Fighting 1,000 1,000 830 25 (805) -3168% under
0511003 Fire Fighting - Plant & Equipment Maintenance 3,000 3,000 2,500 1,821 (679) -37% under
0511004 Insurance - Law Order Public Safety 800 800 660 750 90 12% over
0513001 Animal Control 5,900 5,900 4,920 3,886 (1,034) -27% under
0513003 Contract Ranger - Animal Control 32,000 32,000 26,670 19,062 (7,608) -40% under
0513005 Sundry Expenditure - Animal Control 200 8,000 6,670 7,273 603 8% over
0513008 License Tags - Animal Control 150 150 130 - (130) under
0511990 Allocation of Administration O/H - Fire Control 3,200 3,200 2,660 2,604 (56) -2% under
0513990 Allocation of Adminstration Overheads - Animal Control 12,500 12,500 10,410 10,416 6 0% over
0513999 Depreciation Schd 5 80 80 60 67 7 10% over
0511999 Depreciation - Schedule 5 360 360 300 353 53 15% over
0514001 Emergency Callouts 2,100 2,100 1,750 - (1,750) under
0514004 Speed Alert Trailer Costs 2,000 2,000 1,660 1,784 124 7% over
Law, Order & Public Safety Expenses 63,290 71,090 59,220 48,040 (11,180)
Health
0724002 Fees & Charges - Schd 7 (100) (100) (80) (350) (270) 77% over
Health Revenues (100) (100) (80) (350) (270)
Health
0714001 Environmental Health 17,000 17,000 14,170 12,628 (1,542) -12% under
0714002 Contract EHO - Travel & Accommodation 8,000 8,000 6,670 3,609 (3,061) -85% under
0714003 Sundry Expenditure 2,100 2,100 1,750 - (1,750) under
0715001 Mosquito Control 2,500 5,500 4,580 3,029 (1,551) -51% under
0715002 Insect Pesticides 3,000 - - - - over
0715003 Plant Maintenance - Mosquito Control 1,500 - - 82 82 100% over
0717002 Dental Service 1,500 1,500 1,250 65 (1,185) -1831% under
0717003 RFDS - Callouts 2,300 2,300 1,910 1,804 (106) -6% under
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 27 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
0734001 Aboriginal Health - - - - - over
0715999 Depreciation for Schedule 07 2,700 2,700 2,250 1,686 (564) -33% under
0714990 Allocation of Administration Overheads 3,200 3,200 2,660 2,604 (56) -2% under
0717990 Allocation of Administration Overheads 3,200 3,200 2,660 2,604 (56) -2% under
Health Expenses 47,000 45,500 37,900 28,111 (9,789)
Education & Welfare
0827002 Fees & Charge Education and Welfare (2,000) (2,000) (1,680) - 1,680 under
0827501 Grants Revenue - Other Welfare (Inc GST) (900) (900) (750) - 750 under
0827503 Grants Revenue - School Holiday Program (1,500) (1,500) (1,250) - 1,250 under
0827001 Reimbursement Revenue - Youth Affairs - - - (91) (91) 100% over
Education & Welfare Revenues (4,400) (4,400) (3,680) (91) 3,589
Education & Welfare
0812001 Educational Prizes/Awards - Other Education 500 500 410 - (410) under
0817001 Youth Centre RTC 700 700 580 5 (575) -12454% under
0817009 Program Expenses 3,200 3,200 2,670 285 (2,385) -835% under
0817990 Allocation of Administration Overheads - Other Welfare 1,565 1,565 1,300 1,302 2 0% over
0817501 Youth Project Expenditure (Grant Funded) 1,500 1,500 1,260 - (1,260) under
0817502 Aboriginal Affairs Projects Expenditure - Other Welfare 700 700 590 - (590) under
Education & Welfare Expenses 8,165 8,165 6,810 1,592 (5,218)
Housing
0922001 Pensioner Units Income (7,900) (7,900) (6,580) (7,134) (554) 8% over
Housing Revenues (7,900) (7,900) (6,580) (7,134) (554)
0912009 Ins - Pensioner Units - Lot 542 Criddle Street 1,000 1,000 830 469 (361) -77% under
0912999 Depreciation Schedule 9 Housing 3,600 3,600 3,000 9,561 6,561 69% over
0912001 Pensioner Units - Lot 542 Criddle Street 5,200 5,200 4,330 5,551 1,221 22% over
0911001 Housing Expenses - 30,000 25,000 22,258 (2,742) -12% under
0921596 Maintenance of Shire Housing 53,200 23,200 19,340 25,534 6,194 24% over
0912990 Allocation of Administration Overheads 12,500 12,500 10,410 10,416 6 0% over
Housing Expenses 75,500 75,500 62,910 73,789 10,879 26%
Community Ammenties
1021002 Sundry Fees & Charges - Waste Management - - - - - under
1022001 Communiy Amenties Fees & Charges - - - - - under
1021003 Rates Levy - Sanitation Charge (82,000) (82,000) (68,330) (80,126) (11,796) 15% over
1021004 Rates Levy - Sanitation Charges (Inc GST) - - - - - under
1023001 Fees & Charges Community Ammenity (5,900) (900) (760) (208) 552 -265% under
1023002 Fees & Charges - Sewerage - - - - - under
1025002 Fees & Charges - Protection of the Environment (Inc GST) - - - - - under
1027002 Fees & Charges - Cemeteries - (5,000) (4,180) (5,955) (1,775) 30% over
Community Ammenties Revenues (87,900) (87,900) (73,270) (86,289) (13,019) -221%
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 28 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
Community Ammenties
1011503 Refuse Site Costs 18,000 18,000 15,010 5,515 (9,495) -172% under
1015002 Flood Mitigation Works 6,600 6,600 5,500 - (5,500) under
1015022 Flood Mitigation - - - - - over
1011001 Refuse Collection Contractor Cost 100,000 100,000 83,330 85,222 1,892 2% over
1011002 Refuse Site Maintenance and Rehab 25,000 25,000 20,830 15,489 (5,341) -34% under
1011003 Bin Purchase & Delivery 2,000 2,000 1,660 - (1,660) under
1012001 Bulk Rubbish Collection 3,000 3,000 2,500 - (2,500) under
1015001 Abandoned Vehicles 1,900 1,900 1,580 103 (1,477) -1438% under
1017001 Maintenance Community Amenities 6,000 17,000 14,170 36,251 22,081 61% over
1017003 Public Conveniences Mtce 7,000 17,000 14,170 10,800 (3,370) -31% under
1017004 Street Furniture Maintenance 750 750 630 - (630) under
1011004 Insurance - Community Amenties Schd 10 1,500 1,500 1,250 1,707 457 27% over
1017000 Insurance 800 800 670 854 184 22% over
1017013 Insurance 800 800 670 854 184 22% over
1011990 Allocation of Administration Overheads - Sanitation - General Refuse 3,200 3,200 2,660 2,604 (56) -2% under
1017990 Allocation of Administration Overhead - Other Community Amenities 18,800 18,800 15,660 15,624 (36) 0% under
1016990 Allocation of Administration Overheads 6,300 6,300 5,250 5,208 (42) -1% under
1011999 Depreciation - Refuse Site 220 220 180 139 (41) -29% under
1017998 Depreciation - Public Conveniences 55 55 40 46 6 14% over
1017999 Depreciation - Comm Amenities 19,200 19,200 16,000 44,464 28,464 64% over
Community Ammenties Expenses 221,125 242,125 201,760 225,771 24,011
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 29 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
Recreation and Culture
1123501 Grant Revenues - Recreation (12,000) (12,000) (10,000) (1,482) 8,518 -575% under
1123502 Contributions & Donations (400) (400) (330) (1,577) (1,247) 79% over
1123503 Sundry (100) (100) (80) - 80 under
1123505 Fundraising (400) (400) (330) (1,515) (1,185) 78% over
1123511 Grant Revenue (10,000) (10,000) (8,330) (5,000) 3,330 -67% under
1126012 Grants (500) (500) (420) - 420 under
1127502 Grant Revenue - Other Culture (6,000) (6,000) (5,000) - 5,000 under
1127504 Event Admission Revenue - Other Culture (400) (400) (330) (18) 312 -1715% under
1121001 Reimbursement Revenue - Anzac Hall - - - - - over
1121003 Hall Hire (700) (700) (590) (2,974) (2,384) 80% over
1122004 Grant Revenue - Swimming Pool (Exc GST) (3,000) (3,000) (2,510) - 2,510 under
1123001 Fees and Charges Schd 11 (400) (400) (340) (1,046) (706) 67% over
1123002 Fees & Charges - Recreation Centre Hire (900) (900) (760) (233) 527 -227% under
1123005 Fees & Charges - RTC Rental Income (2,400) (2,400) (2,010) (2,400) (390) 16% over
1123006 Fees & Charges - Horse Stable Rent/Hire (100) (100) (90) (130) (40) 31% over
1126001 Centrelink Subsidy (26,800) (26,800) (22,330) (22,341) (11) 0% over
1126002 Library - Revenue (500) (500) (410) (2,732) (2,322) 85% over
1127001 Reimbursements (900) (900) (750) - 750 under
1127002 Fees & Charges - Old Hospital - Rent (1,200) (1,200) (1,010) (1,379) (369) 27% over
1127005 Revenue - Cinema (22,500) (10,500) (8,760) (1,768) 6,992 -395% under
1127006 Revenue - Community Events - - - (502) (502) 100% over
1122001 Admissions - Swimming Pool - (13,000) (10,840) (11,867) (1,027) 9% over
Recreation and Culture Revenues (89,200) (90,200) (75,220) (56,963) 18,257
Recreation and Culture
1111004 General Insurance Schd 11 1,100 1,100 920 3,091 2,171 70% over
1111001 .Anzac Hall Maintenance 8,700 8,700 7,250 10,658 3,408 32% over
1112001 Salaries & Wages - Swimming Pool 60,400 60,400 50,330 46,184 (4,146) -9% under
1112002 Superannuation - Swimming Pool 8,600 8,600 7,170 7,457 287 4% over
1112006 Staff Training / Conferences - Swimming Pool 100 100 80 - (80) under
1112007 Staff Uniforms - Swimming Pool 400 400 330 - (330) under
1112008 Travel & Accomodation 300 300 250 324 74 23% over
1112009 Fringe Benefits Tax 1,200 1,200 1,000 - (1,000) under
1112019 Swimming Pool operating costs 1,600 1,600 1,330 1,193 (137) -11% under
1112020 Swimming Pool - Utilities 19,600 19,600 16,330 20,912 4,582 22% over
1112021 Swimming Pool - Chemicals 3,000 8,000 6,670 4,878 (1,792) -37% under
1112022 Pool - Maintenance 10,000 10,000 8,330 9,588 1,258 13% over
1112023 Swimming Pool - Equipment Maintenance 900 900 750 160 (590) -369% under
1112024 Swimming Pool - Gardens 2,800 2,800 2,330 3,661 1,331 36% over
1112998 Depreciation - Swimming Pool House 4,700 4,700 3,920 4,114 194 5% over
