Regular and Closed Council Agenda - AMENDED for Monday ... · Regular and Closed Council Agenda -...

Regular and Closed Council Agenda - AMENDED for Monday, July 13, 2020 at 1:00 p.m.

to be held through Electronic Communications via the Council Chambers,

Town Office at 4512 – 46 Street, Olds, AB As of March 27, 2020 the Meeting Procedures (COVID-19 Suppression) Regulation was enacted to assist local municipal governments meet Municipal Government Act legislative requirements for holding Council meetings.

This meeting will be held without the public body present at meeting location and is being electronically communicated through ZOOM MEETINGS. The PUBLIC will have opportunity to HEAR the meeting by calling this number 1 587 328 1099 (within Canada) and when prompted enter the Meeting ID 856 5149 3299 and then Password 091247 to listen in to the live meeting.

1. CALL TO ORDER

A.) ADDED ITEM(s)

B.) ADOPTION OF THE AGENDA

2. ADOPTION OF PREVIOUS MINUTESPages 4-15 2A) Regular Council Meeting Minutes – June 22, 2020

Special Closed Council Meeting Minutes – July 8, 2020

3. PRESENTATION AND DELEGATIONSPages 16-27 3A) COVID-19 Update – EOC

4. BUSINESS ARISING OUT OF MINUTES

5. BYLAWS

6. UNFINISHED BUSINESS

7. NEW BUSINESSPages 28-31 7A) Repeal of Council Policies:

1 110C Political Contributions 1 121C Public Interest Disclosure 3 316C Technology and Social Media Use

Pages 32-33 7B) Municipal Asset Management Program Co-op Student Pages 34-36 7C) Proclamation: National Drowning Prevention Week Pages 37-39 7D) Proclamation: Safe Driving Week Pages 40-44 7E) Engagement Plan – Animal Control Pages 45-52 7F) Engagement Plan – Supergraphics (Murals) Added Item 7G) Report to Council

Town of Olds Council Agenda for July 13, 2020 (Meeting to be held by electronic communications.) of 3

Added Item 7H) Council Meeting Time Change - August 24, 2020

CLOSED SESSION FOIP - Section 17 - Disclosure harmful to personal privacy Pages 53-60 7I) Citizens Committee on Council Remuneration Appointments

8. REPORTS FROM COUNCIL, BOARDS AND COMMITTEESPages 61-65 8A) Reports from Council, Boards and Committees

9. QUARTERLY FINANCIAL POSITION UPDATE

10. CORRESPONDENCE AND INFORMATIONPages 66-70 10A) Correspondence and Information

CLOSED FOIP Section 25 - Disclosure harmful to economic and other interests of a public body FOIP Section 16 – Disclosure harmful to business interests of a third party Added Item FOIP Section 17 – Disclosure harmful to personal privacy

11. ADJOURNMENT

mailto:[email protected]

Town of Olds Council Agenda for July 13, 2020 (Meeting to be held by electronic communications.) of 3

PUBLIC INFORMATION:

Media Scrum: any questions arising from the media can be sent to our ‘Communications Coordinator” at [email protected] and they will be forwarded on and responded to as per Town of Olds Policy 105C.

CLOSED SESSION INFORMATION: When Council goes into a CLOSED SESSION, meeting attendees have two options for continued participation in the virtual Council meeting:

1) You may click on the ‘leave meeting’ button and leave the meeting and then watch ourTown of Olds Website and Facebook pages for LIVE Updates as to when Council willreturn. Administration will post when the meeting will reconvene and the meetingattendees are able to re-join the virtual meeting at that time; or you may

2) Stay online in the virtual meeting platform, and Administration will move all meetingattendees into the meeting ‘waiting room’, while Council is in their CLOSED SESSION.Once Council has returned, all meeting attendees in the ‘waiting room’ will be broughtback into the open meeting forum.

Queries to Council during Council Meetings: For a member of the public to speak to Council during a Council meeting, the item for discussion must fall under either one of the two excerpts noted below, as per the Town of Olds Procedural Bylaw.

Conduct of Meetings 4. The Mayor or other presiding Chair may, upon request of a member of Council, authorize a person in the publicgallery to address Council, but only on the topic being debated at that time in the meeting and with time limitsspecified by the Mayor or other presiding officers.

Delegations 4. Delegations who have not submitted a written letter may be granted by the Mayor or other presiding officer a briefopportunity to outline the matter they wish to present to Council, and following that outline, the Mayor or otherpresiding officer shall determine if the delegation is to be granted time to present the matter outlined.

Queries to Council can be sent via email during the Council meeting to [email protected]


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Adoption of Meeting Minutes

Request for Decision

Adoption of Meeting Minutes

July 13, 2020

RECOMMENDATION That the minutes from the June 22, regular Council meeting be adopted as presented.

That the minutes from the July 8, 2020 Special Closed Council meeting be adopted as presented.

STRATEGIC ALIGNMENT The Town of Olds will respect people and the process ensuring a healthy environment where great decisions are made. The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable.

LEGISLATIVE AUTHORITY Municipal Government Act Division 9, Part 6, Section 208(1) The chief administrative officer must ensure that

(a) minutes of each council meeting(i) are recorded in the English language without note or comment,(ii) include the names of the councillors present at the council meeting,(iii) are given to council for adoption at a subsequent council meeting, and(iv) are recorded in the manner and to the extent required under section 230(6)when a public hearing is held;

Town of Olds Procedural Bylaw 2019-22.

BACKGROUND The purpose of this RFD is to adopt the previous minutes of Council as described in the Municipal Government Act and the Town of Olds Procedural Bylaw.

RISK/CONSEQUENCES 1. By not approving the previous meetings minutes, Council would then not approve the

decisions they made, as recorded and no motion would be actioned by administration.2. The minutes of the Council meetings can be adopted as amended; Council would need

to be specific in an amendment to the recording of the previous meetings minutes.

FINANCIAL CONSIDERATIONS – N/A

ATTACHMENTS 1. Prior to Adoption: Regular Council meeting minutes of June 22, 2020.2. Prior to Adoption: Special Closed Council meeting minutes of July 8, 2020.

Author: Marcie McKinnon Legislative Clerk Date: July 9, 2020

CAO Signature: CAO Reviewed & Approved Date: July 9, 2020

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Town of Olds Regular Council Meeting Monday, July 13, 2020

2A

Prior to Adoption

Minutes of the Town of Olds Regular Council meeting held electronically on Monday, June 22, 2020 at 1:00 p.m. through the Council Chambers, at the Town Municipal Office.

This Town of Olds Council meeting was held without the public body present at meeting location was electronically communicated through ZOOM MEETINGS. The PUBLIC had the opportunity to HEAR the meeting by calling this number 1 587 328 1099 (within Canada) and when prompted entering the Meeting ID 871 2258 9571 and then Password 029698 to listen to the live meeting. Queries to Council were to be sent via email during the Council meeting to [email protected] there were zero queries received during the meeting.

PRESENT – ELECTED OFFICIALS: In the Chair, Mayor Michael Muzychka (from Council Chambers)

ELECTRONICALLY PRESENT – ELECTED OFFICIALS: Councillor Debbie Bennett, Councillor Wanda Blatz, Councillor Mary Jane Harper, Councillor Mary Anne Overwater, Councillor Heather Ryan and Councillor Mitch Thomson.

ABSENT– ELECTED OFFICIALS:

PRESENT for the Regular meeting of Council – STAFF: Chief Administrative Officer, Michael Merritt (from his Town office) and Shaun Fox, Human Resources Advisor (from Council Chambers).

ELECTRONICALLY PRESENT – STAFF: Doug Wagstaff, Director of Community Services; Sheena Linderman, Director of Finance; Scott Chant, Director of Operations; Monica Leatherdale, Communications Coordinator and Marcie McKinnon, Legislative Clerk.

1. CALL TO ORDERMayor Muzychka called the meeting to order at 1:03 p.m.

Mayor spoke to citizen participation in the virtual public hearing for Bylaw 2020-08 where he indicated that should you wish to speak to this item please send an e-mail to [email protected]. In your e-mail, please indicate: Your name, your address, what phone number you will be calling from, and whether you will be speaking for, in opposition, or are affected by the bylaw..

A.) ADDED ITEM(s) Mayor Muzychka requested a closed session at the end of meeting under FOIP Section 17 Harmful to Personal Privacy Councillor Blatz – new business - AUMA Appointments 7C) Councillor Bennett - new business - Library front entry 7D)

B.) ADOPTION OF THE AGENDA Moved by Councillor Harper, “to accept the Regular Council meeting agenda for Monday June 22, 2020 as amended.” Motion Carried 20-233

2. ADOPTION OF PREVIOUS MINUTES2A) Regular Council Meeting Minutes – June 8, 2020Moved by Councillor Blatz “that the minutes from the June 8, 2020 regular Council meeting beadopted as presented.”

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Town of Olds Council Meeting Minutes from June 22, 2020 (Meeting held by electronic communications.) Page 2 of 10

Motion Carried 20-234

Special Closed Council Meeting Minutes – June 11, 2020 Moved by Councillor Overwater, “that the minutes from the June 11, Special Closed Council meeting be adopted as presented.” Motion Carried 20-235

3. PRESENTATION AND DELEGATIONS3A) COVID-19 Updated by the Emergency Management AgencyMr. Brian Powell, Town of Olds Emergency Operations Centre (EOC), Director of EmergencyManagement, was participating on-line and provided Council with a COVID-19 update through aPowerPoint Presentation that was contained in the agenda package.

– June 12th the Provincial Operations Centre de-escalated to Operational Level 2 and Stage 2of the Alberta’s re-launch strategy commenced.– Provincial State of Public Health Emergency expired June 15th.Provincial stats as of June 18th– 127 Municipal and 4 Provincial Operation Centres that are activated (-14 municipal activationssince last update).– Provincially, 10 municipal (-18 since last update) and 29 First Nation State of LocalEmergency (SOLE) related to COVID-19.

Public Works • Town event restrictions (July 6th, 2020) lifted, however AHS guidelines are still in effect.

Facilities Re-opened to the public: Imperial, Hedges and Exhibition Ball Diamonds, Rotary Athletic Park of Olds, Centennial Park Horseshoe Pits, Disc Golf, Elks Soccer Field, Skatepark, Olds Municipal Library, Nu2U, Mountain View Museum, Town of Olds Administration office and Firehall. Re-opening soon: • July 13 - Aquatic Centre, Splash Park• August 7 - Sportsplex

Fire • Primary service coverage and training schedule maintained, no change since previous update.Municipal Enforcement• Increased coverage, including weekends.• Provincial State of Public Health Emergency ended, Community Peace Officers are no longerauthorized to enforce the Public Health Act.

Emergency Social Services: • Demobilized back to Community Service Structure effective June 12– Transferred responsibility of Recovery Objective 2 to Community ServicesFinal GNP Outreach Statistics – (April 15th to June 18th).

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Logistics: • PPE (personal protective equipment) supplies are good.

Finance: (as of June 18) • Utility deferral update – 27 requests and the last month to defer, penalties will resume July2nd. Total of just over $13,300• 59 Business Re-opening grants fulfilled – $24,800.• Total expenses directly related to the COVID-19 response approx. $51,300 (+$18,300 sincelast update).• The total amount of overtime paid for employees working on COVID-19 areas is $14903.01

(+$1084.64 since late update). COVID-19 Demobilization Plan

Stage 1 (June 18, 2020) Operations (all portions) External partners Logistics Command Staff Liaison Safety

Stage 2 (June 25, 2020) Planning Situation Unit Demobilization Unit recovering/Relaunch Recovery Task Team Finance Command Staff – PIO EOC Function managed by Olds Emergency Response Team (DEM/DDEM)

Stage 3 (July 14, 2020) DEM/DDEM team continued situational monitoring Final Report to Council July 13th Formally close EOC July 14, send notification to province After Action Report capturing lessons that we learned Fall 2020.

