Regular and In-Camera Council Agenda for Monday, June 11 ...

Regular and In-Camera Council Agenda for Monday, June 11, 2018 at 1 p.m. to be held in the Council Chambers,

Town Office at 4512 – 46 Street, Olds, AB

1. CALL TO ORDER

A.) ADDED ITEM(s)

B.) ADOPTION OF THE AGENDA

2. ADOPTION OF PREVIOUS MINUTESPages 3-11 2A) Regular Council Meeting Minutes – May 28, 2018

3. PRESENTATION AND DELEGATIONSPages 12-13 3A) Delegation: Wild Rose Humane Society – Overview & Update

Pages 14-26 3B) Delegation: Olds & District Library Delegation (Plan of Service)

4. BUSINESS ARISING OUT OF MINUTES

5. BYLAWSPages 27-33 5A) Bylaw 2018-13: Land Use Amendment

(Public hearing and consideration be given for second and third reading)

Pages 34-45 5B) Bylaw 2018-20: East Olds Area Redevelopment Plan Amendment (Consideration be given for first reading and set public hearing)

Pages 46-55 5C) Bylaw 2018-21: Land Use Amendment (Consideration be given for first reading and set public hearing)

Pages 56-73 5D) Bylaw 2018-22: Records Management Retention Schedule (Consideration be given for first, second, unanimous and third reading)

6. UNFINISHED BUSINESS

7. NEW BUSINESS

8. REPORTS FROM COUNCIL , BOARDS AND COMMITTEES

Town of Olds Council Agenda for June 11, 2018 of 2

Pages 74-79 8A) Reports from Council, Boards and Committees

9. QUARTERLY FINANCIAL POSITION UPDATE

10. ACCOUNTS PAYABLE

11. CORRESPONDENCE AND INFORMATIONPages 80-87 11A) Correspondence and Information

12. QUESTION PERIOD

13. IN-CAMERAMunicipal Government Act“Public presence at meetings197(1) Councils and council committees must conduct their meetings in public unlesssubsection (2) or (2.1) applies.

(2) Councils and council committees may close all or part of their meetings to the public if amatter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of theFreedom of Information and Protection of Privacy Act.”

1. Legal Item

14. ADJOURNMENT

Adoption of Meeting Minutes

Town of Olds

Request for Decision

Adoption of the Meeting Minutes

June 11,2018 Je

RECOMMENDATIONThat the minutes from the May 28, 2018 regular Gouncil meeting minutes be adopted aspresented.

BACKGROUNDThe purpose of this RFD is to adoot the ous minutes of Council as described in the

Municipal Government Act Division 9, Paft 4 Secfion 208(1)The chief administrative officer must ensure that

(a) minutes of each council meeting(i) are recorded in the English language without note or comment,(ii) include the names of the councillors present at the council meeting,(iii) are given to councilfor adoption at a subsequent council meeting, and(iv) are recorded in the manner and to the extent required under section 230(6)when a public hearing is held;

And the Town of Olds Procedure Bylaw 2014-18 excerpt:MINUTES:

1. All minutes of council meetings shall be recorded in the English language, without note orcomment.

2. The names of the Councillors present at the meetings shall be recorded as present, thenames of the Councillors absent shall be recorded as absenf.

3. The minutes of each council meeting shall be presented to Council for adoption at the nextcouncil meeting.

4. The name of any Councillor leaving or joining the meeting shall be recorded along withthe time the Councillor left or joined the meeting.

5. The CAO, or as designated by the CAO, is responsible for recording the minutes of Counciland responsible for causing the minutes fo be prepared.

ALTERNATIVE OPTIONSL The minutes of the Regular Council meeting can be adopted as amended; Council would

need to be specific in an amendment to the recording of the previous meeting minutes.

ATTACHMENTS1. Prior to Adoption: regular Council meeting minutes of May 28,2018.

SubmittedM

Clerknon Date: June 5,2018

'-7

CAO S naturer'

Date

Page 1 of 1

3

Town of Olds Regular Council Meeting June 11, 2018

PRIOR TO ADOPTION

Minutes of the Town of Olds Regular Council meeting held on Monday, May 28, 2018 at 6:00p.m. in the Council Chambers, Olds Town Office.

PRESENT - ELECTED OFFIGIALS:ln the Chair Mayor Michael MuzychkaCouncillor Debbie Bennett; Councillor Wanda Blatz; Councillor Mary Jane Harper; CouncillorHeather Ryan and Councillor Mary Anne Overwater.

Councillor Wade Bearchelljoined the meeting at 6:19 p.m

ABSENT- ELECTED OFFICIALS:

PRESENT for the Regular meeting of Council- STAFF:Doug Wagstaff, Director of Community Services and Acting Chief Administration Officer;Sheena Linderman, Manager of Finance; Scott Chant, Director of Operations; MonicaLeatherdale, Communication Coordinator and Marcie McKinnon, Legislative Clerk.

I. CALL TO ORDERMayor Muzychka called the meeting to order at 6:01 p.m

A.) ADDED ITEM(s)None

B.) ADOPTTON OF THE AGENDAMoved by Councillor Ryan, "to accept the Regular Council Agenda for May 28,2018 aspresented."Motion Carried 18-186

2. ADOPTION OF PREVIOUS MINUTES2Al Regular Council Meeting Minutes - May 14,20'18Moved by Councillor Harper, "that the minutes from the May 14,2018 regular Council meeting beadopted as presented."Motion Carried 18-187

3. PRESENTATION AND DELEGATIONS3A) Delegation: Olds Fire Department - years of service awardsMoved by Councillor Harper, "that at this time we would ask Councilto receive a delegationfrom the Olds Fire Department and that the Mayor present members of the Fire Departmentwith their years of service awards."

Years of Seruice Award Recipients:35 Years: Dave Karpyshyn25 Years: Don Graham, Lynn Roberfs20 Years: Jason Kjorsvik10 Years: Phil Finlay5 Years: Eric Fahlman, Casey Bateman, Jim Massey1 Year: Thomas Della Siega, Nikolaus Nieder, Jeff Adema, Corey piller,

Vanessa Fahlman, Samuel Lutz

Mayor made special mention of the 2018 presentation of the Fire Seruices Exemplaru SeruiceMedals. These service medal awards were presented Sunday, May 27th in Edmonton, by The

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Town of Olds Council Minutes for May 28,2018Page 2 of I

Honourable Lois Mitchell, Lieutenant Governor of Alberta in Edmonton. We congratulate Mr.

Donald Graham and Mr. Leonard Brandson from Olds Fire Department who both received thismedal. Congratulations gentlemen!

Motion Carried 18-188

Mayor recessed meeting at 6:10 p.m. (to allow for group photo with award recipients.)Councillor Bearchellioined the meeting at 6:19 p.m.Mayor reconvened meeting at 6:20 p.m.

38) Delegation: Fair Trade OldsDirector Wagstaff introduced Ms. Bev Toews, Chair and Ms. Deborah Trehearne, Co-Chair ofthe Fair Trade Committee, under the Olds lnstitute for Community & Regional Development.

ln April 2009 Council passed a motion to support becoming a Fair Trade Town as outlined bythe Fair Trade Canada guidelines.

The delegation provided an overview of what Fair Trade is and to update council on Fair Tradehappenings through a PowerPoint presentation. Olds became the first Fair Trade Town inAlberta. The delegation shared with Council: Fair Trade brochures, write ups in the Fair Trademagazine about Olds Fair Trade actions, the Fair Trade Action Guide, Town Requirements, aswell as school program highlights, Fair Trade chocolate and coffee samples. (All of thesedocuments will be held with the meeting minutes.)

Moved by Councillor Overwater, "to accept the Fair Trade Olds presentation as information."Motion 1 8-1 89

3C) Delegation: National lndigenous Day Planning CommitteeDirector Wagstaff introduced Elder Doreen Bergum and Ms. Deborah Trehearne to Councilboth are members of the committee.

Planning is underway for National lndigenous Peoples Day in Olds this year, and the Planningcommittee is requesting that Town Council proclaim June 21 , 2018 as National lndigenousPeoples Day in Olds. There will be many creative and cultural events. Activities in the park

throughout the day include: Metis dance performances, Traditional First Nations Dance &Drumming, Teachings in the Tipi, Storytelling & Children's crafts & activities, music jam, art &marketplace vendors, and traditional food.

June 21 is National lndigenous Peoples Day. This is a day for all Canadians to recognize and

celebrate the unique heritage, diverse cultures and outstanding contributions of First Nations,lnuit and M6tis peoples. The Canadian Constitution recognizes these three groups aslndigenous Peoples. Although these groups share many similarities, they each have their owndistinct heritage, language, cultural practices and spiritual beliefs.

ln cooperation with lndigenous Peoples' national organizations, the Government of Canadadesignated June 21 National lndigenous Peoples Day, a celebration of lndigenous Peoples'culture and heritage. This date was chosen because it corresponds to the summer solstice, thelongest day of the year, and because for generations, many lndigenous Peoples' groups havecelebrated their culture and heritage at this time of year. June is also National lndigenousHistory Month. This started in 2009 with the passing of a unanimous motion in the House ofCommons.

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Town of Olds Council Minutes for May 28,2018Page 3 of 8

Moved by Councillor Blatz, "that June 21,2018 be recognized as National lndigenous PeoplesDay in the Town of Olds."Motion Carried'18-190

3D) Delegation: Ganada Day 2018 GommitteeDirector Wagstaff introduced Mrs. Heather Dixon, Town of Olds Facilitator for the Canada Daycommittee who was in attendance as a delegation to provide an overview of the Canada Day2018 celebrations.

Town Resources are required to facilitate volunteer committee and lead implementation on thatday; operations - parks; Town staff; and the Fire Department are needed to make this day asuccess.

The schedule of events is a parade at noon, with events in Centennial Park from 12:30 pm until3:30 pm (Kiwanis Club of Olds and District BBO) and Fireworks at Olds College at 11:00 pm.Events in the park include: train rides, stick on tattoos, face painting, balloon animals, music,inflatables, carnivalgames and storytelling with Mary Hays.

The Canada 150 Parade drew 48 entries, positive feedback from community, and we now havethe registration forms on the Town website.

Moved by Councillor Bennett, "to accept the Canada Day 2018 presentation as information."Motion Carried 18-191

4. BUSINESS ARISING OUT OF MINUTESNone

5. BYLAWS5A) Bylaw 2018-12:. Land Use Bylaw AmendmentA public hearing was held for Bylaw: 2018-12 Land Use Bylaw Amendment

Chair Muzychka explained that Section 172 of the MGA says that you may not take part in thediscussion and decision-making on any matter in which you have a pecuniary interest. Thelegislation attempts to ensure that you are not discriminated either for or against by virtue ofyour membership on council.lf you have a pecuniary interest:

. You are to disclose that you have an interest and its general nature.r You are to abstain from any discussion of the matter and from voting.o You are to leave the room until the matter has been dealt with and you should make

sure that your abstention is recorded in the minutes.

You are not to be discriminated against and are entitled to participate in a public hearing as amember of the public.

Chair Muzychka declared the public meeting for Bylaw: 2018-12 Land Use Bylaw Amendment,open at 7:15 p.m.

Chair Muzychka then asked Town of Olds Development Officer ll, Carey Keleman, to explainthe purpose and effect of the proposed bylaw.

Ms. Keleman gave presentation on information as contained in the agenda Package

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Town of Olds Council Minutes for May 28,2018e4of8

Chair Muzychka explained that presentations before Council shall be brief and to the point andlimited to five (5) minutes; Council shall not allow cross examination of persons givinginformation and it will not be necessary for the persons giving information to verify his or herqualifications; Council may ask questions of the speakers after each presentation forclarification purposes; no debating or questions from the floor will be allowed and no written orverbal submissions will be received by Council after the Public Hearing is closed. Personaddressing Council will: State their name and address. lndicate if they are speaking on theirown behalf or for a client, company or citizens group.

Chair Muzychka called for those in support of the proposed Bylaw to come fonrvard

No one came forward.

Chair Muzychka called for a second time for those in support of the proposed Bylaw to comeforward.No one came forward.

Chair Muzychka called for those opposed to the proposed Bylaw to come forwardNo one came forward.

Chair Muzychka called for a second time for those opposed to the proposed Bylaw to comeforward.No one came forward.

Chair Muzychka called for those deemed affected by the proposed Bylaw to come forwardNo one came fonrard.

Chair Muzychka called for a second time for those deemed affected by the proposed Bylaw tocome forward.No one came forward.

Chair Muzychka opened the floor to Council for comments or questions.Councillor Harper asked if the definitions in the Land Use Bylaw on direct control and medicalmarijuana facilities will change in the future to include 'sales'?

Ms. Keleman advised that'sales'will require different wording all together and that would comeforward to Council for their approval once the federal regulations are released.

Chair Muzychka asked Development Officer ll, Carey Keleman if she had any final commentsMs. Keleman had no further comments.

Chair Muzychka declared the Public hearing for Bylaw: 2018-12 Land Use Bylaw Amendment,closed at7:20 p.m.

Moved by Councillor Ryan, "that Bylaw 2018-12 be given second reading."Motion Carried 18-192

Moved by Councillor Bearchell, "that Bylaw 2018-12 be given third reading."Motion Carried 18-193

7



58) Bylaw 2018-14: Gemetery Rate AmendmentDirector Wagstaff indicated that the Town of Olds Rate Bylaw 01-06 governs Cemetery Rateson Schedule "D". The purpose of Bylaw 2018-14 is to amend Schedule D of Bylaw 01-06

The Royal Canadian Legion #105, through the Town Cemetery Administrator, has advised thatthere will be an increase of $350 in the rate charged to purchase a niche in the Field of Honorcolumbarium effective June 1 ,2018. The new rate would be $900.

The Town allows the Royal Canadian Legion #105 the right to install columbarium unitswithinthe area of the Olds Cemetery set aside for veterans in the Field of Honor. The Olds Legion isresponsible for the purchase, maintenance and repair of the columbarium, as well as sdtting therate for the purchase of a niche in their columbarium. The Town administers the sale of theseniches and remits the fees collected back to the Olds Legion annually. Standard opening andclosing rates are charged and paid to the Town to cover the Town's administrative fees.As the current columbarium was reaching capacity, a second columbarium was purchased bythe Olds Legion. The cost of this columbarium was considerably higher than the original unitwhich was purchased approximately fifteen years ago. The Olds Legion has determined that arate increase is needed to cover their costs.

Moved by Councillor Blatz, "that first reading be given to Cemetery Rates Amendment Bylaw2018-14."Motion Carried 18-194

Moved by Councillor Harper, "that second reading be given to Cemetery Rates AmendmentBylaw 2018-14."Motion Carried 18-195

Moved by Councillor Bennett, "that Council give unanimous consent for presentation of the thirdreading of Cemetery Rates Amendment Bylaw 2018-14."Motion Carried 18-196

Moved by Councillor Overwater, "that third and final reading be given to Cemetery RatesAmendment Bylaw 2018-14."Motion Carried 18-197

5C) Bylaw 2A18-17: Road ClosureDirector Chant spoke to Ministerial approvalthat is required for road closure, and that firstreading and setting date for public hearing is first step. He made reference to map and pictureas contained in agenda package for clarity on road closure.