1112999 Depreciation - Swimming Pool 30,400 30,400 25,330 28,544 3,214 11% over
1113001 Salaries & Wages - Physical Activities Officer 40,000 40,000 33,330 34,843 1,513 4% over
1113002 Superannuation-Recreation Officer 3,800 3,800 3,170 3,408 238 7% over
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 30 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
1113006 Staff Training / Conferences Recreation 1,500 1,500 1,250 23 (1,227) -5399% under
1113007 Staff Uniforms - Physical Activities Officer 400 400 330 - (330) under
1113008 Travel & Accomodation Exp - Physical Activities Officer 200 200 170 - (170) under
1113009 Fringe Benefits Tax - Physical Activities Officer 2,100 2,100 1,750 - (1,750) under
1113010 Motor Vehicle Expenses Recreation 11,100 11,100 9,250 29,767 20,517 69% over
1113011 Telephone and Internet Expense 2,500 2,500 2,080 1,724 (356) -21% under
1113012 Costs of Employment 800 800 660 3,319 2,659 80% over
1113201 Recreation Projects and Activities 6,000 6,000 5,000 5,939 939 16% over
1113202 Recreation Minor Equipment 3,000 3,000 2,500 2,569 69 3% over
1113301 Recreation Centre - Maintenance 8,000 8,000 6,670 11,902 5,232 44% over
1113302 Recreation Oval - Maintenance 30,000 45,000 37,500 36,378 (1,122) -3% under
1113303 Plant Maintenance - Parks & Gardens 7,500 7,500 6,250 13,277 7,027 53% over
1113304 Maintenance - Parks & Gardens - - - - - over
1113305 Parks & Reserves Maintenance 61,300 31,300 26,080 17,060 (9,020) -53% under
1113306 Playground Equipment Maintenance 5,400 5,400 4,500 - (4,500) under
1113307 Insurance 7,300 3,700 3,080 7,256 4,176 58% over
1113350 Sporting Amenities - Maintenance 600 600 500 264 (236) -89% under
1113365 Rural Transaction Centre Maintenance 19,400 9,400 7,830 5,871 (1,959) -33% under
1113366 Rural Transaction Centre - Insurance 700 700 580 762 182 24% over
1113370 Stables - Maintenance 1,500 1,500 1,250 2,938 1,688 57% over
1113375 Golf Course - Maintenance 10,000 10,000 8,330 1,221 (7,109) -582% under
1113380 Race Course - Maintenance 15,000 11,000 9,170 11,020 1,850 17% over
1113990 Allocation of Administration Overheads - Other Recreation & Sport 52,100 52,100 43,410 41,663 (1,747) -4% under
1113501 Sport & Recreation - Non Recurrent Activities/Projects 8,000 8,000 6,680 47 (6,633) -14174% under
1115001 Community Radio 600 600 500 37 (463) -1251% under
1115002 Television Re-Broadcasting 7,500 7,500 6,250 4,924 (1,326) -27% under
1115999 Depreciation - Television & Radio - - - 1,623 1,623 100% over
1116001 Salaries & Wages - Library 39,000 39,000 32,500 32,684 184 1% over
1116002 Superannuation - Library 5,500 5,500 4,580 4,184 (396) -9% under
1116003 Employment Expenses - Library 2,100 2,100 1,750 1,230 (520) -42% under
1116004 Leave Expenses - Library 2,500 2,500 2,080 679 (1,401) -206% under
1116005 CLOSED - Workers Comp Insurance - Library 1,500 - - - - over
1116006 Staff Training / Conferences 800 800 660 23 (637) -2804% under
1116007 Staff Uniforms 500 500 420 - (420) under
1116008 Travel & Accomodation Exp - Library 500 500 420 - (420) under
1116009 Fringe Benefits Tax - Library 500 500 420 - (420) under
1116012 Telephone/Internet Expenses 2,000 2,000 1,670 475 (1,195) -251% under
1116015 Library Maintenance 10,200 10,200 8,500 5,727 (2,773) -48% under
1116016 Sundry Library Expenses 3,200 3,200 2,660 961 (1,699) -177% under
1116018 Software Fees Expense 1,200 1,200 1,000 1,128 128 11% over
1116801 Sundry Expenses 400 - - - - over
1116802 Sundry Expenses 300 - - - - over
1116882 Library Non Recurrent Exp - Toilets 2,500 - - - - over
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 31 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
1117002 Old Hospital Maintenance 4,000 4,000 3,330 3,595 265 7% over
1117003 Outdoor Picture Gardens - Maintenance 3,600 3,600 3,000 6,096 3,096 51% over
1117005 Cinema Screening Costs 24,750 12,750 10,630 5,178 (5,452) -105% under
1112025 General Insurance Schd 11 2,400 2,400 2,000 2,564 564 22% over
1112005 Workers Comp Insurance - Schedule 11 3,400 3,400 2,830 5,203 2,373 46% over
1117092 Insurance - Old Hospital 800 800 670 427 (243) -57% under
1116013 Insurances - Library 100 100 80 - (80) under
1117093 Insurance - Outdoor Cinema 1,500 1,500 1,250 427 (823) -193% under
1117491 Museum - Insurance 500 500 420 213 (207) -97% under
1117503 Events/Concerts/Festivals 27,000 15,000 12,510 7,710 (4,800) -62% under
1116999 Depreciation - Library 600 600 500 663 163 25% over
1117999 Depreciation - Other Culture 14,200 14,200 11,830 12,498 668 5% over
1111999 Depreciation - Public Halls 15,700 15,700 13,080 19,662 6,582 33% over
1113999 Depreciation - Other Recreation & Sport 39,200 39,200 32,660 40,764 8,104 20% over
1112990 Allocation of Administration Overheads - Swimming Pool 31,300 31,300 26,080 26,040 (40) 0% under
1116990 Allocation of Administration Overheads - Library 12,500 12,500 10,410 10,416 6 0% over
1117990 Allocation of Administration Overhead - Other Culture 37,550 37,550 31,290 31,248 (42) 0% under
1111990 Allocation of Administration Overhead - Public Halls & Civic Centres 6,300 6,300 5,250 5,208 (42) -1% under
Recreation and Culture Expenses 758,200 701,900 584,870 655,243 70,373
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 32 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment
Transport
1221003 Grant Revenue - MRWA Direct Grant (66,700) (66,700) (55,580) (67,435) (11,855) 18% over
1221004 Street Lighting Subsidy - MRWA (3,800) (3,800) (3,160) - 3,160 under
1221503 Grant Revenue Transport - Regional Road Group (RRG) (179,000) (179,000) (149,160) - 149,160 under
1221505 Grant Revenue Transport - Roads to Recovery (300,000) (300,000) (250,000) - 250,000 under
1224001 Sale of Special Series Number Plates-Admin Fee (Exc GST) (300) (300) (250) (135) 115 -85% under
1225001 Airport - Revenues (45,000) (39,000) (32,510) (33,781) (1,271) 4% over
1225002 Airport - Passenger Service Charge (35,000) (15,000) (12,510) (14,524) (2,014) 14% over
1225003 Airport - Sale of Aviation Fuel (40,000) (12,000) (10,010) (9,064) 946 -10% under
1225004 Airport - Other Aerodrome Revenue (500) (500) (430) (536) (106) 20% over
Transport Revenues (670,300) (616,300) (513,610) (127,878) 385,732
Transport
1242001 Proceeds on Sale of Asset - - - (11,298) (11,298) 100% over
- - - (11,298) (11,298) 100%
1211001 Town Street /Crossover/Laneway/Maintenance 25,100 25,100 20,920 34,677 13,757 40% over
1211002 Rural Road - Maintenance 179,000 250,000 208,330 228,410 20,080 9% over
1211003 Bridges - Maintenance - - - 8 8 100% over
1211004 Ancilliary Road Maintenance 25,500 25,500 21,250 22,173 923 4% over
1211005 Footpath/Dual Use Path - Maintenance 7,500 7,500 6,250 - (6,250) under
1211006 Depot 40,000 40,000 33,330 26,478 (6,852) -26% under
1211007 Crossover/Laneway Maintenance 5,600 5,600 4,670 1,916 (2,754) -144% under
1211008 Main Business Area - Hepburn Street 50,000 50,000 41,660 48,275 6,615 14% over
1211009 Other Median Strips 10,000 10,000 8,330 10 (8,320) -79919% under
1211010 Depot Plant Maintenance 9,900 9,900 8,250 12,150 3,900 32% over
1211011 Depot Office Expenses 1,600 1,600 1,330 659 (671) -102% under
1211012 Insurance - Streets, Roads, Bridges 2,500 2,500 2,080 2,596 516 20% over
1211013 Insurance - Depot 400 400 330 427 97 23% over
1211503 Flood Damage 45,100 45,100 37,580 6,353 (31,227) -491% under
1211504 Ancilliary Special Road Maintenance 2,000 2,000 1,660 - (1,660) under
1211508 Consultants - Transport 5,600 5,600 4,660 6,727 2,067 31% over
1211990 Allocation of Administration Overheads - Streets, Roads, Bridges, Depot 31,300 31,300 26,080 26,040 (40) 0% under
1214001 License Plates Expenditure - Special Mt Magnet Series 500 500 410 127 (283) -222% under
1215001 Airport - Running Costs 5,600 5,600 4,670 24,033 19,363 81% over
1215002 Airport - Airstrip Maintenance 19,900 19,900 16,580 3,185 (13,395) -420% under
1215003 Airport - Airstrip Inspections 13,600 25,000 20,830 18,317 (2,513) -14% under
1215004 Airport - Terminal/Building Maintenance 13,800 22,000 18,330 17,726 (604) -3% under
1215005 Airport Security & Training 2,000 2,000 1,670 2,733 1,063 39% over
1215006 Airport Operations Training 2,000 2,000 1,670 245 (1,425) -580% under
1215007 Airport - Aviation Fuel - Cost of Sales 35,000 7,000 5,830 8,892 3,062 34% over
1215008 Airport - Plant Maintenance 5,200 5,200 4,330 - (4,330) under
1215012 Airport - Subscriptions & Memberships 1,200 1,200 1,000 1,200 200 17% over
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 33 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1215014 Airport - Telephone 600 600 500 441 (59) -13% under
1215015 Airport - Insurance 5,900 5,900 4,920 6,006 1,086 18% over
1215990 Allocation of Administration Overheads - Airport 31,300 31,300 26,080 26,040 (40) 0% under
1212598 Profit / Loss on Asset Disposal - Transport 10,000 10,000 8,330 - (8,330) over
1215998 Depreciation - Transport - Airport -Buildings etc 2,100 2,100 1,750 1,687 (63) -4% under
1215999 Depreciation Expense - Airport - Infrastructure 92,000 92,000 76,660 80,140 3,480 4% over
1211997 Depreciation - Transport - Buildings; other 5,700 5,700 4,750 5,620 870 15% over