Mr. Powell spoke the demobilization of the EOC and his contract position ending July 6, at this time he doesn’t feel the need to renew it. He noted the final items to be completed and how they will be done. Such as: • Ensure time tracking is complete• Resources used by EOC staff are returned• Final reconciliation of EOC related costs are documented• All objectives have either been completed or re-assigned• 4th opportunity to gather feedback to populate a lessons learned document

Mayor Muzychka spoke to the Alberta Governments accolades and their use/reference of the Town of Olds, Emergency Plan and implantation we have in place.

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Moved by Councillor Harper “that Council accept the EOC presentation for June 22, 2020.”

Discussion on demobilization, challenges and objectives – who will continue to receive the reporting on the Economic Development, after July 16th when the EOC is demobilized, will it continue? Mr. Powell indicated that the reporting will continue to council.

Council asked if Administration feels Overtime will decrease. Director Linderman indicated that it should be reduced as we move forward.

CAO Merritt cautioned that there has been flare ups around the World, and we are certainly hopeful that won’t happen in Alberta however, we will continue to prepare for it.

With 59 Business Re-opening grants fulfilled – $24,800, Council asked if there was a breakdown of what businesses? Director Linderman will provide information to Council.

CAO Merritt wished to thank Mr. Powell, as they weren’t sure if he would be back to the July 13th meeting before the EOC steps down on the 14th. Mr. Merritt thanked Mr. Powell and the EOC Team for all their hard work. The Town has been well served with Mr. Powell and the EOC Team. Motion Carried 20-236

4. BUSINESS ARISING OUT OF MINUTESNone

5. BYLAWS5A) Bylaw 2020-08 Land Use Bylaw Amendment - GoodSeedMayor Muzychka spoke to citizen participation in the public hearing for Bylaw 2020-08 where he indicated that should you wish to speak to this item please send an e-mail to [email protected]. In your e-mail, please indicate: Your name, your address, what phone number you will be calling from, and whether you will be speaking for, in opposition, or are affected by the bylaw.

Council held a Public Hearing for Bylaw 2020-08. Mayor Muzychka explained that Section 172 of the MGA says that you may not take part in the discussion and decision-making on any matter in which you have a pecuniary interest. The legislation attempts to ensure that you are not discriminated either for or against by virtue of your membership on council. If you have a pecuniary interest:

• You are to disclose that you have an interest and its general nature.• You are to abstain from any discussion of the matter and from voting.• You are to leave the room until the matter has been dealt with and you should make

sure that your abstention is recorded in the minutes.

You are not to be discriminated against and are entitled to participate in a public hearing as a member of the public.

Mayor Muzychka declared this public hearing for Bylaw No. 2020-08, open at 1:31 p.m.

Mayor Muzychka then asked Town of Olds, Operations Director, Mr. Scott Chant, to explain the purpose and effect of the proposed bylaw. Mr. Chant provided further comments received to Council in a handout at the meeting, these documents will be held with the minutes.

Mr. Chant gave presentation on information as contained in the agenda package. The applicant’s proposed office is for a business unrelated to the primary GoodSeed existing operation. GoodSeed may have their office as an ‘accessory use’ under the Land Use Bylaw

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(LUB). The Applicant must apply for a site-specific amendment to allow ‘office’ as a use unrelated to the primary use. No responses were received. Planning has no concerns with this application as ‘office’ as a use would not interfere with existing the Light Industrial operations. Planning recommends approval.

Mayor Muzychka explained that presentations before Council shall be brief and to the point and limited to five (5) minutes; Council shall not allow cross examination of persons giving information and it will not be necessary for the persons giving information to verify his or her qualifications; Council may ask questions of the speakers after each presentation for clarification purposes; no debating or questions from the floor will be allowed and no written or verbal submissions will be received by Council after the Public Hearing is closed. Person addressing Council will: state their name and address. Indicate if they are speaking on their own behalf or for a client, company or citizens group. No requests to speak were received via email before the public hearing started.

Mayor Muzychka called for all those in support of the proposed Bylaw to come forward. No one came forward.

Mayor Muzychka called for a second time for all those in support of the proposed Bylaw to come forward. No one came forward.

Mayor Muzychka called for all those opposed to the proposed Bylaw to come forward. No one came forward.

Mayor Muzychka called for a second time for all those opposed to the proposed Bylaw to come forward. No one came forward.

Mayor Muzychka called for all those deemed affected by the proposed Bylaw to come forward. No one came forward.

Mayor Muzychka called for a second time for all those deemed affected by the proposed Bylaw to come forward. No one came forward.

No emails were received during Mayor’s Call Outs for those in favor, opposed or affected.

Mayor Muzychka opened the floor to Council for comments or questions.

Council discussion on the office use being proposed and the land use bylaw.

Mayor Muzychka asked Mr. Chant if he had any further comments. Mr. Chant did not.

Mayor Muzychka declared the public hearing for Bylaw No. 2020-08, closed at 1:38 p.m.

Moved by Councillor Ryan, “that at Second Reading be given to Town of Olds Bylaw 2020-08 – Site Specific Amendment of Town of Olds Land Use Bylaw, Bylaw 01-23.”

Council discussion on type of business going into space. Director Chant indicated that it meet the land use and site specific requirements. If this amendment is approved, the business will continue the process. There will be no renovations and conforms to all current codes.

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General discussion on possible future owner’s use of the office.

Ms. Chantel Sommerfeld of Sundre, AB, the applicant emailed in to the meeting and was given opportunity to speak to her application that is in front of council today to provide clarity. Ms. Sommerfeld indicated that she hopes to run a Virtual Assistant Business from this office, she has been renting the office from Goodseed for her family business. There will be no need for parking, as she will go visit any clients if required. Ms. Sommerfeld indicated she choose Olds for family reasons and better internet service for her virtual based business.


Moved by Councillor Blatz “that Third Reading be given to Town of Olds Bylaw 2020-08 – Site Specific Amendment of Town of Olds Land Use Bylaw, Bylaw 01-23.” Motion Carried 20-238

6. UNFINISHED BUSINESSNone

7. NEW BUSINESS7A) Council Policy 201C Data Connection PolicyCAO Merritt indicated that this policy was in front of Council at the May P&P meeting where afew changes were requested made and is being presented to Council today.

Moved by Councillor Thomson, “that the Data Connections Policy 201C be approved as presented.” Motion Carried 20-239

7B) Olds Policing Advisory Committee CAO Merritt noted that at the June 1st Policies & Priorities Council Committee meeting, that Council was presented with four models for community oversight. Administration took Council’s comments and incorporated them into the draft presented today.

Ms. Lutz spoke to the terms of reference for the Olds Policing Advisory Committee as contained in the agenda package. Ms. Lutz indicated they received additional comments from S/Sgt. Jim MacDonald to incorporate a code of conduct under Authority. She also spoke with the Alberta Association of Police Governance. Items added … that this is a Living document on the recommendation of Alberta Association of Police Governance, as the Police act is up for review and this will allow for the amendment, if changes need to be made. Administration also incorporated Sections 3.2 A & C and duties outlined in 3.3 from the bylaw presented at an previous council meeting. Added a Value Statement and removed Public complaint officer, as Council decided to form a “Policing Advisory Committee” versus a “Policing Committee” where a Public Complaint Officer is mandatory and supported in legislation.

Moved by Councillor Overwater “that Council approve the Olds Policing Advisory Committee Terms of Reference.”

Council thanked staff for all their hard work to bring this forward.

Councillor Ryan indicated she understood 3.3 points C & J would be included. c) Represent the interests and concerns of the public and Council to the Officer In Charge; andpoint

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j) Provide advice and make recommendations to Council relating to policing matters or relevantcommunity issues, as it may deem advisable, on its own initiative or upon request of CouncilAnd further suggested they should be included in this document.

Ms. Lutz felt it was covered in point A) Act as a liaison between Town Council, the R.C.M.P. Detachment, Municipal Enforcement and the citizens of the Town of Olds to foster responsible community actions towards the creation of a safe secure community, in the draft Terms of Reference. Councillor Ryan suggests should be stronger.

Council asked what the rationale was for the wording; The Chairperson or the Vice-Chairperson may be a member of Council or a citizen member. Mrs. Lutz indicated that it was added as on a Police Committee they can’t be, so the rationale was that there is no restriction for who is in the seat.

Council discussion ensued on Council members being chairs and reporting back to Council. The role of this committee is advisory in nature, not to direct Council. Reporting from all other groups will remain as already determined.

With this being a living document, it was suggested to accept and revisit in a years’ time.

Councillor Ryan expressed her concerns on not being prescriptive enough in the Terms of Reference and wanted clearer direction included. Council discussion ensued on point 3.3 C & J.

Director Wagstaff asked that Council separate these points in their motions.

Moved by Councillor Ryan, “that ‘Represent the interests and concerns of the public and Council to the RCMP Detachment and to the Municipal Enforcement’ be added under Member Responsibilities to the presented Terms of Reference.”

CAO Merritt asked about the Officer in Charge. Ms. Lutz indicated that Officer in Charge is the RCMP Detachment Commander. Friendly amendment made to wording within motion.


Moved by Councillor Ryan, “that ‘Provide advice to Council relating to policing matters or relevant community issues, as it may deem advisable, on its own initiative or upon request of Council.’ be added under Member Responsibilities to the presented Terms of Reference.” Motion Carried 20-241

Councillor Overwater agreed to friendly amendment to her motion by adding “as amended” Motion Carried 20-242

7C) Added item - AUMA Appointment Councillor Blatz noted that Mayor Muzychka has been part of the AUMA - Energy and Infrastructure Committee and wanted to bring it forward that the Mayor has recently been appointed to the AUMA Economic Recovery Task Force, which I believe is a true honor and wanted it noted. Congratulations!

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Moved by Councillor Blatz, to accept this information as presented.” Motion Carried 20-243

7D) Added Item - Library Front Entry Councillor Bennett wanted it noted that the front entry at the library needs attention. Director Chant will address.

8. REPORTS FROM COUNCIL, BOARDS AND COMMITTEESMoved by Councillor Overwater “that the Reports ending June 22, 2020 be received forinformation.”

Councillor Overwater – Daily COVID Updates, council meetings, attended the Women’s of Excellence Awards Virtual Evening, attended the Council Barrel Planting, the Municipal Planning Commission meeting and June 24th is the Central Alberta Economic Partnerships AGM.

Councillor Blatz – Daily COVID Updates, council meetings, attended the Women’s of Excellence Awards Virtual Evening, the Olds Chamber of Commerce meeting and attended the Council Barrel Planting.

Councillor Ryan – attended many of the previously mentioned events, Council Barrel Planting, Special Library Board Meeting, attended a SDAB preliminary hearing, and the Parkland Regional Library meeting.

Councillor Harper - Olds Chamber of Commerce thanked the town of olds for business re-opening grant program, and attended many of the previously mentioned events. Also Mountain View Regional Water Services Commission meeting.

Councillor Bennett – attended many of the previously mentioned events, Council Barrel Planting, the Intermunicipal Cooperation Committee meeting, and the Parkland Planning Commission Annual General Meeting.

Mayor Muzychka also attended many of the previously mentioned events.

The Mayor and Council wished to congratulate all the nominees and winners of Women of Excellence Awards!


9. QUARTERLY FINANCIAL POSITION UPDATENone

10. CORRESPONDENCE AND INFORMATION10A) Correspondence and InformationMoved by Councillor Thomson “that the Correspondence and Information Report ending June22, 2020 be received for information.”Motion Carried 20-245

Mayor Muzychka explained the process on how Council will move in and out of the Closed Sessions and the Publics’ options for participation. (2:39 p.m.)

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Moved by Councillor Bennett, “that Council move to closed session in accordance with section 197(2) of the Municipal Government Act to discuss matters exempt from disclosure under the following FOIP Sections at 2:42 p.m.

