SNOHOMISH COUNTY COUNCIL 2 Snohomish County, Washington 3 4 ORDINANCE NO. 19----5 6 AMENDING sec 4.46.115 TO INCLUDE SIGNATURE AUTHORITY 7 DELEGATION TO PROPERTY OFFICER FOR PROPERTY MANAGEMENT 8 ADMINISTRATIVE FUNCTIONS 9

10 BE IT ORDAINED: 11 12 Section 1. Snohomish County Code Section 4.46.115, last amended by 13 Ordinance No. 19-013 on May 19, 2019, is amended to read: 14 15 4.46.115 Property management division -- Administrative responsibilities. 16 17 Except as otherwise provided by ordinance or as delegated by executive order, the 18 property management division shall be responsible for the administrative processes 19 relating to the acquisition, management and disposition of property owned, leased, or 20 otherwise held by the county. In exercising this responsibility, the property management 21 division shall: 22 23 ( 1) Assign an identification number to each item of personal property that is a 24 capitalized asset; 25 26 (2) Maintain original vehicle and equipment titles except titles to vehicles and 27 equipment purchased or maintained through the equipment rental and revolving fund, 28 which shall be maintained by the fleet management division of the department of 29 facilities and fleet; 30 31 (3) Conduct inventory audits and maintain inventory records for county property; 32 33 (4) Consolidate personal property into lots when doing so provides an advantage with 34 respect to its management or disposition; 35 36 (5) Determine the fair market value of surplus property by appraisal, market study, or 3 7 other means appropriate to the type of property and determine whether, based on such 38 fair market value and disposition costs, the surplus property is worthless; 39 40 (6) Maintain all original deeds, easements, reservations of mineral rights and other 41 documents evidencing title to real property except those documents relating to property 42 held for county road purposes, which shall be maintained by the department of public 43 works; 44 45 (7) Maintain all original lease and license agreements except:

Ordinance No. 19-AMENDING sec 4.46.115

077

(a) Agreements relating to property within the boundaries of the Snohomish 2 county airport, which shall be maintained by the Snohomish county airport 3 manager; 4 (b) License agreements approved under sec 2.32.150, which shall be 5 maintained by the department of parks and recreation; and 6 (c) Residential leases of real property within the custodianship of the department 7 of parks and recreation, which shall be maintained by the department of parks 8 and recreation. 9

1 O (8) Act as the designee of the county treasurer under RCW 36.34.080 as now enacted 11 or hereafter amended; 12 13 (9) Recommend removing the tax title status of property by paying the outstanding 14 taxes as provided in RCW 36.35.150(1) if the property may have use for a public 15 purpose; 16 17 ( 10) Advertise the disposition of surplus property as provided in SCC 4.46.250 or as 18 otherwise required by applicable law; 19 20 (11) Upon request from the public, provide verification or status of county ownership or 21 placement in county inventory for county real and personal property; 22 23 ( 12) Initiate requests to utilities to start or stop service delivery to county real property; 24 25 ( 13) Execute form trespass enforcement requests to local law enforcement agencies 26 having jurisdiction where county real property is located; 27 28 (14) Execute all documents for which the property management division is granted 29 signature authority; 30 31 (15) Conduct or approve the conduct of the disposition of all surplus county property 32 except disposition of property approved and conducted by the purchasing manager or 33 fleet manager pursuant to sec 4.46.201; 34 35 (16) Execute on behalf of Snohomish County documents that are administrative in 36 nature for the management of county-owned property which do not obligate the county 37 monetarily or for which sufficient appropriations already exist and which do not 38 otherwise give rise to new or additional liabilities, including but not limited to applications 39 and forms required for development of county-owned property, owner association 40 documents related to county-owned property, forms required for acknowledgment of 41 and responsibilities associated with county-owned property ownership; and 42 43 .{1Il Execute all documents necessary to complete transactions for which the property 44 officer has approval authority. 45

Ordinance No. 19-AMENDING sec 4.46.115

PASSED this __ day of _______ , 2019. 2 3 4 SNOHOMISH COUNTY COUNCIL 5 Snohomish County, Washington 6 7 8 9 Council Chair

10 11 ATTEST: 12 13 14 Asst. Clerk of the Council 15 16 ( ) APPROVED 17 18 ( ) EMERGENCY 19 20 ( ) VETOED 21 22 23 24

DATE:

25 County Executive 26 27 ATTEST: 28 29 30 Cora Palmer 31 32 33 34 Approved as to form only: 35 36 37 0

38 Deputy Pr~uting Attorney

Ordinance No. 19-AMENDING sec 4.46.115

SNOHOMISH COUNTY COUNCIL

EXHIBIT LIST

Public Hearing: Ord. 19-077 AMENDING SCC 4.46.115 TO INCLUDE

SIGNATURE AUTHORITY DELEGATION TO PROPERTY OFFICER FOR PROPERTY MANAGEMENT ADMINISTRATIVE FUNCTIONS (ECAF 68564)

Date/Time: Public Hearing set for 1/8/20 at 10:30 a.m.

