REQUEST FOR PROPOSAL (RFP) For INSULATION RUBBER ... · rocasin rubber, spp page 1 request for...

ROCASIN RUBBER, SPP

REQUEST FOR PROPOSAL (RFP)

For

INSULATION RUBBER MANUFACTURING,

SUPPLY, LINING & ASSOCIATED WORKS

AT, SDSC SHAR

Satish Dhawan Space Centre SHAR Indian Space Research Organization

Government of India Sriharikota -524 124, A.P

ROCASIN RUBBER, SPP

PREPARATION OF BIDS- INFORMATION TO BIDDERS

1.1. VALIDITY OF OFFER

Bid shall remain valid for acceptance for a period of 6 (Six) months from the due date of

submission of the Bid. The Vendor shall not be entitled during the said period to revoke or

cancel his Bid or to vary the Bid except and to the extent required by Purchaser and

communicated in writing. In such cases, unless otherwise specified, it is understood that

validity is sought and provided without varying either the quoted price or any other terms and

conditions of Bid finalized till that time.

1.2. COST OF BIDDING

All direct and indirect costs associated with the preparation and submission of Bid (including

clarification meetings and site visit, if any), shall be to Vendor's account and the Purchaser will

in no case be responsible or liable for those costs, regardless of the conduct or outcome of the

Bid process.

1.3. SCHEDULE OF PRICES

The schedule of prices shall be read in conjunction with all the sections of proposal document.

For Composite contract, the composite prices quoted by the Vendor shall be firm and

fixed for the completion of the work, unless stated otherwise. The price must be filled in the

format for ‘Schedule of Prices’ Annexure-I. The bidder shall quote separately for PART-A,

PART-B and PART-C.

1.4. DOCUMENTS COMPRISING THE BID

PART – I TECHNICAL AND UNPRICED COMMERCIAL BID

Technical bid shall be submitted online and the following documents shall be attached along

with the technical bid. If sufficient space is not available for on line submission, the same in hard

copy form shall be sent to SDSC SHAR by courier/ post to reach before the tender opening

date, failing which the on-line bid will not be considered for evaluation. No attachment with price

information shall be attached along with the technical bid.

(a) Submission of bid letter along with one set of proposal document duly signed and

stamped as token of acceptance

(b) Copy of Establishment/Firm/Company registration number certificate.

(c) Power of attorney in favour of authorized signatory of the bid / proposal documents.

(d) All the annexures enclosed in proposal duly filled, signed and sealed

(e) Unpriced copy of schedule of prices with all other commercial terms and conditions duly

filled (Prices to be kept blank), signed and stamped

ROCASIN RUBBER, SPP

(f) Data sheets for all the equipment available enclosed in proposal duly filled, signed, &

stamped.

(g) Audited balance sheet including profit and loss account for the last three financial years

showing annual turn over.

(h) Latest copy of last 3 years income tax returns filed.

(i) Latest solvency certificate for an amount of Rs. 5 crores issued from any

nationalized/scheduled bank.

(j) Organization chart for the proposed work with bio data of key personnel

(k) Schedule Bar chart.

(l) Execution Plan.

(m) Any other relevant document, Vendor desires to submit.

.

1.5 PRE-QUALIFICATION CRITERIA

a. The bidder shall have been qualified for supplying ROCASIN rubber by ISRO or the bidder

shall get technically qualified by completing Phase-1 qualification trials as per the technical

specifications (As per point 1.5 of Rocasin rubber processing) within 3 months from the date

of release of tender as per the qualification procedure given in the technical part of the bid.

After placing the order the bidder shall complete phase-2 trials for accepting the rubber as

per the technical specifications (As per point 1.5 of Rocasin rubber processing).

b. The bidder shall have minimum 3 years of experience in processing and lining of Nitrile Rubber. The bidder shall furnish the list of equipments/facilities available for processing Extruded Nitrile Rubber sheets

c. The bidder shall have extruders, two roll mills capable of supplying 6000kg of Extruded rubber sheet per month as the specifications.

d. The bidder shall have a minimum turnover of Rs.20 crore/year. A documentary proof in this regard may be produced

1.6 PART – II PRICE BID

Commercial bid shall be filled in on line and no scanned copy should be attached to technical

bid. No deviations to the terms and conditions, assumptions, conditions, discounts etc. shall be

stipulated in price bid. Purchaser will not take cognizance of any such statement and may at

their discretion reject such bids. The bidder shall quote separately for PART-A, PART-B and

PART-C.

ROCASIN RUBBER, SPP

2. BID EVALUATION

2.1. The bid which does not satisfy the pre-qualification criteria as mentioned in 1.5 or elsewhere in

the document shall summarily be rejected and shall not be considered for further evaluation.

2.2. The offer shall be inline with the scope of work as specified in tender document. Part/Spilt offer

of the same is NOT acceptable.

2.3. During evaluation, purchaser may request Vendor for any clarification on the bid upon additional

documents which is to be complied with; otherwise offer will be deemed incomplete.

2.4. Techno-commercial discussion shall be arranged with Vendor, if needed. Vendor shall depute

his authorized representatives for attending discussions. The representatives attending the

discussions shall produce authorization from his organization to attend the discussion and

sign minutes of meeting on behalf of his organization if required. The authorized

representative must be competent and empowered to settle/decide on all technical and

commercial issues.

2.5. The complete scope of work is defined in the Proposal document against Part A, Part B and

Part C stated in Annexure 1. Only those Vendors who undertake total responsibility for the

complete scope of work as defined in each part of the Proposal document shall be

considered. However purchaser reserves right to accept individual items from Part A, Part B

and Part C for the part or full quantity against any item.

2.6. In case Bid does not fully comply with the requirement of Proposal document, Vendor has to

stipulate deviations to the clauses of the proposal in Schedule of deviations. In the event of

these deviations are unacceptable to the Purchaser, the Bid will be rejected.

2.7. Performance of Vendor on similar works executed/ under execution shall be taken into

consideration before selecting the Vendor for opening his price bid.