1. FOIP 25 Disclosure harmful to economic and other interests of a public bodyICC Update - CAO Merritt in attendance.

2. FOIP 16 Disclosure harmful to business interests of a third partyFOIP 27 Privileged informationOI Update - CAO Merritt, Directors Linderman & Wagstaff in attendance.

3. FOIP 17 Disclosure harmful Personal PrivacyCouncil only no admin.


Mayor Muzychka recessed the Council meeting at 2:43 p.m. Administration moved public meeting participants into the ‘waiting room’ of the ZOOM Meeting

CLOSED SESSION Mayor Muzychka reconvened the meeting at 2:59 p.m. to conduct the CLOSED session of the Council meeting.

1. FOIP 25 Disclosure harmful to economic and other interests of a public bodyICC Update - CAO Merritt in attendance.

2. FOIP 16 Disclosure harmful to business interests of a third partyFOIP 27 Privileged informationOI Update - CAO Merritt in attendance Directors Linderman & Wagstaff joined meeting at 3:45 p.m.Councillor Thomson declared pecuniary interest as the Executive Director of OldsInstitute and recused himself from the meeting at 3:45 p.m.Directors Linderman & Wagstaff left the meeting and Councillor Thomson rejoined themeeting at 4:00 p.m.

3. FOIP 17 Disclosure harmful Personal PrivacyCouncil only no admin.

Moved by Councillor Blatz “that this meeting reconvene to the regular Council meeting at 4:05 p.m.”Motion Carried 20-247

Administration moved public meeting participants from the ‘waiting room’ to the Council Meeting Mayor Muzychka reconvened the regular Council meeting at 4:20 p.m.

RISE AND REPORT

Moved by Councillor Bennett, “that Mayor Muzychka proceed as discussed.” Motion Carried 20-248 Councillor Thomson did not participate in the vote.

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Moved by Councillor Overwater, “that Council nominate Town of Olds Chief Administrative Officer Michael Merritt for an AUMA Municipal Award – ‘Dedicated Chief Administrative Officer Award’.” Motion Carried 20-249

11. ADJOURNMENTMoved by Councillor Ryan, “that this meeting adjourn at 4:21 p.m.”Motion Carried 20-250

_________________________________ ________________________________ Michael Muzychka Michael Merritt, Mayor Chief Administrative Officer

These minutes were approved this ____ day of July, 2020.

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PRIOR TO ADOPTION

Minutes of the Town of Olds Special CLOSED Council meeting held on Wednesday, July 8, 2020 at 6:00 P.M. in the Town of Olds Boardroom, at 4512 – 46 Street, Olds AB.

PRESENT – ELECTED OFFICIALS: In the Chair, Mayor Michael Muzychka Councillor Heather Ryan; Councillor Mary Jane Harper; Councillor Mary Anne Overwater; Councillor Wanda Blatz; Councillor Debbie Bennett and Councillor Mitch Thomson.

PRESENT for the Regular meeting of Council – STAFF: Michael Merritt, Chief Administrative Officer

ABSENT– ELECTED OFFICIALS:

1. CALL TO ORDERMayor Muzychka called the meeting to order at 6:01 p.m.

2. ADOPTION OF THE AGENDAMoved by Councillor Overwater, “to accept the Special Closed Council meeting agenda for July8, 2020 as presented.”Motion Carried 20-251

3. CLOSED SESSION3A) FOIP Section 17 - Disclosure harmful to personal privacy

FOIP Section 27 - Privileged Information

Moved by Councillor Blatz, “that Council move to closed session in accordance with section 197(2) of the Municipal Government Act to discuss matters exempt from disclosure under FOIP Sections 17 & 27 at 6:02 p.m. with only Council in attendance.” Motion Carried 20-252

CAO Merritt left the meeting at 6:02 p.m.

Moved by Councillor Harper, “that the meeting reconvene to the regular Council meeting at 6:20 p.m.”Motion Carried 20-253

CAO Merritt rejoined the meeting at 6:21 p.m.

4. ADJOURNMENTMoved by Councillor Ryan, “that this meeting adjourn at 6:21 p.m.”Motion Carried 20-254

_________________________________ ________________________________ Michael Muzychka, Mayor Deputy Mayor

These minutes approved the _____ day of July, 2020.

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PRESENTATIONS AND DELEGATIONS


COVID-19 UPDATE

July 13, 2020

RECOMMENDATION That Council accept the presentation for information.

STRATEGIC ALIGNMENT

The Town of Olds will provide the necessary resources to ensure a safe, secure and healthy community. The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable. The Town of Olds will respect people and the process ensuring a healthy environment where great decisions are made.

LEGISLATIVE AUTHORITY

The Emergency Management Act, the Local Authority Emergency Management Regulation and Bylaw 2019-15 Municipal Emergency Management, provides the legislative framework for local and provincial management of emergencies and disasters. The Local Authority Emergency Management Regulation 3.(2)(e) Incident Command System (ICS) will be used to support all Emergency Management responses.

BACKGROUND Town of Olds Emergency Operations Centre will provide an update the current status of the COVID-19 situation in Olds.

RISK/CONSEQUENCES 1. Council can receive the request for information.2. Council can make another recommendation being specific in what it wishes to direct as

an alternate follow up.

FINANCIAL CONSIDERATIONS Not known at this time.

ATTACHMENTS – Presentation

Submitted By: Jennifer Lutz, Deputy Director of Emergency Management

Date: July 8, 2020


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3A

Town of Olds Council Meeting

July 13, 2020

COVID-19 EMERGENCY OPERATIONS CENTREUPDATE

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Emergency Operations Centre – Update

2

Provincial stats as of July 8th

– 97 Municipal & First Nation, as well as 4 Provincial Operation Centres that are

activated (-36 municipal activations since last update).

– Provincially, 35 municipal or First Nation State of Local Emergency (SOLE) in

affect due to COVID-19 (-4 since last update).

– Currently, all Provincial Critical Infrastructure Sectors plans are working well.

– POC activated for 165 days, Town of Olds EOC activated for 120 days.

– March 16 – May 24 Staff time Approx. 6100 hrs dedicated to EOC support.

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Operations:

Public Works

• No Changes, essential town services continue to function at full capacity.

Facilities

• All facilities re-opened to the public (with restrictions or guidelines) with the

exception of the Sports Complex which is earmarked to re-open August 7th.

Fire

• Business as usual.

Municipal Enforcement

• Business as usual.

ESS

• Community Services Staff completed Registration and Reception Centre

Training.

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Emergency Operations Centre – Update19


PLANNING: Demobilization and Recovery

Objective One: Business Sector Support• Support Local Campaign

• Supporting Business Bingo, Mini Oldstice, “Stay-catin” Guide,

• Shop Local Town of Olds Healthy Employee Intiative Benefit Program

• Working with Alberta Labour, Economic Development Alberta & CAEP

• Support Business Deferral Programs, CERB renewal item by Task Force

• Creating Economic Development Policy & Terms of Reference for Business Retention and Expansion Committee for transition of Task Force Team to (BR&E)

Objective Two: Community Services• Scheduled to commence following Stage 3

Objective Three: Facilities• Risk assessments completed

• Mitigation strategies in place

• Re-opening complete or in progress: Aquatic Centre, Splash Park, Sunshine bus volunteers re-opened

Objective Four: Service Level• Initial service level discussion; additional follow-up will occur during the summer and will assist in 2021 budget deliberations

Objective Five: Employee Support• Supporting staff from home with consideration of personal circumstances regarding re-entry.

• Change management support to staff to help mitigate and navigate changes resulting from COVID-19

• Create all-staff survey in conjunction with EOC After Action Review to enhance future training and Emergency Response Planning

Objective Six: Economic Resilience• Residential financial relief programs

• 2020 Budget adjustments

• Reviewing Shovel Ready Projects4

Emergency Operations Centre 20


Finance: (as of July 8)

• Utility deferral update – 16 requests to defer, penalties for

those not on the deferral have resumed.

– Total of just over $5,500

• 79 Business Re-opening grants fulfilled – $33,100.

• Expenses directly related to the COVID-19 response approx.

$60,565 (PPE & office preparations, signage and contract hours for EOC

support).

• The total amount of overtime paid for employees working on

COVID-19 areas is $16141.50 (+$1238.49 since late update).

5



Command Staff:

• Public Information Officer:Supports information flow from the EOC

to regular town operations. Compiled

social media, newspaper and radio

messages related to:

– Grow OLDS with us! Support Local

– Emergency Management Updates

– Regular COVID-19 website updates

– COVID-19 related video messages (received

over 20K views)

6



Demobilization Plan

Stage 1 & 2 released from EOC.

7


Stage 1. (June 18, 2020) • Operations (all portions)• External partners• Logistics• Command Staff

o Liaisono Safety

Stage 2. (June 25, 2020) • Planning

o Situation Unito Demobilization Unit

Recovering/Relauncho Recovery Task Team

• Finance• Command Staff – PIO• EOC functions managed by Olds

Emergency Response Team(DEM/DDEM)

Stage 3. (July 14, 2020) • DEM team will continue to

monitor and meet with theExecutive leadership, asneeded

• Formally close EOC July 14,send notification to province

• After Action Report capturinglessons - Fall 2020, survey allstaff and Council.

Resources may be re-deployed based on situational needs to manage the COVID-19 Situation.

Factors that could trigger the re-deployment of the EOC:

1) Localized break-outs of COVID-19 where coordination of Emergency Management Partners is required.

2) A COVID-19 outbreak within the Town of Olds Organization.

3) Wide spread public dis-regard for CMOH Orders.

4) If another emergency situation occurs that warrants standing up the EOC.

23


After Incident Action (AAR) Report

8


Key readiness activities

• ERP rewrite (2018)

• ERP update and Exercise (2019)

• Municipal Emergency Management Bylaw 2019-15 Amendments (Sept 2019)

• Town of Olds and Mountain View Regional ERP review audit (Feb 2020)

• Business Continuity Plan update (March 2020)

Examples of key response activities

• Activation of EOC

• Determine triggers of SOLE (not declared)

• Closure of public facilities and cancellation of events

• Leveraging technology – working and servicing the public vitually

• Establishment of tools to support EOC activities (Sitreps and Incident Action Plans), tracking

(electronic 214 forms and objective spreadsheet) and Recovery Planning

• Virtual EOC training; supporting staff for EOC roles

24



9


The AAR Polls were sent to EOC staff and External Emergency Management

Partners on the following dates:

April 7, 2020

April 22, 2020

May 7, 2020

June 5, 2020

Olds COVID-19 Debrief (OCD) form June, 2020 to all internal EOC participants as demobilized from the EOC

All-Staff and Council COVID19 Debrief Survey Later this summer

25



10


• Recommendations and key findings

• What went well and how to build on this success

• Improvement areas and challenges

• Roll up of successes and challenges to determine high level recommendations

• Celebrate and acknowledge staff, emergency management partners,

volunteers and our community

Future is hard to predict but we hope to have the report to Council Fall 2020

26


Questions?

11

27


Council Policy Repeals

Town of-.f,11 aF


Council Policy Repeals

July 13,2020

RECOMMENDATIONThat Council Policy 316C, Technology and Social Media Use; Council Policy 110GPolitical Gontribution; and Council Policy 121C Public lnterest Disclosure, be repealed.

STRATEGIC ALIGNMENTln Councils Strategic Plan for the 2017-2021 term, focus area one is Good Governance. Thegoal for this area is:

"The Town of Olds will respect people and the process ensuring a healthyenvironment where great decisions are made."

One of the strategies to accomplish this is identified as item 1.4:"Develop a strategic, comprehensive review of all byJaws and policies oyer the nextfour years."

