Schengen-Visa - jakarta.diplo.de · Proof of kinship ( e.g. birth or marriage certificate, family...

Stand: Mai 2018

-Legal and Consular Depart-ment

– Visa Section –

Jl. M. H. Thamrin No. 1

Jakarta 10310, Indonesien

Tel. 021 39855-116 Fax 021 39855-195

From Germany: Tel. 0228 17-801358-116

Fax 0228 17-3402

[email protected]

www.jakarta.diplo.de

Schengen-Visa The following information applies to short-term trips to Germany and the other states of the Schengen area for a duration of not more than 90 days for tourism, visiting relatives and friends, busi-ness purposes, visiting trade fairs as well as for other purposes without taking up any kind of employ-ment.

Apart from Germany the Schengen area consists of the following states:

Belgium

Denmark

Estonia

Finnland

France

Greece

Island

Italy

Latvia

Liechtenstein

Lithuania

Luxembourg

Malta

Netherlands

Norway

Austria

Poland

Portugal

Sweden

Switzerland

Slowakia

Slowenia

Spain

Czech Republic

Hungary

You can apply for a Schengen visa a the German Embassy in Jakarta if

You are resident in Indonesia

and

If the destination of your travel is in Germany

or

If in terms of duration or purpose of your stay your main travel destination is Germany

or

If you have several travel destinations in several Schengen countries with the same duration/purpose of your stay and your first port of entry in the Schengen area is in Germany.

Art. 5 Visakodex (Auszug)

Please verify which Schengen country is competent for issuing your visa.

Obtaining a visa surreptitiously from a non-competent Embassy by providing false information may lead to refusal of entry at the border and prosecution.

In the framework of the Schengen cooperation the German Embassy Jakarta is also issuing visa on behalf of Latvia in Indonesia as Latvia has no Embassy in Indonesia.

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These information have been compiled without any guarantee or any claim to completeness.

Is my personal appearance required ?

Since the implementation of the Schengen Visa Information System VIS im November 2013 fingerprint scans are necessary for all applicants. Thus your personal appearance is mandatory. Chil-dren below the ago of 12 are exempted.

© EU-Kommission

If your biometric fingerprints have already been previously collected at the German Embassy or at the Embassy of another Schengen member -also in another country- within the last five years for a Schengen visa application your personal appearance is not required. In this case you can submit your application by a third person authorized to represent you. However applications by mail cannot be accepted. Please check the application form accordingly:

However it might occur that the fingerprint previously saved in VIS cannot be used for the new application due to inferior quality of the scans or technical problems so that we have to request your personal appearance.

Besides it may be necessary for us to clarify questions in person and therefore will invite you for a personal interview.

Application in the Embassy in Jakarta

Possible only with an appointment ! You are advised to book an appointment online as soon as possible:

https://service2.diplo.de/rktermin/extern/choose_realmList.do?locationCode=jaka&request_locale=de

Applications for Schengen visa should be submitted not later than two weeks before the intended departure and are accept-ed up to three months before the departure date. Please pre-sent your e-mail confirmation for the appointment at the entrance.

Other receiving offices

Schengen visa applications can also be submitted at the Honorary Consuls of the Federal Repub-lic of Germany in Indonesia. The applications are then forwarded to the Embassy in Jakarta for processing. For this service the Honorary Consuls charge an extra fee.

For further information (opening hours, visa application appointments ) please contact the Hon-orary Consuls directly:

Honorarkonsul

Liliek Darmadi, MM

Jl. Abdullah Lubis 47A

Medan 20154 / Nordsumatra

Honorarkonsul

Robert Jantzen

Jl. Pantai Karang 17

Batujimbar-Sanur / Bali

Honorarkonsul

Harjanto Tjokrosetio

Jl. Dr. Wahidin No. 29

Surabaya 60664 / Ostjawa

Tel.: (061) 415 2323 (0361) 288 535 (031) 563 1871

Mail [email protected] [email protected] [email protected]

Since 2017 Germany has also an Honorary Consul in Makassar (South Sulawesi). However he does not accept visa applications.

https://service2.diplo.de/rktermin/extern/choose_realmList.do?locationCode=jaka&request_locale=de

mailto:[email protected]



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Documents

Application form Original

https://videx.diplo.de

Fill in the German, English or Indonesian language version of the electronic VIDEX application- at your PC in the internet. Print and submit the complete form including all barcodes.

Your data will imported into the visa system through the barcodes, which reduces the processing time considerably.

In exemptional cases the application can be downloaded from the website of the Embassy and filled-in by hand. The form is -without charge- also available at the Embassy.