Moved by Councillor Ovenruater, "that First Reading be given to Town of Olds Bylaw 2018-17 -Road Closure."Motion Carried 18-198

Moved by Councillor Bearchell, "that a Public Hearing for Bylaw 2018-17 be set for Monday,July 09, 2018 at 9:00 am in the Town of Olds Council Chambers."Motion Carried 18-199

Mayor Muzychka requested that Councillor Overwater take over as Deputy Mayor/Chair foritems 5D) and 5E) as he indicated he has pecuniary interest on these items.

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Town of Olds Council Minutes for May 28,2018Page 6 of B

Mayor then left the chambers at 7:36 p.m.

5D) Bylaw 2018-18: Amend Miller Meadows Area Structure PlanMoved by Councillor Harper, "that First Reading be given to Town of Olds Bylaw 2018-18 -Amend Miller Meadows Area Structure Plan, Bylaw 2008-09.'Motion Carried 18-200

Moved by Councillor Ryan, "that a Public Hearing for Bylaw 2018-18 be set for Monday, July 9,

2018 al9:00 am in the Town of Olds Council Chambers."Motion Carried 18-201

5E) Bylaw 2018-19: Amend Land Use Bylaw, Miller MeadowsMoved by Councillor Harper, "that First Reading be given to Town of Olds Bylaw 2018-19 -Amend LUB, Miller Meadows."Motion Carried 18-202

Moved by Councillor Bennett, "that a Public Hearing for Bylaw 2018-19 be set for Monday, July9,2Q18 at 9:00 am in the Town of Olds Council Chambers."Motion 18-203

Mayor Muzychka returned to chambers at7:43 p.m. and Chair duties

6. UNFINISHED BUSINESSNone

7. NEW BUSINESS7A) Minimum Design Standard and Construction DocumentsDirector Chant indicated that when the Town of Olds Minimum Design Standards andConstruction Documents, were presented at the May P&P meeting to Council the requestedroad amendments have been made to the standards.

Moved by Councillor Overwater, "that Council approves the Town of Olds Minimum DesignStandards and Construction Documents."Motion Carried 18-204

78) Assessment Appeal Board AppointmentMoved by Councillor Bearchell, "that Harvev Walsh be appointed to the assessment reviewboard for a term of three (3) years, to expire at the 2Q21 Organizational Meeting."Motion Carried 18-205

8. REPORTS FROM COUNCIL , BOARDS AND COMMITTEES8A) Reports from Council, Boards and CommitteesMoved by Councillor Bennett, "that the reports from Council, Authorities, Boards, Commissions,Committees and Task Forces, ending May 28, 2018 be received for information."

Councillor Bearchell left the meeting at 7:48 p.m.

Councillor Overwater reported on attending the Southern Alberta Energy from WasteAssociation meeting; the Mountain View RegionalWaste Management Commission meeting;and participating in the Chief Administrative Officers performance review.

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Councillor Bearchell returned to the meeting at 7:50 p.m.Councillor Bearchell reported on the Mountain View Regional Water Services Commission

Councillor Blatz attended and reported on the South Red Deer Regional WastewaterCommission annual general meeting, as well as the regular meeting and the pipeline tour; aswell at the joint dinner meeting with Olds College and Olds Regional Exhibition; the Oldslnstitute meeting, the Red Deer River Municipal Users Group Workshop, the Town's servicelevel review and the Community Learning Campus meeting.

Councillor Ryan reported on the Olds and District Library meeting; also the Parkland RegionalLibrary meeting; and the joint council events as previously mentioned.

Councillor Bennett attended many of the already mentioned events as well as the Council Codeof Conduct Bylaw Ad Hoc Committee Meeting.

Mayor Muzychka also attended many of the previously mentioned events, as well as theMunicipal Planning Commission meeting, and the Council Code of Conduct Bylaw Ad HocCommittee Meeting.

Councillor Harper attended the Municipal Development Plan review and many of the alreadymentioned events.

Motion Carried 18-206

9. QUARTERLY FINANCIAL POSITION UPDATE

10. ACCOUNTS PAYABLE10A) Accounts Payable Gheque Register April 2018Moved by Councillor Bennett, "that the April 1 ,2018 - April 30,2018 Accounts Payable reportsbe received for information."Motion Carried 18-207

11. CORRESPONDENCE AND INFORMATION11A) Correspondence and lnformationMoved by Councillor Blatz, "that the Correspondence and lnformation Report ending May 28,2018 be received for information."

Marcie McKinnon, Legislative Clerk advised Councilthat in regards to item "A" on thecorrespondence RFD as contained in the agenda package: for the AUMA letter of support forTrans Mountain Pipeline Expansion Project - to respect the deadline of May 1Sth, Councilagreed via email correspondence to have CAO send the letter of support. CAO met thisdeadline and responded accordingly.Motion Carried 18-208

Moved by Councillor Ryan, "to direct administration to prepare a Town of Olds entry to theMountain View Arts Festival Scarecrow contest."Motion Carried 18-209

{2. QUESTION PERIOD

13. ADJOURNMENT

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Moved by Councillor Overwater, "that this meeting adjourn."Motion Carried 18-210

The meeting adjourned at 8:26 p.m

Michael Muzychka,Mayor

day of

Michael Merritt,Chief Administrative Officer

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Wild Rose Humane Society Delegation


Wild Rose Humane Society Delegation

June 1 1,2018

Town of Otds

3aRECOMMENDATION:

That the Wild Rose Humane Society representatives be thanked for their attendance, andto accept the presentation as information.

BACKGROUND:

ln 2007 a group of individuals came together to address the need for an animal shelter in thearea, and the Wild Rose Humane Society WRHS) was born and established as a non-profitorganization. WRHS believes that opening a shelter only solves a small part of a problem that ismuch bigger than simply providing temporary accommodation for homeless pets. Through ourSpay/Neuter Subsidy Program and education programs we hope to be a larger part of thesolution and finally reach the goal that is common to all shelters and rescues - no morehomeless pets.

Our Society of dedicated and compassionate volunteers is committed to sheltering animals inneed and encouraging responsible pet ownership through the promotion of ethical and humanetreatment of animals in the communities between lnnisfail and Airdrie. Providing progressiveresources for the ethical and human treatment of animals within the communities we serve.

President, Dean Orlando requested an audience with Council to provide a brief overview of theSociety and update the Council on the progress of our shelter building and impending opening.

Excerpt:Town of Olds Bylaw No. 2014-18 Procedural BylawDELEGATIONS:

2. Delegations sha// be granted a maximum of fifteen (15) minutes fo present the matteroutlined in their letter. Where the Mayor or other presiding officer determines thatadditionaltime shall be granted to a delegation, additionaltime shall be granted in thelength specified by the Mayor or other presiding officer.

ALTERNATIVE OPTIONS

1. Council can request additional information / clarification. Council would need to be specificin the information or clarification they are seeking.

ATTACHMENTS1. Wild Rose Human Society - letter received May 1 ,2018

Doug WagstaffChief Operating Officer

Submitted By Date: May 25,2015

Director Signature Date ZbleJ1wdCAO Signature: s^t",fi,;/.tf

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WTLD RosrSeruing Airdrie to Innisfail

13 Co-op Road, Box 157, Didsbury, AB 'fOM OW(.)Ii-lvlail: infqir,urildrose hnmarnq:.ca Wcb: r.';tnv.rr,ilclr.oscltrunanl:.<:ir

Phone: 403-33S-8297Charitable Organization # 84433 0993 RR0001

- I'{TJMANI. SOCII-TY.

Mayor and CouncilTown of Olds4512 46 StreetOlds, AlbertaT4H 1R5

Dear Mayor Muzychka and Council:

On behalf of the Wild Rose Humane Society, I am requesting an audience at the June 11,2018, Regular Council Meeting. We would like to give a brief overview of the Society and update theCouncil on the progress of our shelter building and impending opening. We can also answer anyquestion you might have. This shelter will provide a much-needed service to the community of Olds.

Please contact me at (403) 801-6820 or by email at [email protected] to confirm ourattendance and to discuss any questions you might have.

Sincerely,

ds*'-,t'Dean Orlando

PresidentWild Rose Humane Society

www.wild rosehu mane. ca ff::t:;f

13


Olds Municipal Library Delegation


Olds Municipal Library Delegation

May 28,2018Town of Otds

tuRECOMMENDATION

That Council thanks the Olds Municipal Library for their presentation and accepts it forinformation, and the 2018-2022 Strategic Plan as presented.

BACKGROUND

Lesley Sackett Winfield, Library Manager, will be in attendance as a delegation to provide anoverview of what the Olds Municipal Library happenings and to present the Olds MunicipalLibrary (OML) Strategic Plan 2018-2022.

ALTERNATIVE OPTIONS

FINANCIAL IMPLICATIONS

ATTACHMENTS1. Council Presentation June 20182. Olds Municipal Library (OML) Strategic Plan 2018-2022

Marcie [VdKinnon ,r'LegisJdfive Clerk ,/Submitted By: Date: June0, 2018

CAO Signature: Date: U,,* #ory

Page 1 of 1

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6/6/2oL8

Collection & Library [Jse

Adolt Print Adult Nonpri[t Juvrrile Prant Juvenile Notr Print

Collection Breakdown

IIIIa2a76 a2017

t726116250

13293'j.t3a4

3-?6j 3937

rfl2 1143

20000

18000

15000

14000

12000

10000

800d

6000

4000

2000

1l

Visitors to theLibrary

67,98Or7%

Population Essential Enhanced Excellent

10,001 - 20,000

- 30,o00 0r 2.5itemdcapita, whicheveria grealer

- 15%ofcollectionlessthan 5 years old

- entire collection weededevery 5 years

40,000 or 3.5items/capita, whicheveris greatEr

2004 of collection lessfran 5 years oldentire collection weededevery 4 years

- 5U,UUU Or 4.5items/capita

- 25olo of collection lessthan 5 yoars old

- entire collection we€dedevery 3 years

10,001 -20,000 9,500 sq- ft883 sg. m.

13,0fi) sq. ft1,207 sq. m.

16,000 sq. ft1,486 sq. m.

Municipal Population; 9,184County Population : 3,218Total official population served: 12,402*population numbers don't include people served that use our libraryfrom other communities

Collection & Lib (Jse

L

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6/6/2OL8

Collection & Library LIse

)54'tO

Quarterly Circulation23584

2047022324 22141 21605 22246

198462rr44 2IO44 20605

)ooo0 19086

15000

1000t1

The librarycirculated

82,508 itemsin 2O\7

1458

5000

0

,:,r!i Quarter second lilrrte. Third Qoarler

12015 2016 a2alIl

Forrlh Qudrte.

Collection & Library LIse

press@eBooks and

Online Material

J4803

circulated 3il1tr

T2%

2

16


6/6/2078

Collection & Library (Jse

Total Sharing

33,309T6%

20000

18000

16000

14000

12000

10000

8000

6000

4000

2000

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11078:

I love being able tooccess every librory

in Alberta!

Potron Comment

Borrowed

.*.a** f$Ei.a.

Technology & eService

I

Computer UseApproximately

L2,4O4Workstation

sessions Rsvenu€I*

Canada

3

17


6/6l2Or8

Technology & eService

Population Essential EnhancedAll of essentlal plus

ExcellentAll of enhanced plus

, iocal trarnrng lab- redundnncy l0r gerver drives- on-site lT statf- redurdancy tor ltrt€fnet

connection- 2 additionat public

lvorkstatiorrs

aricess lo votce-over-lP(VOIP) techDolog)/3 additional slaffw.rrkstatiorrs

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911:=.

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10.00 I , 20.000

Basic roquiroments plus:- l0 public w.rrkstations- 4 circulation workstations- I staflworkstation pel I FTE

Programs & Strategic PlanCreate Young ReadersEarly Literacy - Children from birth to 5 will have programs and services designed toensure that they will enter school ready to learn to read, write and listen

Goal 1: Parents will have access to programs,

materials, services & experiences that allow themto foster early literacy skills in their children.

Objective 1: 30% increase in the number ofparents attending progra mming

Ob.iective 2: 10% increase in the number ofmaterials available for parents.

Objective 3: 100% of parents surveyed will feel

they've increased their skills

4

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6/6/2018

Programs & Strategic PlanCreate Young ReadersEarly Literacy - Children from birth to 5 will have programs and services designed toensure that they will enter school ready to learn to read, write and

Goal 2: The library willfacilitate support networksfor parents and caregivers with children ages 0-5years.

Objective 1: host at least 3 programs per year forparents and caregivers to come together andsupport one another.

Objective 2: host at least 3 programs per year forday home providers and caregivers to cometogether and support one another.

I REAI)

100

fi()0K5

Programs & Strategic PlanCreate Young ReadersEarly Literacy - Children from birth to 5 will have programs and services designed toensure that they will enter school ready to learn to read, write and listen.

Goal 3: Children ages 0-5 will have programs,materials, services & experiences that foster a

love of reading and prepare them to enter school.

Objective 1: 15% increase in the number ofchildren attending programming designed to aidthem in their family early literacy

Objective 2: 10% increase in the number ofmaterials available

-

5

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616/2OL8

Programs & Strategic PlqnSatisfy CuriosityResidents will have the resources they need tocontinue to learn throughout their lives.

explore topics of personal interest and I

Goal 1: Youth ages 6-17 will have programs,

materials, services & experiences and access totechnology that allows them to explore a widevariety of personal interests.

Objective 1: 10% increase in the number ofprograms utilizing tactile experiences.

Objective 2:By 1,0% increase ;n the number ofyouth attending programs

Objective 3: 10% increase in the number ofprograms utilizing technology for youth-

?

'az, .pnr

Programs & Strategic PlanSatisfy CuriosityResidents will have the resources they need to explore topics of personal interest and

continue to learn throughout their lives.

Goal 2: All people feel empowered to pursue

their passions and find a community with similarinterests.

Objective 1: 30% increase in the number ofadults attending programs

Objective 2: 80% of people surveyed will be

satisfied in the number and variety of programs

to help them pursue their passions

6

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6/6/2OL8

Programs & Strategic PlanSatisfy CuriosityResidents will have the resources they need to explore topics of personal interest andcontinue to learn throughout their lives.

Goal 3:Adults in the community will haveprograms, materials, services & experiences andaccess to technology that encourage them toexplore areas of personal interest.

Objective 1: 10% increase in the numberofprograms utilizing tactile experiences

Objective 2: 30% increase in the number of adultsattending programs.

Objective 3: 10% increase in the number ofprograms utilizing technology for adults,

Programs & Strategic PlanCelebrate Diversity

Goal 1: Youth ages 13-17 will have a safe space andprograms to celebrate and share their individualdiversity.