1211999 Depreciation - Transport - Infrastructure 915,000 915,000 762,500 895,393 132,893 15% over
Transport Expenses 1,602,500 1,665,100 1,387,520 1,508,684 121,164
Economic Services
1322052 Caravan Park Revenues (100,000) (140,000) (116,680) (109,958) 6,722 -6% under
1322003 CLOSED - Sale of Consignment Stock - Tourism (10,000) - - - - under
1326002 Economic Development - Staff Housing Rental Income (2,700) (2,700) (2,250) (1,910) 340 -18% under
1328001 Fees & Charges - Community Bus Hire (5,100) (5,100) (4,260) (3,206) 1,054 -33% under
1322051 Reimbursement Revenue - Caravan Park (400) (400) (340) (38) 303 -807% under
1323001 Fees & Charges Revenue - (200) (200) (180) (905) (725) 80% over
1328002 Sale of Gravel (500) (500) (430) (64) 366 -576% under
1322001 Sales Revenue - Tourist Information Centre (2,000) (2,000) (1,660) (2,038) (378) 19% over
1322501 Grant Revenue - Tourism & Area Promotion - - - (6,500) (6,500) 100% over
1323002 Fees & Charges Revenue - Demolition Permits (100) (100) (90) (100) (10) 10% over
1323003 Fees & Charges Revenue - Building/Demo Rubbish Fee (100) (100) (90) (45) 45 -98% under
1323005 Fines & Penalties Revenue - Building Control - - - (288) (288) 100% over
1323006 Building Control -Revenue (700) (700) (590) - 590 under
1323007 Building Control - Revenue - (200) (200) (180) (230) (50) 22% over
Economic Services Revenues (122,000) (152,000) (126,750) (125,282) 1,468
Economic Services
1311001 Noxious Weed Control 2,500 - - - - over
1311002 MRVC Precepts 5,200 5,200 4,330 5,113 783 15% over
1312001 Area Promotion/Advertising 15,000 5,000 4,170 5,220 1,050 20% over
1312002 Tourist Trail Bins & Patrols 5,200 2,000 1,670 909 (761) -84% under
1312003 Tourism Signage & Maintenance 5,500 5,500 4,580 1,871 (2,709) -145% under
1312004 Tourist Information Centre 55,000 45,000 37,500 28,824 (8,676) -30% under
1312005 Tourist Information Centre 300 - - 2,630 2,630 100% over
1312006 Tourist/Gift Merchandise - Expenditure 2,100 2,100 1,750 3,378 1,628 48% over
1312050 Salaries & Wages 60,000 70,000 58,330 60,048 1,718 3% over
1312051 Superannuation 7,500 7,500 6,250 6,238 (12) 0% under
1312052 Employment Expenses - Caravan Park Manager - - - 170 170 100% over
1312054 Workers Comp Insurance - Schedule 13 3,000 3,000 2,500 4,209 1,709 41% over
1312056 Staff Uniforms 500 500 420 - (420) under
1312059 Leave Expenses - Caravan Park Managers 1,700 1,700 1,420 8,849 7,429 84% over
1312060 Caravan Park Maintenance 20,000 20,000 16,670 14,564 (2,106) -14% under
1312061 Caravan Park Costs 15,000 15,000 12,500 10,681 (1,819) -17% under
1312062 Caravan Park - Plant & Equipment Maintenance 5,000 5,000 4,170 2,622 (1,548) -59% under
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 34 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1312063 Minor Assets; Manchester; etc 4,000 4,000 3,330 - (3,330) under
1312065 Eftpos Charges - Caravan Park 500 500 420 - (420) under
1312066 Telephone/Internet Expenses 1,400 1,400 1,170 473 (697) -147% under
1312067 Utilities - Caravan Park 32,000 32,000 26,670 23,156 (3,514) -15% under
1312068 Insurances 1,500 1,500 1,250 1,528 278 18% over
1312069 Advertising & Promotions - Caravan Park 3,000 3,000 2,500 472 (2,028) -430% under
1312502 Tourism Costs 10,000 10,000 8,340 5,523 (2,817) -51% under
1313001 Contract Building Surveyor 17,500 17,500 14,580 14,274 (306) -2% under
1313002 Travel & Accommodation - Contract Building Surveyor 4,400 4,400 3,670 1,963 (1,707) -87% under
1316001 Salaries & Wages - Community Development Officer 49,900 55,000 45,830 43,700 (2,130) -5% under
1316002 Superannuation - Community Development Officer 4,700 4,700 3,920 1,488 (2,432) -163% under
1316003 Employment Expenses - Community Development Officer 3,500 3,500 2,910 812 (2,098) -258% under
1316006 Staff Training / Conferences 750 750 620 - (620) under
1316007 Staff Uniforms - Community Development Officer 500 500 420 - (420) under
1316008 Travel & Accomodation / Conferences 750 750 620 - (620) under
1316009 Fringe Benefits Tax 1,700 1,700 1,420 - (1,420) under
1316010 Telephone/Internet 300 300 250 83 (167) -201% under
1316011 Leave Expenses - Community Development Officer 1,600 7,000 5,830 7,130 1,300 18% over
1316019 Insurances 300 300 250 - (250) under
1316501 Project Expenses 8,000 4,000 3,340 - (3,340) under
1318001 Community Bus Expenses 13,500 13,500 11,250 - (11,250) under
1316990 Allocation of Administration Overheads - Econcomic Development 25,100 25,100 20,910 20,832 (78) 0% under
1316998 Depreciation - CD Officer - House; F and F; etc 1,790 1,790 1,490 4,348 2,858 66% over
1312990 Allocation of Administration Overheads - Tourism & area Promotion 65,500 65,500 54,580 52,079 (2,501) -5% under
1312998 Depreciation - Caravan Park - Buildings; House; etc 13,100 13,100 10,910 12,354 1,444 12% over
1312999 Depreciation - Caravan Park - Infrastructure 17,300 17,300 14,410 46,642 32,232 69% over
Economic Services Expenses 489,490 479,990 399,980 395,594 (4,386)
Other Property and Services
1421001 Fees & Charges - Works Infrastructure (158,900) (158,900) (132,410) (121,125) 11,285 -9% under
1421002 Fees & Charges Revenue - Sundry Private Works (10,000) (10,000) (8,330) (10,176) (1,846) 18% over
1422003 Sundry Reimbursement Revenue - Admin O/H (3,000) (6,000) (5,010) (6,639) (1,629) 25% over
1422501 Insurance Claims - - - 14,726 14,726 100% under
1422004 Fees & Charges - Admin O/H (6,500) (1,500) (1,260) (1,606) (346) 22% over
1424001 Reimbursement Revenue - Public Works (5,300) (5,300) (4,410) (140) 4,270 -3050% under
1424002 Staff Housing Rental - Public Works Overheads (3,000) (3,000) (2,500) (4,180) (1,680) 40% over
1424003 Fees & Charges Revenue - (8,500) (7,090) (5,830) 1,260 -22% under
1425002 Energy Grants Credit Scheme - - - - - under
1428001 Sale of Scrap Materials (2,000) - - - - under
1428002 Rental Revenue - Lot 25 Hepburn St - (7,700) (6,430) (7,705) (1,275) 17% over
1428003 Reimbursements - Lot 25 Hepburn St (500) - - - - under
Other Property and Services Revenues (189,200) (200,900) (167,440) (142,676) 24,764
Other Property and Services
1411001 Private Works - Works Infrastructure 124,400 90,400 75,330 87,026 11,696 13% over
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 35 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1411002 Private Works - Sundry 10,000 20,000 16,670 21,066 4,396 21% over
1411101 Standpipe Water - Cost of Water Expenses 1,100 - - 142 142 100% over
1411990 Allocation of Administration Overhead - Private Works 12,500 12,500 10,410 10,416 6 0% over
1412001 Salaries & Wages 300,000 375,000 312,500 247,101 (65,399) -26% under
1412002 Superannuation 50,000 50,000 41,670 31,823 (9,847) -31% under
1412003 Sick & Holiday Pay 12,000 30,000 25,000 23,485 (1,515) -6% under
1412005 Staff Allowances - Admin O/H 5,000 5,000 4,170 5,209 1,039 20% over
1412006 Fringe Benefits Tax 12,000 5,000 4,170 39 (4,131) -10603% under
1412007 Training & Conferences 12,000 6,000 5,000 1,685 (3,315) -197% under
1412008 Vehicle Expenses 15,000 15,000 12,500 7,002 (5,498) -79% under
1412009 Staff Housing - 12,000 10,000 10,345 345 3% over
1412010 Staff Recruitment 7,500 7,500 6,250 13,780 7,530 55% over
1412011 Staff Housing Subsidy - Admin O/H 3,440 3,440 2,870 1,994 (876) -44% under
1412012 Employment Related Expenses Schd 14 3,000 3,000 2,500 75 (2,425) -3224% under
1412013 CEO's Salary Package 4,000 4,000 3,330 641 (2,689) -420% under
1412014 Finance Mgr Salary Package Items 1,000 1,000 830 1,483 653 44% over
1412015 Workers Comp Insurance - Schedule 14 23,200 23,200 19,330 25,118 5,788 23% over
1412018 Insurance - Admin - Houses, other 1,700 1,700 1,410 - (1,410) under
1412020 Other Accounting Expenses 10,000 20,000 16,670 23,901 7,231 30% over
1412036 Software Upgrades - Admin O/H - - - - - over
1412021 Advertising 17,100 17,100 14,250 6,777 (7,473) -110% under
1412022 Bank Fees & Charges 1,950 1,950 1,620 2,328 708 30% over
1412023 Maintenance - Administration Centres 22,000 22,000 18,330 18,954 624 3% over
1412024 Computer Services 9,000 9,000 7,500 3,187 (4,313) -135% under
1412028 Insurance - Admin O/H 8,600 8,600 7,160 10,514 3,354 32% over
1412029 Admin Staff - House Rentals - - - 484 484 100% over
1412030 Office Equipment 5,000 7,000 5,830 10,802 4,972 46% over
1412031 Office Equipment 2,000 - - - - over
1412032 Postage & Freight - Admin O/H 3,000 3,000 2,500 2,559 59 2% over
1412033 Printing & Stationery - 13,900 13,900 11,580 11,851 271 2% over
1412035 Software Licensing Exp 15,000 15,000 12,500 15,720 3,220 20% over
1412038 Subscriptions / Memberships Exp - Admin O/H 1,000 1,000 830 - (830) under
1412040 Sundry Expenditure - Admin O/H 1,000 1,000 830 1,731 901 52% over
1412041 Telephone Expense 8,900 11,400 9,500 10,580 1,080 10% over
1412045 Travel & Accommodation 2,000 2,000 1,670 - (1,670) under
1412047 Utilities - Admin O/H 6,300 6,300 5,250 7,080 1,830 26% over
1412050 Web Site Development & Maintenance 3,200 3,200 2,660 3,182 522 16% over
1412996 Depreciation - Admin - Vehicles 18,700 18,700 15,580 14,342 (1,238) -9% under
