SharePoint as a Gov 2.0 Platform @ #NZSPC

N E W Z E A L A N D SHAREPOINT CONFERENCE M A R C H 1 6 + 1 7 2 0 1 1

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SHAREPOINT AS A GOV 2.0 PLATFORM Dux Raymond Sy, PMP

Twitter: @meetdux #nzspc

SESSION OBJECTIVES •  Learn how SharePoint is being leveraged as Government 2.0

solutions for citizen empowerment, project transparency, inter-government agency collaboration and public reporting

•  In addition, you will learn how SharePoint is being leveraged by •  VA Beach Public School System

•  DOD/VA Interagency Program Office

•  Washington DC Department of Transportation


MEET DUX •  Managing Partner, Innovative-e •  Microsoft SharePoint Server MVP •  Author, “SharePoint for Project Management” by O’Reilly Media •  For more information, connect with Dux

•  E-Mail: [email protected]

•  Twitter: twitter.com/meetdux

•  LinkedIn: meetdux.com/li •  Blog: meetdux.com

SHAREPOINT AS A GOV 2.0 PLATFORM

•  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DOD/VA IPO Work Management Platform •  DDOT Project Reporting Platform •  Questions and Answers


GOVERNMENT AS A PLATFORM •  Gov 2.0 aims to make government more efficient, transparent, and

responsive to citizens •  Simplified Definition of Gov 2.0 http://bit.ly/cX12Ne

•  Enhance and accelerate the exchange of information between government and citizens •  Real-time communication

•  Accountability reporting

•  Collaborative technology is an enabler •  Social Media, Mashups, Web Services, Data Aggregation


MASSDOT


WHY SHAREPOINT? •  Most government institutions are already leveraging Microsoft tools

•  Integration and consistency with existing tools

•  Low barrier to entry

•  Adoption

•  General public adoption to Microsoft tools


EXAMPLE: VIRGINIA DOT


EXAMPLE: RECOVERY.GOV


THE CHALLENGE (LATE 2005/EARLY 2006) •  Student shared network storage

•  Shared folder on network

•  All had rights to all documents

•  Student work “missing”, changed, deleted

•  Store and access homework •  USB Thumb Drive


WSS 2.0 SAVED THE DAY •  Secure online student and teacher storage •  Secure online class site •  Remote access •  Minimal modifications

•  Class list

•  Student list

•  Site usage progress bar •  Resetting of passwords

•  All account creation/management automated


WHO IS THE IPO? •  DoD/VA Interagency Program Office (IPO) acts as the single point of

accountability for DoD and VA in the rapid development and implementation of electronic health record systems

•  It was established by the National Defense Authorization Act (NDAA) for FY2008 mandate

•  Scope includes personnel and benefits electronic data sharing between DoD and VA


THE CHALLENGE •  The Virtual Lifetime Electronic Record (VLER) provide seamless

integration between DoD, VA, and Health Providers to make it a seamless transition when personnel transfer from active duty to veteran status •  Project artifacts must have one visible location

•  Reporting must be multilevel with “Dashboard” type of data visualizations

•  Decisions and reporting must be transparent and agreeable to all government and industry participants

•  The hosting platform is MOSS 2007 Standard and restricted to only out of the box functionality with no access to Central Admin level


MOSS 2007 •  Single version of the truth and provides traceability •  Reporting/Dashboard capable •  Quick, Organized, and Standardized Repository •  Flexibility to adjust to changing project phases, processes, and

reporting requirements •  No special software on the client workstations across entities

Twitter: @meetdux #sptechcon #gov20


THE CHALLENGE •  DC Department of Transportation (DDOT) needed a publicly

accessible solution to provide detailed transparency and accountability reporting to track DDOT construction projects

•  Traditionally, projects were being managed with various tools and lacked standardized reporting •  E-mail

•  Microsoft Excel

•  Microsoft Project

•  Word


MS PROJECT 2007 + WSS 3.0 •  3 months turnaround •  Improved efficiency and reduced costs through portfolio level

management of all projects •  Greater control over processes to closely monitor project budget and

schedule •  Improved data integrity and support •  Improved project management consistency and standardization •  Increased communication and transparency


DTAP


•  What is Gov 2.0? •  VA Beach City Public Schools Portal •  DDOT Project Reporting Platform •  DOD/VA IPO Work Management Platform •  Questions and Answers


QUESTIONS?

•  E-Mail: [email protected] •  LinkedIn: meetdux.com/li •  Blog: meetdux.com •  Twitter: meetdux

How did you like the presentation? http://meetdux.com/feedback/

DELIVERING SHAREPOINT SUCCESS Dux Raymond Sy, PMP

THANK YOU!

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