Objective 1: There will be at least 2 programs persession for youths to explore diversity.

Objective 2: There will be a safe space for youth tocelebrate their diversity.

7

21


6/6/2018

Programs & Strategic PlanCelebrate Diversi ty

Goal 2: Adults will have programs that allow themto become more aware of diversity issues. (i.e.

employers, seniors, adults, taking diversity training)

Objective 1: There will be at least 1 program persession facilitating about diversity.

Objective 2: by 2022 there will be a 25% increase in

people attending programs facil itatingconversations about diversity.

Programs & Strategic PlanCelebrate Diversitv

Goal 3: Minority groups will have space &programs that help them become fully engaged in

our community and allow them to celebrate theirdiversity with others.

Objective 1: The board will update the policy onrental space to increase access for minority groups

for the purpose of diversity awareness programs.

Objective 2: There will be at least 2 programs per

session exploring diversity.

Objective 3:25% increase in people attendingdiversity based programs.

8

22


Olds Municipal Library (OML) Strotegic Plan2078-2022

and Requirements

The Libraries Regulation requires boards to have a current plan of service, including a missionstatement and goals and objectives, based on a community needs assessment.

Alberto Librory Regulation Port 3

13(1) ln monaging and controlling o municipal library, a municipalboardor intermunicipal library board shall

(q) within 3 years of being established, develop and file with theMinister a plan of service with a mission stotement and gools andobjectives based on a needs ossessment of the municipality ormunicipolities served by the boord, and

(b) annuolly review its plan of service.

(2) A municipol board or intermunicipal library board shallfile with theMinister a copy of its current plan of service with gools and objectivesnot less frequently thon every 5 years following the date on which theplon was previously filed with the Minister.

Definitions:Tactile experiences include those experiences that involve using equipment, technology, andother manipulatives. This may include, but is not limited to ipads, tablets, gaming systems, 3Dprinters, little bits kits, telescopes and more.

and

Beginning in June 2017, the board began the process of renewing its Strategic Plan of Service. Theprocess used was modeled very closely to the "Strategic Planning for Results" process, as required bythe provincial Government.

To begin, the board compiles a committee made up of community members from as many differentbackgrounds as possible. Age demographics, organization membership, educational background aresome examples of the things that were taken into consideration while planning this committee,Simultaneously, there were a number of organizations in town also going to the community forfeedback. By partnering with these groups, we felt that we could reach more people, leverage ourresults, and share in the process together.

23


The first meeting was a large community needs assessment. A number of participants from all walks oflife attended and shared what they wanted to see in Olds to make it the best place to live. A second

session was held with staff members to capture their visions for the community and library.

The library board used the information provided from these sessions to three Library Responses thatwere to become the focus of library programming and services over the following 5 years.

ln March 2018 the library board met again to create goals and objectives that would guide the service

areas down a path they felt fit with the community's needs and wants as well as the resources thelibrary had to offer. While not everything that was captured at the focus group sessions could be a

priority for the library, the information was also shared with the Town of Olds and the Olds lnstitute fortheir own planning and consideration.

Olds Muntctpal Goals ond OhJedives

According to the "strategic Planning for Results Workbook", goals and objectives have distinct

definitions. A Goolis the benefit your community (or a target population within your community) willreceive from library service. An Objective is the way the library will measure progress toward a goal. ln

other words, a goal is something you are going to do for the community, stated in community-oriented

terms, and an objective is the way you are going to do it, stated in library-oriented terms.

Create Young Readers: Children from birth to 5 will have programs and services designed toensure that they will enter school ready to learn to read, write and listen.

o Goal L: Parents will have access to programs, materials, services & experiences thatallow them to foster early literacy skills in their children.

Objective t:by 2022 there will be a 30% increase in the number of parents

attending programming designed to aid them in their family early literacy goals.

Objective 2:by 2O22 there will be a L0% increase in the number of materialsavailable for parents to aid them in their family early literacy goals.

Objective 3: by 2O22 L00% of parents surveyed will feel they've increased theirskills to help their children with early literacy.

o Goal 2: The library will facilitate support networks for parents and caregivers withchildren ages 0-5 years.

Objective 1: The library will host at least 3 programs per year for parents and

caregivers to come together and support one another.

24


Objective 2: The library will host at least 3 programs per year for day homeproviders and caregivers to come together and support one another.

o Goal 3: Children ages 0-5 will have programs, materials, services & experiences thatfoster a love of reading and prepare them to enter school.

Objective 1:

by 2022 there will be a !5o/o increase in the number of children attendingprogramming designed to aid them in their family early literacy goals.

Objective 2: by 2022 there will be a IO% increase in the number of materialsavailable for children to aid them in their early literacy skills.

Satisfy Curiosity: Residents will have the resources they need to explore topics of personalinterest and continue to learn throughout their lives.

o Goal 1:Youth ages 6-17 will have programs, materials, services & experiences andaccess to technology that allows them to explore a wide variety of personal interests.

Objective L: By 2022 a L0% increase in the number of programs utilizing differentareas in the library to allow for different tactile experiences.

Objective 2: By 2022 a LO% increase in the number of youth attending programs

Objective 3: By 2022 a L0% increase in the number of programs utilizingtechnology for youth.

o Goal 2:All people feel empowered to pursue their passions and find a community withsimilar interests.

Objective L: by 2022 a 30o/o increase in the number of adults attending programs

Objective 2: by 2022 8oo/o of people surveyed will be satisfied in the number andvariety of programs to help them pursue their passions and increase theirknowledge of the desired subject areas

o Goal 3: Adults in the community will have programs, materials, services & experiencesand access to technology that encourage them to explore areas of personal interest.

Objective t: by 2022 a L0% increase in the number of programs utilizing differentareas in the library to allow for different tactile experiences

Objective 2: by 2022 a 30% increase in the number of adults attending programs

Objective 3: by 2022 a LO% increase in the number of programs utilizingtechnology for adults.

25


Celebrate Diversity: Residents will have programs and services that promote appreciation and

understanding of their personal diversity and the diversity of others in the community.o Goal 1: Youth ages 13-1-7 will have a safe space and programs to celebrate and share

their individual diversity.Objective 1: There will be at least 2 programs per session for youths to explorediversity.

Objective 2: By 2O22 there will be a safe space for youth to celebrate theirdiversity.

o Goal 2: Adults will have programs that allow them to become more aware of diversityissues. (i.e. employers, seniors, adults, taking diversity training)

Objective l-: There will be at least L program per session facilitating aboutdiversity.

Objective 2:by 2022 there will be a25% increase in people attending programs

facilitating conversations about diversity.

o Goal 3: Minority groups will have space & programs that help them become fullyengaged in our community and allow them to celebrate their diversity with others.

Objective t:by 2022 the board will update the policy on rental space to increase

access for minority groups for the purpose of diversity awareness programs.

Objective 2: There will be at least 2 programs per session exploring diversity

Objective 3:by 2O22 there will be a25o/o increase in people attending diversitybased programs.

26


Land Use Bylaw Amending Bylaw 2018-13

Town of Olds



June 11,2018 5aRECOMMENDATION

That a public hearing be held for Bylaw 2018-13.

That second reading be given to Bylaw 2018-13.

That third reading be given to Bylaw 2018-13.

PROPOSALThe Town has received an application to redesignate an 11.5 acre lot in the south east industrialarea, addressed as 6608 - 48 Avenue (Lot 6, Block 1 , Plan 151 1656) from Light lndustrial District(11) to the Direct Control 7 (DC7) land use district, which is specific to a medical marijuana facility useand development. This change is presented as an amendment to the Land Use Bylaw 01-23.A redesignation from l1 to DC7 is required to enable favorable consideration of a development permitapplication to build a medical marijuana facility at this location.

BACKGROUNDJKR Enterprises lnc. is in negotiations with the owner of the subject property to purchase the land inorder to develop a federally licensed medical marijuana facility.

As part of the requirements to obtain an Access to Cannabis for Medical Purposes Regulations(ACMPR) Federal License, to operate such a facility, the applicants are required to obtain therequired municipal approvals. Rezoning to DC7 is required in order for the Town to accept adevelopment permit application to develop a medical marijuana facility. Council is the developmentauthority for all DC7 development permit applications.

For clarification, the Land Use Bylaw defines a "medical marijuana facility" as follows:

"medical marijuana facility" means any building in which an activity authorized by the medicatmariiuana production regulations (Marijuana for MedicalPurposes Regulations SON2013-1 1g), orany successor or replacement legislation or regulation, is or may be conducted including suchactivities as growing, processing, labeling and packaging, storing, and transporting of marijuana."

CIRCULATIONThe public hearing was advertised in the local newspaper for two consecutive weeks as required bythe Municipal Government Act. The notice was also posted on the Town of Olds website for 4 weeksand circulated to six (6) area land owners. No comments or concerns were received at the time ofthis writing.The notice of the public hearing was also circulated to Alberta Transportation, Mountain View County.Both Alberta Transportation and Mountain View County stated that they had no objections in principleto the rezoning.

Planning and Development staff are in support of this application as subject parcel is in a locationsuitable for the proposed use.

ATTAGHMENTS: 1. Site Location Aerial Photo2. Area Land Use Districts Map3. Letter of lntention Submitted by Applicant - April 19,20184. Draft Site Plan for Proposed Development - Date Stamped June 1 ,20185. Bylaw 2018-13

Submitted By: Carey J. Keleman, Development Officer ll June 4, 2018

Director of Operations: Scott Chant %:^*d7 f<^44e- f/.argChief Administrative Officer: Michael Merritt (J*- l/a,zf

27


Attachment 1: Site Location Map / Aerial Photo28


Attachment 2: Area Land Use Districts

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Attachment 3:

Letter of lntention from Applicant - Date stamped April 19, 201g

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Pl*ase reeegt thb afplis*tsn for wnendmcnt sf the ronir4 ; of 6€0g 4*, Avenu*frsm ll to oc7' Thc purposc of this amend$ent ir to allowfqr the cultfoado,n, Frocsrtns; dryrn*storln& peckqglng and dl*trlbuSon of madlcal rarrltuenr. Wd Ar currantly lhensd undrr ltaahhbnrdr's lccfss io tshndbls tar M*dtut Parpscsn*lrutatfons and intrnd to construct r two-Naeel100,Qffi sgurr* fod fadlity ur th€ proFrty. An cetimeted 75 pasph wllt ba eraplaycd at 16r fsciftry.

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31


TOWN OF OLDSBYLAW 2lJ18-{3

A bylaw of the Town of Olds, in the Province of Alberta, pursuant to provisions of the MunicipalGovernment Act, being Chapter M-26 of the revised statutes of Alberta 2000 and amendments thereto,to provide for the amendment of the Land Use Bylaw No. 01-23

WHEREAS the Municipal Government Act, Revised Statutes of Alberta 2000 Chapter M-26 andamendments thereto, permit a Council by bylaw to amend the Land Use Bylaw,

AND WHEREAS the Council of the Town of Olds deems it necessary and expedient to amend theLand Use Bylaw No. 01-23,

AND WHEREAS the requirements of the Municipal Government Act RSA 2000, Chapter M-26regarding the advertising of this Bylaw and public hearing have been complied with;

NOW THEREFORE THE MUNICIPAL CORPORATION OF THE TOWN OF OLDS IN COUNCILDULY ASSEMBLED, ENACTS THE FOLLOWING:

1. This Bylaw may be cited as the Land Use Amending Bylaw 2018-13

2. Bylaw No. 01-23, being the Town of Olds Land Use Bylaw, is hereby amended

(a) That the Land Use District Map, being Schedule A of Land Use Bylaw No. 01-23 be amendedto change the designation of Lot 6, Block 1, Plan 151 1656 from Light lndustrial District (11) toDirect Control District 7 (DC7) as shown on the attached map (Schedule A).

(b) That Schedule C, Direct Control District 7 (DC7) be amended to add the following legal landdescription and map:

Lot 6, Block 1, Plan 151 1656; as shown on the sketch below, is designatedDirect Control 7 (DC7).

3. This Bylaw comes into force on the date it is passed

Read for a first time on the 14th day of May, 2018Public Hearing held on the th day of ,2018Read a second time on the th day of ,2018Read a third and finaltime on the tn day of ,2018

Michael Muzychka, Mayor Michael Merritt, Chief Administrative Officer

SIGNED by the Chief Elected Official and the Chief Administrative Officer this _ day of2018.

32


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Town of OldsBylaw No. 2018-13

SCHEDULE ATo amend Land Use Bylaw No. 01-23

LEGAL DESCRIPTION:Lots 6, Block 1, Plan 151 1656

From Light lndustrial (Ll) to Direct Control 7 (DC7)

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33


East Olds Area Redevelopment Plan Amending Bylaw 2019-20

Town of Otds


East Olds Area Redevelopment Plan Amending Bylaw 2018-20

June 1 1,2018 5sRECOMMENDATION

That first reading be given to Bylaw 2018-20.

That a public hearing be scheduled for July 9, 2018 at 9:00 am in Council Chambers.

PROPOSAL

An application has been received to note the future use of 4601 - 47 Avenue (Lots 15 & 16, Block23, Plan 26525) and 4609 - 47 Avenue (Lots 17 & Pt.18, Block 23, Plan 26525) from GeneralResidential District (R2) to Medium Density Residential District (R3). This change is presented asan amendment to the East Olds Area Redevelopment Plan, particularly Map 4: Future Land Use.

Slating the land as R3 for future use is required to enable favorable consideration of a Land UseBylaw amendment to redesignate the parcels from R2 to R3, and then be eligible for an approveddevelopment permit application for a higher density housing development such as apartments, multi-plexes and row housing.

BACKGROUND

The subject properties are located in the East Olds Area Redevelopment Plan area and areidentified on Map 4: Future Land Use as General Residential (R2). 4601 - 47 Avenue is currenilydeveloped with a detached dwelling and a detached garage, built in 1950. The parcel area is1 ,244 m2 113,390 ft2). 4609 - 47 Avenue is currently developed with a detached dwelling that wasbuilt in 1952 and the parcel area is 836 m2 (9,000 ft2).

Properties to the west and south of the subject properties are all designated R2. The land to theeast, on the corner of Highway 27 and 2A, is designated Highway Commercial (CH). Two parcelsimmediately to the south of that are designated R3.

Attached is a potential site plan to demonstrate that an R3 development of three four-plexes couldmeet the requirements of the LUB - including 2 parking stalls per unit.

LEGISLATION & POLICY

The Municipal Development Plan (MDP) identifies the subject properties and surrounding lots to thesouth and west for residential use. Policy 6.1 of the MDP supports infill residential development onvacant or underutilized parcels of land. The proposed developments, if successful with thisamendment application, represent infill developments. ln the opinion of the Development Officer,the lot addressed as 4601 - 47 Avenue is most certainly underutilized.