1412997 Depreciation - Admin - Staff Houses 7,300 7,300 6,080 6,229 149 2% over
1412998 Depreciation - Admin Buildings 3,800 3,800 3,160 1,178 (1,983) -168% under
1412999 Depreciation - Admin - Furniture and Fittings 28,800 28,800 24,000 19,595 (4,405) -22% under
1414001 Salaries & Wages 6,300 6,300 5,250 110,344 105,094 95% over
1414002 Superannuation 40,400 40,400 33,670 35,832 2,162 6% over
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 36 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1414003 Sick Pay (Public Works) 25,400 25,400 21,170 21,224 54 0% over
1414005 Staff Allowances - Public Works 31,500 31,500 26,250 27,465 1,215 4% over
1414006 Fringe Benefits Tax - 3,400 3,400 2,830 - (2,830) under
1414007 Annual Leave 27,700 27,700 23,080 - (23,080) under
1414008 Public Holidays (Public Works) 3,100 3,100 2,580 - (2,580) under
1414010 Employment Expenses 600 600 500 - (500) under
1414011 Protective Clothing 6,100 6,100 5,080 5,742 662 12% over
1414013 Staff Training Works - Public Works 15,000 35,000 29,170 21,025 (8,145) -39% under
1414014 Travel & Accomodation 700 700 580 1,212 632 52% over
1414015 Staff Housing - Public Works - - - 6,300 6,300 100% over
1414016 Accruals Salaries and Wages 10,700 10,700 8,910 23,038 14,128 61% over
1414017 CLOSED - Workers' Comp Insurance - Public Wks Staff - - - - - over
1414018 Manager of Works - Cost Centre 600 600 500 163 (337) -206% under
1414021 Consultants 700 25,000 20,830 16,194 (4,636) -29% under
1414022 Minor Tools 3,700 3,700 3,080 2,504 (576) -23% under
1414023 Insurance - Public Works 600 600 500 717 217 30% over
1414024 Interest On Loan 38 - House Lot 226 Watson St 5,500 5,500 4,580 7,896 3,316 42% over
1414025 Health & Safety Expenditure 2,300 2,300 1,910 952 (958) -101% under
1414027 Printing & Stationery 1,500 1,500 1,250 - (1,250) under
1414030 Computers & Software 800 800 670 - (670) under
1414031 Subscriptions 1,000 1,000 830 792 (38) -5% under
1414033 Sundry Expenditure - Public Works 400 400 330 - (330) under
1414034 Plant & Equipment Expense 12,200 - - 11,683 11,683 100% over
1414035 Telephone Costs 3,700 3,700 3,080 2,457 (623) -25% under
1414036 Vehicle Expenses - Public Works O/H 8,700 8,700 7,250 - (7,250) under
1414040 Allocation of Administration O/H - Public Works 78,000 78,000 65,000 62,495 (2,505) -4% under
1414502 Consultants - Public Works 10,300 5,300 4,430 - (4,430) under
1414998 Depreciation - Staff Housing - Public Works 5,400 5,400 4,500 4,764 264 6% over
1415001 Plant Expense - Fuel & Oils 100,000 100,000 83,330 65,309 (18,021) -28% under
1415002 Plant Expense - Tyres & Tubes 20,000 20,000 16,670 19,128 2,458 13% over
1415003 Plant Expense - Parts & Repairs 75,000 85,000 70,830 77,280 6,450 8% over
1415004 Plant Expense - Repair Wages 20,300 37,000 30,830 33,789 2,959 9% over
1415005 Plant Expense - Licenses 4,400 4,400 3,670 3,546 (124) -4% under
1415007 Plant Expense - Lease Payments 8,800 - - 680 680 100% over
1415999 Plant Expense - Depreciation 150,900 150,900 125,750 155,079 29,329 19% over
1416501 Salaries & Wages - Workers Compensation - - - 117 117 100% over
1418001 Vacant Land Maintenance - - - - - over
1418002 Lot 25 Hepburn St 1,200 6,200 5,170 5,877 707 12% over
1418003 Other Unclassified Expenses 1,000 1,000 830 - (830) under
1418091 Other Council Property - Insurance 200 200 160 - (160) under
1418099 Depreciation - Other Property 4,100 4,100 3,410 3,808 398 10% over
1416001 Gross Salaries & Wages 1,026,870 1,026,870 855,720 981,600 125,880 13% over
1416002 Less: Salaries & Wages Allocated (1,026,870) (1,026,870) (855,720) (982,208) (126,488) 13% under
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 37 of 92
SHIRE OF MOUNT MAGNET OPERATING STATEMENT DETAILED ACTIVITY 30 APRIL 2010 Material Material Variance Variance COA Description Original Budget Current Budget YTD Budget YTD Actual >$10000 >=10% Comment 1412995 Allocation of Administration O/H to Schedules (625,000) (625,000) (520,830) (520,792) 38 0% over
1414997 Less: Allocation of Public Works Overheads (356,205) (356,205) (296,830) (395,526) (98,696) 25% under
1415099 Plant Hire Recovered from Job Costing (305,700) (305,700) (254,750) (270,476) (15,726) 6% under
Other Property & Services Expenses 191,685 321,085 267,490 202,669 (64,821)
Total operating revenues (4,131,261) (4,087,961) (3,406,940) (2,445,827)
Total operating expenses 3,791,560 3,941,060 3,283,950 3,414,679 Net change in Assets from Operations (339,701) (146,901) (122,990) 968,852
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 38 of 92
SHIRE OF MOUNT MAGNET CAPITAL EXPENDITURE REPORT 30 APRIL 2010
COA Description
Current
Budget YTD Budget YTD Actual Order Value Total Actual Variance ($)
Variance
(%) Comment
Governance
0432010 Building Improvements-External-Other Govern 78,500 65,420 36,956 1,514 38,470 26,950 -41.20% under budget
Law, Order & Public Safety
0534001 Plant & Equipment 28,000 23,330 24,794 38 24,832 (1,502) 6.44% over budget
Housing
0931001 CLOSED - Staff Housing - Building Improvements 0 - 62,332 - 62,332 (62,332) over budget
0931013 Housing Improvements 175,000 145,830 41,724 3,167 44,891 100,939 -69.22% under budget
Community Amenities
1031001 1335600 2,500 2,080 - - - 2,080 -100.00% under budget
Recreation & Culture
1131002 Building Major works 120,500 100,420 19,253 31,567 50,820 49,600 -49.39% under budget
1132002 Other Infrastructure Improvements 70,000 58,330 2,249 - 2,249 56,081 -96.14% under budget 1133008 Oval - Various Capital Items 25,000 20,830 37,937 - 37,937 (17,107) 82.13% over budget
1133009 Building Improvements - Recreation Centre 640,100 533,420 48,534 - 48,534 484,886 -90.90% under budget
1136501 Furniture & Equipment 0 - 69 - 69 (69) over budget1136502 Library - Buildings 12,000 10,000 - - - 10,000 -100.00% under budget
1137001 Museum Works 790,000 658,330 55,615 - 55,615 602,715 -91.55% under budget 1137004 Outdoor Picture Gardens 20,000 16,660 12,056 - 12,056 4,604 -27.64% under budget
Transport
1231002 Road Infrastructures 0 - 48,280 - 48,280 (48,280) over budget
1231003 Roads to Recovery 150,000 125,000 44,832 - 44,832 80,168 -64.13% under budget
1231005 Road Constructions - Council Funded 150,000 125,000 74,930 50 74,980 50,020 -40.02% under budget 1231008 Depot Construction 10,500 8,750 - - - 8,750 -100.00% under budget
1231009 Depot - Furniture & Equipment 1,500 1,250 1,140 - 1,140 110 -8.80% under budget 1232002 Vehicle Purchase - Road Plant 122,500 102,080 47,173 77,585 124,758 (22,678) 22.22% over budget
1235001 Airport Security Upgrade 18,400 15,330 8,885 - 8,885 6,445 -42.04% under budget
1235011 Airport Infrastructure 6,000 5,000 3,437 - 3,437 1,563 -31.26% under budget 1235019 Airport Infrastructure 45,000 37,500 42,971 - 42,971 (5,471) 14.59% over budget
1235021 Airport Infrastructure 44,000 36,670 25,534 - 25,534 11,136 -30.37% under budget
Economic Services
1332001 Town Entry Statement 10,000 8,330 - - - 8,330 -100.00% under budget
1332011 Tourist Centre 23,000 19,160 21,679 - 21,679 (2,519) 13.15% over budget1332050 Buildings: Caravan Park 66,865 55,720 31,113 5,390 36,503 19,217 -34.49% under budget
Other Property & Services
1432003 Furniture & Equipment 8,000 6,660 7,130 1,000 8,130 (1,470) 22.07% over budget
1434000 Plant & Equipment- Various 10,000 8,330 4,640 3,855 8,494 (164) 1.97% over budget1434001 Plant & Vehicles 50,000 41,660 42,672 - 42,672 (1,012) 2.43% over budget
2,677,365 2,231,090 745,935 124,165 870,100 1,360,990
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 39 of 92
9.1.1.3 Alteration to Budget
File: FI-REP Officer: David Burton – Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010
Application To consider a budget alteration to Community Amenities for the 2009/2010 budget. Background Recent repairs required for reticulation at the cemetery and graves being dug have caused an over expenditure for this account Comment The reticulation at the cemetery was holed in several places and every time a leak was plugged, a new one would form. To ensure adequate water supply to the plants at the cemetery, a new line was installed to the cemetery for water. This expenditure was not in the original budget. For the budget process an estimate is made for the digging of graves. This is something that can only be estimated. This year, we have had several more graves required than were allowed in the budget. This has caused an over expenditure in this account. The current budget for Community Amenities is $17,000. Current expenditure is $36,251. $7,200 has been identified as allocated to this account incorrectly which will be removed. This still leaves the account over expended by $7,251 over budget. It is recommended that the budget allocation for maintenance of Community Amenities be lifted to $27,500 to allow for any additional graves to be dug if required before the end of the financial year. Consultation Jim Dillon - Midwest Accounting Service Statutory Environment Local Government Act 1995 Section 6.8 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority
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OFFICER/COMMMITTEE RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr Brand That the Maintenance of Community Amenities Account be increased to $27,500 to cover costs associated with reticulation repairs and burials in the Mount Magnet Cemetery for the remainder of the financial year. Resolution 2010-05-04 Carried by Absolute Majority 8/0
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THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING
MINUTES OF FINANCE COMMITTEE MEETING 19 MAY 2010
10 CONFIDENTIAL BUSINESS Nil
11 NEW BUSINESS Nil
12 NEXT MEETING The next Finance Meeting to be held on Wednesday 14 July 2010 at 3pm.
13 CLOSURE OF MEETING The meeting closed at 5.20pm
14 CERTIFICATION BY CHAIRMAN
END OF FINANCE COMMITTEE MEETING MINUTES
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 42 of 92
9.2 MANAGEMENT AND POLICY
9.2.1 Review of Local Planning Strategy and Scheme
File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 17 May 2010
Application To consider a review of the Mount Magnet Town Planning Scheme. Background The Town Planning Scheme for Mount Magnet is now several years old and amendments were required to allow for some recent developments. One of these amendments was for the changing of the zoning of the property for the GRAMS Centre. When the Environmental Health Officer and the Chief Executive Officer examined the plan for these properties, it was to also consider whether a complete review of the town planning scheme was required, or just amendments to the scheme. Comment The first meeting with Paul Bashall was to examine the process of doing a town planning review, look at the properties that needed amending and any other items that have arisen that are cause for concern and need to be amended. On examining these details, it was considered that a full review of the Local Planning Scheme was required. Also noted was the need to look at the old town sites within the shire to ensure that they are zoned appropriately to ensure that they can not be developed by an owner who would then require services to be delivered to the old town site. While the possibility of this is minimal, it is a possibility. Due to changes in legislation, the review process now includes the requirement of a Local Planning Strategy. The Local Planning Strategy looks at the ‘bigger picture’ of development in the Shire and provides a framework for decision making and general direction for any relevant planning directions for the next 10 to 15 years. The process of establishing the Local Planning Strategy and Local Planning Scheme is a fairly drawn out process that will involve several meetings with Council members and a community consultation period. The full process for this may take approximately 12 months. Consultation Paul Bashall – Town Planner Bill Atyeo – Environmental Health Officer Statutory Environment Town Planning Act Town Planning Scheme Policy Implications Part of the review of the Town Planning Scheme will also transfer the Town Planning Policies of Council into the new scheme.
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Financial Implications Nil. Strategic Implications The new scheme will give direction for any development applications to be presented to Council. Voting Requirements Simple Majority
OFFICER RECOMMENDATION
Moved: Seconded: That the Chief Executive Officer and Environmental Health Officer proceed with a review of the Town Planning Scheme for Mount Magnet using the services of Paul Bashall. CARRIED/LOST __/__ The reason for the change to the Recommendation is that Council would like to know the cost of a review of the Town Planning Scheme.
COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr Brand
1. That the item be left to lie on the table until a costing is presented to Council by Paul Bashall for the fees for service. 2. That the Chief Executive Officer contact Mr Bashall to request this information. Resolution 2010-05-06 Carried 8/0
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 44 of 92
Cr Williams declared a financial interest in the matter as it directly relates to a cost benefit to herself. Cr Williams left the meeting at 2.08pm. 9.2.2 Request to Waive Charges
File: FI-DON Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 9 May 2010
Application To consider a request to waive charges for bus hire and driving instructions. Background Council has received a request from the Mount Magnet Seniors Group for bus hire and also a staff member’s time to give instruction for driving the bus for a member to gain a bus driving licence. Comment Previously, bus driving lessons have been given to staff members who have been required to drive the bus as part of the position. An example of this is the Sports and Recreation Officer. I am not aware of a situation where we have given lessons to a member of a community group. While the Mount Magnet Seniors is a worthwhile group for the Shire to assist, there is the concern that waiving the fees for bus hire and also a staff member’s time for instruction will set precedence and may lead to other groups requesting the same. If we are to say yes to one group, then we need to be able to open it to all groups or develop a reasonable restriction that can be adhered to and easily administered. If we open this to all groups, it will be costly and time consuming for the Council and the staff members involved with instructing. If we are prepared to do it for one group, then we need to be prepared to waive the fees and charges for all groups of a similar nature. It may be an option to waive the charges for the bus hire, but still charge out for the staff member time. This may still set a precedent where people will get someone else to assist with the instruction and therefore the costing will be free. Another option may be to limit the cost to a set amount. Once again, these can be considered, but are we setting up for problems in the future. The shire has previously assisted the Seniors Groups with waiving hire fees for the Recreation Centre and also bus hire. There is also an additional request for $4,000 for the 2010/2011 budget. Consultation Nil Statutory Environment Nil
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 45 of 92
Policy Implications 12.1 DONATIONS COUNCIL SHALL SUPPORT:
When requests for donations are received :-
Councils annual members donations budget lines be utilised for the following purposes:-
a) Donations to schools that serve children from within this Shire. b) Cultural, voluntary, education, artistic and sporting organisations within c) the Shire. d) Tourism, agricultural, environmental and similar not for profit organisations e) that operate within the Shire. f) Donations to fire/flood/tempest/storm damage appeals throughout Western Australia. g) The Country Medical Foundation of Western Australia. h) Local Organisation i) Regional bodies if and when requested on a “merit basis”, where special circumstances warrant
consideration of a contribution to another organisation.
Requests for donations from statewide charitable organisations generally not be considered by Council as Council believes donations to these charities should be supported by residents and/or government agencies/funding.
Financial Implications The cost of each lesson is $60 for bus hire and $55 for labour during work hours. In total it is $115 per lesson (based on 1 hour lessons). If 6 lessons are required, then this would be a total amount of $690.00 in value. Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION
Moved: Cr McGorman Seconded: Cr G Scott That the Mount Magnet Seniors Group be advised that the hire fee of the Community Bus will not be waived as it would set precedence for other groups to request the same benefit. CARRIED/LOST __/__
COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr Jensen That Standing Orders be suspended at 2.15pm. Resolution 2010-05-07 Carried 7/0
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 46 of 92
COUNCIL RESOLUTION
Moved: Cr W Scott Seconded Cr Jensen That the Standing Orders be reinstated at 2.31pm.
Resolution 2010-05-09 Carried 7/0
AMENDMENT TO THE MOTION
Moved: Cr Jensen Seconded: Cr Jones That the Mount Magnet Seniors Group be advised that the hire fee of the Community Bus will be waived but the Mount Magnet Seniors Group must source their own driving instructor at their own cost. As there was no dissent to the amendment, the amendment became the substantive motion.
COUNCIL RESOLUTION
Moved: Cr McGorman Seconded Cr G Scott That the Mount Magnet Seniors Group be advised that the hire fee of the Community Bus will be waived but not for driving lessons and the Mount Magnet Seniors Group must source their own driving instructor at their own cost. Resolution 2010-05-08 Carried 7/0 The reason to change the Officer Recommendation was that although Council wished to support the Mount Magnet Seniors Group and have previously donated bus hire for outings, the request for a staff member to conduct driving lessons to train the member raises insurance cover issues. The CEO left the meeting at 2.34 and returned at 2.36. Cr Williams returned to the meeting at 2.36.