Data according to §§ 54 und 53 AufenthG /Itinerary Original

The form called Belehrungen – Reiseverlauf ist available at

https://jakarta.diplo.de/blob/1807778/6ca7f1bf2c528816f5533155e46c133e/belehrungen---reiseverlauf-data.pdf

und consists of:

Belehrung according § 54 in connection with § 53 Aufenthaltsgesetz

Information about the itinerary („lembar perjalanan“)

Passport photographs 2 pieces

Please fix one passport photograph in the upper right corner oft the application form and add one more passport photograph loosely to the application. The passport photographs should have the following elements:

Biometric photographs in colour with a white or light grey background

size 3,5 x 4,5 cm

The face should cover at least 80% of the picture.

Sample fotos are available on:

https://jakarta.diplo.de/blob/1807774/a38f9a5a6b8baaa22100b2bd3946d100/fotomustertafel-data.pdf

https://videx.diplo.de/



https://jakarta.diplo.de/blob/1807774/a38f9a5a6b8baaa22100b2bd3946d100/fotomustertafel-data.pdf

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Passport Original

not more than 10 years old

at least 2 empty pages for visas

the validity of Schengen visa will end not later than three months be-fore the expiry date of the passport

Health insurance Original 1 copy

Adequate health insurance coverage is needed during the entire stay in the Schengen area. Details on the mandatory minimum coverage of the insurance package and a list of local insurances com-panies offering the respective insurances you can find in the information leaflet „Krankenversi-cherung“:

https://jakarta.diplo.de/blob/1807776/38aa6ec7d92d88fd15b2732cdd2a0b8f/merkblatt-krankenversicherung-data.pdf

Proof of insurance coverage is to be presented with the visa application for the first stay in the Schengen area. A Schengen visa for multiple entries and a long-term Schengen visa (e.g. for a peri-od of six months or one year -see page 9 ) can only be granted if page 2 of the information leaflet on health insurance is signed by the applicant.

Children below 18 years of age

Both parents /legal custodians have to be appear in person for the child`s visa application and submit the following documents:

1. Birth Certificate of the child Original 1 copy

2. If the parents of the child are divorced: Original 1 Kopie

Divorce Certificate of the parents and divorce decree including ruling of child custody

If the other parent is deceased: Death Certificate

Service fee

For adults and children over 12 years of age .......................................... € 60

For children between 6 and 11 years ......................................................... € 35

For children under 6 years of age, spouses of German and other EU citizens ............................................................................................... free of charge

The fee is to be paid in cash in Indonesian Rupiah at the Embassy`s exchange rate on the day of the application.

The fee is due upon acceptance of the application and are not refundable in case of a rejection of the visa.

Further documents for Tourism / medical treatment Seite 5

Visit visa Seite 6



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Business trips / trade fairs Seite 7

Tourism and medical treatment

Travel purpose and itinerary

Printout of the intended flight booking

It is not required to present a paid booking confirmation! 1 copy

Itinerary with the travel destinations within the Schengen area, listing places, dates and means of travel

1 copy

Proof of accomodation (in case of hotel accomodation : booking confir-mation, in case of private accomodation : confirmation of the landlord)

1 copy

Additional for medical treatment: Original 1 copy

Medical certificate – stating date and expected duration of the treatment and confirming that the payment of the medical expenses has been guaranteed.

Funding of the stay

Funds provided by the applicant

Bank account statements of the last three months or savings account

Original 1 copy

Funds provided by parents or family members

Bank account statements of the last three months or savings account as well as proof of kinship ( e.d. birth certificate or family card (kartu keluarga)

Original 1 copy

Proof of the current employment situation of the applicant in Indonesia/home country

für employed applicants: up to date certificate of em-ployment confirming net salary

Original 1 copy

für students: confirmation of enrollment for the cur-rent semester

Original 1 copy

für owners of real estate and vehicles:

Proof of ownership Original 1 copy

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Visitor`s visa

Travel purpose

Invitation letter and passport or ID card of the host

If the host is a foreign national please add copy of his German residence permit

1 copy

For visiting family/relatives:

Proof of kinship ( e.g. birth or marriage certificate, family card kartu

keluarga ) Passport or ID card of one of the relatives

1 copy

For visiting friends/acquaintances:

Proof of relationship ( information about the kind and duration of relationship by listing e.g. phone conversations, past meetings etc.)