LEGISLATIVE AUTHORITY. Council's principal role in municipal organization: Section 201(1Xa): A council is responsible

for developing and evaluating the policies and programs of the municipality; and. General Duties of Councillors: Section 153(b) Councillors have the following duties to

participate generally in developing and evaluating the policies and programs of themunicipality.

BACKGROUNDPolicy 201C, Data Connection, was approved at the Regular Council Meeting of June 22,2020.Policy 316C, Technology and Social Media Use, is now redundant, as it has been incorporatedinto Data 201C.

At the last Policy Advisory Team meeting, the team recommended to repeal Policies 1 10C and121C as these policies are now superseded by legislation; the Public lnterest Disclosure(Whistleblower Protection) Act and the Election Finances and Contributions Disclosure Act(EFCDA).

RISK/CONSEQUENCESCouncil can make revisions to this document. ln doing so, the revisions must be articulatedclearly by council.

FINANCIAL CONSIDERATIONSNone.

ATTACHMENTS1. Policy 316C Technology and Social Media Use2. Policy 1 10C Political Contribution3. Policy 121C Public lnterest Disclosure

Kelly Lloyd,Coordin for of Strateqic A.ffairsAuthor: Date: June 22,2Q20

CAO Signature: * Date,,111.-* P //2,t"

Page 1 of 'l

28


7A

of 1

Council POLICY 110C

110C Political Contribution

Prepared By: Office of the CAO Council Approval Date: May 14, 2012

Effective Date: May 14, 2012 Reviewed: January 20, 2014

References: Election Finances and Contributions Council Resolution No.: 12-147 Disclosure Act

Function: Strategic

POLICY STATEMENT As a public corporation, the Town of Olds shall not make contributions to a political party, constituency association or candidate.

PURPOSE To ensure that contributions are not made in contravention of the ‘Election Finances and Contributions Disclosure Act.’ (Act)

SCOPE This policy applies to Elected Officials and Employees acting with the authority of the Town of Olds.

RESPONSIBILITIES The Office of the CAO is responsible for overseeing this policy.

DEFINITIONS

1. “contribution” means any money, real property or goods or the use of real property or goodsthat is provided

(i) to a political party, constituency association or candidate, or

(ii) for the benefit of a political party, constituency association or candidate with its orthe candidate’s consent, without compensation from that political party,constituency association or candidate;

2. “fund-raising function” includes any social function held for the purpose of raising funds forthe registered party, registered constituency association or registered candidate by whomor on whose behalf the function is held.

3. “in-direct contribution” is when an elected official attends a fund-raising function, and whenthe elected official is reimbursed by the municipality for the contribution part of that ticket.(definition provided by Elections Alberta).

4. “prohibited corporation” means a municipality.

STANDARDS The Town of Olds being a ‘prohibited corporation’, shall not make any ‘contribution’ or pay an ‘in-direct contribution’ for entry to a ‘fund-raising function’ of any registered party, registered constituency association or registered candidate.

29


of 1

Council POLICY 121C

121C Public Interest Disclosure

Prepared By: Office of the CAO Council Approval Date: January 27, 2014

Effective Date: January 27, 2014 Council Resolution No.: 14-19

References: Pubic Interest Disclosure Previous Revision Date: January 2018 (Whistle Blower Protection) Act

Function: Strategic Supporting Procedure: 221P

POLICY STATEMENT The Town of Olds has written to the Government of Alberta to be to be listed as an entity under the Public Interests Disclosure (Whistleblower Protection) Act.

PURPOSE To enhance the public’s confidence in elected officials, public institutions and staff delivering programs and services; to facilitate the disclosure of wrongdoing; to protect those who make disclosures from reprisal; and, to resolve recommendations arising from investigations.

SCOPE This Policy applies to the Town of Olds as a public entity.

RESPONSIBILITIES The Chief Administrative Officer is responsible for the obligations of the Public Disclosure Act: to have responsive procedures created, implemented and communicated to staff.

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of 1

Council POLICY 316C

316C Technology and Social Media Use Policy

Prepared By: Governance Motion No.: 17-224

Supporting Documents: Effective Date: Immediately 316P Technology and Social Media Use

POLICY STATEMENT With the growing use of e-mail, internet, and Social Media and with the pervasive use of technology, organizations are facing increased risks due to the misuse and abuse of these technologies and media. This Policy has therefore been developed to assist Users in the appropriate and acceptable use of Social Media and technology.

PURPOSE The purpose of this policy is to set out guidelines governing the access to electronic mail (e-mail), the internet, Social Media and other information technology resources which includes, but is not limited to, desktop and laptop computers, printers, photocopiers, GPS units, cellular devices, desk phones, and social media accounts.

SCOPE AND GUIDELINES This policy applies to all Town employees, contractors, volunteers and Councillors who have access to information technology resources.

DEFINITIONS “Social Media” means all forms of media including, but not limited to: Web logs (blogs), Facebook, Myspace, Wikipedia or other wikis, Twitter, Instagram, Pinterest, LinkedIn, YouTube; comments left by employees on others' blogs or Facebook/Myspace pages, edits to wikis, responses to tweets, postings on message boards/forums, opinions on online polls or any product/services authored by employees during designated working hours. “Town” means Town of Olds, Alberta “User(s)” means employees, contractors, volunteers and Council of The Town of Olds.

RESPONSIBILITIES The CAO or designate(s) is responsible for providing a form of agreement for Users to sign.

STANDARDS 1. As necessary for Users to perform their Town-assigned duties, the Town of Olds provides

access to various forms of technology and Social Media. The Town expects that all thosewho have access to Town technology and Social Media will comply with this Policy and willexercise this privilege responsibly.

2. The focus of this policy is to preserve and protect:a. the integrity and reliability of the Town’s information systems;b. the integrity, reputation and image of the Town; andc. the limited financial and information system resources of the Town.

3. Each User of Town technology and media is required to adhere to the policy and proceduresand certify their acceptance in writing.

Approval Date: May 23, 2017 Motion 17-224

31


32


7B

33


Proclamation: National Drowning Prevention Week

Town of3.S

l'j FTFRequest for Decision

Proclamation: National Drowning Prevention Week

July 13,2020

RECOMMENDATION

That July 19 - July 25,2020 be proclaimed as National Drowning Prevention Week in theTown of Olds.

STRATEGIC ALIGNMENT

ln Councils Strategic Plan for the 2017-2021term, focus areas include:

Goal 5: The Town of Olds will provide the necessary resources to ensure a safe, secure, andhealthy community.

Goal 6: The Town of Olds is committed to transparent and inclusive processes that areresponsive and accountable.


The request for proclamation meets the criteria established in Policy 114C: Proclamations.

BACKGROUND

The Lifesaving Society designates the third full week in July as National Drowning PreventionWeek (NDPW to focus community and media attention on the drowning problem and drowningprevention. Drowning prevention typically becomes a priority to media and the public when atragedy occurs. NDPW is intended to bring positive attention to preventable water-relatedincidents, and build awareness through standardized messaging to influence and changebehaviors.

NDPW provides a focus around the main messages below, selected because of the major riskfactors presented inthe Canadian Drowning Report - 2019 Edition (Note: the 2020 Edition of theCanadian Drowning Report will be released this summer).

. Drowning is Preventable. Over 400 Canadians die in preventable water-related incidentsannually. Even one drowning is one too many.

o Watch me, not your phone. Always actively supervise children around the water -distractions are deadly.

r Be Boat Smart - Wear a Lifejacket. Choose lt. Use lt. Always wear a lifejacket when ina boat.

. Learn to Swim to Survive. Everyone should have the right to learn swim survival skills.lf you don't know how to swim take a Swim to Survive class.

. Swim with a buddy. Take a buddy and look out for each other, it's what friends do.

. Know your limits. Stay sober when in, on or around the water. Alcohol consumption is afactor in almost 4Qo/o of boating-related fatalities. Both alcohol and cannabis use impairsjudgment, reflexes and balance.

o Be Water Smart all year round. You can save a life - yours and someone else's. Take alearn-to-swim, lifesaving or first aid class today.

Page 1 of 2

34


7C

RISK/CONSEQUENCES

1. Council can receive the request for information thereby not making the declaration.2. Council can pass make another recommendation being specific in what it wishes to

direct as an alternate follow up.

FI NANCIAL CONSI DERATIONS

Advertising within existing budgets.

ATTACHMENTS

1. 2020 Proclamation of National Drowning Prevention Week

Nici CarmichaelRpereatrBn Program.mer

Author: Date: June 30,2020

Directorsisnature: /\ %#f / oate:rleqfi1,o(CAO Signature Date Q/2 o1/tuzd

Page2of 2

35


4512 46 St. Olds, (Alberta) Canada T4H 1R5 Email [email protected] Main 403.556.6981 Fax 403.556.6537 www.olds.ca

OFFICE OF THE MAYOR

PROCLAMATION

National Drowning Prevention Week

Sunday July 19 - Saturday July 25, 2020

WHEREAS, the mission of the Lifesaving Society Canada is to prevent drowning throughout Canada, and even one drowning is one too many;

AND WHEREAS, most drownings are preventable in a Water Smart Community, and only through Water Smart Education and a healthy respect for the potential dangers that any body of water may present can we truly enjoy the beauty and recreational opportunities offered by these bodies of water;

AND WHEREAS, the Lifesaving Society urges Canadians to supervise children who are in and around the water, to refrain from drinking alcoholic beverages or impairment while participating in aquatic activities, and to wear a Personal Floatation Device or lifejacket at all times when boating;

AND WHEREAS; the Lifesaving Society of Canada declares July 19 - July 25, 2020, as National Drowning Prevention Week, to focus on the drowning issues and saving hundreds of lives this year;

THEREFORE, we, the Elected Officials of the Town of Olds, do hereby proclaim July 19 – July 25, 2020, as "National Drowning Prevention Week" in the Town of Olds.

Signed this day of , 2020.

________________________________________ His Worship,

Mayor Michael Muzychka

36



of 2

Proclamation: Operation Safe Driver Week


Proclamation: Operation Safe Driver Week

July 13, 2020

RECOMMENDATION That July 12-18, 2020 be proclaimed as Operation Safe Driver Week in the Town of Olds.

STRATEGIC ALIGNMENT In Councils Strategic Plan for the 2017-2021 term, focus areas include: Goal 5: The Town of Olds will provide the necessary resources to ensure a safe, secure, and healthy community. Goal 6: The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable.


Town of Olds Policy 114C: Proclamations

BACKGROUND Alberta Sheriff Highway Patrol: Increasing driver performance through enforcement and education.

Operation Safe Driver is a program of the Commercial Vehicle Safety Alliance (CVSA) aimed at improving commercial and non-commercial driver behavior and performance through traffic enforcement, education, and outreach. Successful enforcement programs and strategies for addressing problem driver behaviors are those that exhibit the following components:

• Focuses on unsafe driver behaviors, such as speeding, aggressive driving, inattention,distraction, etc.

• Targets both commercial motor vehicle (CMV) and passenger carrying vehicle unsafebehavior patterns.

• Utilizes both highly visible and covert enforcement activities.• Increases CMV and non-CMV traffic enforcement activity.• Implements commercial driver educational and awareness programs to the motor carrier

population.• Raises awareness to the motoring public about the hazards of operating around

commercial vehicles and proper steps they can take to enhance safe operations.• Educates government, industry and the public about the important role roadside

enforcement plays in saving lives on North America’s highways and helping to provide asafe and secure place to travel.

Each agency is encouraged to conduct traffic enforcement initiatives throughout the week and report their findings on driver behavior including written and verbal warnings, violation tickets, educational and outreach events that take place.