Staff Person: Heidi Beazizo

DPA: Rebecca Guadamud --------------------------------------------------------------------------------------------------------- 1. 09/23/19 ECAF 2. 10/02/19 Ordinance Intro slip signed 3. 10/23/19 Council Staff Report 4. 10/24/19 Risk Management Review

LOG NUMBERS

BGT.

EXECUTIVE/COUNCIL APPROVAL FORM

MANAGEMENT ROUTING: TO: COUNCIL CHAIRPERSON: Dave Somers SNOHOMISH COUNTY COUNCIL Ken Klein

Facilities Managemen EXE_9UTIVE RECOMMENDATION:

/ Approve No Recommendation Mark Thunberg

---Mark. Thunberg Further Processing ---

Requested By ---

EXECUTIVE EXEC. DIRECTOR DEPT. DIRECTOR DEPARTMENT DIV. MGR. DIVISION ORIGINATOR DATE 9/12/2019 Ext. 3400

KEN KLEIN 7

;_ ~/:::r: Executive Direct111 ~~)/l'f Executive Office Signature

DOCUMENT TYPE: BUDGET ACTION:

Emergency Appropriation Supplemental Appropriation Budget Transfer

CONTRACT: New Amendment

DOCUMENT/ AGENDA TITLE:

CEO Staff Review ----.,-_.:::::~,=:::::::.__

Received at Council Office

X GRANT APPLICATION ORDINANCE

Amendment to Ord. #

PLAN OTHER

Ordinance Amending Chapter 4.46 SCC to Include Signature Authority Delegation to Property Officer for Property Management Administrative Functions

APPROVAL AUTHORITY: EXECUTIVE COUNCIL CITE BASIS sec 1.01.030

HANDLING: NORMAL X EXPEDITE URGENT DEADLINE DATE

PURPOSE: Snohomish County Council approval of the Ordinance amending SCC 4.46.115 and to authorize the Snohomish County Executive to sign said ordinance.

BACKGROUND:

X

Snohomish County code 4.46.115 defines the administrative responsibilities for the Property Management division of the department of Facilities and Fleet.

In the course of performing the duties of the Property Management division there are circumstances where signature authority is required associated with the management of county-owned property which do not obligate the county monetarily or for which sufficient appropriations already exist and which do not otherwise give rise to new or additional liabilities.

County signature is required to process these documents and are administrative in nature and considered part of the duties in the management of county-owned property. Examples include but are not limited to applications and forms required for development of county-owned property (i.e. Critical Area Site Plans, Joint Aquatic Resources Permit Application) and documents associated with homeowners association of which the county is a property owner (i.e. Amendment to Declaration of Covenants, Conditions and Restrictions) and property owner information update forms (i.e. Elevator Information Update forms).

The proposed ordinance is to amend Snohomish County code 4.46.115 for the purposes of streamlining processess and to reduce staff time to obtain the county's signature for documents administrative in nature relating to property management functions. This proposed ordinance will delegate signature authority to the Property Officer within the Division of Property Management, Department of Facilities and Fleet.

1

ORD. 19-077

FISCAL IMPLICATIONS:

EXPEND: FUND, AGY, ORG, ACTY, OBJ, AU CURRENT YR 2NDYR 1ST 6 YRS

I TOTAL

REVENUE: FUND, AGY, ORG, REV, SOURCE CURRENT YR 2NDYR 1ST 6 YRS

I TOTAL

DEPARTMENT FISCAL IMPACT NOTES:

There is no fiscal impact associated with the proposed amendment to county code.

BUDGET REVIEW: Recommend Approval

CONTRACT INFORMATION: ORIGINAL AMENDMENT

CONTRACT PERIOD: ORIGINAL AMENDMENT

Start Start

CONTRACT I PROJECT TITLE:

CONTRACTOR:

APPROVED:

RISK MANAGEMENT

COMMENTS

CONTRACT # CONTRACT #

PROSECUTING ATTORNEY-AS TO FORM:

Yes

End End

Yes /'

OTHER DEPARTMENT AL REVIEW/ COMMENTS:

No

No ---

AMOUNT AMOUNT

ATTACHMENTS: ~~o<.-CC)'J'S~~ t G:ECAF\Dept\I8_faei1Mgmt\2(ll9 Ortii ee Amending 4.46.H4_Ecaf. dt; c.J 1 G:ECAF\Bept\lg FaeilMgmt\ _ ~. oOC.1'

---

$ $

X

SB

ECAFNO.: ECAF RECEIVED:

TO: Clerk of the Council

ORDINANCE INTRODUCTION SLIP

TITLE OF PROPOSED ORDINANCE:

20068564 9/23/2019

AMENDING sec 4.46.115 TO INCLUDE SIGNATURE AUTHORITY DELEGATION TO PROPERTY OFFICER FOR PROPERTY MANAGEMENT

ADMINISTRATIVE FUNCTIONS

Date

~7:~~;~~~~:~-------------~------------;:~:~;~~~7:~:;~~-----,1:-o~r~---A,,igned to Op eJ/ttlr {) t1-f cf) M fl1 if/e e Date: 1 !J /1 't It q

STANDING COMMITTEE RECOMMENDATION FORM

The following action item was considered by ~l}{,//ll)J IJ1 [ 0111111 d1-t' ,e_, (name of Committee)'

on Ii/to /11 . BJ' a vote of Yeas aud _ Nays, tb~ (date)

Committee makes the following recommendation:

__ X__ Move to Council to schedule public hearing

___ Move to Council as amended to schedule public hearing

Move to Council with no recommendation ---

This item should/should not be placed on the Consent Agenda. (Consent agenda may be used for routine items that do not require public hearing and do not need discussion at General Legislative Session)

This item shoul /s ould ~ placed on the Administrative Matters Agenda (Administrative Matters agen a may be used for routine a · to set ·me and date for public hearings)

~·

2

ORD. 19-077

Snohomish County Council

Committee: Operations Analyst: Heidi Beazizo ECAF: 6-8564 Proposal: Ord. 19-077 Date: October 23, 2019

Consideration: The Executive’s Office requests Council consider approving proposed Ordinance 19-077, which would approve and authorize a change to SCC 4.46.115 related to the Property Management Division’s Administrative Responsibilities.

Background Currently, when a signature is needed in order to manage county-owned property, the request comes before Council, requesting signature authority for each specific instance. Some of those circumstances do not obligate the county monetarily and/or do not give rise to new or additional liabilities. Examples of documents that are administrative in nature and currently require Council authority to sign are: Critical Area Site Plans; Joint Aquatic Resources Permit Application; Amendment to Declaration of Covenants; Conditions and Restrictions and Elevator Information Update Forms. The Department of Facilities and Fleet, Property Management Division is requesting an update to SCC 4.46.115, delegating signature authority to the Property Officer related to documents that are administrative in nature, do not obligate the county monetarily or for which sufficient appropriations already exist and do not give rise to new or additional liabilities. Types of documents include, but are not limited to: applications and forms related to county-owned property; forms required for acknowledgment of and responsibilities associated with county-owned property ownership. If adopted, documents that do not meet these criteria will continue to come before Council for delegation and approval of signature authority. Current Proposal Scope: Amend SCC 4.46.115, adding section 16. Handling: NORMAL Approved-as-to-form: YES. Risk Management: APPROVE. Executive Recommendation: APPROVE. Request: Move to GLS on December 18th to set time and date for a public hearing.

3

ORD. 19-077

From: Beazizo, HeidiTo: Clark, AnnaSubject: FW: 20068564 - Risk ReviewDate: Thursday, October 24, 2019 7:14:39 AM

Can you please attach a copy of this email to the ECAF packet?

Additionally, can you mark the ECAF by Risk, “see email?”

Thank you - Heidi

From: Barker, Sheila [mailto:Sheila.Barker@co.snohomish.wa.us] Sent: Wednesday, October 23, 2019 4:11 PMTo: Beazizo, Heidi <Heidi.Beazizo@co.snohomish.wa.us>Subject: Re: 20068564 - Risk Review

Heidi,

It makes sense for risk to review this as it relates to and references liabilities.

It looks good to me and feel free to initial on my behalf, or if you need my live initial, I canswing by tomorrow.

Thanks for thinking of us!Sheila BarkerRisk Manager, Snohomish County

From: Beazizo, Heidi <Heidi.Beazizo@co.snohomish.wa.us>Sent: Wednesday, October 23, 2019 1:58:42 PMTo: Barker, Sheila <Sheila.Barker@co.snohomish.wa.us>Subject: 20068564 - Risk Review

Hi Sheila,

ECAF 6-8564 does not appear to have been reviewed by Risk - I've attached it to this email. Although this is not an agreement, it is requesting a modification to code that delegates signatureauthority on certain administrative documents to the Property Officer.

Can you please take a look and let me know your thoughts?

Thank you, Heidi

4

ORD. 19-077

Heidi Beazizo, Legislative AnalystSnohomish County Council 3000 Rockefeller Ave., M/S 609 | Everett, WA 98201-4046/: 425.388.3471 :: Heidi.Beazizo@co.snohomish.wa.usHours: 7:00-4:00

Notice: All e-mails and attachments sent to and from Snohomish County are public records and maybe subject to disclosure pursuant to the Public Records Act (RCW 42.56).