Passport or ID card of the friend/acquaintance 1 copy

Funding of the stay

Funds provided by the applicant

Bank account statements of the last three months or savings account

Original 1 copy

Funds provided by parents or family members

Bank account statements of the last three months or savings account as well as proof of kinship ( e.d. birth certificate or family card (kartu keluarga )

Original 1 copy

Funds provided by the host

Formal obligation ( Verpflichtungserklärung ) of the host under the terms of §§ 66–68 of the German Immi-gration Act ( Aufenthaltsgesetz )

Original 1 copy

The formal obligation ( Verpflichtungserklärung ) has to be declared at the local immigration office in Germany. Under certain conditions the obligation can be declared in the Embassy. For detailed information please consult our website:

https://jakarta.diplo.de/blob/1807780/1f8090d0cb9b516d256f754056592c99/verpflichtungserklaerung-data.pdf


for employed applicants: up to date certificate of em-ployment confirming net salary für Berufstätige:

Original 1 copy

for students: confirmation of enrollment for the cur-rent semester

Original 1 copy



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For owners of real estate and vehicles:

Proof of ownership :

Original 1 copy

Geschäftsreisen und Messebesuche

Travel purpose

Business travel: invitation from the business partner confirming appli-cant`s name and employer/company, travel data and purpose of the visit

Original

Visiting trade fairs: Invitiation from an exhibitor ( no need to present an invitation from the trade fair organizer )

Original

Exhibitors will receive their visa free of charge with proof of the trade fair pass (Messeausweis ).

Original 1 copy

Recommendation letters of the following official cooperation partners of the German trade fair organizers in Indonesia will also be accepted:

EKONID (German-Indonesian Chamber of Commerce) for Kölnmesse, Messe München und Spielwarenmesse,

PT Pro Fair Indonesia for Deutsche Messe AG and NürnbergMesse

PT Dianta Mitrafairindo Internasional for Messe Frankfurt Exhibition GmbH

Prakasita Eka Globalindo (PREGO) for Messe Berlin

PT Wahana Kemalaniaga Makmur for Messe Düsseldorf

Funding of the stay

Funds provided by the applicant or his employer

Bank account statements or savings account of the applicant or the employer covering the last three months

Original 1 copy

Funds provided by the business partner in Germany

Guarantee declaration for the financing of the trip (Kostenübernahmeerklärung) based on the wording of the terms of §§ 66–68 of the German Immigration Act and excerpt from the commercial regis-ter stating a capital fund of a minimum of 25.000,- EUR

Original

or

Formal obligation (Verpflichtungserklärung) of the host under the terms of §§ 66–68 of the German Immi-gration Act. The formal obligation has to be declared at the local immigration office in Germany.

Original 1 copy

For detailed information please consult our website:




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up to date certificate of employment confirming net salary

Original 1 copy

für owners of real estate and vehicles:

Proof of ownership Original 1 copy

Processing

Your documents will be pre-checked at the counter. Originals will be returned immediately, ex-cept for the passport. If your application is incomplete you have to take into consideration that it cannot be accepted.

Please keep in mind that you also have to present at the counter those documents which have already been forwarded to the Embassy in advance ( e.g. invitations from Germany, letters of em-ployer ).

Please anticipate at least three working days for the processing of your visa application. If the Embassy re-quests additional documents, processing could take longer.

Please always quote your reference number in all corre-spondance and especially when you submit additional documents upon request. The number has six digits and you find it on your receipt (Abholnachweis/Kwitansi).

Collecting the visa

Please present the receipt and the pick-up slip for collecting the visa. You can also give a written au-thorization to a third person to collect your passport on your behalf.

The passport can be collected on every working day of the Embassy between 11.00 and 12.00 a.m.

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Data on the visa sticker

VALID FOR (valid for the entire Schengen

area, as per page 1)

From [first arrival not before…]

Until [last departure not after…]

TYPE OF VISA (only airport transit) (stays)

NUMBER OF ENTRIES (one) (two) (multiple entries)

DURATION OF STAY (maximum duration of the complete stay; the day of entry and of exit each count as 1 day )

Short term visa

Arrival not before 11.05.2014

Last departure not after 18.05.2014

For a total of 8 days

Six months` visa



For a total of 90 days

One year visa



Visa valid for one year or more are valid for stays of 90 days in a 180- day period. The first 180- day period starts on the first day of entry. At the beginning of the next 180-day period, another stay of 90 days is permitted as long as the visa is valid.

Modifying the validity

Schengen visa labels cannot be modified after printing. In case of a change in your travel plans a new visa is needed. Please submit the following documents which may be submitted personally or by a messenger on any working day between 7.30 a.m. and 8.30 a.m. at counter no. 5:

application form (s. page 3) new itinerary (s. page 3)

passport fees (s. Seite 4)

Health insurance for the new travel period (s. page 4)

Informal written request that the old visa shall be cancelled

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Please be informed that upon entering into the European Union and upon exiting

from the European Union it is mandatory to declare

Cash amounts of a minimum € 10.000

– or with the same value in other currencies–

without prior request at the customs office

Schengen-Visa - jakarta.diplo.de · Proof of kinship ( e.g. birth or marriage certificate, family...

Documents

Transcript of Schengen-Visa - jakarta.diplo.de · Proof of kinship ( e.g. birth or marriage certificate, family...