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17th May 2010 The Shire of Mount Magnet PO Box Mount Magnet W.A. 6640 To whom it may concern: RE: BUS LESSONS for VOLUNTEER. I run the seniors day centre in Mount Magnet, and we use the Shire Bus to go on excursions. Occasionally I have to do patient transfers or training, and a second driver would mean that excursions would not have to be cancelled. This is the week of the volunteer and therefore an appropriate time to bring this up. The person who is volunteering every week to assist me is Karen Williams. Karen is a hard worker and I can rely on her to keep the Day centre running when work commitments require me to be elsewhere. Karen needs lessons in the shire bus in order to attain her LR licence with no cost to her. We require the use of the bus and a licensed driver to assist Karen in attaining her LR licence, as I am based in cue and would only be available on weekends. My request is for the Mount Magnet Shire to wave the cost of these lessons and the bus usage. . Thank you for your assistance and I look forward to hearing from you. Ruth Lee Therapy Assistant Murchison Health Service [email protected] 99630100 0458 594 084
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9.2.3 Council Meeting Dates 10/11
File: CR-COUN Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 19 May 2010
Application To consider the dates of Council Meetings from 1 July 2010 to 30 June 2011. Background Section 12 of the Local Government (Administration) Regulations 1996 require Council, to at least once per year, give local public notice of the dates, time and place at which ordinary council meetings and committee meetings required to be open to the public, are to be held in the next twelve months. Comment Council generally selects it meeting dates in May/June for the following twelve months. Attached are the draft meeting schedules for Committees and the Ordinary Meeting as per Council policy. It is Council policy that the Ordinary Council meeting is the fourth Friday of every month except January, that a Finance/Audit committee be alternated with an Executive Committee meeting held once a month on the Wednesday one week prior to the Ordinary Meeting and the Tourist Advisory Committee meeting is held each month one week prior to the Ordinary Meeting and on the Thursday. The December Ordinary Meeting date is the only date that has been shifted as it would have been on the 24 December and the office is traditionally closed for the Christmas break. The date is the preceding Friday, 17 December. While this date will make the December meeting close to the November meeting, it is more appropriate for the lead up to Christmas. The committee meetings for December will occur a fortnight after the November Ordinary Council. Consultation Nil Statutory Environment Local Government Act- Section 5.25 Local Government (Administration) Regulations 1996 Policy Implications Council Policy 1.2 states that: Ordinary Council meetings commence at 1pm on the fourth Friday of each month with the exception of January, or unless Council by resolution decides to amend the meeting date or time. Financial Implications Nil
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Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION
Moved: Cr Jensen Seconded: Cr Jones
That the Ordinary Meeting of Council schedule for the period 1 July 2010 to 30 June 2011 be as follows:
23 July 2010 26 November 2010 25 March 2011 27 August 2010 17 December 2010 22 April 2011 24 September 2010 No Meeting for January 27 May 2011 22 October 2010 25 February 2011 24 June 2011
That the Executive Committee Meeting of Council schedule for the period 1 July 2010 to 30 July 2011 be as follows
18 August 2010 16 March 2011 13 October 2010 18 May 2011 08 December 2010
That the Finance/Audit Committee Meeting of Council schedule for the period 1 July 2010 to 30 July 2011 be as follows;
14 July 2010 16 February 2011 15 September 2010 13 April 2011 17 November 2010 15 June 2011
That the Tourism Advisory Committee Meeting of Council schedule for the period 1 July 2010 to 30 July 2011 be as follows;
15 July 2010 18 November 2010 17 March 2011 19 August 2010 09 December 2010 14 April 2011 16 September 2010 No meeting for January 19 May 2011 14 October 2010 17 February 2011 16 June 2011
Resolution 2010-05-10 CARRIED 8/0
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9.2.4 Delegated Authority Register
File: Delegations Register Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 19 May 2010
Application To consider the Delegated Authority of the Chief Executive Officer. Background Section 5.42 of the Local Government Act 1995 provides that Council may delegate to the Chief Executive Officer various functions and duties. Section 5.46 of the Local Government Act 1995 provides that delegations must be reviewed at least once every financial year. Comment Set out hereunder is a copy of Councils’ decision relating to delegations made in May 2009. That the Chief Executive Officer be authorised to: 1. Negotiate on Council’s behalf for the purchase or sale of land, subject to guidelines or parameters
as directed by Council (Part iv). 2. Negotiate on matters on behalf of Council including the leasing of land, if permitted, or otherwise
present to Council relevant information to enable Council to resolve the matter. 3. Hire contractors, plant or machinery necessary to proceed with authorised or designated works or
service provision subject to compliance with Council policy and rules under the Local Government Act (Functions and General) Regulations 1996.
4. Dispose of scrap material no longer required by Council. 5. Act as Principal Accounting Officer. 6. Negotiate the entering into contracts or leases on Council’s behalf that will require acceptance or
otherwise by Council. 7. Enter into initial negotiations with other Councils to form groups or regional Councils, if
considered in Council’s interest. Council to make final decision. 8. Enter upon land within the district and take native growing or dead timber, earth, stone, gravel or
sand necessary for road making or repair purposes within the district and negotiate with landowners if necessary.
9. Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that will require acceptance or otherwise by Council.
10. Approve applications to sell or provide alcoholic beverages at functions on Council controlled land or premises.
11. Carry out any other function dictated and authorised by Council policy that Council may delegate. 12. Act as principal Control / Manager with authority to perform or delegate duties, as necessary, to
ensure compliance with necessary regulations and availability of the airport facilities. 13. Bushfire Control – Authorised to utilise necessary staff, plant, equipment and other items
considered necessary to comply with the Bushfires Act. 14. Payments of accounts between Council Meetings – To be able to authorise electronic funds
transfers, in accordance with the bank authority of those creditors accounts requiring immediate payment. The Chief Executive Officer will delegate the authority to approve the payment of accounts to the Senior Finance Officer and another Officer. This is to be done on the basis that the Chief Executive Officer and 1 other Officer can jointly sign the transfer of funds electronically.
15. Payment of wages - Payment of wages between Council Meetings to be outside of the present bank authority arrangements. The Chief Executive Officer will delegate the authority to approve the payment of the net wages to the Administration Officer(s). This is to be done on the basis that any 2 being the Chief Executive Officer, Senior Finance Officer or Administration Officer sign jointly the instructions to the bank approving the payment of wages to staff.
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16. Power to approve applications for trading in public places and building licences, other than commercial or major industrial premises.
17. Appoint authorised persons under the following legislation:
Local Government Act 1995 Litter Act 1979 Local Government (Miscellaneous Provisions) Act 1960 Shire of Mount Magnet Local Laws Bush Fires Act 1954 Caravan Park and Camping Grounds Act 1995.
18. Power to approve writing off debts that are less than $100.00 and that are considered uncollectible 19. Power to appoint and cancel authorised persons under the Dog Act. 20. Purchase goods and services to the value of $100,000 (excluding GST) providing that it is a
budgeted expense. Delegations Authorised from Policy Manual 22. Policy Manual Item 1.18 Relocation Expenses – Negotiation 23. Policy Manual Item 1.23 Employee Housing Rental Subsidies 24. Policy Manual Item 1.26(5) Staff Training Budget 25. Policy Manual Item 2.41 Citizenship Ceremonies 26. Policy Manual Item 9.32 Complaints– Minor Maintenance Works 27. Policy Manual Item 9.36 School – Supply of Sand 28. Policy Manual Item 9.38 Use of Shire Plant and Equipment
From this list, the only changes required are for Items
a) Power to approve applications under the Cemetery Local Law for Monumental Works and Placement of Ashes. b) Control of Off Roads Vehicles (Off Road Areas) Act 1978
Currently any applications for monumental works and the placement of ashes is required to be approved through Council. This can have the effect of delaying the works until the next Council Meeting. By delegating the authority to the Chief Executive Officer we will be able to respond to these requests a lot quicker and save resources in the reporting process to Council. It is likely that this would only be for simple monumental works, anything of a more complex nature or that may be deemed offensive will be brought to Council. Consultation Nil Statutory Environment Section 5.42 of the Local Government Act 1995 Section 5.46 of the Local Government Act 1995 Policy Implications Council Policies listed previously relate to delegated authority of the Chief Executive Officer. Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority
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Cr Brand left the meeting at 2.40pm and returned at 2.41pm
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jones Seconded: Cr Jensen That the Chief Executive Officer be authorised to:
1. Negotiate on Council’s behalf for the purchase or sale of land, subject to guidelines or parameters as directed by Council (Part iv).
2. Negotiate on matters on behalf of Council including the leasing of land, if permitted, or otherwise present to Council relevant information to enable Council to resolve the matter.
3. Hire contractors, plant or machinery necessary to proceed with authorised or designated works or service provision subject to compliance with Council policy and rules under the Local Government Act (Functions and General) Regulations 1996.
4. Dispose of scrap material no longer required by Council. 5. Act as Principle Accounting Officer. 6. Negotiate the entering into contracts or leases on Council’s behalf that will require
acceptance or otherwise by Council. 7. Enter into initial negotiations with other Councils to form groups or regional
Councils, if considered in Council’s interest. Council to make final decision. 8. Enter upon land within the district and take native growing or dead timber, earth,
stone, gravel or sand necessary for road making or repair purposes within the district and negotiate with landowners if necessary.
9. Negotiate “Enterprise Bargaining Agreements” on Council’s behalf that will require acceptance or otherwise by Council.
10. Approve applications to sell or provide alcoholic beverages at functions on Council controlled land or premises.
11. Carry out any other function dictated and authorised by Council policy that Council may delegate.
12. Act as principal Control / Manager with authority to perform or delegate duties, as necessary, to ensure compliance with necessary regulations and availability of the airport facilities.
13. Bushfire Control – Authorised to utilise necessary staff, plant, equipment and other items considered necessary to comply with the Bushfires Act.
14. Payments of accounts between Council Meetings – To be able to authorise electronic funds transfers, in accordance with the bank authority of those creditors accounts requiring immediate payment. The Chief Executive Officer will delegate the authority to approve the payment of accounts to the Corporate Services Manager and the Senior Finance Officer. This is to be done on the basis that any 2 Officers can jointly sign the transfer of funds electronically.