The MDP identifies, in the vision statement, the availability of an abundance of housing options tomeet the needs of young families, older families, single person households, students, seniors andrenters. lt should be noted that the subject properties are close to Olds College and a multi-unitdevelopment would accommodate demands for alternate forms of housing for students and facultyThe MDP states that a goal of the Town is to create inclusive neighborhoods containing a range ofhousing opportunities and related compatible uses supporting the needs and preferences of avariety of household types and income levels.

34


As per the Town's Land Use Bylaw 01-23, the area of the parcels is sufficient to accommodate ahigher density residential development such as a four-plex or a row house. There is availablespace to meet the minimum parking requirement of 8 stalls for a four unit dwelling (2 spaces perdwelling unit) and also have room for landscaping, garbage and recycling bins, and snow storage.

As previously mentioned, the subject properties are located in the East Olds Area RedevelopmentPlan area and are identified on Map 4: Future Land Use as General Residential (R2). However,Policy 4.1 .1 of the plan, like the MDP, also encourages redevelopment of the underutilized andvacant properties as future residential developments where applicable.

CONCLUSION

Staff supports this application to redesignate the subject properties to Medium Density ResidentialDistrict (R3) for the following reasons:

(1) The subject parcel areas are large enough to meet the requirements of the Land Use Bylaw forhigher density residential developments.

(2) With the exception of Map 4: Future Land Use, which is also being presented for anamendment, the proposed redesignation is consistent with the policies of the East Olds AreaRedevelopment Plan.

(3) The proposed redesignation is consistent with the policies of the Municipal Development Plan.

ATTACHMENTS

Attachment 1 - Excerpt from Bylaw 2014-15 - East Olds Area Redevelopment PlanMap 4: Future Land Use

Attachment 2 - Subject Property Location - Aerial Photo (2017)Attachment 3 - Letter of lntention from ApplicantAttachment 4 - Site Photos (May 18, 2018)Attachment 5 - Proposed Site Plan for Future Development Permit ApplicationAttachment 6 - Prospective Building ConceptAttachment 7 - Bylaw 2018-20

Submitted By:Carey J. Keleman, Development Officer ll Date: June 4,2018

Director of Operations, Scott Chant .4 /,refu--r /-e*?/hr(Date

/7Chief Administrative MichaelDate /r

35


ATTACHMENT 1 - Excerpt from Bylaw 2014-15 - East Olds Area Redevelopment PlanMap 4: Future Land Use

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ATTACHMENT 2 - Subject Property Location - Aeriat Photos (ZO17l

4601 - 47 Avenue; Lots 15 & 16, Block 23, Plan 2652S4609 - 47 Avenue; Lots 17 & North Part of 18, Block 23, Plan 20525

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27 tobe closed by

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38


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Sorg - atATTACHMENT3 - Letter of lntention from Applicant

This request is for a zoning amendment from R2 to R3 in order to meet the market demands of affordable

housing in Olds while fully supporting the East Olds Development Plan. This proposed site is suitable for three

respectable fourplexes. The goal is to have well-designed buildings with curb appeal, attractive landscaping

and plenty of off-street parking. I want to provide people with a great place to live while preserving the

historical charm and integrity of the community, and to build a strong sense of place that provides a smaller

carbon footprint and contributes to a positive community identity.

Narne of (Please Print)

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Recelved

39


ATTACHMENT 4 - Site Photos (May 22,2018)

View of 47 Avenue from Highway 27 - looking South

North Lot 1 - 47 Avenue ) View from Highway 27

40


4601 - 47 Avenue - View from 47 Avenue

4609 - 47 Avenue

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ATTACHMENT6 - Prospective Building Goncept for 4-Plex43


ATTACHMENT 7 - BYLAW 2018.20

Town of OIdsBylaw 2018-20

A BYLAW OF THE TOWN OF OLDS to amend Bylaw 2014-15, the East Olds Area RedevelopmentPlan;

WHEREAS the parcels shown on Schedule A to this Bylaw and legally described as Lots 15 & 16,Block 23, Plan 26525 and Lots 17 & north half of 18, Block 23, Plan 26525 are presently shown asGeneral Residential District (R2) on Map 4: Future Land Use of the East Olds Area RedevelopmentPlan;

AND WHEREAS an application to amend Map 4: Future Land Use of the East Olds AreaRedevelopment Plan Bylaw 2014-15 to show the subject parcels as Medium Density ResidentialDistrict (R3) has been submitted;

AND WHEREAS the requirements of the Municipal Government Act RSA 2000, Chapter M-26regarding the advertising of this Bylaw and public hearing have been complied with;

NOW THEREFORE THE MUNICIPAL CORPORATION OF THE TOWN OF OLDS IN COUNCILASSEMBLED, ENACTS THE FOLLOWING:

1. This Bylaw may be cited as the East Olds Area Redevelopment Plan Amending Bylaw 2018-20

2. Bylaw 2014-15, being the Town of Olds East Olds Area Redevelopment Plan is hereby amendedby amending Map 4: Future Land Use to show the subject parcel as Medium Density ResidentialDistrict (R3) shown in Schedule A.

3. This Bylaw comes into force on the date it is passed.

Read for a first time on the day of ,2018

Public Hearing held on the day of ,2018

Read for a second time on the day of ,2018

Read for a third and final time on the day of ,2018


SIGNED by the Chief Elected Official and the Chief Administrative Officer on this _ day of2018,

44



SCHEDULE ATo amend East Olds Area Redevelopment Plan Bylaw 2014-15

Map 4: Future Land Use

LEGAL DESGRIPTION:Lots 1 5-17 and North Part of Lot 18, Block 23, Plan 26525

From General Residential District (R2) to Medium DensityResidential District (R3)

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Town of Otds



June 11,2018 5cRECOMMENDATION

That first reading be given to Bylaw 2018-21.

That a public hearing be scheduled for July 9, 2018 at 9:00 am in Gouncil Ghambers.

PROPOSAL

An application has been received to redesignate 4601 - 47 Avenue (Lots 15 & 16, Block 23, Plan26525) and 4609 - 47 Avenue (Lots 17 & Pt.18, Block 23, Plan 26525) from General ResidentialDistrict (R2) to Medium Density Residential District (R3). This change is presented as anamendment to the Land Use Bylaw 01-23.

A redesignation from R2 to R3 in the Land Use Bylaw (LUB) is required to enable favorableconsideration of a development permit application for higher density housing developments atthese locations. The R3 District allows apartments, multi-plexes and row housing as a permitteduse.

BACKGROUND

4601 - 47 Avenue is currently developed with a detached dwelling and a detached garage, builtin 1950. The parcel area is 1 ,244 m2 (13,390 ft2). 4609 - 47 Avenue is currently developed witha detached dwelling that was built in 1952 and the parcel area is 836 m2 (9,000 ft1.

Highway 27 (46 Street) runs east-west to the north of the subject properties, but 47 Avenuedoes not have access to Highway 27. Both properties have access to a rear lane. As perAlberta Transportations plan for Highway 27 , the lane access to Highway 27 will be closed inthe future.

Properties to the west and south of the subject properties are all designated R2. The land to theeast, on the corner of Highway 27 and 2A, is designated Highway Commercial (CH). Twoparcels immediately to the south of that are designated R3. See Schedule A of attached draftBylaw for clarification.

Attached is a potential site plan to demonstrate that an R3 development of three four-plexescould meet the requirements of the LUB - including 2 parking stalls per unit. The applicantproposes to use large bins for garbage and compost, placed in the rear yard in order to reducethe clutter and space taken up for individual bins for each dwelling unit.

Also attached is a potential building concept for the four-plex developments. The applicant hasstated willingness to work with the Development Officer to meet the requirements of the East OldsArchitectural Guidelines that are outlined in the Land Use Bylaw.

LEGISLATION & POLICY

As per the Town's Land Use Bylaw, the area of the parcels is sufficient to accommodate ahigher density residential development such as a four-plex, six-plex or a row house. There isavailable space to meet the minimum parking requirement of I stalls for a four unit dwelling (2spaces per dwelling unit) and also have room for landscaping, garbage and recycling bins, andsnow storage.

46


The Municipal Development Plan (MDP) identifies the subject properties and surrounding lots tothe south and west for residential use. The MDP supports infill residential development onvacant or underutilized parcels of land. The proposed developments represent infilldevelopments. ln the opinion of the Development Officer, the lot addressed as 4601 - 47Avenue is most certainly underutilized.

The MDP also identifies in the vision statement the availability of an abundance of housingoptions to meet the needs of young families, older families, single person households, students,seniors and renters. lt should also be noted that the subject properties are close to OldsCollege and a multi-unit development would accommodate demands for alternate forms ofhousing for students and faculty. The MDP states that a goal of the Town is to create inclusiveneighborhoods containing a range of housing opportunities and related compatible usessupporting the needs and preferences of a variety of household types and income levels.

The subject properties are located in the East Olds Area Redevelopment Plan area and areidentified on Map 4: Future Land Use as General Residential (R2), which is also beingpresented for an amendment via Bylaw 2018-20. However, Policy 4.1.1 of the plan, like theMDP, encourages redevelopment of the underutilized and vacant properties as future residentialdevelopments where applicable.

CONCLUSION

Staff supports this application to redesignate the subject properties to Medium DensityResidential District (R3) for the following reasons:

(1) The subject parcel areas are large enough to meet the requirements of the Land Use Bylawfor higher density residential developments.

(2) With the exception of Map 4: Future Land Use, which is also being presented for anamendment via Bylaw 2018-20, the proposed redesignation is consistent with the policies ofthe East Olds Area Redevelopment Plan.

(3) The proposed redesignation is consistent with the policies of the Municipal Development Plan.

ATTACHMENTS

Attachment 1 - Subject Property Location - Aerial Photo (2017)Attachment 2 - Letter of lntention from ApplicantAttachment 3 - Site Photos (May 18, 2018)Attachment 4 - Proposed Site Plan for Development Permit ApplicationAttachment 5 - Prospective Building ConceptAttachment 6 - Bylaw 2018-21

Submitted By:Carey J. Keleman, Development Officer ll Date: June 4,2018

Director of Operations, Scott Chantoate: ffi,.,-,*o-. 1y ,

Chief Administrative Mich Merrittt Date: 9^ //ta" A,

47


ATTACHMENT 1 - Subject Property Location - Aerial Photos (20171

4601 - 47 Avenue; Lots 15 & 16, Block 23, Plan 265254609 - 47 Avenue; Lots 17 & North Part of 18, Block 23, Plan 26525

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?arg - atATTACHMENTI.* Letter of lntention from Applicant

This request is for a zoning amendment from R2 to R3 in order to meet the market demands of affordable

housing in Olds while fully supporting the East Olds Development Plan. This proposed site is suitable for three

respectable fourplexes. The goal is to have well-designed buildings with curb appeal, attractive landscaping

and plenty of off-street parking. I want to provide people with a great place to live while preserving the

historical charm and integrity of the community, and to build a strong sense of place that provides a smaller

carbon footprint and contributes to a positive community identity.

Narne of (Please Print)

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Plannlng & Development

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Received

49


ATTACHMENT 3 - Site Photos (May 22,2018)

View of 47 Avenue from Highway 27 - looking South

North Lot 4601 - 47 Avenue ) View from Highway 27

50


4601 - 47 Avenue - View from 47 Avenue

4609 - 47 Avenue

51


ATTAGHMENT 4 - Proposed Site Plan for Development Permit Application

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ATTACHMENT 5 - Prospective Building Goncept for 4-Plex53


ATTACHMENT 6 - BYLAW 2018.21

Town of OldsBylaw 2018-21

A BYLAW OF THE TOWN OF OLDS to amend Bylaw 01-23, the Town of Olds Land UseBylaw;

WHEREAS the parcels shown on Schedule A to this Bylaw and legally described as Lots15 & 16, Block 23, Plan 26525 and Lots 17 & north half of 18, Block 23, Plan 26525 arepresently designated General Residential District (R2) in the Town of Olds Land UseBylaw;

AND WHEREAS an application to redesignate the parcel as Medium Density ResidentialDistrict (R3) has been submitted;

AND WHEREAS the requirements of the Municipal Government Acf RSA 2000, ChapterM-26 regarding the advertising of this Bylaw and public hearing have been complied with;

NOW THEREFORE THE MUNICIPAL CORPORATION OF THE TOWN OF OLDS INCOUNCIL ASSEMBLED, ENACTS THE FOLLOWING:

1. This Bylaw may be cited as the Land Use Amending Bylaw No. 2018-21

2. Bylaw No. 01-23, being the Town of Olds Land Use Bylaw is hereby amended by re-designating the subject parcel as Medium Density Residential District (R3) shown inSchedule A.

3. This Bylaw comes into force on the date it is passed.

Read for a first time on the day of ,2018

Public Hearing held on the day of ,2018

Read for a second time on the day of ,2018

Read for a third and final time on the day of ,2018


SIGNED by the Chief Elected Official and the Chief Administrative Officer on this _ day of2018

54



SCHEDULE ATo amend Land Use Bylaw No. 01-23

LEGAL DESCRIPTION:Lots 1 5-17 and North Part of Lot 18, Block 23, Plan 26525

From General Residential District (R2) to Medium DensityResidential District (R3)

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55


Bylaw 2018-18 Records Management Retention Schedule

Town of Olds


Bylaw 2018-22 Records Management Retention Schedule

June 1 1,2018 5oRECOMMENDATIONThat Bylaw 2018-22 be given first reading.That Bylaw 2018-22 be given second reading.That Bylaw 2018-22 be given unanimous consent for presentation of third readingThat Bylaw 2018-22 be given third reading.

BACKGROUNDSchedule 'A' of Bylaw 2014-14 contains the records management retention classificationstructure for the Town of Olds. With the progression of time and a complete review, the recordsschedule has been reconfigured. Retention guidelines have been update, complying withcurrent legislation and regulations. An in-depth classification system has been prepared, givingthe Town a more defined schedule. Detailed scope notes have been added to eachclassification block, providing clarity to each category.

ALTERNATIVE OPTIONS1. Council can give three readings to Bylaw 2018-222. Council can give firsts reading to Bylaw 2018-22 and give second and third readings at a

future meeting.

ATTACHMENTSAttachment 1: Bylaw 2018-22 Records Management Retention Schedule

Cara Cochrane,/..'Recor ds M arfa gem e nt ClerkSubmitted By Date: June 11,2018

CAO Sisnature Date za/ 7

Page 1 of 1

56


TOWN OF OLDS Bylaw 2018-22

Records Management Retention Schedule

A Bylaw of the Town of Olds to provide for the Records Management Retention Schedule for all records within its custody and control.