2.8. Purchaser reserves right to visit client’s site for verification/validation.

2.9. The time schedule for completion is given in the Proposal document. Vendor is required to

confirm the completion period unconditionally.

2.10. Purchaser reserves the right to accept a bid other than a lowest and to accept or reject any bid

in full or part without assigning any reasons. Such decisions by the Purchaser shall bear no

liability on the Purchaser whatsoever consequent upon such decision.

2.11. Purchaser shall not be obliged to furnish any information / clarification to unsuccessful Vendors

as regards to non acceptance of their Bids.

2.12. The composite offer of supply & services i.e., PART-C will be given priority over the options

PART- A and PART-B individually for the purpose of evaluation of offers.

ROCASIN RUBBER, SPP

GENERAL TERMS AND CONDITIONS OF CONTRACT

1. INTRODUCTION

SDSC SHAR invites tenders in sealed covers from reputed firms with proven ability to

“Insulation rubber manufacturing, Supply, Lining and Associated works at SDSC SHAR”

for SDSC SHAR, Sriharikota as per the scope and specifications.

2. SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

The scope of work is given below and technical specifications are given in the enclosure to the

RFP document.

The details of Vendor’s scope of work:

2.1 Insulation rubber manufacturing, Supply, Lining and Associated works at SDSC SHAR as per the

Scope and responsibilities detailed in this document and technical specifications enclosed.

2.2 Preparatory works requires before blast-cleaning such as preliminary degreasing, masking of

machined assembly interfaces

2.3 Surface preparation of cylindrical metallic/composite hardware having diameters varying from 1

to 3.2 meters and having a length of max.9.5 meter, by solvent cleaning, Grit blasting/sand

blasting etc.

2.4 Procurement of rubber raw materials, processing at the supplier’s site and supply of EXTRUDED

RUBBER (ROCASIN) sheets of different thicknesses varying from 1mm and 2mm ( with in the

tolerance limits as mentioned in the specifications) with a width of 1mts. (nominal) in rolls of 20-

25 m length.

2.5 Supply of end support pads at the two ends of the hardware to act as a back up surface for the

lining that overhangs/projects outside the hardware. Covering of these rubber pads with Teflon

coated fiberglass cloth.

2.6 Lining of Extruded ROCASIN Rubber sheets inside the already prepared hardware as mentioned

in 2.3. The process details to be followed given in the technical specifications.

2.7 Lining of alternate layers of carbon cloth/Extruded ROCASIN rubber (Composite lining) on Nozzle

end domes of Ø 3.2m, 2.8m & 1.0m hardwares.

2.8 Vacuum bagging of thick sections of rubber lining provided at hardware ends & Bucket flange.

Necessary vulcanized rubber pads are to be provided at the ends of hardware to support the

lining and replenished as and when required.

2.9. Vulcanization of rubber lined hardwares by following the vulcanization cycle duration of which

varies from 10 hrs to 14 hours per hardware, in autoclave. This includes loading and unloading

of the hardware in Autoclave and operating the Autoclave, Vacuum pumps, compressors,

cooling system etc in order to complete the vulcanization insulation linings hardwares.

ROCASIN RUBBER, SPP

2.10. Abrasion of vulcanized insulation surface is to be carried out on the inner surface of Hardwares

to remove approx 100 microns of thickness from the surface. Loose flap at one end of the

Hardware is to be extended with un-vulcanized ROCASIN rubber as per requirement.

2.11 Spacers, Bellow bonding, incorporation of Loose Flap venting at both ends and solvent cleaning

with Tri Chloro Ethylene (TCE) is to be carried out on the abraded insulation surface.

2.12 Preheating of prepared hardwares following the preheating cycle which extends upto 26 hours

per hardware in Autoclave. This includes operation of Autoclave, loading and unloading of

hardware etc.

2.13 Resin Lining of preheated hardwares following the resin lining parameters to carry out liner

application by spray coating using automated Resin liner spray coating machine.

2.14 Weighing of the hardware as per the process requirements (usually 2-3 times for each hardware

during processing

2.15 Preparation of rubber samples, metal to rubber TBS and peel sample, Carbon - Rubber peel

and TBS samples, Rubber- liner peel and TBS samples for Sample casting, etc for mechanical

and interfacial property evaluation.

2.16 Segment handling and Tilting operations for intra facility and inter facility movement as and

when required to meet process needs using tackles, slings, belts and EOT crane.

2.17 Supply of 1mm thick and 2mm thick ROCASIN rubber with in the thickness tolerance as per the

specifications.

2.18 Supply of Extruded ROCASIN sleeves as per details given below:

Dia. 198 ± 0.5mm ID

Thickness 2mm ± 10% Length 1450mm 2.19 Abrasion, Solvent cleaning and Liner application on Agni sleeves.

2.20 The party shall take back scrap rubber, kora cloth & packing materials used in the rubber rolls

after usage.

Note: (1) Extruded ROCASIN rubber is to be manufactured at contractor’s works and the rubber lining

work is to be carried out primarily at SPP, SDSC SHAR, SRIHARIKOTA.

(2) The parties can visit SDSC SHAR, Sriharikota for any technical clarifications about the

works to be carried out prior to submission of their offer.

ROCASIN RUBBER, SPP

3. WORKS UNDER PURCHASER’S SCOPE

The purchaser shall provide the following facilities/material free of cost to the contractor for lining

operations.

3.1 Necessary equipment for compressed air supply, grit / Sand blasting machine and abrasive

materials For Blast Cleaning Operation.