For 2020, the Town of Olds will run Operation Safe Driver campaigns utilizing: • Website • Facebook Page• Electronic Signage • Community Channel

37


7D

ALTERNATIVE OPTIONS

1. Council can pass a motion, to proclaim the week of July 12-18,2020 as Operation SafeDriver Week in the Town of Olds; or,

2. Council can receive the request for information thereby not making the declaration.

ATTACHMENTS

1. Attachment 1 - Draft Proclamation

Author: Cara CochraneM

Date: June 3,2020

Director Signature Date: &o{vw$CAO Signature: Date:

Page 2 ol 2

38


OFFICE OF THE MAYOR

PROCLAMATION

“OPERATION SAFE DRIVER WEEK” July 12-18, 2020

WHEREAS: It is in the public's interest to raise citizens' awareness and education for drivers to practice safe driving behaviors, be alert, and follow the rules of the road;

WHEREAS: Safe driving is the responsibility of everyone who lives, works, and visits our community;

WHEREAS: Safe driving behaviors are practiced first locally;

WHEREAS: The Town of Olds has already shown its intention to implement projects and a municipal responsibility that affirm both its commitment to safe driving and the active participation of its residents, businesses and organizations to the life safety of the municipality;

WHEREAS: Operation Safe Driver Week is based on a sincere concern for driver safety;

WHEREAS: It is important to always practice safe driving behaviors in an effort to reduce the number of deaths and injuries caused by unsafe driving habits; You Matter;

NOW THEREFORE: Olds Town Council, Olds Alberta, does hereby Proclaim July 12th to July 18th, 2020 Operation Safe Driver Week in the Town of Olds.

Signed the _____ day of July 2020

__________________________ Michael Muzychka, Mayor

Town of Olds

39


Engagement on Regulation of Animals

3.Town ofG61F

i::

:


Engagement on Regulation of Animals

July 13,2020

RECOMMENDATION

That Council direct Administration to conduct an Engagement on Regulation of Animalsand report back to Gouncil in the fall of 2020.

STRATEGIC ALIGNMENT

The Council Strategic Areas of Focus 2017-2021document includes:

Goal 4: The Town of Olds will lay the foundation to ensure responsible and sustainable growth




Policy 117C. Engagement.

BACKGROUND

The Community Standards Bylaw came into effect July 4th,2016 and was amended andconsolidated October 10,2017, January 14,2019, and January 27,2020.|t only regulates dogsand cats. Prior to January 2020 Land Use Bylaw amendments, other animals were onlyinterpreted under nuisance (at-large), unsightly, noise, or odour concerns. More specific guidanceis required to clarify the regulation or prohibition of the use and/or keeping of other animals.

Land Use Bylaw Amendment2019-31 came into effect January 17 ,2020, included a clause, "TheDevelopment Authority shall not approve a development application for a use that is not listed aseither a permitted or discretionary use within the applicable district." The purpose of thisamendment is to clearly indicate that if a use is not listed as either permitted or discretionary inthe applicable Land Use District, the Development Authority shall not approve that application.The intent of this clause is to prevent any uses from being approved which Council has notconsidered appropriate within the District. To strengthen the implied intent of this section, itrequires further legislative guidance in either the LUB or another Bylaw, or both.

The Engagement Plan is for a consultation process August 5 - September 15, including a survey:(online and hard-copy options), a random sample of public opinion via telephone surveyconducted by an external consultant, and an inquiry with key stakeholders or subject matterexperts. Data analysis will be conducted September 16-30 with a target date to present at theOctober Policies and Priorities Meeting. The first draft of the survey questions was presented atthe July 6,2020, Policies and Priorities Meeting. Attached is a revised draft survey.

Page 1 of 2

40


7E

RISK/CONSEQUENCES

. Council may ask administration to provide additional information and defer a decision untilinformation is provided.

e People are adjusting to the impacts of the COVID-19 pandemic, including dealing withincreased financial and social pressures, moving fonryard at this time the public may notview this as a priority.

. Staff resources and the availability of stakeholders could be impacted if there is anincrease of COVID-19 cases and public health conditions change.

. Further delay increases the length of time without any legislative framework to address theexisting ambiguity on restrictions of other animals.

FI NANCIAL CONSIDERATIONS

X lpp.oued by budget New = Budget Adjustment

Cost Funding Source (budgeUin kind/grant) with G/L Code

Rec Admin Contracted Services 2-7202-239-00

Total Gost $2,500

Advertising and any minimal administrative cost (paper, printing, etc) are within existingbudgets.

ATTACHMENTS

Attachment 1 - Draft survey questions

Date: July 7,2020Jennifer LutzCommunity FacilitatorAuthor:

Date nhfutluffzattDirector Signature

Date: A/* rtbzaCAO Signature:

Page 2 of 2

41


ANIMAL CONTROL SURVEY (DRAFT)

Please complete this survey and return to the Town of Olds by September 15, 2020. Town of Olds, 4512 46 St., Olds, AB or email [email protected]

The Town is creating a new, comprehensive Animal Control Bylaw.

Currently dogs and cats are regulated by the Town of Olds Community Standards Bylaw. With recent amendments made to the Land Use Bylaw, there is ambiguity on restrictions or allowances of other animals.

The intent of this public consultation is to gain insight for a new animal control bylaw and any other bylaw amendments that may be required to regulate animals in the town. This survey focuses on urban chickens but is also seeking opinions on other non-regulated animals that have been identified by public complaints in the past.

Prior to completing this survey, we encourage you to review information provided at olds.ca or if you are taking this survey online, links that provide additional information.

1. Should the Town of Olds allow the keeping of urban chickens in residential areas?

☐ Yes

☐ Yes, with regulations

☐ No

☐ Unsure/Undecided

Additional Comments:

2. What concerns do you have with allowing urban chickens? (Check all that apply)

☐ Noise

☐ Odour

☐ Yard appearance

☐ Illness/disease

☐ Attracting predators into residential areas

☐ No concerns

☐ Other (please specify) __________________________________________________

3. If urban chickens are allowed in residential areas, which of the following regulationswould you like to see in place? (Check any that apply)

☐ Urban chickens must be licensed

☐ Limitations on the allowable number

☐ No roosters

☐ Specifications regarding coop size

☐ Urban chicken are kept in a closure

☐ Cleanliness provisions

☐ Prohibition on the sale of products

☐ Prohibition on slaughter

☐ Mandatory Animal Welfare Course/Training

☐ Communication/approval with neighbour’s with a shared property line

☐ Other (please specify) __________________________________________________

4. If allowed, what size of property do you feel would be appropriate for urban chickens?Mark any that apply. For your lot size, please refer to your tax notice or tax assessment.

☐ Smaller properties - under 300 square metres (3300 sq. ft)

☐ Medium properties - 300 to 725 square metres (up to 7800 sq. ft.)

☐ Larger properties - 725 to 2000 square metres (up to 21500 sq. ft)

☐ Extra large properties over 2000 square meters (over .5 Acre lot)

☐ Unsure/undecided


42




5. If urban chickens are allowed, should there be limits set on the number of birdsallowed to be kept on each property, provided they are cared for properly?

☐ Yes, limit based on the size of lot

☐ Yes, there should be a limits regardless of size of the lot

☐ Yes, there should be a maximum limit within a neighbourhood or municipality

☐ No limit



6. Please indicate your opinion on the prohibition or regulation of the following:

Prohibited Permitted

without rules Permitted with rules

Unsure/ Undecided

Exemptions for facilities where Livestock are temporarily housed for educational, veterinary, scientific or civic purposes e.g. Olds College, Olds Regional Exhibition, Olds Auction mart, veterinary clinics)

Birds such as ducks, geese, peacocks, pheasants, grouse, guinea fowl and turkeys.

Larger birds such as ostriches, rheas, peacocks and emus.

Livestock: horses, cattle, pigs, goats, sheep, llamas, alpacas.

Pot-bellied pigs

Miniature horses, donkeys


7. There are no local bylaws in place regarding beekeeping. Residents are currentlypermitted to keep beehives in their backyards provided they comply with theprovincial Beekeepers Act, which is enforced by the province as opposed to the town.

What do you think the Town of Olds approach to beekeeping should be?

☐ Prohibited by the Town of Olds

☐ Allowed per provincial legislation/regulations

☐ Permitted by Town of Olds with further licence/regulations



8. Which of the following funding models would you support if additional licensing andbylaw enforcement was required for Animal Control?

☐ I support maintaining current tax level and reduce services in other areas, animal control is a

priority issue

☐ I support a user-pay principle; supported by licensing fees and fines

☐ I support a nominal tax increase to support Animal Control Bylaw enforcement

☐ I don’t see this as an issue, no changes are needed


43



9. Do you have any other comments about animal control in the Town of Olds?


Tell us about yourself (general information)

What age group do you belong to? (required)

☐ 0-12

☐ 13-17

☐ 18-29

☐ 30-45

☐ 40-64

☐ Over 65

Which category best defines you? (required)

☐ Owner

☐ Renter

☐ Temporary resident of Olds (eg. College student)

☐ Work in Olds, but do not live in the area

☐ Mountain View County resident

☐ Person living beyond Mountain View County municipal boundaries

What is your Postal Code? (required)

Name (optional)

Phone Number (optional)

Thank you for your participation!

Your feedback is welcomed, encouraged and valued. Survey results will be shared with the public on the Town of Olds website and will be presented to Council at the October 5th, 2020 Policies and Priorities Committee Meeting at the Town Administration Office.

Did you know you the Town of Olds has a virtual City Hall? Manage all your accounts or subscribe to receive email notifications and stay up-to-date on the latest news, announcements, events, meetings, at www.olds.ca.

Privacy Statement

Personal information on this form is collected under the Freedom of Information and Protection of Privacy Act and will be used to process this survey. Please forward questions or concerns to the FOIPP Coordinator at 4512 46 Street, Olds, AB, T4H1R5. Phone 403-556-6981, FAX 403-556-6537, or email [email protected].

44


http://www.olds.ca/

Engagement on Murals

Town of

-,o qlFRequest for Decision

Engagement on Murals

July 13,2020

RECOMMENDATION

That Council direct Administration to conduct an Engagement on Murals and report backto Council in the fall of 2020.

STRATEGIC ALIGNMENT

The Council Strategic Areas of Focus 2017-2021document includes:

Goal 4: The Town of Olds will lay the foundation to ensure responsible and sustainable growth




Policy 1 17C. Engagement.

BACKGROUND

The issue of supergraphics (murals) within the Town of Olds has been raised due to recentinstallations of murals in Uptowne Olds. The issue of murals impacts more than only the Uptownearea as references relevant to the issue of supergraphics appear in the following guidingdocuments: Land Use Bylaw (LUB), Council Policy 120C PublicArt Policy, and Uptowne OldsArea Redevelopment Plan (UO-ARP).

'Mural' is not a term that is specifically defined in the Town's current regulations. The Town usesthe word 'supergraphic' instead of the word 'mural'. 'Supergraphic' is viewed as broader term thatincludes 'mural'. Amendments to the LUB are required to clarify the definition and regulation ofmurals.

The purpose of this engagement is to establish where public opinions are, if municipal resourcesshould be allocated for a mural program, and to what extent should the Town regulate murals.The Engagement plan is for a consultation process to occur August 5 to September 15. A surveywill be available online or in a printed version and direct communication with key with stakeholderswill occur. Data analysis will occur between September 16-30 with a target date to present at theOctober Policies and Priorities Meeting. The first draft of the survey questions was presented atthe July 6,2020, Policies and Priorities Meeting. Attached is a revised draft survey.

RISK/CONSEQUENCES

. Council may ask administration to provide additional information and defer a decision untilinformation is provided.

. People are adjusting to the impacts of the COVID-19 pandemic, including dealing withincreased financial and social pressures, moving fonruard at this time the public may notview this as a priority.

Page 1 ol 2

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7F

a

a

Staff resources and the availability of stakeholders could be impacted if there is anincrease of COVID-19 cases and public health conditions change.Further delay increases the length of time to proactively address potential muraldevelopments.

FINANCIAL CONSIDERATIONS

Advertising and any minimal administrative cost (paper, printing, etc.) are within existingbudgets.