WHEREAS under the authority of and subject to the provisions of the Municipal Government Act, Statutes of Alberta, Chapter M-26.1, 2000 and amendments thereto (hereinafter referred to as the “MGA”) a Municipal Council may, by bylaw, authorize the destruction of certain records and documents of the Municipality; and

WHEREAS under the authority of and subject to the provisions of the Freedom of Information and Protection of Privacy Act, Statutes of Alberta, 2000, Chapter F-25, and amendments thereto (hereinafter referred to as “FOIP”), the municipality is to allow any person a right of access to the records in the custody and control of the municipality and is to control the manner in which the municipality may collect, use and disclose personal information from individuals, and

WHEREAS it is deemed expedient by Council that a Bylaw be established to provide procedures for the retention and disposal of records;

NOW THEREFORE the Council in the Town of Olds, in the Province of Alberta, duly assembled, enacts as follows:

SHORT TITLE: This Bylaw may be referred to as the Records Management Retention Appendix of the Town of Olds.

REPEAL: Bylaw 2008-19 Records Management Retention Schedule and Bylaw 2014-14 Records Management Retention Schedule Amendment Bylaw and all amendments thereto are hereby repealed

SECTION I - DEFINITIONS 1.1 IN THIS BYLAW:

a) “Administrator” means the person assigned to the position of Records Management Co-coordinator for the Town of Olds.

b) “Active Period” means the period of time that a record is in the conduct of activedepartmental business.

c) “Archival Review” means those records that have been determined to have sufficienthistorical or other value to warrant their continued preservation. See also INDEFINITE.

d) “CAO” means the Chief Administrative Officer appointed by Council or such other person towhom the CAO may delegate.

e) “Confidential” means any record that contains personal information about individual: thirdparty, commercial, financial, scientific or technical information supplied either explicitly orimplicitly in confidence; or other sensitive information as described in the FOIP Act.

f) “Corporate Records” means all records of every Town department.g) “Council” shall mean the Council of the Town of Olds.h) “Disposition” means the disposal of records via destruction or transfer of records of

enduring value to archives.i) “Indefinite” means records having sufficient historical or other value to warrant continued

preservation beyond the time they are needed for administrative, legal, or fiscal purposes.Sometimes called archival records. See also ARCHIVAL REVIEW.

j) “Personal Information” means any information that can be used on its own or with otherinformation to identify, contact, or locate a single person, or to identify an individual incontext.

k) “Record” means information in any recorded form that is in the custody and control of theTown, which includes but is not limited to documents, hand written notes, draft documents,voice mail vouchers, drawings, letters, papers, e-mail, books, maps, photographs, calendarsand post-it notes.

57


Bylaw No. 2018-22 Records Management Retention Schedule Page 2 of 17

l) “Retention Period” means the total length of time a record must be kept before final disposition is implemented.

m) “Retention Appendix” means the timetable that identifies the retention period during which a record must be retained before disposition and is set forth in Appendix “A” attached hereto and forming a part of this bylaw.

n) “Town” means the municipality of the Town of Olds. o) “Transitory Record” means records in any media that have only temporary usefulness, are

not part of an administrative or operational record series, are not regularly filed in a records information system, and are required only for a limited period of time for the completion of a routine action or the preparation of records, which include but are not limited to temporary information, duplicate documents, draft documents, publications, advertising material and blank information media.

p) “Year End” means a one-year period of time starting January 1 and ending on December 31, based on the commonly used Georgian calendar.

SECTION II - RECORD RETENTION AND DESTRUCTION 2.1 The CAO shall be responsible for the supervision, retention, and destruction of the Town’s

records, and for the administration of this Bylaw. 2.2 Subject to the restrictions set out in this Bylaw, the CAO and Administrator shall have

authority to: a) Dispose of all transitory records, which do not contain confidential information, at any

time, when they no longer serve any valid purpose. b) Dispose of all transitory records containing potentially confidential information, at any

time, when they no longer serve any purpose, in a manner so that the information contained therein is completely obliterated.

c) Dispose of all records, in accordance with the retention appendix, excluding transitory records of the Town.

d) The CAO shall have the discretion to retain records longer than the period provided for in the retention appendix and shall do so where the CAO deems it is appropriate and shall do so where the CAO has received an indication that there, is or may be, any litigation involving any said records. Such decisions to retain records longer than the period provided for therein shall be recorded in the retention appendix.

e) Retain an individual’s personal information that will be used by the Town to make a decision that directly affects the individual for at least one year after using it so that the individual has a reasonable opportunity to obtain access to it.

f) Retain records in their original form that may be of significant historical value. g) Upon the Administrator being satisfied that the relevant retention period established

by this bylaw has expired and that no reason exists for further retention of a given class of records or specific records, the Administrator may then order the records to be disposed of.

h) When records have been disposed of under this bylaw, with the exception of transitory records, the Administrator shall certify same in writing.

i) The Administrator shall keep an index of all records that have been disposed of. j) When records are disposed of under this bylaw, the proper and complete disposition

thereof is the responsibility of the Administrator. k) Election material that has been locked in ballot boxes may be destroyed in

accordance with the provisions of the Local Authorities Election Act.

58



RECORDS MANAGEMENT RETENTION APPENDIX “A”

File

#

Title

Description

Closure, Retention

& Disposition

GOVERNANCE/ADMINISTRATION (ADM)

ADM 10

Administration General

Includes: request for comments on the development of new or proposed policies, approved policies and procedures, distribution lists and supporting documentation, development of new or proposed policies and review of approved policies and procedures, office guidelines and step-by-step instructions that do not require official approval or an official number Excludes: approved departmental, corporate and council policies and procedures, and requests for approval documentation

Active Period 10 Years Archival Review

ADM 20

Authorities – Boards- Committees - Commissions

Includes: standing committees of Council, ad hoc committees, and official administrative committees

**Duplicate Copies

Year End Archive Indefinite 3 years

ADM 25

Associations – Foundations - Societies

Includes: Outside association, organization, foundation or societies for mutual professional interest agendas, minutes, general information, correspondence, and individual memberships Excludes: records relating to boards or committees, Council meetings, administrative meetings, community associations, and recreation associations and clubs

Year End 10 years Archival Review

ADM 30 Office Services

Includes: meeting room requests and bookings, distribution of internal/external mail, mail statements, printing orders for business cards, and meter reading sheets for photocopiers and printers, office equipment maintenance and repairs, permits, warranties, manuals, guarantees, regulations, compliance testing, recall notices, and manufacturers maintenance schedules **Accounts payable records regarding purchase

of equipment for Town buildings and sites

Year End 3 Years Destroy Active Period 7 Years Destroy

ADM 35

Public/Media Relations – Communications

Includes: records relating to the design, compilation and production of publications for advertising of programs, activities, projects, and initiatives. Communication of the Town’s local, provincial, national and international news


59



media. Corporate or departmental initiatives that are sensitive or confidential in nature that require ongoing public relations support. Corporate or departmental initiatives that require ongoing public relations support until the initiative is complete (news releases, question and answer documentation, promotion and awareness, public service announcements). Photographs, pictures taken, received, or purchased through vendors for use in internal and external Town related web sites, promotional materials and publications. Web site material. Education and Outreach Records relating to the planning, development, implementation, production and evaluations of programs designed to promote Town services, initiatives and projects to the public.

ADM 40 Orders & Directives

Includes: board orders, ministerial orders and proclamations. Decisions or rulings made on behalf of Municipal Government Board, Assessment Review Board and proclamations

** Executive orders issued by CAO and/or Council containing directives, policies and procedures for implementation of Town’s

business practices, Delegations, orders and instructions of commissioners and managers.

Active Period 10 Years Indefinite Year End Archive Indefinite

ADM 45

Planning, Goals and Objectives

Includes: structure, work purposes, long range planning of organization, master, action and concept, implementation, and project plans relating to workshops and retreats, strategic planning, service levels Excludes: program review, department business plans that are submitted with budget, employee work plans, and records relating to the establishment, implementation, construction and completion of development projects.


ADM 50 Council

Includes: decisions, bylaws and policies that have been adopted. Council meeting agendas, minutes, topics, resolutions, petitions and Council portraits

Year End Archive Indefinite

ADM 55

Awards and Recognition

Includes: the development, implementation, and presentation of awards given to citizens and received by the Town, meetings, booking information, lists of participants and recipients, speeches, pictures and itinerary


ADM 60 Statistics

Includes: management studies, surveys, counts, and quarterly and annual reports Excludes: financial reports, development and planning reports


60



ADM

65

Conferences, Seminars, and Workshops

Includes: course materials, copies of completion certificates, evaluation forms, registration forms, and any other material from the event.

Active Period 5 Years Destroy

ADM 70

Information Technology

Includes: technology needs assessments, security reviews and audits, storage of software licenses and key codes, system testing, troubleshooting and upgrading, IT service requests, general system maintenance and operations, system information and training


ADM 75

Records and Information Management

Includes: transfer requests, retrieval requests, box locations, procedures, departmental initial setup, presentations, central or inactive indexes, email management, naming conventions and the administration of records management actions.

**Approved classification and retention manuals, destruction notices, annexation

transfer certificates, legal opinions regarding the management of records, and legislation

specific to records practices

Active Period 10 Years Destroy Indefinite

ADM 80

Freedom of Information and Protection of Privacy (FOIPP)

Includes: planning, the generation of, maintenance, access restrictions, and access to public records, requests to departments, compiled request response package including severed information, tracking documents and billing


ADM 85 Security

Includes: personnel clearances, passes, identification, security of buildings and sites, and alarm and detection systems


ADM 90

Legal Activities and Litigation

Includes: legal activities and/or litigation cases of the organization. Excludes: insurance claims, protective services and compliance


ADM 95 Government

Includes: “general” documentation originating from various government departments.

Year End 2 Years Destroy

ADM 100 Complaints

Includes: Report a Problem, complaints and/or criticism received by the Town.


ADM 110 Signing Authority

Includes: signature cards, purchasing limit approvals, appointment to sign for correspondence, financial and personal matters.


ADM 115 Acts & Legislation

Includes: proposed changes, amendments, feedback regarding creation/implementation of Acts, Legislation, and Regulations, impact statements with Federal/Provincial Government


ADM 120 Bylaws

Includes: development and review, requests for comments, distribution lists, supporting documentation, original bylaws, original

Active Period Indefinite Indefinite

61



amendments

ADM 125 Policies & Procedures

Includes: development and review, requests for comments, distribution lists, supporting documentation, approved and assigned policies & procedures, approved and assigned amendments to policies and procedures


ADM 130 Sustainability

Includes: 5 dimensions of sustainability, historical plans, fair trade


ADM 135

Research & Development

Includes: briefing notes, key messages, bylaws, resolutions, moving to city status


ADM 140

Economic Development

Includes: community profile, demographic data, site selections, tourism, special projects including Olds Institute and Marijuana Facilities, Destination Olds

Active Period Archival Review Indefinite

ADM 145 Liaison

Includes: shared information, planning, and decisions in conjunction with Olds Institute

Active Period Archival Review Indefinite

ADM 150 Census

Includes: reports, zone maps, procedures, purpose of census, affidavit to provincial government, enumerator books


ADM 155 Elections

Includes: maps, procedures, drafts, promotional information, voting systems, project plans, meetings, affidavits to the provincial government, voting stations, election results, official declaration, poll by poll results


ADM 160 Election Ballots

Includes: voter registers (seals unbroken kept 6 weeks from date of voting)

**2 Witnesses - Affidavit required

Immediately Opened Destroy

ADM 160

Information Management

Includes: management and delivery of information services, routine requests for information, electronic scheduling systems data, grader/plow operator diaries, personal planners/diaries


FINANCE AND TAXATION (FIN)

FIN 10 Finance

Includes: general correspondence of functions of finance department


FIN 20 General Ledger

Includes: working papers, classification of accounts, and the ledgers Excludes: journal entries, financial reporting systems, management reports and statistics, and statements from affiliated agencies.


FIN 25 Cash

Includes: receipt and recoding of incoming cheques and cash, cash control systems, cash register tapes, and cash receipt journals, petty cash and cashiers daily books.


62



FIN 30 Loans

Includes: request, approval and monitoring of loans


FIN 35 Payables

Includes: billings, statements, purchase orders, payment vouchers, packing slips, receipts, invoices, non-negotiables, financial transactions, distribution of cheques, post-date cheques, employee expense accounts and reimbursement


FIN 40 Receivables

Includes: utility billings, vouchers, invoices, remittances, cash receipts, bad debts, write-offs, compromise of debts, aging accounts, and current expenditure refunds, discharge notices


FIN 45 Banking

Includes: administration of banking methods and establishment of bank accounts, deposits, statements, reconciliations, currency rates and acquisition of currency. Records relating to the issuing, maintenance, and control credit cards


FIN 50 Budgets

Includes: budget practices, controls and programs. Initial and supplemental budget estimate preparations, submissions, related guidelines, supporting justifications, final approved budgets and department business plans

**Operating and Capital (in minutes)

Year End 7 Years Destroy Indefinite

FIN 55

Contracts & Agreements

Includes: administration and monitoring of financial and non-financial contracts and agreements, contract tender and agreement, completion certificate, amendments, and performance bonds. Excludes: franchise, easement, utility right of way, land acquisition, caveat, license and encroachment agreements, and land lease agreements. (Roll Files)


FIN 60 Franchise Agreements

Includes: franchise agreements granted by the Town of Olds to allow external parties to provide public services within identified areas, actual agreement for provision of services, contracts, reports and correspondence.

Active Period Archive Indefinite

FIN 65 Accounting

Includes: overall administration of income and expenditures, and all supporting documentation required to meet audit, legal and financial obligations.


FIN 70 Levies

Includes: control, allocation, distribution or collection of appropriated funds, such as recreation, fire, offsite, special and separate levies.

Active Period Archive Indefinite

FIN 75 Fees & Charges

Includes: the establishment, monitoring, implementation and review of fees and charges for services – not including bylaws


FIN 80 Capital Assets Includes: the control and operation of capital

assets such as project documentation, capital Active Period Archive

63



asset system description of limitations, summary of system changes, capital asset additions or disposals, deprecation models and details, capitalization review, fixed or capital asset register, infrastructure review

Indefinite

FIN 85 Debentures

Includes: debts incurred to fund capital purchase, documentation pertaining to issue and cancellation, limitations and instructions from Council, and administrative decisions regarding debentures.


FIN 90

Grants & Contributions

Includes: the administration of grants and contributions, requests, requests for extensions, submissions, approvals, applications, funding waivers, and donations.


FIN 95 Risk Management

Includes: the strategic planning, analysis, evaluation, monitoring and implementation of risk management, assessments, planning and implementation, and the review.


FIN 100 Insurance

Includes: the establishment and coverage of the Town of Olds insurance requirements, insurance claims, notifications, and insurance company documentation.


FIN 110 Reports & Statistics

Includes: working papers and correspondence, relating to financial reporting on a regular basis.