3.2 Degreasing Machine and solvents for degreasing operation.

3.3 Resin Lining Machine and process chemicals for Liner application operation.

3.4 Rubber Lining Roller Stands and solvent for cleaning, preparation of rubber cement/ adhesive and

work benches

3.5 Autoclave for vulcanization and preheating operations.

3.6 Required power, ventilation system for working space.

3.7 Vibro-screen, thickness tester, spark tester and other testing equipments.

3.8 Ultrasonic testing/NDT of base layer lining.

3.9 Necessary vacuum bagging materials, Test equipment and evacuation setup.

3.10 Equipment for sample vulcanization i.e., hot air oven.

3.11 Weight Balances for hardware and other chemicals weighment.

3.12 Vacuum pump unit for vacuum bagging and degasification

3.13 Necessary abrading machines & Flap wheels

3.14 Supply of necessary quantity of chilled iron grit and PTFE coated fiberglass cloth.

3.15 Handling equipment for heavy items outside the building for sand blasting

3.16 AC storage space for storing unvulcanised rubber rolls.

3.17 EOT crane, Transportation Trailers, Tilting Fixture, tackles, belts, D shackles etc for hardware

handling.

ROCASIN RUBBER, SPP

3.18 Solvents such as Trichloroethylene, Methyl Ethyl Ketone, Toluene, Ethylene dichloride and Resin

Liner supported by test certificates/clearance certificates to carry out motor case degreasing,

subsequent Rubber lining and liner application operations.

3.19 Rocket case/mould/articles for rubber lining.

3.20 Evaluation of rubber samples for thermal properties.

3.21 Supply of qualified carbon cloth for Nozzle End segment composite lining.

3.22 Stationary items, Log Books, Process Documents, Approved Drawings for insulation Lay-up.

4. VENDOR's RESPONSIBILITIES

The vendor shall provide the following materials & services required for lining operations.

4.1 Protective and safety appliances like TCE resistant hand gloves, goggles, helmets, organic

vapour masks for Rubber lining, Resin lining and TCE cleaning operations, dust masks for

Blast cleaning and Abrasion operations for the operational personnel. It is mandatory to wear

suitable personnel protective equipment for carrying out respective process activities

4.2 Manufacturing & Supply of Extruded ROCASIN rubber sheet of 1mm and 2mm thick (20-25

meters length) in rolls. These rolls shall be processed at supplier’s factory meeting all

specifications.

4.3 These ROCASIN rubber rolls meeting all specification shall be transported to SDSC SHAR as

per the job requirements at SDSC.

4.4 Supply of required quantity of Chemlok 205 primer for coating the blast cleaned and solvent

cleaned inner surface of the hardware.

4.5 Rolls inspection in SDSC SHAR to meet the specifications

4.6 Vulcanization of representative samples from ROCASIN rolls and forwarding to Laboratory for

evaluation of properties prior to acceptance of rolls for rubber lining.

4.7 Vulcanization of representative samples from ROCASIN rolls used in the actual lining of

segment/case and forwarding for evaluation in Laboratory.

4.8 Preliminary cleaning/degreasing and masking of areas, which are not to be blast cleaned, by

following the scheme of masking given in the process document.

ROCASIN RUBBER, SPP

4.9 Surface preparation by chilled iron grit/sand blasting (this includes sieving/grading of grit,

cleaning of work areas and equipments), involving the following operations.

� Segment tilting to horizontal orientation and Preliminary degreasing.

� First blast cleaning to remove protective paint from the inner surface of the hardware.

� Manual scraping to remove surface paint adhering to the metal, after first blasting.

� Emerying of the paint scrapped regions to remove stains, if present.

� Second blast cleaning to obtain suitable surface for rubber lining.

� If stain marks still persists even after second blast cleaning, emerying of the discolored

surface is to be carried out to remove the stain marks followed by a final blast cleaning to

obtain blemish free surface.

4.10 Final degreasing with TCE using degreasing machine.

4.11 Application of primer (Chemlok-205) by brushing.

4.12 Preparation of rubber solution with quality cleared ROCASIN sheet as per the details

furnished in technical specifications.

4.13 Application of specified number of coats of rubber solution.

4.14 Thickness measurement and wipe cleaning of rubber sheets.

4.15 Lining of required number of layers as per the lay up drawing provided by the Dept. to meet

final configuration as shown in the drawing. Experienced manpower shall be deployed at SDSC

SHAR for this work.

4.16 Carrying out Spark Test on the base layer laid on the hardware surface.

4.17 Provision of end support pads at the two ends of the hardware to act as a back up surface for

the lining that overhangs/projects outside the hardware. Covering of these rubber pads with

Teflon coated fiberglass cloth.

4.18 Bonding of Teflon coated fiberglass cloth for preventing the bonding between loose flap and

main insulation as shown in the drawings.

4.19 Vacuum bagging of thicker insulation section at both ends of the hardwares. Vacuum

Bridge(constructed by 2mm thick ROCASIN sheets) to prevent flow of rubber lay-up during

vulcanization following the vacuum bridge scheme as per the provided in the document

including material. In addition vacuum bagging is to be carried out for Bucket flange. For the

above works the department will furnish detailed drawings as and when required.

ROCASIN RUBBER, SPP

4.20 Inspection of rubber lining and dimensional measurements to ensure conformance to drawing

prior to vulcanization.

4.21 Carrying out repairs/modifications if necessary on the lining both prior to and after

vulcanization

4.22 Vulcanization of the hardware in Autoclave

4.23 Testing of rubber lining after vulcanization to check for the presence of air bubbles/de-

laminations. Carryout repair on insulation if needed.

4.24 Post vulcanization, debagging, Metal interface cleaning for Insulation machining

reference surfaces and movement of the hardwares to machining facility available on the same

bay.

4.25 Thickness measurement of the insulation laid on the hardware using portable eddy

current thickness measuring instrument. Insulation Hardness measurement using Shore A

hardness tester.

4.26 Loose Flap trimming after vulcanization, incorporation of Loose Flap venting scheme as

per the process documents, Spacer bonding, bellow bonding for prior to Casting trial assembly

to be done by department.

4.27 Abrasion of insulation surface, cleaning under the loose flaps with solvent TCE, Spacer,

incorporation of Loose flap venting provision at both the ends, extending the loose flap by

about 500 mm with un-vulcanized ROCASIN rubber sheet of 2mm thick on one end and bellow

bonding on the other end of the hardware. Final cleaning of the abraded inner insulation

surface with solvent TCE and closing with end covers.