ATTACHMENTS

Attachment 1 - Draft survey questions

Date: July 7,2020Author: Commun FaciJennifer Lutz

DateDirector Signature

Date CJCAO Signature

Page 2 oI 2

46


MURAL SURVEY (DRAFT)

Please complete this survey and return to the Town of Olds by September 15, 2020. Town of Olds, 4512 46 St., Olds, AB or email [email protected]

The Town is researching how to regulate murals.

Background information ‘Mural’ is not a term that is specifically defined in the Town’s current regulations. The Town uses the word ‘supergraphic’ instead of the word ‘mural’. ‘Supergraphic’ is viewed as broader term that includes ‘mural’. Currently murals are covered in the Land Use Bylaw (LUB). The LUB has a provision under signage for “supergraphics” which includes murals, as such mural projects require a Development Permit. Signage is discretionary use, however given the probability murals may have sensitivity to their placement and content, the Development Authority defers evaluating merits of a mural application to the Public Arts Advisory Committee. The purpose of the Public Art Advisory Committee (PAAC) is to provide expert and community input on Public Art for the Town of Olds. The Public Art Advisory Committee was first set up by Council in 2019. The PAAC is to assist the Town with consultation regarding public art initiatives, and one of its roles is to provide input on murals applications.

Preamble Amendments to the LUB are required to clarify the definition and regulation of murals. Council has directed Administration to receive public consultation to establish where public opinions are and provide recommendations on whether municipal resources should be allocated for a mural program and to what extent should the Town regulate murals.

Residents of Olds are invited to provide input through this online survey. Paper copies of the survey are also available at the Town Administration Office.

Prior to completing this survey, we encourage you to review the information provided at olds.ca You may visit olds.ca to get more information before filling out the survey or you may complete the survey now online survey. Question #1 The Public Art Advisory Committee is to provide expert and community input on public art for the Town of Olds. The Committee provides recommendations and advice to Town Administration and Council as it relates to public art. The Public Art Advisory Committee should provide an assessment to the Town of Olds as part of the permit approval process for murals. ☐ Strongly Agree☐ Agree☐ Disagree☐ Strongly Disagree☐ Other please specify __________________________________________________☐ Unsure/Undecided


47



MURAL SURVEY (DRAFT) Question #2 Supergraphic means a graphic design adhered to a building, which does not convey a defined advertising message or logo, and includes a mural. The graphic design may be adhered directly on the building or indirectly on a panel affixed to the building. Does this explanation make sense? ☐ Yes☐ No☐ Unsure/Undecided


Question #3 Murals are done in various ways in different communities. In Olds what would be the most appropriate way to put a mural on a building?

☐ Painted or placed directly on a wall☐ Painted or placed on a panel that is attached to a wall☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #4

What is the role of murals? (Check all that apply) ☐ Beautify area☐ Community development☐ Economic development☐ Inspire creativity☐ Neighborhood identity☐ Social change☐ Support artists☐ Tourism☐ Other please specify __________________________________________________☐ Unsure/Undecided


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MURAL SURVEY (DRAFT) Question #5 The Town of Olds is divided into land use districts for planning purposes. Residential, Commercial and Light industrial are examples. What district(s) would be most appropriate for the location of murals? (Check all that apply) ☐ Residential☐ Commercial☐ Light industrial☐ Other please specify __________________________________________________☐ Unsure/Undecided

Question #6 Murals should require a permit. ☐ Strongly Agree☐ Agree☐ Disagree☐ Strongly Disagree☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #7 There should be conditions/criteria of what is acceptable for murals. ☐ Strongly Agree☐ Agree☐ Disagree☐ Strongly Disagree☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #8 Please choose the statement that best applies to you: ☐ Olds should have more murals, and the Town should not be involved in their development.☐ There are enough murals in Olds, the town should prohibit the creation of more more murals.☐ The Town should encourage development of murals, and regulate the location and content.☐ The Town should encourage development of murals, however not have any regulations orguidelines for placement or content.☐ The Town should explore a mural development strategy before regulating or prohibitingmurals.

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MURAL SURVEY (DRAFT) Question #9 Where would be most appropriate for the placement of murals? (Check all that apply) ☐ Parks☐ My neighbourhood (embedded in or near residential areas)☐ Back alleys☐ Fences☐ Schools☐ Public recreation facilities (pool, arena, library)☐ Abandoned buildings/lots☐ Other please specify __________________________________________________☐ Unsure/Undecided

Question #10 Who should have responsibility to maintain the Mural once they are completed? ☐ Property owner☐ A registered caretaker/guardian/steward☐ Organization(s) that request/commission a mural☐ Town of Olds☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #11 What level of enforcement should the Town use to ensure upkeep of murals on private property? (Check all that apply) ☐ None, leave it to the property owner like other maintenance or upkeep of a building exterior☐ Fines for unsightly if necessary☐ Notice to Remedy from the Town, if repairs to a deteriorated mural and if reasonable warninghas been given, the Town may remove and/or replace a poorly maintained mural with the costpassed to the property owner.☐ Other please specify __________________________________________________☐ Unsure/Undecided


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MURAL SURVEY (DRAFT) Question #12 What kinds of taxes would you support to fund mural development and maintenance? (Check all that apply) ☐ Tourism tax☐ Business revitalization zone assessment tax☐ Town funded from property taxes☐ None☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #13 What funding sources should support mural development and maintenance? (Check all that apply) ☐ Private funds☐ Government funds (taxes, grants, etc)☐ Public Art endowments☐ % of budget of municipal construction projects☐ % of budget of private construction projects☐ Other please specify __________________________________________________☐ Unsure/Undecided


Question #14 Do you have any other comments about murals/supergraphics in the Town of Olds?


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MURAL SURVEY (DRAFT)

Demographics Section Tell us about yourself (general information)

What age group do you belong to? (required) ☐ 0-12☐ 13-17☐ 18-29☐ 30-45☐ 40-64☐ Over 65

Which category best defines you? (required) ☐ Owner☐ Renter☐ Temporary resident of Olds (eg. College student)☐ Work in Olds, but do not live in the area☐ Mountain View County resident☐ Person living beyond Mountain View County municipal boundaries

What is your Postal Code? (required)

Your name? (optional)

Your Phone Number (optional)

Thank you for your participation!

Your feedback is welcomed, encouraged and valued. Survey feedback and recommendations will be presented at the October 5th Policies and Priorities Committee Meeting at the Town Administration Office.

[statement to be inserted to be determined: Did you know? Subscribe to receive email notifications and stay up-to-date on the latest news, announcements, events, meetings, and job postings at www.olds.ca/subscribe]

Privacy Statement Personal information on this form is collected under the Freedom of Information and Protection of Privacy Act and will be used to process this survey. Please forward questions or concerns to the FOIPP Coordinator at 4512 46 Street, Olds, AB, T4H1R5. Phone 403-556-6981, FAX 403-5566537, or email [email protected].

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REPORT TO COUNCIL

Town of Request for Decision

'Report to Council'

July 13, 2020

ADDED ITEM-.u hF

RECOMMENDATION

That Council accept the 'Reporf to Council'as presented for information, and that thereport be made public in accordance with Section 147.8(11(11of the Local AuthoritiesElection Act.

STRATEGIC ALIGNMENT

The Town of Olds will respect people and the process ensuring a healthy environment wheregreat decisions are made.


Local Authorities Election ActEffect of non-compliance in relation to disclosure statements

147.8(11Subject to section 147 .7 , if a candidate fails to file a disclosure statement as requiredby section 147.4

(a) in the case of an election of municipal councillors, the secretary shall transmit areport to that effect to council, which shall on its receipt make the report public.

BACKGROUND

The Town of Olds By-Election was held January 20,2020.ln accordance with section 1a7.a() ofthe Local Authorities Election Acf ("LAEA"), all candidates are required to file campaigndisclosure statements within 120 days following the by-election. ln the case of the 2020 by-election, the deadline to file was May 19,2020.

Five (5) of the seven (7) candidates have filed the required campaign disclosurestatements within the prescribed time.

As required by the LAEA, s. 147.8, the Chief Administrative Officer must transmit a report tocouncil notinq the candidate(s) who have lailed to file their campaiqn disclosure statementswithin the prescribed time. Uoon receiot of the reoort bv ncil, it must be made oublic.

ln addition to the above, the LAEA, section 205, requires that the Town of Olds notify theAlberta Election Commissioner, within a reasonable time, to report any act or omission that inthe Town of Olds' opinion likely constitutes an offence under the LAEA. Section 147 .84 of theLAEA specifies that a candidate who fails to file a campaign disclosure statement within 150days after the by-election is guilty of an offence and liable to a fine of not more than$5000. This report will be sent to the Alberta Election Commissioner following the July 13,2020regular Council meeting.

Page 1 of 2

RISK/CONSEQUENCESShould the Chief Administrative Officer not transmit a Report to Council and notify the AlbertaElection Commissioner on the failure to file campaign disclosure statements, then themunicipality would be in violation of LAEA requirements.

ATTACHMENTS1. Report to Council - dated July 1 3, 2020

Marcie McKinnonteg6lative Clerk t VAuthor: Date: July 13,2020

CAO Signature tS ,2.a2<)Date: Arz;

Page 2 ol 2

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Report to CouncilLocal Authorities Election Act, Part 5.7 Election Finances ond Contributions Disclosure

\)i

Town of Otds

July 13,2020

The Town of Olds By-Election was held January 20,2020

ln accordance with section 147.4(1) of the Local Authorities Election Acf (LAEA), all candidateswere required to file campaign disclosure statements within 120 days after the by-election. ln thecase of the 2020 by-election, the deadline to file was May 19,2020.

The following candidates failed to file their campaign disclosure statements in theprescribed time frame:

Mr. Darcy Dobush of Olds, ABMr. Donald Mitchel (Mitch) Thomson Olds, AB

Candidates for election, including by-elections, are required to file Form 4, Nomination Paper andCandidate's Acceptance, as prescribed by the LAEA. The Candidates Acceptance includes acandidate swearing to a number of items, including that they have read Part 5.1 (ElectionFinances and Contributions Disclosure) of the LAEA and that they understand its contents.

A candidate who has failed to file their disclosure statement within 120 days after the by-election must pay a $500 late filing fee to the municipality.

a

ln accordance with the LAEA, Late Filing, Section 147.7 (4) lf the late filing fee is not paid within30 days after the date the fee was payable, the local iurisdictcandidate, indicating the amount of the late filing fee that is required to be paid.

. Thirty (30) days after original deadline to file, was June 18,2020.

o Each candidate was sent the Nofice to Candidafe via Canada Post registered mailJuly 3, 2020.

o Canada Post tracking service confirms both packages were delivered July 7,2020

The Noflce to Candidafe mailed to each candidate July 3, 2020 speaks to the latefiling penalty that is due.

lf the late filing fee is not paid, the Town of Olds may file a copy of this notice with the clerk ofthe Court of Queen's Bench and, on being filed, the notice has the same force and effect andmay be ehforced as if it were a judgment of the Court.

a

4512 46 St. Olds, (Alberta) Canada T4H 1R5Main 403.556.6981 Fax403.556.6537

Email [email protected]

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As required by the LAEA, s. 147.8, the Chief Administrative Officer is required to transmit areport to council notino the candidate(s) who have failed to file their campaion disclosurestatements. Upon receipt of the report bv council, it must be made public.

This document is the 'Report to Council' transmitted at the July 13,202Q regularcouncil meeting.

This 'Report" will be made public immediately following today's July 1 3, 2020 Councilmeeting, by releasing a Press Release with the Report to Council and updating theTown of Olds website July 13,2020 agenda package to include both the added itemand the Report to Council.

A candidate may, within the 60-day period following the date on which the report to council ismade public, apply to the Court of Queen's Bench for relief. Upon hearing the application, theCourt may dispense with compliance, extend the time for compliance, make an order to securecompliance, or refuse the application.