**Certified Financial Statements

Year End 7 Years Destroy Indefinite

FIN 115 Investments

Includes: securities purchased by the Town of Olds bonds, guaranteed investment certificated, investment decisions and instructions, and proposals for investment management


FIN 120 Taxes

Includes: taxation matters not associated with land titles, arrears, municipal credits, receipts

**Final Billing

Year End 7 Years Destroy Active Period 12 Years Destroy

FIN 125 Assessment

Includes: assessment of Non-Residential and Residential lands, owner information, assessment values, structure, and analysis. CAMAlot including reports produced by assessment for reconciliations, and minor and major projects that are completed in various parts. Provision of information to Municipal Affairs regarding equitable funding and equalized assessments throughout Alberta.


FIN 130 Assessment - Appeals

Includes: assessment appeals including Assessment Review Board (ARB) and Municipal Government Board (MGB) background information, correspondence, appeal notices and withdrawn appeals


FIN 135 Assessment – Roll Includes: reports identifying residential and

non-residential assessment information, listings Year End Archive

64



of registered owner, property type, and name and assessment values.

Indefinite

FIN 140

Business Revitalization Levy (BRL)

Includes: Business Revitalization Levy taxation process, programs and functions, records of owners, address changes, and old business tax records.


FIN 145

Business Revitalization Levy (BRL) – Tax Roll

Includes: Business Revitalization Levy information such as business or business owners that are taxed, assessment and assessment values, tax notices, addresses, and amount of taxes.


FIN 150 Utilities – Accounts

Includes: application for utility services, pre-authorization debit applications, change of address/disconnects, e-bill applications, budget plans


FIN 155

Utilities – Transfer to Tax Roll

Includes: collection letters, public works collection letters for site clean-up, any other issue pertaining to properties


FIN 160 Claims

Includes: notice of claims, statement of claims Active Period 12 Years Destroy

FIN 165 Request for Proposal

Includes: tender packages, successful, purchase quotations

**Unsuccessful

Active Period 12 Years Destroy Year End 12 Years Destroy

COMMUNITY SERVICES (COM) COM

10 Community Services General

Includes: general correspondence of functions for Community Services


COM 20

Community Programs (Case Files)

Includes: development, implementation, monitoring of facilitative and non-facilitative community programs operated by the and through the Town. Participation lists, program budget, schedules, rate charts, release & indemnity forms for programs, contracts/agreements with no monies attached Ex) Communities in Bloom, Olds Fashion Christmas, Jump Start


COM 25

Community Projects (Case Files)

Includes: development, implementation, monitoring of community projects, project budget, meetings, contracts/agreements with no monies attached Ex) Affordable Housing Strategy, Crime Prevention


COM 30

Community Events (Case Files)

Includes: development, arrangement, participation in meetings, planning documents, advertising, bookings, special event permits, rentals, contracts/agreements with no monies attached Ex) events, ceremonies, festivals, parties,


65



celebrations, fairs, parades

COM 35

Recreational Programs (Case Files)

Includes: lesson plans, course materials, program budget, schedules, contracts/agreements with no monies attached, correspondence, rate charts, release and indemnity forms Ex) swimming lessons, pond hockey, yoga, softball


COM 40

Family & Community Support Services

Includes: individual programs, correspondence, contracts/agreements with no monies attached Ex) Boys & Girls Club, Parent Link, Big Bros/Sisters


COM 45

Public Art (Case Files)

Includes: formal/informal proposals for public art, contracts/agreements with no monies attached, records relating to artists, acquisition of art via donations or commissions, inventories of public art

Active Period 10 Years Indefinite

COM 50

Municipal Historic Resources

Includes: historic site surveys, inventories, ceremonial trees, heritage signage, heritage designation signage, negotiations with property owner, notices of intent to designate site, Statements of Significance, Orders in Council, Municipal and Provincial Heritage designations, National Historic designations, supporting documentation to Town Bylaw adoption


COM 55

Volunteer Development

Includes: recognition of outstanding volunteers serving the needs of the community


COM 60 Sunshine Bus

Includes: bookings, applications, registrations, bus schedules, special transportation, dispatch and assignment of Sunshine Bus Drivers, production, security and distribution of Sunshine Bus tickets, incident reports


COM 65

Recreation Facilities – Passes/Bookings

Includes: punch, monthly, yearly passes, gift certificates, complimentary passes, applications for bookings, time allocation, and scheduling


COM 70

Cemetery - Operations

Includes: burial permits, register of burials, monument permits, cemetery application, niche & columbarium engraving, cemetery reports, creation and alteration of maps, transfer and repurchases of cemetery plots

Year End Indefinite Indefinite

COM 75

Archives – Gift Agreements

Includes: signed agreement of gifted records between Mountain View Museum


COM 80

Community Engagement

Includes: relating to Public Engagement Policy, open houses, focus groups, community/public meetings Ex) parks engagement, community standards bylaw engagement, tree reserve


OPERATIONS (OPE) OPE 10 Operations - General

Includes: general correspondence of functions for Core Services


66



OPE 20

Shops & Buildings – External

Includes: documentation about shops & buildings not owned by the Town of Olds.

Year End 10 Years Archival Review

OPE 25

Shops & Buildings – Internal

Includes: purchase of land, plans, construction, and disposal or sale of shops & buildings owned by the Town of Olds.


OPE 30 Audits

Includes: reports, statements, inspections, and hazard identifications collected from the audit for shops and buildings


OPE 35

Maintenance & Repairs

Includes: maintenance and repair of buildings and shops owned, operated, or monitored by the Town of Olds, shutdowns, maintenance logs and reports, and any supporting documentation.


OPE 40

Utilities – Consumption

Includes: readings of utility meters and statistics/analysis of utility consumption


OPE 45 Utilities – Services

Includes: administration, requirements, monitoring of utility services, utility service providers to utility customers, requirements/services provided to commercial utility customers


OPE 50

Utilities – Water Meters

Includes: installation, maintenance, operation and repair of residential and commercial water meters


OPE 55 Chemical Inventory

Includes: ordering/stocking of chemicals, Material Safety Data Sheets (MSDS), laboratory chemicals, certificates of analysis, chemical receiving inventories


OPE 60

Underground Utility Locations

Includes: alignment approvals, digging approvals, underground utility locate sheets Excludes: near miss reports, drawings relating to installation of sewer, water, and other underground infrastructure, and maintenance, operation, repair of underground utilities


OPE 65 Excavations

Includes: excavation permits, excavations repairs


OPE 70 Electrical Testing

Includes: testing, analysis and monitoring of voltage, load and flow, load settlement, load flow, fault analysis, power quality monitoring, lightning arrestor analysis


OPE 75

Traffic Sign/Signal Maintenance

Includes: maintenance and repair of traffic and pedestrian signs and signals, daily truck sign diaries, drawings outlining location and installation of temporary traffic/pedestrian signs, equipment and switches, associated work orders Excludes: installation of permanent traffic


67



signs/signals, sign permits, monitoring, control, evaluation of traffic signs/signals

OPE 80 Traffic Monitoring

Includes: monitoring, control, evaluation of traffic, traffic signs, and signals, sign/signal monitoring records of centrally, field, isolated field controlled signals and pedestrian crossing lights, evaluation of traffic flow and parking zones, on-street parking, counts for pedestrian and turning movements, and traffic counts


OPE 85 Snow & Ice Removal

Includes: removal of snow/ice from streets, sidewalks, lanes, alleyways, parking lots, snow removal dumping permits, dumping charges, sanding


OPE 90

Sanitary Sewer Maintenance

Includes: maintenance, operation, monitoring, testing, and repair of sanitary sewers, plugged and blockages, cleaning and inspection reports, minor replacements, applications for connections, quality assurance and control


OPE 95

Storm Sewer Maintenance

Includes: maintenance, operation, monitoring, testing, and repair of storm sewer, catch basins, storm detention ponds, storm water monitoring program, plugged or blockages, cleaning inspection reports, minor replacements, application for storm sewer connections


OPE 100

Water Distribution Maintenance

Includes: maintenance, minor replacement and repair of water distribution systems, repair of waterlines, hydrants, valves, cathodic protection, quality assurance and control


OPE 105

Water/Wastewater Treatment Plant – Testing

Includes: testing, analysis, results of water/wastewater treatment, laboratory analysis and results of bacteriological, biannual, fluoride, monthly, project, lead, spring, waste stream, stack, and dilution testing, pressure/flow testing


OPE 110

Water/Wastewater Treatment Plant

Includes: daily operations and monitoring of Water/Wastewater Treatment Plant, water/wastewater treatment processes, operational an process chemical usage, daily logs, daily record books, operating reports, site surveys, and plant shutdowns Excludes: installation, maintenance, or repair of physical building or plant equipment, agreements, storm sewer maintenance, water distribution system maintenance, manuals, chemical ordering/stocking, treatment plant testing, pressure/flow testing, routine scheduled shutdowns


OPE 120

Waste Management – Programs

Includes: management and monitoring of recycling programs, yard waste programs/services, hazardous waste programs, Household Toxic Round-up


OPE 125

Waste Management – Disposal Sites

Includes: management/monitoring of landfills and dry waste sites, soil testing, groundwater testing, disposal of underground utility tanks


68



OPE 130

Waste Management – Yard Waste/Hazardous Waste

Includes: management and monitoring of yard waste programs/services and hazardous waste programs/services, Household Toxic Round-up


OPE 135

Recreation Facility Operation

Includes: daily operation and patron use of Town-owned recreation facilities, facility closures, hours of operations, facility use signage, instructions for patrons, patron feedback/concerns, area layouts, equipment sign-outs, communication log books, information requests


OPE 140

Environment Management

Includes: air quality, greenhouse gases, alternate energy, energy conservation, water conservation, water shed management, participation in agreements, expressions of concerns, products and services


OPE 145

Parks - Ecological Services

Includes: integrated pest management, wildlife monitoring, mosquito control, weed inspections, Dutch Elm Disease, environmental testing/audits


OPE 150 Parks – Landscaping

Includes: landscaping within Town of Olds parks, greenspaces, plantings, replacements, turf installation, turf seeing, mowing, fertilization, weed control, repairs for damages to parks/greenspaces


OPE 155 Parks – Amenities

Includes: routine maintenance/repairs of playgrounds, trails, soccer fields, ball diamonds, park furniture, shelters, and washrooms, daily safety checklists/inspections,


OPE 160

Parks – Design/Planning (Case Files)

Includes: overall design/planning of Town of Olds parks, trails, greenspaces, background materials, meetings, site plans/maps, landscape designs, trail plans, park/trail signage, photographs, and pictures, design/construction/renovations of playgrounds, trails, soccer fields, ball diamonds, park furniture, shelters, washrooms


OPE 165 Parks – Inventory

Includes: daily inventory and monitoring of playgrounds, trails, soccer fields, ball diamonds, park furniture, shelters, washrooms


OPE 170 Parks – Greenery

Includes: development, implementation, monitoring of greenery, tree programs, neighborhood enhancements, tree nursery management, tree inventories, plant health care management


OPE 175 Cemetery Maintenance

Includes: maintenance, repair, servicing of cemetery grounds, monument replacements, gravesite preparations (opening and closing)


OPE 180 Call Out Log

Includes: requests for service outside regular working hours


OPE 185 Work Orders

Includes: work orders generated for installation, maintenance, repair for general projects


PLANNING & DEVELOPMENT (PLA)

69



PLA 10

Planning & Development

Includes: general correspondence of functions for Planning and Development


PLA 20

Civic Addressing and Amendments

Includes: numbering of new subdivisions, re-addressing of existing properties, correspondence with Canada Post, proposed addresses, and notices to Town of Olds


PLA 25 Land Administration

Includes: amalgamation, annexation, expropriation


PLA 30 Roll Files

Includes: development permits, caveats, building inspections (AB Safety Codes), development agreements, easements, land exchange agreements, land lease agreements, land purchase agreements, licenses and encroachments, Parkland Community Planning Services, public utility lots, road use agreements, utility right-of-way, certificates of title, home occupation permits, sign permits, certificates of compliance, decisions of the development officer, electrical permits, plumbing permits, gas permits


PLA 35 Development

Includes: residential development, industrial development, commercial development, institutional development, major development projects


PLA 40 Land Mapping

Includes: mapping, town maps, aerial photos, geographic information system


PLA 45 Land (Town Owned)

Includes: inventory, acquisition, caveats, residential land, commercial land, industrial land, land sales


PLA 50 Municipal Planning

Includes: municipal development plan, municipal development review, area structure plans, area re-development plans, proposed subdivisions, outline plans, setback inspections, subdivision plans


PLA 55

Inter-Municipal Planning

Includes: inter-municipal development plan, county referrals, initiatives, inter-municipal development plan committee, transportation plan, infrastructure plan, oil and gas infrastructure, infrastructural controls & guidelines


PLA 60 Regional Planning

Includes: provincial land use framework, crown land, heritage conservation & preservation


PLA 65 Statistics & Reports

Includes: numbers based on the building, development growth of the area, number of permits issued


PLA 70 Road Closures

Includes: temporary closures


70



PLA 75 Safety Codes Council

Includes: accreditation, audits, contracts, remittance


PLA 80

Municipal Planning Commission

Includes: meeting agendas, minutes, training, appointments


PLA 85

Subdivision & Development Appeal Board

Includes: appeals, decisions, agendas, meeting materials, decisions, training, appointments


HUMAN RESOURCES (HUM) HUM

00 Human Resources General

Includes: general correspondence of functions for Human Resources


HUM 10

Payroll

Includes: source deductions, remittances, apply reports, misc. deductions, general ledger distribution, pay period notes, payroll registers, year end processes, correspondence & audit, T4s, T4As and summaries, timesheets


HUM 20

Personnel Files

Includes: emergency contacts, certification, education, testing, designation of powers, performance appraisals, personal learning plans, recognition, awards, discipline, character references, benefits, pension, leaves of absence (not illness related), retirement, payroll forms, wage increments, bonuses, merit payments, lump sum payments, payroll deductions, confirmation of employment, vacation requests, employment contracts, terms of employment, changes in employment, resumes, reference checks, interview materials and recruitment materials associated with hired employees

Active Period Permanent – Town Termination Indefinite Active Period 7 Years - Voluntary Termination Destroy

HUM 30 Compensation

Includes: personnel policy, wage scales, cost of living adjustments (COLA), merit & bonuses, employment insurance (EI) rebates, performance pay, compensation surveys, workouts, monetary recognition & awards


HUM 40 Medical Files

Includes: short term disability claims, long term disability claims, absences due to illness, surgery or injury (not WCB-related), Alberta health care, maternity leave, parental leave, physician notes and correspondence

Active Period Permanent Indefinite

HUM 50

Local Authorities Pension Plan (LAPP)

Includes: registrations, terminations, reports, remittances

Year End Permanent Indefinite

HUM 60

Registered Retirement Plans



HUM 70 Recruitment

Incudes: job competitions, job applications (not hired), reference checks (not hired), advertising, screening and interview materials (not hired), job descriptions


HUM 80 Health & Safety Includes: injury reports, incident / near miss

reports, WCB claims, WCB reports, WCB Year End Permanent

71



correspondence, WCB rates, health & safety statistics, workplace violence, workplace harassment, health & safety training and events, employer certification