4.28 Preparation of representative samples of Rocasin, Metal-Rocasin, and carbon-Rocasin

composite for mechanical and interfacial property evaluation at various stages of process as

per the process requirements and dispatch to lab. Preparation of Peel and TBS rubber

specimens and resin lining for Sample casting and forwarding to Department LAB.

4.29 Preheating of the hardware for 26 hours in hot air oven.

4.30 Loading of 10 Nos of nitrogen cylinders of 50 Litres capacity(approx) each, assembly of

resin pumps, gun, resin and nitrogen feed lines, trial checks of resin lining sub systems and

system as a whole prior to the resin lining operation

ROCASIN RUBBER, SPP

4.31 Preparatory works Requires before Liner applications such as Masking of areas not to be

resin lined, Rubber- liner peel and TBS samples bonding, Resin Lining of the hardware by

operating the Automatic Resin Lining Machine controlled by PLC, followed by removal of

samples and preserving, Removal of masking, fixing end covering for the hardwares,etc.

4.32 Cleaning of Resin feed lines, spray guns, Pumps, containers etc after completion of Liner

application

4.33 Segment handling operations involving loading, unloading and tilting at various stages of

processing of the hardware.

4.34 Preparation of Sample grain sleeve of diameter 200 mm and length 1450mm (approx)

processing involving supply of sleeves, cleaning the Moulds, abrading the inner surface of grain

sleeves, insertion into mould, cleaning, loading and unloading in Oven and liner application by

brushing is to be carried out as and when required.

4.35 Manpower support for Yearly Calibration of Weighing Balances.

4.36 Yearly Load tests of Roller stand, handling equipment like Tackles, Lifting belts, etc.,

however the required load shall be provided by department.

4.37 Contractor has to maintain the hardware process records by following the Delta

document/Process documents/Log books.

4.38 Contractor shall be responsible to carryout all the relevant checks of process equipments

and machines prior to the operations like blast cleaning, degreasing, resin lining etc.

4.39 All the tools required for lining such as lining rollers, knives and brushes for application of

adhesives

4.40 Uniform, socks and shoes for the operational personnel.

4.41 All the above mentioned works (4.5 – 4.40) are to be carried out at SDSC SHAR

4.42 Testing of rubber ingredients and mechanical properties of rubber as per document.

4.43 Supply of Thermal property samples for each lot as per the document.

4.44 The above cited supplies and services shall be in accordance with the procedures,

specifications, test procedures, drawings, quality control inspection checks etc., furnished prior

to the processing operation by the purchaser.

ROCASIN RUBBER, SPP

5. SCHEDULE OF PRICE

5.1. The quoted price shall include all costs associated with “Insulation rubber manufacturing,

Supply, Lining and Associated works” as per the RFP, Scope and technical specifications.

5.2. Normally the rate quoted shall be firm and fixed for one year. In case price escalation is

applicable, all tenders shall furnish their quotes following the below given price revision formula in

detail together with base figures that are considered in the offer for which revision is applicable.

In the absence of this information it will be construed that the price quoted are firm and fixed

during the currency of contract or till completion of the total scope of work

5.3. PRICE ESCALATION/REVISION FORMULA

The prices for the supply, lining and other associated works shall be firm and fixed for the 1st year. These prices are based on the cost of input raw materials for the manufacturing of rubber and the cost of other utilities like power, cooling water etc. The prices will be subjected to revision as per price escalation formula as given below:

For services alone:

PN = PO { 0.80 (CPLn/CPLo) + 0.2} • For increase upto 12%, the actualincrease or 10% whichever is less

• For increase more than 12%, the actual increase with less 2% discount For supply and supply cum Lining:

PN = PO {(0.55 x MLn / MLo) + 0.25 (CPIn/CPIo) + 0.2} • For increase upto 12%, the actualincrease or 10% whichever is less

• For increase more than 12%, the actual increase with less 2% discount

Where

PN = New Price PO = Base Price (First year price of the contract) MLn = New landed cost of Raw materials in (Rupees) MLo = Base landed cost of Raw materials in (Rupees) at party premises at the time of release of contract . CPLn = New All India Consumer Price Index for Industrial Workers CPLo = All India Consumer Price Index for Industrial Workers at the time of release of Contract.

Landed cost of raw materials listed in technical document, required to produce one Kg of ROCASIN rubber compound. The invoice cost as procured by the party is taken as proof.

All India Consumer Price Index for Industrial Workers (CPI) means, the index as published by the Ministry of Labor from time to time. (Base 2001 = 100)

5.4. The price for supply and lining of ROCASIN rubber and the associated works will be revised

both upward and downward as per the above price revision formula every year. The revised

ROCASIN RUBBER, SPP

price will be affected on all the supplies / services due on contract signing date of each year.

All elements of cost as per above price revision formula shall be supported by relevant

documents to be provided by contractor to the Purchaser. The decision of the Purchaser to

accept or reject or provide alternative documentary proof is final and binding and the same is to

be considered for price revision.

5.5. Vendor shall quote the prices as per the price bid format enclosed as Annexure-I

5.6. The taxes applicable for supply and carrying out the work shall be indicated separately in

terms of percentage in the price bid. If the offers submitted by the vendors are silent on taxes, it

will be presumed that quoted rates are inclusive of taxes & duties and no claim in this regard will

be entertained later.

6. DELIVERY TERMS

6.1. The rate quoted shall be on FOR SDSC SHAR, Sriharikota basis.

7. MODE OF PAYMENT

7.1. Vendor can submit the banker details and payments will be made through EFT/RTGS.

8. PAYMENT TERMS

Being a Purchaser of Government of India, the normal terms of the payment are:

a. 100% within 30 days after receipt and acceptance of the items at our site on pro-rata basis

for supply items.

b. 100% within 30 days after laying of insulation and acceptance by Purchaser on pro-rata

basis for the service portion.

9. DELIVERY SCHEDULE

9.1 For supply of Extruded ROCASIN sheets alone, delivery shall be within 5 days from the date of

intimation regarding the requirement.