15. Payment of wages - Payment of wages between Council Meetings to be outside of the present bank authority arrangements. The Chief Executive Officer will delegate the authority to approve the payment of the net wages to the Administration Officer(s). This is to be done on the basis that any 2 being the Chief Executive Officer, Corporate Services Manager or Senior Finance Officer sign jointly the instructions to the bank approving the payment of wages to staff.
16. Power to approve applications for trading in public places and building licences, other than commercial or major industrial premises.
17. Appoint authorised persons under the following legislation:
Control of Off Roads Vehicles (Off Road Areas) Act 1978 Local Government Act 1995 Litter Act 1979 Local Government (Miscellaneous Provisions) Act 1960 Shire of Mount Magnet Local Laws Bush Fires Act 1954 Caravan Park and Camping Grounds Act 1995.
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18. Power to approve writing off debts that are less than $100.00 and that are considered uncollectible.
19. Power to appoint and cancel authorised persons under the Dog Act. 20. Purchase goods and services to the value of $100,000 (excluding GST) providing
that it is a budgeted expense.
20. Power to approve applications under the Cemetery Local Law for Monumental Works and Placement of Ashes.
Delegations Authorised from Policy Manual 21. Policy Manual Item 1.18 Relocation Expenses – Negotiation 22. Policy Manual Item 1.23 Employee Housing Rental Subsidies 23. Policy Manual Item 1.26(5) Staff Training Budget 24. Policy Manual Item 2.41 Citizenship Ceremonies 25. Policy Manual Item 9.32 Complaint s– Minor Maintenance Works 26. Policy Manual Item 9.36 School – Supply of Sand 27. Policy Manual Item 9.38 Use of Shire Plant and Equipment
Resolution 2010-05-11 Carried by Absolute Majority 8/0
AMENDMENT TO THE MOTION
Move Cr W Scott Seconded Cr Williams That; 5) “Act as Principal Accounting Officer” be removed from the Chief Executive Officer’s delegations and all others remain. The amendment was withdrawn.
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9.2.5 Freedom of Information Statement
File: AD-FOI Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010
Application To adopt the Freedom of Information Statement for 2010/2011. Background Under the Freedom of Information Act 1992 agencies are required to publish an up-to-date information statement every year. (This assists Freedom of Information applicants in framing their applications and reduces the burden on agencies when assisting applicants to identify documents of interest.) Council is required to provide a copy, every year of its updated information. Comment An updated comprehensive statement was adopted at the February 2007 meeting. I have reviewed the statement and the only changes have been to some of the Acts listed and also Councillors names and Committee Delegates. Due to the changes in Councillors earlier this year, Council does not have a delegate for Roadwise. Council will need to elect another delegate for representation if required. I have just left it vacant for this report. A copy of the statement will be sent out with the Agenda. Consultation Nil Statutory Environment Freedom of Information Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
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OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr G Scott Seconded: Cr Jensen That Council adopt the Freedom of Information Statement for 2010/2011 and forward a copy to the Freedom of Information Commissioner. Resolution 2010-05-12 CARRIED 8/0
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9.2.6 Request for Donation of Bus Hire
File: FI-DON Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 18 May 2010
Application To consider a request from the Mount Magnet District High School for a donation of bus hire and fuel. Background A request has been received from the Mount Magnet District High School for the donation of the Community Bus hire and fuel to send a football team to Geraldton for the “Smarter than Smoking” Cup Comment The Shire has previously donated the bus hire for other events held by the school. The cost for the trip (not including fuel) would normally be approximately $260.00 The donation of the bus hire would be an activity for some of the youth of Mount Magnet and also may entice others into the football team. Any sporting activity has the benefit of giving the youth something to do outside of school and reduces the amount of damage to Council property by youths who are bored. This donation does comply with Councils policy on donation requests. Consultation Nil Statutory Environment Nil Policy Implications 12.1 DONATIONS COUNCIL SHALL SUPPORT:
When requests for donations are received :-
Councils annual members donations budget lines be utilised for the following purposes:-
j) Donations to schools that serve children from within this Shire. k) Cultural, voluntary, education, artistic and sporting organisations within l) the Shire. m) Tourism, agricultural, environmental and similar not for profit organisations n) that operate within the Shire. o) Donations to fire/flood/tempest/storm damage appeals throughout Western Australia. p) The Country Medical Foundation of Western Australia. q) Local Organisation r) Regional bodies if and when requested on a “merit basis”, where special circumstances warrant
consideration of a contribution to another organisation.
Requests for donations from statewide charitable organisations generally not be considered by Council as Council believes donations to these charities should be supported by residents and/or government agencies/funding.
Financial Implications The cost of the donation will reduce Councils income for the Community bus by approximately $260.00 plus any fuel that is used.
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Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr Jones That the Mount Magnet District High School be advised that Council is prepared to donate bus hire only and not fuel for the trip to the Smarter than Smoking Football Carnival. Resolution 20-05-13 CARRIED 8/0
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9.2.6 Installation of Telecommunications Equipment
File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 20 May 2010
Application To consider an application from Daly International for the installation of telecommunications equipment at Lot 405 Criddle Street Background An application has been received from Daly International for the installation of telecommunications equipment at Lot 405 Criddle Street. Comment The request from Daly International is part of the community consultation for the installation of equipment in the area. This equipment would allow for an additional mobile phone carrier in the town site area for Mount Magnet. The location of the site, Lot 405 Criddle Street is away from the main residential area and currently has similar equipment on the site. No known problems are associated with this site. Consultation Bill Atyeo - EHO Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION
Moved: Cr Jensen Seconded: Cr G Scott That Daly International be advised that Council has no objections to the installation of equipment at Lot 405 Criddle Street. CARRIED/LOST __/__
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AMENDMENT TO MOTION
Moved: Cr W Scott Seconded: Cr Brand That Daly International be advised that Council have no objection’s to the installation of equipment but it is Council’s preference they use the alternative location on top of Warramboo Hill which will allow for better customer coverage. Carried 8/0 As there was no dissent to the Amendment, the Amendment became the substantive motion.
COUNCIL RESOLUTION
Moved: Cr W Scott Seconded: Cr Jones That Daly International be advised that Council has no objections to the installation of equipment but it is Council’s preference they use an alternative location on top of Warramboo Hill which will allow for better customer coverage. Resolution: 2010-05-14 Carried: 8/0
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9.2.7 Request for VACSWIM Classes
File: EN-MMSR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010
Application To consider a request for VACSWIM Classes in Mount Magnet Background The Shire of Mount Magnet has previously been involved in the VACSWIM program for swimming lessons over the Christmas break. Comment The shire has previously allowed the VACSWIM classes to be held in the Mount Magnet Swimming Pool. The benefits of the classes are to provide swimming lessons for interested children for the town through instructions from a qualified person. The fact that people are learning water safety and to swim properly is good for the patrons of the pool. This class also allows for the youth to have something constructive to do over the holiday period. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr G Scott Seconded: Cr Jensen That Council consent to the holding VACSWIM classes for the 2010-2011 swimming season. Resolution 2010-05-15 CARRIED 8/0
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9.2.8 Erection of Fence at 17 Hepburn Street
File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 24 May 2010
Application To consider a request to construct a 1.8m high fence at the front of a property at 17 Hepburn Street Mount Magnet. Background Council has received a request from Jason Homewood for the erection of a 1.8m high fence at 17 Hepburn Street, Mount Magnet for security purposes. It is also to reduce the noise levels from vehicles on the main highway. Comment There are currently about 3 properties along Hepburn Street that have high fences. These are constructed from a range of materials including colour bond steel, stone and cement fibre. Other houses in the town area have high fencing also. The erection of such a high fence may be seen as closing in the properties and a bit of an eyesore if all people living on the street were to construct a similar fence. From a tourist/visitor point of view, it is not a pleasing site to see a line of fencing when entering the town site. It may be a preference if the fence was limited to 1.2m at a maximum height which will still provide some security without the fence being seen as an eyesore for visitors to Mount Magnet. It may be difficult to stipulate this requirement as there is already a property on Hepburn Street, just up from this property, which has a 1.8m fence. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
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OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Brand Seconded: Cr Williams That the Chief Executive Officer advise Mr Jason Homewood that construction of a fence at 17 Hepburn St is approved, however Council would prefer if the height of the fence was limited to 1.6m so as not to create a possible eyesore for tourists and visitors to Mount Magnet. Resolution 2010-05-16 CARRIED 8/0
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9.2.9 Application for Exploration Licence
File: P-MIN Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 24 May 2010
Application To consider a request from Austwide Mining Title Management Pty Ltd for an Exploration licence for Hemisphere Resources Pty Ltd. Background Council has received a request from Austwide Mining Title Management Pty Ltd for an Exploration licence for Hemisphere Resources Pty Ltd for a property near Mount farmer. Comment From the information provided, I can not see any concerns with regards to the exploration licence and see no reason to object to the licence. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Brand Seconded: Cr G Scott That the Chief Executive Officer advise Austwide Mining Title Management Pty Ltd that Council has no objections to Exploration Licence 59/1684. Resolution 2010-05-18 CARRIED 8/0
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Council agreed to move forward to Item 10. CONFIDENTIAL ITEMS because Cr Brand had to leave the meeting early.
COUNCIL RESOLUTION
Moved: Cr Williams Seconded: Cr Jones That the meeting be closed to the public whilst discussing Confidential Items. Resolution 2010-05-18 Carried 8/0
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10 CONFIDENTIAL BUSINESS
10.1.1 Keeping of Dangerous Dog
File: HE-ANIC Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010
Application To consider a request for a dangerous dog to be kept in town.
CONFIDENTIAL ITEM
In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —
(b) the personal affairs of any person;
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Brand Seconded: Cr G Scott That Mr Kevin Robson be advised that his dog is to be declared a Dangerous Dog as per the Dog Act 1976 and that the dog can only be returned to Mount Magnet if the area to keep the dog complies with the provisions of the Act and Regulations for keeping such a dog. Resolution 2010-05-19 CARRIED 8/0
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At Councils’ request the CEO declared a financial interest in the matter as it directly relates to his wages. The CEO and Minutes Clerk left the meeting at 3.15.