Once a report has been transmitted to council, a candidate who has not been relieved from theobligation to file a disclosure statement by a court order, is ineligible to be nominated forelection for the applicable period of time prescribed in that section. lf the person is currentlyserving on council, sections 174(1)(b.1) and 175(1) of the MunicipalGovernment Act state thatthe councillor is disqualified from council and must resign immediately. lneligibility of a futurecandidate is covered under Section 22 of the LAEA.

Each candidate has 60 days to applv to court for relief , (Court proceedings do nothave to be completed, only that an application has been made within the 60 daysfrom July 13,2020.)

a

a

a

a Tha Tnrrln nf f.}ldc ic ranr rirar{ fn the Alberta Ele Cnrnrniecinnar within anf innreasonable time, to report any act or omission that in the Town of Olds opinion likelyconstitutes an offence under the LAEA. Section 147.84 of the LAEA specifies that acandidate who fails to file a campaign disclosure statement within 150 days after the by-election is guilty of an offence and liable to a fine of not more than $5000.

a This report will be sent to the Alberta Election Commissioner following today's July13,2020 regular Council meeting.

Please find attached the relevant references to the Local Authorities Election Act (LAEA) andthe Municipal Government Act (MGA) for your information.

Zaz)S , Michael Merritt Date

** Secfions noted in blue are for Council's information and to confirm actions completed by Legislative Services asrequired by the LAEA.""

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Attachment: References to Local Authorities Election Act & MunicipalGovernment Act

Camoa on Disclosure Statements - Local Authorities Election Act147.4(11 On or before March 1 immediately following a general election or, in the case of aby-election, within 120 days after the by-election, a candidate shall file with the secretary of thecandidate's localjurisdiction a disclosure statement in the prescribed form [...]

Late Filinq - Local Authorities Election ActLate filing147.7(11 ln this section, "filing deadline" means the day by which a disclosure statementreferred to in section 147.4 is required to be filed with a localjurisdiction.

(2) A candidate who is required to file a disclosure statement under section 147.4 and fails tofile that document by the filing deadline must pay a late filing fee of $500 to the relevant localjurisdiction.

(3) A localjurisdiction shall not transmit a report in relation to a candidate under section 147.8 tfthe return is filed no later than 10 days after the filing deadline.

(4) lf the late filing fee is not paid within 30 days after the date the fee was payable, the localjurisdiction shall send a notice to the candidate, indicating the amount of the late filing fee that isrequired to be paid.

(5) lf a candidate who is sent a notice by the localjurisdiction under subsection (4) fails to paythe late filing fee set out in the notice, the localjurisdiction may file a copy of the notice with theclerk of the Court of Queen's Bench, and, on being filed, the notice has the same force andeffect and may be enforced as if it were a judgment of the Court.

Effect of Non-ComD liance in Relation to Disclosure Statements - LocalAuthorities Election Act

Effect of non-compliance in relation to disclosure statements147.811) Subject to section 147.7, if a candidate fails to file a disclosure statement as requiredby section 147.4

(a) in the case of an election of municipal councillors, the secretary shall transmit areport to that effect to council, which shall on its receipt make the report public.

Candidates mav aoolv for Court R lief - Local Authorities Election Act

147.8 (2) A candidate under subsection (1) may, within the 60-day period following the date onwhich the report under subsection (1) is made public, apply to the Court for relief.

(3) On hearing the application, the Court may(a) dispense with compliance with section 147 .4, or any provision of it, if it considers that

the non-compliance is due to circumstances beyond the control of the candidate and thatit is not reasonably possible to comply with that section,

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(b) extend the time for compliance with section 147.4, or any provision of it, if it findsmitigating reasons for non-compliance with the section,(c) make any order that it considers appropriate to secure compliance with as much of

section 147.4 as it considers reasonable in the circumstances, or(d) refuse the application.

(4) A candidate may apply to the Court under this section and name the municipality or theschool board, as the case may be, as the respondent.

(5) The decision of the Court is final and not subject to appeal.

Effects of Failino to File - Local Auth Election Act

Failure to file147.84(1) A candidate who fails to comply with section 147 .4 by April 1 in the year followinga general election, or, in the case of a by-election, within 150 days after the by-election, isguilty of an offence and liable to a fine of not more than $5000.

(21 lf a candidate is found guilty of contravening section 147.4, the Court may, in addition tothe penalty provided for in subsection (1), orderthe candidate to pay any surplus to the localjurisdiction as soon as possible.

(3) Section 147 .5(2) to (5) apply to money paid to a local jurisdiction pursuant to a court orderunder this section.

Duty to refer complaints and allegations and to report acts or omissions205 A localjurisdiction or returning officer shall, within a reasonable time,

(a) refer any complaint or allegation received by the localjurisdiction or returningofficer under Part 5.1 or 8 to the Election Commissioner, and

(b) report any act or omission that in the localjurisdiction or returning officer's opinionlikely constitutes an offence under this Act to the Election Commissioner.

lneligibility

22(1.21 A person is not eligible to be nominated as a candidate for election as a councilloror a school board trustee if

(a) a report was transmitted under section 147.8(1) in respect of the person,

(b) the Court did not dispense with, or extend the time for, compliance withsection 147.4 by an order under section 147.8(3), and

(c) subject to subsection (1)(d.1), nomination day for the election occurs within

(i) the 8-year period following the day on which the secretarytransmitted the report to council or the school board, or

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(ii) where the disclosure statement required by section 147.4 hasbeen filed with the secretary, the 3-year period following the day offiling,

whichever period expires first.

Effects of Failino to File - Municipal Government Act

Reasons for disqualification'174(1) A councillor is disqualified from council if

(a) when the councillor was nominated, the councillor was not eligible for nominationas a candidate under the Local Authorities Election Act',

(b) the councillor ceases to be eligible for nomination as a candidate under the LocalAuthorities Election Act;

(b 1) the councillor

(i) fails to file a disclosure statement as required under section 147.4 ofthe Local Authorities Election Acf before the end of the time period referred to insection 147.7 of the Local Authorities Election Act, and

(ii) has not been relieved from the obligation to file a disclosure statement by acourt order under section 147 .8 of the Local Authorities Election Act:

Resignation on disqualification175(1) A councillor that is disqualified must resign immediately.

(21 lf a councillor does not resign immediately,

(a) the council may apply to a judge of the Court of Queen's Bench for

(i) an order determining whether the person was never qualified to be or hasceased to be qualified to remain a councillor, or

(ii) an order declaring the person to be disqualified from council,

or

(b) an elector who

(i) files an affidavit showing reasonable grounds for believing that a personnever was or has ceased to be qualified as a councillor, and

(ii) pays into court the sum of $500 as security for costs,

may apply to a judge of the Court of Queen's Bench for an order declaring theperson to be disqualified from council.

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Appointment: Citizens Committee on Council Remuneration


Ad Hoc Citizens Committee on Council Remuneration

July 13, 2020

RECOMMENDATION That Council accept the fourth application that was received by administration after the recruitment process had ended, for consideration on appointment to this committee.

That _____________, ___________ and ____________ be appointed to the Ad Hoc Citizens Committee on Council.

STRATEGIC ALIGNMENT The Town of Olds will respect people and the process ensuring a healthy environment where great decisions are made. The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable.

LEGISLATIVE AUTHORITY The Municipal Government Act allows for compensation to be made to Elected Officials for duties performed. The Town of Olds will provide Remuneration and benefits to the Mayor and Councillors that reflects the demands of Council and Council’s value to the community.

BACKGROUND In January 2020 advertising started for those interested in participating on the Ad Hoc Citizens Committee on Council Compensation. Advertising was placed in the local print media, on www.Olds.ca, the Town of Olds Facebook page and on Twitter for the purpose of recruiting citizens to form the required Ad Hoc Committee. Advertising ran until February 17, 2020. At the February 24, 2020 regular council meeting the two applications received were brought forward to council for consideration. Council agreed to defer the appointments to the Ad Hoc Citizens Committee on Council Compensation to the March 23, 2020 regular council meeting and to Direct Administration to keep the recruitment process open for the Ad Hoc Committee until March 16, 2020. Advertising was ran until March 16, 2020. One more application was received. The three applications are being presented to Council today for consideration.

Administration has vetted all public applications and are bringing forward committee member names for appointment by Council. From the applications presented in closed session, Council will appoint 3 to 5 citizens to this committee.

Point of Information: The Monday, March 23, 2020, regular Council Meeting was cancelled due to COVID-19. A fourth application was received for this committee appointment consideration.

Excerpt from Council Policy 106C Remuneration and Benefits: REMUNERATION REVIEW

1. No later than March 1st of the prior year (year three (3) of the term) of the general municipal election, Council shall appointan Ad Hoc Citizens Committee on Council Compensation consisting solely of public at large members.

2. Council may be required to attend interviews with the Citizens’ Ad Hoc Committee for the review of the Town of Olds

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7G

http://www.olds.ca/

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Council Remuneration and Benefits Policy 106C.

3. Council shall charge the Ad Hoc Citizens Committee on Council Compensation to report within 90 days withrecommendations on the policy on Honorariums and benefits to be established for members of Council effective once thenew Council is elected.

4. Within 30 days of Council receiving the recommendations of the Ad Hoc Citizens Committee on Council compensationreport, and shall place the report on the Council agenda a motion to accept, reject or modify the recommendations.

RISK/CONSEQUENCES 1. Council Policy 106C does not specifically state how many appointments are required in

forming the Citizens Committee on Council Remuneration.2. Should Council not affirm the appointments as recommended, Council shall make

another recommendation being specific in what it wishes to direct as an alternate followup.

FINANCIAL CONSIDERATIONS – N/A

ATTACHMENTS 1. Council Policy 106C Remuneration and Benefits2. Citizens Committee on Council Remuneration Terms of Reference


CAO Signature: CAO reviewed and approved Date: July 8, 2020

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Council Policy 106C

Page 1 of 5

ICY 106C

106C Remuneration and Benefits

Prepared By: Office of the CAO Council Approval Date: November 26, 2018

Effective Date: Immediately Council Resolution No.: 18-493

References: Election Finances and Contributions Disclosure Act Policy 107C Council Member Appointment Policy 126C Council Professional Development 2017 Citizens Committee on Council Remuneration Report

POLICY STATEMENT The Municipal Government Act allows for compensation to be made to Elected Officials for duties performed. The Town of Olds will provide Remuneration and benefits to the Mayor and Councillors that reflects the demands of Council and Council’s value to the community.

PURPOSE The purpose of this policy is to outline the type and frequency of Remuneration for the Town of Olds elected officials.

DEFINITIONS “Council” means elected officials of the Town of Olds, including Mayor and Councillors.

“Expenses” means reimbursement made to elected officials for approved Expenses paid out-of-pocket, based on actual submitted receipts, not subject to applicable source deductions.

“Honorarium/Honoraria” means a flat monthly amount paid to elected officials as Remuneration for Council Meetings as outlined in Section 1, subject to applicable source deductions.

“Honorarium Meeting(s)” are identified as outlined in Section 1.2.

“Per Diem Meeting(s) are identified as outlined in Section 2.2.

“Official Function” means an event, such as a convention, that has an official purpose for one's employment, vocation or profession-whether run by a person, institution or governmental agency-or an official duty.

“Per Diem” means an hourly, daily or flat amount paid to elected officials for attendance at approved meetings or events as outlined in Section 2, subject to applicable source deductions.

“Professional Development Plan” includes identified training needs to become more adept in the performance of professional duties.

“Remuneration” includes Per Diem, Expenses and Honoraria.

“Special Event” means a planned public or social occasion to which the Mayor and/or Council have been invited to attend. In some cases when a Special Event involves funding such as a golf tournament or gala, attendance requires prior approval by Council.

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Council Policy 106C

Page 2 of 5

SCOPE This policy applies to all members of Town of Olds Council. Council Policy 106C supersedes Council Policy 126C Council Professional Development.