Indefinite

HUM 90 Employee Benefits

Includes: current ASO and insurance carriers, previous ASO and insurance carriers, requests for proposals (RFPs), benefit schedules and rates, benefits contracts ** Current Insurer: retain all years until superseded by another insurer; once superseded, see below Previous Insurer: retain contract, schedule of benefits and most recent year file until current insurer is superseded

**RFPs

Year End Active Period Destroy Active Period 5 Years Destroy

HUM 100 Legal

Includes: lawsuits, human rights complaints Active Period Permanent Indefinite

HUM 110

APEX Pension Plan (AMSC)



FIRE SERVICES FIRE

10 Fire Services Includes: general correspondence of functions for Fire Services


FIRE 20 Communications – 911

Includes: purchase of 911 system, provincial 911, implementation of Enhanced 911, media releases, general Fire investigation information,


FIRE 25 Incident Reports

Includes: recordings, log books, captains reports, incident reports, Rip and Run sheets, End Run Reports


FIRE 30 Fire Prevention

Includes: mitigation of risks, public education, Wildland Fire Prevention Program, joint effort with Parks, identification of urban interface problem areas, Home Safety Program

Year End 2 Years Archival Review

FIRE 35

Compliance and Monitoring

Includes: lockbox and lifeline recipients, status of recipients, burning permits, dangerous goods permits, high and wide load permits, special event permits, Fireworks permit, inquiries about permits, requests for permits, permit applications, open/completed permits


FIRE 40 Inspections – Property

Includes: inspection reports, correspondence, follow up reports, address specific information, hydrant inspection reports, charges, infractions, orders


FIRE 45

Inspection – Quality Management

Includes: quality management plan, municipal accreditation, agency accreditation, safety codes compliance


FIRE 50 Fire Investigations

Includes: investigation reports, correspondence, follow up reports


MUNICIPAL ENFORCEMENT (ENF) ENF 10

Municipal Enforcement

Includes: general correspondence of functions for Municipal Enforcement

Year End 2 Years

72



Destroy

ENF 20 Vandalism

Includes: investigation reports, photographs, pictures, video surveillance, offender follow-up


ENF 25 Licenses

Includes: application and issuing of business licenses and animal licenses


ENF 30 Bylaw Enforcement

Includes: enforcement violations in regards to traffic, business, animal, occupancy capacity, and unsatisfactory inspections involving bylaw enforcement


ENF 35 Unpaid Tickets

Includes: unpaid tickets issued for Town of Olds bylaw violations


ENF 40 Warrants

Includes: warrants issued for bylaw enforcement


EMERGENCY MANAGEMENT (EMG) EMG

10 Emergency Management

Includes: general correspondence of functions for Municipal Enforcement


EMG 20 Emergency Planning

Includes: contingency plans for operations in earthquake, flood, train derailment, tornado, pandemic, bomb threat, act of terrorism, and other disasters


EMG 25

Major Situations/Disasters (Case Files)

Includes: Emergency Operations Centre (EOC) records, photographs, pictures, correspondence, news releases, briefing notes, action plans, staff scheduling, cost estimates, follow up reports, and all other records pertaining to case file


Read for a First time this _____day of , 2018. Read for a second time this ___________ day of , 2018. Read for a third and final time this __________ay of , 2018.

_______________________________ ___________________________________ Michael Muzychka, Michael Merritt Mayor Chief Administrative Officer

SIGNED by the Chief Elected Officer and Chief Administrative Officer this ___day of_____, 2018 .

73


Reports from Council and Minutes from various groups

Town of Otds


Reports from Council, Authorities, Boards, Commissions,Gommittees and Task Forces

June 1 1,2018 8eRECOMMENDATIONThat the reports from Council, Authorities, Boards, Gommissions, Gommittees and TaskForces, ending June 11,2018 be received for information.

BACKGROUNDCentral Alberta EconomicPartnership Municipal Planning Commission

Citizens'on Patrol Olds & District Chamber ofCommerce

Community Learning Campus Olds & District Community PolicingAdvisory Society

Family & Community SupportServices

Olds & District Municipal LibraryBoard

Fire Committee Olds lnstitute Technology Committee

Mountain View Regional WasteManagement Commission

Parkland Community PlanningServices

Mountain View Regional WaterServices Commission

Parkland Regional Library Board

Mountain View Seniors' HousingRed Deer River Municipal UsersGroup

Mountain View County Highway2127 ASP Steerinq Committee

South Red Deer RegionalWastewater Commission

Municipal Area PartnershipSouthern Alberta Energy from WasteAssociation

ALTERNATIVE OPTIONS1. Council can receive for information the minutes of the various authorities, boards,

commissions and task forces.

ATTACHMENTS

Various minutes are attached

Marcie-McKinnonLesa6tive Clerk '/Prepared By

June 6,2018,/'l

Date

CAO Signature Date: A* 4at E

Page 1 of 1

74


)-_____---(r.-{!c!!e--l

Soo\\

Olds Gitizens on Patrol Society - MinutesThursday May 3''4,2018 6:30 p.m. - 8:30 p.m.

Olds Eme ncy Services Buildin at 51 10-65 Ave, OldsAttendees: Gord Bueckert, Meeting Chair Kyle Lamarsh - Board member, Shane Matchullis - Boardmember, Brian Johnson - sponsorship, Phyllis Horpenuk - Promotions, Murray Hallworth, Sazzad Hossain,Sandee Kearns, Bob Kearns, John McCurdy, Ruth McCurdy, Allana Kaiser, Gordon Whitmore, LeanneFinlay, Orville Ulry, Facilitator Jennifer Lutz, Emery Hagerty, Jimmy Jeong, Doreen Mousek, Cst KurtisMilbrandt, Staff Sgt. Jim MacDonald

1. Welcome and lntroductions - J. LutzThe group had a moment of silence for COP member lan Kennedy, who passed awayApril 10,2018.

2. Call to Order - G. BueckertGord called the meeting to order at 6:30 pm

3. Additions and approval of the agendaBrian called for additional agenda items, the COP Survey was added. Gord, seconded by Phyllismoved that the agenda was approved as amended. Carried

4. Approval of April 5tr minutes - J. LutzEmery moved the April sth, COP Minutes be approved as presented, seconded by Kyle. Carried

5. Financial Report - J LutzNo activity in the past month on the COP bank account, the current balance is $21 14.43.Jennifer moved the financial update be accepted as presented Carried

6. RCMP Update: Cst. Kurtis Milbrandt and Staff Sgt. Jim MacDonaldCommunication has improved with COP members. The Detachment noted a reduction in crimeover the past month. Good work has been done by the new Crime Reduction Unit with 8 prolificoffenders being picked up. The detachment believes that the criminal element is aware COP isout there which is helping. Cst. Ren6 Daoust has started with the Olds detachment and they areanticipating another officer to start soon, pending the sale of their home. This will bring back theOlds detachment to being fully staffed. There is a new tool that will publish crime stats on publicwebsites, such as our COP webpage and/or the Towns webpage. Also Cst. Daoust will be leadinga lock it or lose program to reduce auto-theft.

There was a recent situation where a victim of property theft chased down a criminal which starteda high speed chase. The person chasing the vehicle was repeated told to stop, a vehicularaccident with a bi-standard occurred and the original victim was charged. A reminder that vigilantlybehaviours can be very dangerous and to let law enforcement do their jobs.

A question was asked about RCMP ride-alongs - this practice is no longer done due to liabilityissues.

75


Olds Citizens on Patrol Society General meeting May 3'd, 2018Page 2 of 4

7. COP Updates

a) Promotions - P. Horpenuk - COP will set up a booth at the Crime PreventionWorkshop, May 26th, 1Oam - 2pm, Emery, Phyllis and Brian volunteered to be at thebooth. Post cards to leave with business were presented, a few suggestions were madeand updated cards will be ready for the next meeting. Looking for COP members tovolunteer for Canada Day Parade for a COP entry and to patrol road blockades.

b) E-1581 Petition - B. Johnston - a reminder to sign petition so that COP volunteers willbecome eligible for a tax break for volunteering.httos://oetitions. ourcommons. calen/Petition/Details?Petition=e- 1 58 1

c) Patrols/ACOPA lD cards - Jennifer will send a request to ACOPA to get permission tomake temporary cards for patrollers as ACOPA is still back-logged

d) Technology update - E. Hagerty - looking to add communication tools within our currentsite for members.

e) April 28th ACOPA Training - There was a good turnout and people really enjoyedworking with Kurtis.Alberta Community Crime Prevention Association - Jennifer can not attend but Judy willbe at the ACCPA Conference Mav 8-10 in Edmonton and will bring a report back to thegroup.

8. New Business

a) Election for Treasurer's positionWith lan's passing, Olds COP is in need of a new Treasurer. Phyllis/Shane nominated AllanaKaiser. Allana/Kyle nominated Murray Hollingsworth. Gord asked for nominations 3 more times.No other nomination came forward so Gord moved nominations cease. Carried

It was very close vote but by a show of hands, Alana was chosen as the new COP Treasurer.

It was also determined both candidates were very qualified and financial auditors would be neededso Leanne/Shane nominated Murray and Phyllis be the 2 financial auditors. Carried

b) Bylaw review - Shane agreed to be the Board lead for the bylaw review, Judy and Doreen willassist.

9. Old business

a) Volunteer Appreciation: What happens at Volunteer Appreciation will not necessarily stay atvolunteer appreciationO and pictures were shown. COP had a good representation at this event.

Bob and Sandee were presented with COP jackets

b) Reviewed COP goals, a survey will be sent to members to get feedback on the program. 8patrols were done in April

c) Olds Fire Dept (OFD) scene control request - J Lutz - OFD asked if COP would be interestedon providing on site security for fire scenes that were or are under investigation. This service wasa paid duty to the members that OFD would facilitate. Members are compensated approximately

925/hr per person plus expenses such as fuel and or meal allowance. OFD typically deployedthem in pairs and volunteers must stay on the scene until relieved. Time to engage and respond tosecurity needs a quick response so OFD is needed COP members that are likely to be available

76


Olds Citizens on Patrol Society General meeting May 3rd, 2018Page 3 of 4

and are willing to do this. There was interest from some members attendees, so Jennifer will senta request to COP members and create new list for OFD. No additionaltraining is required. Whenasked, OFD couldn't give an estimate on how often resources are needed, but hoped it wouldn'tbe often.

Comments: enjoy patrolling with different people, would like to see outreach done with existingsecurity companies, ticketing for unlocked vehicle in busy areas, we should keep track of newsitems

It was decided to host more if a social event (BBO) for the next meeting which will be June 7th,6:00 - 8:30

Gord/Phyllis moved meeting be adjourned at 7:50 pm

March 8th minutes were approved on:

Board member - Board Member -

77


Olds Citizens on Patrol Society General meeting May 3'd, 2018Page 4 of 4

Decenrber

20ll

Olds COP Work Plan Version 5 - May 2018

lmmediate Priorities - Dec

Recruitment and volunteer on-boarding

Basic Training & tools tosupportBank Account

ACOPA memberslri p/insurance

Start Patrol Policy

Procedures Manual

Comrnr-r nication plan lvithdetachment

Scheduling - lT toolCreate Membershiplists/register mern6ers/getmember cards

Menrber only Facebookpage/WEBSITE

Member iccess to Fire Hall

Pu rchase Resou rcesf Equi pnrentneededl-Patrol, Apps,

safety equipment and patrolbags, rnaps, scanner

Strategize Fundraisingcampa'gn

Short-term Priorities Uan-Marl

Complete Basic Training,Fentbnyl/Naloxone training l-Patroltraining, Fi6t Aid, Flagging (TBD)

Look at Vehicle optiong

Outreach with interested kevstakeholder, public memberi

EstJbligh Pai:ol procedrlres lvlanLral

start bylaw review

Review 2018 Boals & draft strategicplan

Review and update Budget -rnernber compensatian' f{el

Funi:j raisins )Lrdteg'y and promotron

Continue to assess resourcesneeded for patrol {tra!ning, tool5}

Voluntee,, ner'r detachntentrnelnber ivelcomelcrr-boarrlin g

Relationship building rvithImeigeBcy 5eruiree {0FDi, Lrther

key 5takeliolders Iregionalc{'mnunity prevention} 5taff 9gt.

Prlicy to support rural pslrcls,establish patrolling bounoary

Bilild Prom$lion Maiariais *ndMeilid plan, eperial event5

CoP Road 9igndge

Key March Goals- Recruit newBoard member, Patrol goal 12(completed L4)

(ey A0{il 6oalr - Parol goal 16, plan tirrtcommunity block party, Rtrruitment Gffil-5new members {rompleted 8}

l\4AYgoal- l5 patrols

April - Participate at Volunteer Apprecidtion(tlone)

Strategies to encourage patrols

ldentified additional training to suppon CrimePreYention - ACCPA Convention

Get feedback for Bvlaw reviewf0rseptemberAGM, reviw code ofconduct

Complete Policy Ma nual/procedure

Finalize Budget - poJtpof,ed

Debriefand Eonducl oeeds arJersment forsecond haltofyear

Evaluate Fuel initiative program

SeMce Alb€na Soriety Done /CRA Stalls

tulav - Partidpate io Crime Prflention WeekMay 26 -{one

CqNAOA OAY - PANADE

Fngage wilh High School Youth LeadershipGroup via Hailey, Engage with Okts lnstitute/Olds Chamber of Commerce-Bri6n (Oonel

Conunue with Newspaper coverage

Reyielv Code of Conduct-Confidentiality atnext meetingj -Done

Solicit membEr feedba.k (6 month €heck)

Year 2 andbeyond

Traffic Heat Program

Complete Bylaw review forSeptember Annual GeneralMeeting (AGM)

Host first AGM; hold electionsseptember 13, 6:30pm

Send delEgates to attend ACOPAAGM fsept Sexsmith, AB) too far

ldentified additionel training tosupport Community CrimePrevention

Finalize gudget for 2019

strategic planning session for2019

Examine casual factors

'items in gre/ havebeen completed

'items in red addedal last meei;ng

78


rySAEWA BOARD MEETING SUMMARY SHEET

SAEWA Board Meeting Date: May 25,2018Key Discussion Points:

1. Transportation and Site Study project overview provided by Paul Ryan, Project Lead(SAEWA Vice Chair) Motion 82018.05.04 by Member Ryan to approve acceptance ofthe HDR, Lead Engineer final report for submission to FCM - GMF. - Carried All.- Administration also confirmed that final reporting to FCM has been completed to initiaterequest for final draw.