10.1.2 Review of Chief Executive Officer Remuneration Package.
File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: David Burton - Chief Executive Officer Date: 21 May 2010
Application To consider the remuneration package of the Chief Executive Officer
CONFIDENTIAL ITEM
In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —
(a) a matter affecting an employee or employees;
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr Brand That the recommendations for the remuneration of the Chief Executive Officer be noted. Resolution 2010-05-20 CARRIED 8/0
COUNCIL RESOLUTION
Moved: Cr Williams Seconded: Cr G Scott That the meeting be adjourned at 3.43pm for a short break. Resolution 2010-05-21 Carried 8/0 The Meeting resumed at 3.46 pm with all who were in attendance before the adjournment being present at the resumption including the Chief Executive Officer and Minutes Clerk.
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10.1.3 Review of Manager of Works Remuneration Package.
File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: David Burton - Chief Executive Officer Date: 21 May 2010
Application To consider the remuneration package of the Manager of Works.
CONFIDENTIAL ITEM
In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —
(a) a matter affecting an employee or employees;
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Williams Seconded: Cr Brand That the cash component of the remuneration package of the Works Manager be lifted by $15,000.00 to remain comparative with the current market. Resolution 2010-05-22 Lost 8/0
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Cr Brand left the meeting at 4.08pm. 10.1.4 Rubbish Services Agreement
File: EN-MMSR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 May 2010
Application To consider the agreement for rubbish services for Mount Magnet
CONFIDENTIAL ITEM
In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection (1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —
(e) a matter that if disclosed, would reveal —
(iii) information about the business, professional, commercial or financial affairs of a person,
OFFICER RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr G Scott That the Refuse Collection and Recycling Service contract for waste services from Pinkmoon Pty Ltd, commencing 1 February 2010 and expiring 31 January 2012 be endorsed by the Shire President and Chief Executive Officer and the Common Seal attached. Resolution 2010-05-23 CARRIED 7/0
COUNCIL RESOLUTION
Moved: Cr G Scott Seconded: Cr Jensen That the meeting be reopened to the public. Resolution 2010-05-24 Carried 7/0
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9.3 HEALTH
Nil
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9.4 WORKS
Nil
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9.5 TOURISM
9.5.1 Tourism Advisory Committee
THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING
MINUTES OF TOURISM ADVISORY COMMITTEE MEETING 20 MAY 2010
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Chairperson opened the meeting at 2.10pm and welcomed everyone in attendance.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
Chairperson Cr Karen Williams Member Mrs Tarnyia Scott Member Ms Elva Ritchie Member Ms Ronnie Hamilton
Apologies Mr Geoff Schaffer
Leave of Absence Cr M Davies approved Leave of Absence
3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil
4 PUBLIC QUESTION TIME Nil
5 APPLICATIONS FOR LEAVE OF ABSENCE Nil
6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING
6.1 Tourism Advisory Committee Meeting held on 15 April 2010. That the minutes of the Tourism Advisory Committee Meeting of Council held on 15 April 2010 as circulated be confirmed as a true and correct record of proceedings.
OFFICER & COMMITTEE RESOLUTION
Moved: E Ritchie Seconded: R Hamilton
That the minutes of the Tourism Advisory Committee Meeting of Council held on 15 April 2010 as circulated be confirmed as a true and correct record of proceedings. CARRIED 4/0
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7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION
Thank you all for attending, I would like to thank the Committee at last months meeting, along with attendees of Penny Pierce, Laurie James & Kent Lucy for input. For our meetings to be productive, I would ask that only one person speak at a time and that there be no side conversations during the meeting. If you think of a point you wish to raise, write it down and I’ll do my best to make sure you have an opportunity to raise it, time permitting. That way everyone will get to hear all that is said. While we need to keep to the agenda items, it is my hope that an amount of time be included for people to raise ideas that are not included on agendas, or in written form to Chairperson. Council are addressing details of “The Granites” as per a Feasibility Study conducted in 2008, this will be available when completed. At this time ‘the granites’ shall remain as is on the Tourist Trail, including signage clearly showing “Day area only – No Overnight stays”. As our Tourist Trail is open to all, my concerns are that at Mount Warramboo Lookout, we have bunding put in place at the edge where many people view Mount Magnet townsite and photograph same. Bunding could be large rocks in keeping with surroundings, this is a safety concern. Mount Magnet is the integral centre of “the Miners Pathway”, as advertised on Outback Pathways book & CD, with many thousands of $$$ being invested to put us there. Current silver etched signage at Lennonville & Mount Warramboo lookout, is in keeping with the whole region of Mid West, and as discussed and voted on in this committee, I would like to see same style adapted for old Railway Station site in Laurie Street, Racecourse, Lennonville townsite. Would be interested in feedback from our new Visitor Survey Forms, ie numbers completed from Tourist Information Centre or Caravan Park. Thanks to the CEO and staff who have assisted this committee in time and research materials for our town. Thanks Cr Karen Williams
Chairperson
8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS
9 AGENDA ITEMS
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9.5.1.1 Mount Magnet Festival Update
File: CO-TOUR Officer: Danelle Fauntleroy – Community Development Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010
Application Updated information for the Art Exhibition and Mount Magnet Festival. Background Council resolved at its 26 March 2010 meeting of Ordinary Council to have a Mount Magnet festival incorporating an art competition in October. The date was resolved to be 02 and 03 October 2010. Comment Preparations are underway for the 2010 Mount Magnet Festival and Art Exhibition. The art exhibition entry form has been emailed to community development officers, visitor centres, Tafe centres, universities and other training institutes and community arts groups throughout WA. A copy of the entry form has been sent to Market Creations for inclusion on the Shire of Mount Magnet Website and printed copies are available from the Shire Office, Mount Magnet Visitors Centre and other businesses around town. I have spoken with ACDC in Geraldton and Mathew Leonard, the new Wirnda Barna Art Centre Manager regarding judging of the competition. Matthew has a number of contacts in WA who may be interested in judging and visiting Mount Magnet and I will be speaking with him further regarding the competition and exhibition side of things when he returns to Mount Magnet in a couple of weeks. I am obtaining quotes for either hire or purchase of a hanging system to display the artwork and have sent out sponsorship letters to some of the larger companies operating in the area. I have applied for sponsorship for the Festival from Landcorp and am currently completing application forms for Lotterywest and Healthways. I am still investigating other funding sources and grants that may be available. I am obtaining quotes and availability for artists and attractions and will be attending community group meetings as they occur to discuss their involvement with the Festival. Once we have a better idea of funding and what various community groups would like to do as part of the festival we can begin confirming artists and attractions. I will be drafting a letter this month to go out to all businesses in Mount Magnet advising them of the Festival dates and asking for their assistance and involvement with the Festival. I will be following up with phone calls and visits to try to engage all businesses with the Festival in some way. Consultation Nil Statutory Environment Nil
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Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Williams Seconded: Cr McGorman That the Status Report for the Mount Magnet Festival and Art Exhibition be received. Resolution 2010-05-25 CARRIED 7/0
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9.5.1.2 FACET Launch of Mount Magnet Tourism Framework File: CO-TOUR
Officer: David Burton-CEO Amended by: Nil Disclosure of Interest: Nil Date: 17 May 2010
Application To consider the launch of the FACET Report to be held in Council Chambers on Friday 28 May in the morning. Background In 2008 Council was approached by FACET to host a regional tourism conference in Mount Magnet in 2009. One of the outcomes of the conference was for FACET to present a tourism framework to Council. The framework has now been completed. Comment Pauline McMullen is organising a meeting for next Friday 28 May to include town participants of the Conference and Councillors to officially launch the framework. A guest list including participants, current TAC members and Councillors has been compiled and invitations sent. The Tourism Framework Report will be used extensively for the TAC group to provide guidance and direction to progress tourism development. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
OFFICER/COMMITTEE RECOMMENDATION/COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr Jones That the launch date for the FACET report be noted. Resolution 2010-05-26 CARRIED 7/0
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THIS PAGE INFORMATION ONLY NOT PART OF THE ORDINARY MEETING MINUTES OF TAC MEETING 20 MAY 2010
10 CONFIDENTIAL BUSINESS
Nil
11 NEW BUSINESS
Nil
12 NEXT MEETING Tourism Advisory Committee Meeting to be held on 17 June 2010.
13 CLOSURE OF MEETING The meeting was closed at 4.04pm
14 CERTIFICATION BY CHAIRMAN
15 TOURISM OFFICER REPORT
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15 TOURISM OFFICER REPORT
15.1.1 Tourist Information Centre April Report
File: CO-TOUR
Officer: Monica Watson Tourism Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 May 2010
413 Visitors to the centre from the 8 April to 13 May. Visitor numbers are averaging 13 per day. Survey Forms are being collected and collated. Information Board: A3 sized posters promoting the area and its attractions are being designed and printed. Business cards from accommodation sites and services are also being collected to display on the board. Stock sales at the centre are going well. Consignment Stock is dynamic: Request for local indigenous work on high demand. The Rock Collection at the centre and advertised opportunities for gold prospecting has seen an increase in interest in these two fields: Attracting some ‘new’ types of visitors to the Information Centre. Mount Magnet Brochures are continually being sent to various destinations in WA. Request for Mount Magnet brochures throughout WA is increasing. April’s Sunday Times Winter Escape Advert for Mount Magnet will be out on the 16th May. Monica Watson
Tourist Information Officer
END OF TOURIST ADVISORY COMMITTEE MINUTES
Shire of Mount Magnet Minutes Ordinary Meeting of Council 28 May 2010 Page 92 of 92
The CEO left the meeting at 3.08pm and returned at 3.12pm.
11 NEW BUSINESS
Council discussed the proposal by Fitzgerald Strategies for a Council Expression of Interest to attend an industrial relations meeting during LG Week and agreed it would be worthwhile to listen to what is said. Cr Williams asked the CEO to check for legal breach of the Act because of omissions at the Annual Electors meeting. Cr Jones noted that a grid on the Sandstone Road is moving too much and needs repair.
12 NEXT MEETING
The next Ordinary Meeting to be held on 25 June 2010. 13 CLOSURE OF MEETING The meeting closed at 4.29pm. 14 CERTIFICATION BY CHAIRMAN