9.2 For lining work, which includes supply of sheets by the contractor the tentative delivery period for

vulcanization after hardware receipt for major jobs shall be as follows:

a) Hardware-1 (S200 HES) - 6 weeks

b) Hardware-2 (S200 MS) - 6 weeks

c) Hardware-3 (S200 NES) - 8 weeks

d) Hardware-4 (PSOMXL HES) - 6 days

e) Hardware-5 (PSOMXL MS) - 6 days

f) Hardware-6 (PSOMXL NES) - 14 days

g) Hardware-7 (S200 BFL) - 6 weeks

h) Hardware -8 (S139 MS) - 4 weeks

i) Hardware -9 (S139 NES) - 6 weeks

j) Hardware -10 (S139 HES) - 6 weeks

k) Miscellaneous works -

ROCASIN RUBBER, SPP

The parties have to conform to the above delivery schedules

9.3 The delivery periods mentioned are based on current drawings. Whenever there is any change in

the insulation lining drawings, resulting in change in the total lining area, the delivery schedule will be

as per revised estimates worked out by the Purchaser and mutually agreed upon. This will be

communicated to the party prior to commencement of the job/ during the course of the work.

9.4 The deliveries of miscellaneous jobs which are not covered above will be decided with the mutual

consent of the purchaser and the vendor.

9.5 The delivery period will be reckoned from the date of making available the hardware to the

contractor. One-week advance intimation will be given regarding readiness of the job.

9.6 The contractor will be allowed to carry out the work on all working days of SDSC SHAR and

Saturdays during its normal working hours of 0900 to 1730 hrs. However, in view of urgency if the

Purchaser calls for additional work in two shifts operation or on SDSC SHAR holidays the contractor

shall carry out the same by deploying additional manpower to meet the peak demand in order to meet

revised delivery schedules for the hardware mentioned in 9.2

10. CONTRACT DURATION:

The duration of work as mentioned in “Scope of Work” is for a period of FIVE years (or) until

completion of the total scope of work, whichever is later.

11. Mobilization Period:

The vendor shall mobilize qualified ROCASIN rubber within 2 months of the date of signing of the

contract.

12. LIQUIDATED DAMAGES

In the event of the Vendor failing to complete the assigned work within the delivery period

specified in the contract agreement or any extension agreed thereto, the Purchaser shall reserve

the right to recover from the Vendor as liquidated damages, a sum of 0.5 percentage per week or

part thereof on the cost applicable to the undelivered portion of the work/services assigned to him

pending beyond expected date of delivery/completion. The Total liquidated damages shall not

exceed the 10.0 percentage of the cost of the work assigned during the particular period against

the delivery schedule for each job.

13. TAXES AND DUTIES

13.1. EXCISE DUTY

SDSC-SHAR is eligible for Excise Duty Exemption under Notification No. 64/95 dated

16.03.1995 as amended by Notification No. 15/2007 dated 01.03.2007 and we shall provide

necessary Exemption Certificate. Wherever applicable, no claim for payment of Excise Duty or

Cenvat reversal will be allowed later. The vendor has to take this into account while submitting

quotations.

ROCASIN RUBBER, SPP

13.2. SALES TAX / VAT

The vendors have to clearly indicate the %age VAT applicable, against each case in their

tenders.

13.3. SERVICE TAX

Service tax, if applicable, shall not be included but indicated separately in schedule of prices

(percentage of service tax applicable & amount on which it is applicable).

13.4. INCOME TAX

Income tax at the prevailing rate as applicable from time to time shall be deducted from the

vendor's bills as per Income Tax Act and a certificate issued (TDS Certificate) in this regard.

14. RISK COVERAGE

SDSC SHAR will not pay any insurance taken by the vendor. The Vendor shall include the cost

of arranging comprehensive risk coverage at his own cost covering the value of items including

transportation to the site from manufacturer’s works and storage at site. The period of such

coverage shall be up to contractual completion period or any extension granted by Purchaser

thereof.

15. SECURITY DEPOSIT

15.1. The vendor whose tender is accepted will be required to furnish by way of Security Deposit for

the due fulfillment of the contract such a sum as will amount to 10 % of the contract price for one

year on pro-rata basis and which will be renewed before expiry every year till completion of the

contract, in the form of Bank Guarantee, valid till the satisfactory execution of the contract and

acceptance.

15.2. The security deposit (bearing no interest) shall be held by the Purchaser as security till

satisfactory completion, testing and handing over of all the system during each year and for the

due performance of all vendors’ obligations under the contract as per delivery period or extension

granted thereof by the Purchaser.

15.3. Within 10 days from the date of receipt of contract, vendor shall deposit the security deposit to

the Accounts officer, Satish Dhawan Space Centre SHAR, Sriharikota as detailed above by any

of the following modes.

(a) By a crossed demand draft in favor of Accounts officer, Satish Dhawan Space Centre

SHAR drawn on SBI and payable at Sriharikota.

(b) By an acceptable bank guarantee. The bank guarantee shall be from a reputed

international/nationalized/scheduled bank.

15.4. In case of breach of contract, the Security deposit shall stand forfeited in addition to other relief

available to the Purchaser under this contract.

16. PACKING AND FORWARDING

16.1. The Vendor shall arrange to have all the material suitably packed as per the standards &

statutes and as specified in the contract.

ROCASIN RUBBER, SPP

16.2. The Contractor shall transport the furnished rubber rolls from his works to SPROB, SDSC

SHAR, Sriharikota. The rubber rolls shall be suitably protected from rain/heat during

transportation. The Contractor will be allowed to take back steel pallets, metal cores, scrap

rubber and cloth used for winding the rubber sheets after completing the work.

16.3. Material shall reach SHAR with in 3-5 days of addition of acceleration.

16.4. All packing and transport charges, transit handling costs, transit risk coverage and transport

fees of agents employed at the place of delivery or elsewhere, shall be deemed included in the

price to be paid to the Vendor.