2. Administration informed the Board that the Expression of lnterest to submit a proposal tothe Emissions Reduction Alberta status was ready to submit prior to the May 31 , 2018deadline and also advised that an application would be prepared to submit to the FCM -Staff Funding Grant prior to the June 1gth, 2018 deadline. (Also advising that considerationof a member municipality letter of funding sponsorship support will be required foraccommodation of both applications)3. Nomination for Executive Officer (interim) received from Member Sheppard, nominatingMember Grant as Executive Officer (Secretary Position).4. Motion 82018.05.05 by Member Juska to accept nomination of Executive Officerappointment in election of Member Tom Grant as Executive Officer (interim to the AGM2018). - Carried All.5. The Annual General Assembly appointed date: September 14, 2018. A venue locationis to be determined within 'l month prior to the date. (Action: The Board has put out forfurther consideration of the Board who would like to host the AGM this September 14th).

6. A request to present to the Board has been received from Wastaway where the Boardacknowledged and rejected the request at this time noting for the record that all solicitationsof interest received from vendors are being recorded and no other action being consideredat this time. (Action: Wastaway will be contacted and informed of the Board response).7. Motion 82018.05.06 by Member Reid to go in Camera @ 12:57 pm. - Carried All8. Motion 82018.05.07 by Member Vanderveen to go out of Camera @ 1 :33 m. - Carried All9. Site Host Expressions of lnterest received from member Municipalities where all former(6) submissions that were received in 2013 still stand for further consideration; noting that acurrent EOI was received by Vulcan County and that Member Juska advises that NewellRegion are in the process of submitting a current EOl. (Action: Administration will follow-up)10. Chair Armstrong, and Vice Chair Ryan informed the Board on the results of the May 1 1th

meeting with Alberta Finance Minister, Joe Seci that had been coordinated by GIC Capital,Jeff Wilkie; it was explained that Joe did not receive GIC as well as could have been,however Joe did seem receptive of SAEWA however had not been briefed as well as hecould or perhaps should have been prior to this meeting therefore there was no significantoutcome from the meeting. lt is understood that GlC, while they focus their interest on theSAEWA project will be pursuing other directions in coordination of getting provincialapprovals and their ability to coordinate meetings with leaders does seem to be quiteimpressive.11. Motion B2018.05.08 by Member Vanderveen in approval for administration to submit aregistered copy of the Executive Summary to the Detailed Business Plan to LethbridgeCounty upon receipt of their Council Motioned Request. - Carried All.12. Request for presentation to Lethbridge Council confirmed by Member Ryan to presenton June 7,2018.13. Motion 8201 8.05.09 by Member Watson to approve Member Craig and Member Grantto attend the Alberta Southwest coordinated event title: Learn from the Netherlands: WasteManagement and Bio Energy to be held at TEC, Lethbridge location on May 30, 2018. -Carried All14. Member Ryan reported on attendance of the Regional Waste Management AnnualMeeting held in Red Deer on May 17th, 2018 informing that he presented an update to thegroup on behalf of SAEWA and that the session group was really receptive to update.15. Next Board Meeting: Friday, June 22nd, 2018 - noon start hosted by the Town of Olds atthe Administration Building.

79


Correspondence and I nformation

Town of Olds


Correspondence and lnformation

June 1 1,2018

llaRECOMMENDATIONThat the Correspondence and lnformation Report ending June 11, 2018 be received forinformation.

BACKGROUNDThe Correspondence and lnformation Report is a collection of general information received atthe Town Office and is provided to Council as information. Council may choose to providedirection to Administration on any item contained in this report.

Council Policy 105C excerpt:d. Ensure that all mail to the "Mayor", "Council", or the "Mayor and Council" is:

i. immediately fonruarded to the Mayor's office, CAO and added to thecorrespondence file which, at the Mayors' discretion, will appear on the nextCouncilAgenda,

ii. reviewed by the CAO to see if administrative analysis and report is required,iii. mail requiring a response, is answered to by signature of the Mayor, CAO or

designate, with an acknowledgement of receipt within 48 hours.

I teT OF CORRES P.)N ntrN(itr aNtft tt{trnP[rar N PRESENTE

ITEM # FROM / TO REGARDING

ALTERNATIVE OPTIONS1. Council can provide further direction on any of the correspondence or information items2. Council can pass make another recommendation being specific in what it wishes to

direct as an alternate follow up.

ATTACHMENTSCorrespondence and lnformation packet is attached.

A Alberta Recreation & Parks Association - letterdated May 22,2018

Re; ARPA and GoA Honour Outstanding Workin Communities

B Alberta Recreation & Parks Association - letterdated May 22,2018

Re: 2018 ARPA Annual Conference andWorks hop

cLetter from Minister Stephanie Mclean, Ministerof Service Alberta and Status of Women - datedMaV 23,2018

Re: Axia and SuperNet

DLetter from Minister Deron Bilous, Minister ofEconomic Development and Trade - dated May28,2018

Re; Connectivity Project Management CapacityDevelopment in itiative

ELetter from Minister Shaye Anderson, Minister ofMunicipal Affairs - dated Mav 29,2018

Re; Municipal Sustainability lnitiative (MSl)funding

Marcie McKinnonLegislative ClerkSubmitted By:

Date: June 6,2018/t

CAO Signature Dateg

Page 1 of 1

80


May 22,2018

Mayor Muzychka and CouncillorsTown of Olds4512 - 46 StreetOlds Alberta, T4H 1R5 Alberta I

Recreation & ParksAssociation

Dear Mayor Muzychka and all Members of Council;

Subject: Alberta Recreation and Parks Association and the Government of AlbertaHonour Outstanding Work in your Community

The Alberta Recreation and Parks Association (ARPA), alongside the Government of Alberta, arepleased to present a variety of awards that celebrate leadership and excellence in the province,srecreation and parks sector.

Award recipients will be honoured in front of 500 delegates at the President's Awards Banquet onSaturday, October 27th,20'18, as the concluding event of our annual Conference and EnergizeWorkshop, held at the Fairmont Jasper Park Lodge. We believe this formal recognition inspiresAlbertans to further outstanding worlc and we ask that you consider nominating deserving membersof your community for one of the following prestigious awards.

Lieutenant Governor's Leadership for Active Communities Award proqramThese awards honour the achievements of groups and individuals who are leading their communitiesto increase citizen participation in active living, recreation, and sport, resulting in healthier people andcommunities. This year, the program is presenting the Group Spirit of Community Leadership,Professional Leadership and Elected Community Leader. The Lieutenant Governor will be inattendance at the President's Awards Banquet to present these three awards.

Alberta Recreation and Parks Association's AwardThe A.V. Pettigrew Award honours communities or organizations that have made a significant impacton improving the quality of life of their citizens through recreation and parks.

Government of Alberta's Recreation Volunteer Recognition AwardsThe Government of Alberta Volunteer Recognition Awards honour volunteers who have madesignificant contributions to recreation development at the community level.

Please visit the ARPA website at www.arpaonline.ca/awards/main to view more details on any of theabove awards and to submit a digital nomination form.

We look forward to hearing about and recognizing the devoted individuals and groups working toimprove your community, our province and the lives of Albertans.

Yours sincerely,

Susan LaurinPresident 11759 Groat Road NW . Edmonton . Alberta r T5M 3K6

ph:780-415-1745 t fax: 780-451-7915 , [email protected] . www.arpaonline,ca r

81


.t

May 22,2018

Mayor Muzychka and CouncillorsTown of Olds4512 - 46 StreetOlds Alberta, T4H 1R5

Susan LaurinPresident

AlbeRec

rta

Dear Mayor Muzychka and all Members of Council;

Subject: 2018 Alberta Recreation & Parks Association (ARPA) AnnualConference &Energize Workshop "Partners in Progress',

I am writing to you on behalf of the Alberta Recreation & Parks Association (ARPA) to invite you to ourAnnual Conference and Energize Workshop, held at the Fairmont Jasper park Lodge from Tirursday,October 25,2018 to Saturday, October 27 ,20'18.

ln 2016, our conference was also held in Jasper and it was attended by 525 delegates, of which morethan 100 were mayors, reeves and councillors from across Alberta. Our conference program includesthe Energize Workshop, which is a series of sessions on topical issues designed to provide you, as anelected official, with innovative ideas, solutions and opportunities in recreation, parks and communitydevelopment. This will be the Energize Workshop's twenty-third year.

It is broadly recognized that recreation and parks are essential public services that create enhancedquality of life for your citizens and strongly aid in your community's economic growth andsustainability. Your presence at our conference makes a significant contribution to the dialogue andyour ongoing support of our organization is much appreciated.

Our 2018 conference program has been informed and influenced by comments and suggestions fromthe 2017 attendees, and our continual scan of the issues and trends in Alberta and across Canada.. Theevent also provides a great networking opportunity in a welcoming, spirited and healthyenvironment, as attendees connect with friends and colleagues from across the province in abeautiful, natural setting. The detailed conference program will be available on our website later thisspri n g at www.arpaon I i ne.calevents/energ ize-conferen ce.

The program in will reflect the goals of the Frameworkfor Recreation in Canada - pathwaytoWellbeing that has been endorsed by every province and FCM and supported by the Government ofCanada as well as active Alberta and the Parks for AII framework document that was released inJanuary 201 B.

Our experience is that municipalities typically book their rooms well in advance of the conference, sowe would encourage you to book your rooms soon. We look fonrrard to seeing you there.

Yours sincerely,

reation & ParksAssociation

1$$tb11759 Groat Road NW r Edmonton . Alberta . T5M 3K6

ph;780-415-1745, fax:780-451-791.5. [email protected] . www.arpaonline.ca

$N r

82


ALBERTASERVICEAIBERTA

Offtce of the MinisterMIA, Calgary-Varsity

AR33777

MAY 2 3 2018

His Worship Michael MuzychkaMayor, Town of Olds45L2 46 StreetOlds, AB T4H 1R5

Dear Mayor Muzychka

Thank you for taking the time to express your concerns to my colleague, the HonourableDeron Bilous, at the Municipal Leaders' Conference earlier this spring, and for your letteroutlining your concerns with Axia. As the Minister for Service Alberta, responsible for thegovernment's strategic direction for SuperNet, I appreciate the opportunity to respond onbehalf of the Government of Alberta.

With the operating contract for SuperNet expiring this June, I can share that we have beenengaged in an open, fair, and competitive process to determine the future of SuperNet.

The SuperNet contract will not dictate market forces for internet providers like O-NET;however, we are working to ensure supports stay in place for those providers who leverage theSuperNet to deliver internet to customers, especially in our lndigenous and rural areas.I cannot announce the preferred proponent or further discuss the government direction forSuperNet 2.0 at this time, but I am committed to updating our stakeholders once the newcontract is signed.

Our government has asked that a municipalforum be created as part of the governance forSuperNet 2.0, and I hope that this will allow you to have a stronger voice as a public-sectorcustomer.

Thank you again for sharing your concerns, and I hope that you find this information helpful

103 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K2P,6 Canada Telephone 780-422-6880 Fax780-422-2496

Printed on recyclzd paper

83


Mayor Michael MuzYchka

Page 2

Sincerely,

Hon e

Minister Service Alberta and Status of Women

Honourable Rachel NotleY

Premier of Albertacc:

Honourable Deron Bilous

Minister of Economic Development ancl Trade

Honourable Shaye Anderson

Minister of Municipal Affairs

Honourable Sandra Jansen

Minister of lnfrastructu re

tr:?;?{

CC', (a*no) CrrugtdenceJtrne,'' ll ,bl{ k,ry'

84


ALBERTAECONOMIC DEVELOPMENT AND TRADE

MAY 2 I 2018

Office of the MinisterDeputy Gouernment House Leader

M LA, Edm o nto n - B e u erly - C lare u i ew

AR 68870

His Worship Michael MuzychkaMayorTown of Olds4512 - 46 StreetOlds AB T4H 1R5

Dear Mayor Muzychka,

Thank you for your letter regarding the Connectivity Project Management CapacityDevelopment initiative funded through the second intake of the Community andRegional Economic Support program.

I am pleased to learn the Town of Olds Council is moving fonruard with the project. Ourgovernment is proud to support initiatives like this that enable economic develbpment,investment attraction, resident and business retention, and local community vibrancyacross Alberta. I look fonruard to learning about the positive impacts this project will haveon the Town of Olds.

Thank you again for taking the time to write, and I look fonruard to opportunities to meetwith you and the council in the near future,

Sincerely,

Deron BilousMinister of Economic Development and Trade

cc: Jason Krips, Deputy Minister

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Juw425 Legislature Building, 10800 - 97 Aveme, Edmonton, Alberta T5K 2B6 Canada Telephone 780-544-8554 Fax 780-544-8572

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ALBERTAMUNICIPAT AFFAIRS

Offtce of the MinisterMIA, Leduc-Beaumont

AR936s2

May 29,2018

His Worship Michael MuzychkaMayorTown of Olds45L2 - 46 StreetOlds AB T4H 1R5

Dear Mayor Muzychka,

Our government remains committed to supporting municipalities in providing quality infrastructure andservices to Albertans. ln keeping with that commitment, I am pleased to confirm that Budget 2018includes $658 million in Municipal Sustainability lnitiative (MSl) funding. This funding, when combinedwith the $AOO million in MSlfunding made available through a2017-18 Supplementary Estimate, willprovide close to S1.5 billion in the 2018 calendar year to help Alberta's municipalities address localinfrastructure priorities. ln addition, $ZZS million is being provided under the federal Gas Tax Fund(GrF).

Your municipality's 2018 MSI and GTF allocations are listed in Appendix A (attached). Funding amountsfor all municipalities are also posted on the MunicipalAffairs grant program website at:m u n ici pa laffa i rs. a I be rta. ca /m u n ic i pa l-gra nts.

I look forward to working with you and our federal partners to ensure Albertans continue to have accessto the essential infrastructure they need.

Sincerely,

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Hon. Shaye AndersonM inister of Municipal Affairs

Attachment

cc: Michael Merritt, Chief Administrative Officer, Town of Olds

CC: Catru,stprrupndenu1 k)Juvtrlib ulg&quila" '

132 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K2BG Canada Telephone 780-427-3744 pa"VA0-422-9550

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Appendix A

Town of Olds

Notes:

- The allocations for the MSI capital component and operating funding are based primarily on the 2017Municipal Affairs Population List, 2017 education tax requisitions, and 20L6 kilometres of local road.

- The allocations for the Basic Municipal Transportation Grant (BMTG) component are based on municipalstatus;

' Calgary and Edmonton receive funding based on litres of road-use gas and diesel fuel sold;I other cities and urban service areas receive funding based on a combination of population and

length of primary highways;r towns, villages, summer villages, improvement districts and the Townsite of Redwood Meadows

receive funding based on population; and

' rural municipalities and M6tis Settlements receive funding based on a formula which takes intoaccount kilometres of open road, population, equalized assessment, and terrain.

- The GTF allocations are based on the 20L7 Municipal Affairs population List.

Program Components 2018 Funding

Municipal Sustainabilitylnitiative (MSlI

Capital Funding sL,392,239

MSI CapitalComponent S84i.,198

BMTG Component S5st,o+oOperating Funding $zs,os+TotalMst 51,467,292

Gas Tax Fund (GTF) S506,s35

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