17. GUARANTEE

17.1. The Contractor shall guarantee that material supplied till consumption i.e., till vulcanization

operation for supply of rubber and till completion of Nondestructive testing for lining works or

for a period of 1 year whichever is earlier and deviations if any, shall be liable for rejection of

such material by the Purchaser.

17.2. The Purchaser shall have the liberty to effect, if necessary, changes in the drawings material

compositions, operation procedures, specifications of ingredients, test procedures etc. and the

Contractor shall accommodate such deviations at no extra cost.

17.3. The rubber lining operations at SDSC SHAR are subject to clearance by the Purchaser’s

Quality Control personnel at various stages.

17.4. Processing and storage: It may be noted that contamination of ROCASIN compound with

other ingredients at any stage is not acceptable.

17.5. List of Government approved Test Laboratories through whom the raw materials will be

analyzed/tested both at the stage of initial acceptance and periodical revalidation shall be

furnished by the Contractor.

18. PERFORMANCE BANK GUARANTEE

The vendor shall guarantee for the performance of the system by providing bank guarantee in

favor of the Purchaser. Since the supply items are staggered through out contract period

and consumed with in a short period of time after delivery, 10 % of the invoice value of the items

delivered is to be retained as PBG and released after the consumption and certification by the

Purchaser. The performance bank guarantee shall be submitted by the vendor with in fifteen

days from the date of acceptance of the system as per the CONTRACT. The format for the

performance bank guarantee shall be furnished along with contract.

19. DISCLOSURE AND USE OF INFORMATION BY THE VENDOR

Vendor shall take all necessary steps to ensure that the requirements of the contract or any

specification, plan, drawing, pattern, sample or information supplied by, or on behalf of, the

Purchaser in connection therewith shall not be disclosed to any person other than a person

employed or engaged by the Vendor, whether under sub-contract or otherwise, for the

performance of the contract.

20. ARBITRATION

ROCASIN RUBBER, SPP

If any dispute or disagreement arises out of relating to or in consequence of this Agreement,

which could not be settled mutually or the settlement of which is not herein specifically provided

for, the said dispute shall be referred to the arbitration of the Director, SDSC SHAR or of some

other person appointed by him. The arbitration proceedings shall be conducted in accordance

with and subject to the Indian Arbitration & Conciliation Act, 1996 as amended from time to time

and the decision of the Arbitrator shall be final and binding on the parties hereto.

21. APPLICABLE LAW AND JURISDICTION

The laws of India shall govern this contract for the time being in force. The Courts of Andhra

Pradesh, India only shall have jurisdiction to be with and decide any legal matters or disputes

what so ever arising out of the contract.

22. IPR

Any IPR related issues arising out of infringement by the Vendor shall be totally to his account and

SDSC SHAR shall not be held responsible in any manner.

23. FORCE MAJEURE

Should a part or whole work covered under this agreement be delayed due to reasons of Force

Majeure which shall include legal lockouts, strikes, riots, civil commotion, fire accident,

quarantines, epidemic, acts of God and Government, embargoes, the completion period for

work, equipment referred to in this agreement shall be extended by a period not in excess of the

duration of such Force Majeure. The occurrence shall be notified by either party within

reasonable time

24. SAFETY, SECRECY AND SECURITY

23.1 Vendor shall follow the safety regulations / codes or safety instructions issued by

PURCHASER and shall take necessary measures at his own cost.

23.3 All the working personnel shall comply with code of conduct during there stay inside the

SHAR campus.

23.4 The technical information, drawings, specifications and other related documents forming

part of the tender are the property of the Purchaser and shall not be used for any other purpose

except for the submission of the offer. The technical information, drawings, specification,

records and other documents shall not be copied, transcribed, traced or re-produced in any

other form or otherwise in while and/or duplicated, modified, divulged and or/disclosed to third

party nor used in any other form whatsoever without Purchaser’s consent in writing except to

the extent required for the submission of offer. This technical information drawings,

specifications and other related documents shall be returned to the Purchaser with all approved

copies and duplicates, if any, immediately after they have been used for the agreed purpose.

The Format for Non-disclosure certificate is given as Annexure to be submitted by the Tenderer.

23.2 The contractor personnel has to under go security checks by security force i.e. CISF

ROCASIN RUBBER, SPP

25. GENERAL

25.1. SITE DETAIL

The vendor has to supply the material and carry out the work at SDSC SHAR, Sriharikota, The

place ”Sriharikota” is 20 km East of Sullurupeta ( nearest town ) which is 80 km North of Chennai,

Tamilnadu, INDIA.

SDSC SHAR, Sriharikota is prohibited place. Hence, no contractor, working personnel will

be allowed to stay and they have to be accommodated in Sullurupeta on his own

arrangement.

The contractor may have to transport working personnel on day to day basis on his own

arrangement. Location of the site is worked out to be 30 km (Approx.) from Sullurupeta.

Contractor has to make their own arrangements for accommodation at Sullurpeta and

transportation from Sullurpeta to SDSC SHAR and back for daily work.

25.2. POWER SUPPLY

Electrical power provided by the purchaser during the work is NOT chargeable subjected to

availability & approval.

25.3. WORK RULES

Generally, NO work shall be carried out during night or public holidays unless a written

permission is obtained from Purchaser.

25.4. SITE CLEARANCE

Upon completion of work, Vendor shall remove all his equipment and material from the site

within one month or time mutually agreed. Vendor at all times shall keep site in clean condition

and remove all unwanted material at regular intervals. In case vendor fails to remove all his

equipment and material within the mutually agreed time it is deemed that Purchaser will arrange

to remove the same at the vendor’s cost besides imposing penalty for failure.

25.5. ACCOMMODATION

Very limited accommodation may be provided by Purchaser to senior supervisory staff of the

Vendor on chargeable basis subject to availability.

Vendor shall make his own arrangement for accommodation & canteen facility for all its staff,

technicians, labor & workers. Transportation shall be arranged by Vendor at his own expenses

for entire staff.

25.6. MEDICAL FACILITIES

No medical facilities will be provided by Purchaser at site for Vendor's site personnel. Vendor

shall make his own arrangement at his own expenses for medical facilities for site personnel.

25.7. WORK PROGRAMME

The vendor along with proposal shall give a preliminary programme schedule for executing the

contract as per the scope of work. Upon award, vendor shall prepare a detailed programme

schedule for review / approval by Purchaser. Vendor as per exigencies of work shall revise and

ROCASIN RUBBER, SPP

update programme periodically. Monthly progress review meeting shall be conducted

alternatively at purchaser site.

25.8. SUB-CONTRACTS

• Whole of the work shall not be subcontracted.

• The portion of the work for which the vendor is not expert, shall be sub -contracted to proven /

reputed party in that field with the prior approval of the purchaser.

25.9. CHANGES AND MODIFICATION TO SPECIFICATIONS, DESIGNS, DRAWINGS AND

QUALITATIVE / QUANTITATIVE REQUIREMENTS.

Purchaser is free to modify the drawings. The extra cost if any will be determined based on

the total area lined under each category ie base layer, subsequent layer and carbon cloth

composite lining.

25.10. Any amendment to the contract, which may be necessary in this respect, will be established

within a reasonable time in the form of an Amendment to Contract issued by Purchaser.

25.11. Contractor has to make their own arrangements for accommodation at Sullurpeta and

transportation from Sullurpeta to SDSC SHAR and back for daily work.

25.12. REJECTION

In the event that any of the items supplied by the Contractor is found defective in material and

workmanship, the Purchaser shall either reject the item or instruct the Contractor in writing to

rectify the same. The Contractor, on receipt of such notification shall either rectify or replace

the defective items free of cost of the Purchaser.

25.13. CANCELLATION

The Purchaser shall have the right at any time to cancel a contract either wholly or in part by

giving one month written notice. From the time of receipt of the written notice the Vendor shall

undertake to observe the instructions of the Purchaser as to the winding up of the contract both

on his own part and on the part of his sub-vendors.

In the event of such cancellation, the Purchaser shall unless otherwise specified in the contract,

only pays.

- In the case of a fixed-cost contract for the supply of material. The contractual value of

items delivered and accepted under the contract before receipt of notification of

cancellation, or to be accepted under the special conditions of cancellation.

- In the other cases.

A fair and reasonable price in respect of such work as has been carried out prior to

the receipt by the Vendor of notification of cancellation.

ROCASIN RUBBER, SPP

Annexure-1

SCHEDULE OF PRICES

S.

No.

Description UO

M

Quantit

y

Unit

value

in

Rupe

es

Total

Value

in

Rupe

es

1 Supply of 2mm thick Extruded Rocasin Rubber sheet(kg) Part-A

KG 3,47,80

0

2 Supply of 1mm thick Extruded Rocasin Rubber sheet(kg) Part-A

KG 9,000

3 Supply of Extruded Rocasin Rubber Sleeves (nos.) Part-A

Nos

.

6,000

4

Lining of 2mm Base Layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 (Includes Blast cleaning, Solvent Cleaning, Primer supply and application, weighing and associated activities to be completed prior to Base Layer; Preparation and forwarding of Representative samples) Part-B

Sq.m

3,840

5

Supply of 2mm thick extruded Rocasin Rubber and Lining of 2mm Base Layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 (Includes Blast cleaning, Solvent Cleaning, Primer supply and application, weighing and associated activities to be completed prior to Base Layer; Preparation and forwarding of Representative samples)

Part-C

Sq.m

3,840

6 Lining of 2mm Subsequent layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 Part-B

Sq.m

27,744

7 Supply of 2mm thick extruded Rocasin Rubber and Lining of 2mm Subsequent layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 Part-C

Sq.m

27,744

8 Lining of 1mm Subsequent layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 Part-B

Sq.m

1,800

9 Supply of 1mm thick extruded Rocasin Rubber and Lining of 1mm Subsequent layer for Hardware No. 1 or 2 or 3 or 7 or 8 or 9 or 10 Part-C

Sq.m

1,800

10

Lining of 2mm Base Layer for Hardware No. 4 or 5 or 6 ( Includes Blast cleaning, Solvent Cleaning, Primer supply and application, weighing and associated activities to be completed prior to Base Layer) Part-B

Sq.m

4,920

11

Supply of 2mm thick extruded Rocasin Rubber and Lining of 2mm Base Layer for Hardware No. 4 or 5 or 6 (Includes Blast cleaning, Solvent Cleaning, Primer supply and application, weighing and associated activities to be completed prior to Base Layer) Part-C

Sq.m

4,920

ROCASIN RUBBER, SPP

12 Lining of 2mm Subsequent layer for Hardware No. 4 or 5 or 6 Part-B

Sq.m

19,080

13 Supply of 2mm thick extruded Rocasin Rubber and Lining of 2mm Subsequent layer for Hardware No. 4 or 5 or 6 Part-C

Sq.m

19,080

14 Lining of 1mm Subsequent layer for Hardware No. 4 or 5 or 6 Part-B

Sq.m

1,000

15 Supply of 1mm thick extruded Rocasin Rubber and Lining of 1mm Subsequent layer for Hardware No. 4 or 5 or 6 Part-C

Sq.m

1,000

16 Lining of rubber sheet with Carbon cloth as composite lining for Hardware No 3 or 7or 9

Part-B & C

Sq.m

5,050

17 Lining of rubber sheet with Carbon cloth as composite lining for Hardware No 6 Part-B & C

Sq.m

2,640

18

Blast cleaning, degreasing & Clemlok supply and application, lining, Hardware weighing prior to and after lining, Handling and other associated activities; Preparation and forwarding of Representative samples,

of Hardware 4 of size Dia.1m and length 4.65m consisting of 13 Sq.m of base layer and 17 sq.m of subsequent layer Part-B

Nos

120

19

Blast cleaning, degreasing & Clemlok supply and application, rubber supply and lining, Hardware weighing prior to and after lining, Handling and other associated activities; Preparation and forwarding of Representative samples,

of Hardware 4 of size Dia.1m and length 4.65m consisting of 13 Sq.m of base layer and 17 sq.m of subsequent layer Part-C

Nos

120

20


of Hardware 5 of size Dia.1m and length 4.65m consisting of 14 Sq.m of base layer and17 sq.m of subsequent layer Part-B

Nos

120

21


of Hardware 5 of size Dia.1m and length 4.65m consisting of 14 Sq.m of base layer and17 sq.m of subsequent layer Part-C

120

ROCASIN RUBBER, SPP

22


of Hardware 6 of size Dia.1m and length 4.65m consisting of 14 Sq.m of base layer,125 sq.m of subsequent layer and 22 Sq.m of carbon cloth

Part-B

Nos

120

23


of Hardware 6 of size Dia.1m and length 4.65m consisting of 14 Sq.m of base layer,125 sq.m of subsequent layer and 22 Sq.m of carbon cloth Part-C

120

24

Blast cleaning, degreasing & Chemlok supply and application, Weighing, Handling and associated activities to be completed prior to Base Layer of Hardwares – 4 or 5 or 6 Part-B

Nos.

360

25 Vacuum bagging, Debagging and Weighing of Hardware 1 or 2 or 3 (S200 HES, MS, NES)

Part-B & C

Nos

36

26 Vacuum bagging, Debagging and Weighing of Hardware 8 or 9 or 10 (S139 HES, MS, NES)

Part-B & C

Nos

50

27 Vacuum bagging, Debagging and Weighing of Hardware 6 (POSMXL NES))

Part-B & C

Nos

120

28 Vacuum bagging, Debagging and Weighing of Hardware 7 (S200 BFL)

Part-B & C

Nos

12

29

Vulcanization of Rubber Lined Hardwares ( Includes Hardware Loading, unloading, Tilting, operating Autoclave and associated sub-system ; vulcanization and forwarding of Representative samples) of Hardware No. 1 or 2 or 3 or 8 or 9 or 10 or set consisting of 4,5& 6 Part-B & C

218

30 Abrasion on vulcanized surface for Hardware 1 Part-B & C

Nos

12

31 Abrasion on vulcanized surface for Hardware 2 or 3

Part-B & C Nos

24

32 Abrasion on vulcanized surface for Hardware -4 or 5 or 6 Part-B & C

Nos

360

33 Abrasion on vulcanized surface for Hardware -8 or 9 or 10

Part-B & C Nos

50

34 Solvent cleaning , Loose flap Venting, Spacer, Bellow bonding & Loose flap Extn H/W 1 and associated works. Part-B & C

Nos

12

35 Solvent cleaning , Loose flap Venting, Spacer, Bellow bonding & Loose flap Extn H/W 2 or 3 and associated works. Part-B & C

Nos

24

ROCASIN RUBBER, SPP

36 Solvent cleaning , Loose flap Venting, Spacer, Bellow bonding & Loose flap Extn H/W – 4 or 5 or 6 and associated works. Part-B & C

Nos

360

37 Solvent cleaning , Loose flap Venting, Spacer, Bellow bonding & Loose flap Extn H/W – 8 or 9 or 10 and associated works. Part-B & C

Nos

50

38 Abrading, Solvent cleaning & Resin lining of Rubber sleeves Part-B

Nos

6000

39 Supply, Abrading, Solvent cleaning & Resin lining of Rubber sleeves Part-C

6000

40

Preheating of Hardwares in Autoclave/Oven (This includes Loading, unloading and operating Autoclave/oven also) of hardware No 1 or 2 or 3 or 8 or 9 or 10 or set consisting of 4,5& 6 Part-B & C

Nos

206

41

Resin Lining of Hardwares (This also includes operating resin lining machine, completion of all the associated works after completion of preheating till the dispatch of Liner Coated Hardware; spray coating, processing and forwarding of Representative samples) of hardware No 1 or 2 or 3 or 8 or 9 or 10 or set consisting of 4, 5&6 Part-B & C

Nos.

206

42 Transportation cost for supply portion Kg 43 Applicable Tax for supply portion % 44 Applicable Taxes for Services %

45 Total Value

(SIGNATURE OF VENDOR)

ROCASIN RUBBER, SPP

Annexure-2 EXCEPTIONS AND DEVIATIONS (FORM-J)

In line with Proposal Document, vendor may stipulate Exceptions and deviations to the Proposal conditions if considered unavoidable.

SL.NO

Reference in Specification

Dept. Spécification

Offered Spécification DEVIATION

PAGE NO

CLAUSE NO

NOTE : Only deviations are to be written in this FORM-J. Any deviations taken by the Bidder to the stipulations of the Proposal document shall be brought out strictly as per this format and enclosed along with the bid. Any deviations not brought out as per this Proforma (FORM-J) and written elsewhere in the Proposal document shall not be recognized and the same is treated as null and void. Any willful attempt by the Tenderer to camouflage the deviations by giving them in the covering letter or in any other documents that are enclosed may render the Bid itself non-responsive.

(SIGNATURE OF VENDOR)

ROCASIN RUBBER, SPP

Annexure -3 COMPLIANCE STATEMENT

S. No Description Response by

Vendor

1. The detailed scope of work and technical specifications are

under stood and price was quoted accordingly

Yes / No

2. All the general conditions of the contract are acceptable. Yes / No

3. In case of some general conditions of the contract are not

acceptable, deviation statement is to be enclosed

Yes / No

4. Un-priced copy of schedule of prices, Price escalation

formula if required, payment schedule is enclosed along with

the techno-commercial bid.

Yes / No

5. Taxes are quoted in the price bid Yes / No

6. Delivery schedule is acceptable. If not, the deviation is

brought-out in the deviation statement

Yes / No

7. Terms of payment are acceptable. If not, the deviation is

brought-out in the deviation statement

Yes / No

8. Liquidate damages clause is acceptable. If not, the deviation

is brought-out in the deviation statement

Yes / No

Signature of Vendor with Seal

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