REMUNERATION

1. Honoraria

1.1. Council shall be compensated with a monthly Honorarium. Additional fees for individual meetings that are paid on a per meeting or per hour basis shall be expensed as identified in this document.

As of November 1, 2017, monthly Honorarium for members of Council are: Mayor $2,820.57 Councillor $1,543.79

1.2 The following constitutes an Honorarium:

Regular Organizational Meeting

Regular Council Meetings

Public Hearings that are part of Regular or Special Council Meetings

Preparation time for meetings

Meetings with residents

Correspondence related to Council business

Public Events including the following and is not limited to:o Canada Dayo Remembrance Dayo Summer Oldsticeo Olds Fashioned Christmaso Volunteer Appreciationo Grand Openings and Ribbon Cuttingso Anniversaries/Birthdays/Graduationso National Indigenous Peoples Dayo Any staff functions

1.3 In the Mayor’s absence, the Deputy Mayor or Councillor representing the Mayor will receive the equivalent of a Per Diem when attending public events listed under 2.1.

1.4 The Mayor and Council Honoraria is tied to increases in the Alberta Consumer Price Index and shall be reviewed on a yearly basis.

In an election year, for election month, Honorarium will be prorated as to the days not serving in public office and will have sixty (60) days to settle up all expense claims.

1.5 Additional Honorarium or fees may be accepted from other organizations by a member of Council where they are received due to the member of Council:

serving on a regional body, such as a regional Commission, where all members receivean Honorarium or fee, or

attending a meeting, Official Function, course, conference or seminar, where theattendance has been approved by Council, or

if the number of meetings changes significantly (e.g. 3 meetings per month), theHonorarium will be reviewed at the time of the increase in meetings.

2. Per Diem

2.1. A Per Diem may be claimed from the Town of Olds by a member of Council for items listed below,

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Council Policy 106C

Page 3 of 5

provided that no other Honorarium or fee has been accepted for that item.

The following Per Diem rates are effective November 1, 2017:

< 30 minutes $ 50.00

30 minutes to 2 hours $100.00

2 to 4 hours $150.00

4 to 8 hours $250.00

8 plus hours $325.00 (Covers an actual full day of 10-14 hour days (includingtravel time). The Per Diem would compensate for the actual time away from home, businessor other activities.)

Special Events $100.00

2.2 Claimable Per Diems includes the following:

Policies and Priorities Committee Meetings

Ad Hoc Committee Meetings

Special Council Meetings

Travel time

Public Hearings outside of a Regular Council Meeting

Meetings outside of a Regular Council Meeting such as meetings with community partnersand ministries

Meetings of Authorities, Boards, Commissions, Committees that the member, or alternatehas been appointed to that do not Remunerate

Conferences, Conventions, Education Sessions, Seminars and Workshops

Elected Official Orientation and Training

Special Events such as golf tournaments, facility tours and galas

2.3 Councillors who attend an event or meeting of an Authority, Board, Commission or Committee to which they are not the designated Council representative, or the alternate, will not receive a Per Diem.

3. Expenses

Expenses paid by an elected official out of pocket may be submitted to Finance for reimbursement. Receipts must accompany the claim.

Meals 3.1 The Town will provide a light meal for Council meetings as required.

3.2 While traveling on Town business, meals may be claimed at the amount shown on receipts submitted. Where no receipt is submitted, a maximum amount for meals may be claimed at the rate approved by the Provincial Government. Gratuities on meals may be claimed to a maximum of fifteen (15) percent of the bill.

3.3 Meals that are previously paid for by the Town in the registration fees for meetings and conferences or included as part of the venue, are not an allowable expense that can be claimed except in special circumstances such as the meal time conflicting with travel schedules, dietary considerations or the attendee has another meeting at the same time as the conference meal.

Miscellaneous 3.4 Miscellaneous charges such as parking, secretarial services, photocopying, internet etc. may be

claimed.

3.5 Lodging may be claimed.

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Council Policy 106C

Page 4 of 5

3.6 Registration fees may be claimed.

3.7 Liquor is not an allowable expense that can be claimed, except where protocol dictates.

3.8 Conference partner programs and accommodation are the only allowable spousal expenses.

3.9 Costs will not be reimbursed when attending a political party function of any type.

Travel 3.10 Travel is authorized for members of Council for a meeting or Official Function related to the

appointment of that member of Council to a committee or regional body.

3.11 Travel is authorized for members of Council approved by policy or by resolution to attend a course, conference or seminar on behalf of the Town of Olds.

3.12 Other travel for members of Council shall be approved by resolution of Council.

3.13 Council members will strive for fiscal responsibility when booking accommodations and travelling.

This means standard accommodations and the use of the town vehicle or carpool whenever possible. Elected Officials shall not claim personal vehicle mileage inside the community. Travel by commercial carrier such as airlines, rail, taxi or bus may be claimed at the most economical costs of travel where possible. Most economical does not always mean lowest base fare as luggage fees, seat selection fees and air and airport time are also factors.

3.14 Travel by personal vehicle may be claimed at the current rate per kilometre as approved by the Provincial Government from time to time while travelling on Town business.

EXPENSE SUBMISSION AND REIMBURSEMENT

1. Council members will be responsible for reimbursing the Town the registration fee(s) for non-attendance unless due to extenuating circumstances as approved by the Mayor.

2. Procedures and forms for the submission and processing of claims shall be provided by the ChiefAdministrative Officer.

3. Claims submitted by Councillors shall be approved by the Mayor.

4. Claims submitted by the Mayor shall be approved by the Deputy Mayor or an alternate memberof Council in the absence of an assigned Deputy Mayor.

5. Completed Remuneration forms must be received by the deadlines set by Payroll. All claimsshall be reviewed for compliance with this policy by the Director of Finance or his/her designate,prior to issuing payment.

6. In order that Council may track expenditures, administration shall provide Council with a monthlystatement covering their individual Councillors and/or Mayor’s Budget. Councillors shall beaccountable to the Mayor for the management of their individual budgets.

7. To provide transparency to the taxpayers, elected officials must be accountable for the Expensesthey incur. Annual Remuneration claims will be posted to the Town’s website.

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Council Policy 106C

Page 5 of 5

DEDUCTIONS AND BENEFITS

Deductions Remuneration from Honoraria and Per Diem will be subject to applicable source deductions as prescribed by federal and/or provincial law that may include but are not limited to:

Canada Pension Plan

Employment Insurance

Income Tax

Benefits The following benefits are available to members of Council: Group Life Insurance, Dependent Life, Extended Health, Accidental Death and Dismemberment, and Dental coverage.

Elected Officials are eligible for the following benefits effective November 1st of the year in which they are elected or re-elected. Coverage is available for Single or Family. Health and Dental coverage may be waived, however insurance coverage is mandatory. Details are available from Human Resources.

Premiums are paid 100% by the Town of Olds:

Extended Health

Dental

Group Life

Dependent Life

Accidental Death & Dismemberment

Optional additional insurance. Premiums are paid 100% by the Elected Official:

Supplemental Life Insurance

Critical Illness Insurance

Programs funded by the Town of Olds:

Health Spending Account as per the Town policy

Healthy Employee Initiative as per the Town policy

Elected officials are not eligible for Workers Compensation coverage.

REMUNERATION REVIEW

1. No later than March 1st of the prior year (year three (3) of the term) of the general municipalelection, Council shall appoint an Ad Hoc Citizens Committee on Council Compensationconsisting solely of public at large members.

2. Council may be required to attend interviews with the Citizens’ Ad Hoc Committee for the reviewof the Town of Olds Council Remuneration and Benefits Policy 106C.

3. Council shall charge the Ad Hoc Citizens Committee on Council Compensation to report within90 days with recommendations on the policy on Honorariums and benefits to be established formembers of Council effective once the new Council is elected.

4. Within 30 days of Council receiving the recommendations of the Ad Hoc Citizens Committee onCouncil compensation report, and shall place the report on the Council agenda a motion toaccept, reject or modify the recommendations.

Approved Oct. 24/11 Motion No 11-330 Amended May 27/13 Motion No 13-157, 13-158, & 13-159 Amended June 26, 2017 Motion No 17-267 & 17-363 Amended October 9, 2018 Motion No 18-388

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Terms of Reference

Citizens Committee on Council Remuneration

NAME Citizens Committee on Council Remuneration

PURPOSE This Ad Hoc Committee has the responsibility to review, report and make recommendations to Council regarding Policy 106C, Remuneration and Benefits.

MEMBERSHIP Three to five (3-5) individuals will be selected from members of the public-at-large and appointed by Council resolution. Individuals must be residents of the Town of Olds.

FREQUENCY OF MEETINGS Held at the call of the committee.

AUTHORITY Authority is granted to the Citizens Committee on Council Remuneration once Council appoints individuals at a Council meeting.

TERM The Citizens Committee on Council Remuneration is an Ad Hoc Committee defined as a committee with a specific task or objective, and dissolved after the completion of the task or achievement of the objective.

Once appointed, the Committee has 90 days in which to review the current policy on council compensation and present their recommendations at a regular Council meeting.

RECEIVING BODY The Citizens Committee on Council Remuneration will report to and make recommendations to the Town of Olds Council.

SUPPORT SERVICES The Office of the CAO department will vet public applications and bring forward committee member names to Council for their appointment. The Citizens Committee on Council Remuneration will receive support from the Office of the CAO department.

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Reports from Council and Minutes from various groups


Reports from Council, Authorities, Boards and Commissions

July 13, 2020

RECOMMENDATION That the reports from Council, Authorities, Boards, and Commissions ending July 13, 2020 be received for information.

STRATEGIC ALIGNMENT The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable.

LEGISLATIVE AUTHORITY Excerpt from Council Member Appointment Policy: Members of Olds Town Council are appointed to Authorities, Boards, and Commissions annually. Authority, Board, Commission (ABC)” means a committee that is granted the authority by Council to make decisions on behalf of Council to which elected officials are appointed to at the Town of Olds Organizational Meeting.

BACKGROUND The appointment of elected officials the various, authorities, boards, commissions and committees provide for the interest of the town to be expressed and to provide a direct communication link on matters that Council as a whole, should be informed of.

Central Alberta Economic Partnership Municipal Planning Commission

Citizens’ on Patrol Olds & District Chamber of Commerce

Emergency Management Olds & District Community Policing Society

Family & Community Support Services

Olds Institute for Community & Regional Development

Inter-municipal Planning Commission

Olds & District Municipal Library Board

Inter-municipal Subdivision and Development Appeal Board

Olds Institute Technology Committee

Mountain View Regional Waste Management Commission

Parkland Community Planning Services

Mountain View Regional Water Services Commission

Parkland Regional Library Board

Mountain View Seniors’ Housing Red Deer River Municipal Users Group

Mountain View County Highway 2/27 ASP Steering Committee

South Red Deer Regional Wastewater Commission

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Municipal Area Partnership Southern Alberta Energy from Waste Association

RISK/CONSEQUENCES • Council can pass/make another recommendation being specific in what it wishes to


FINANCIAL CONSIDERATIONS

Approved by budget � New = Budget Adjustment

Cost Funding Source (budget/in kind/grant) with G/L Code Council Personal Development Plans

2020 Operation Budget

Total Cost

ATTACHMENTS Various minutes are attached


CAO Signature: CAO Reviewed/Approved Date: July 8, 2020

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Minutes from Board Meeting held on Friday April 24, 2020

Zoom Conference Dial-in Number: +1 587 328 109 Meeting ID: 710 929 8928 New Security Code: 121314

Call to Order: 1:20 pm. Chair Grant called the meeting to order

Director/Member Director/Member

Directors Present: 8 Directors Absent: 0

Alternates Present: 0 Special Guests: 0

Quorum: 8

Tom Grant - Chair Town of Vulcan

Vulcan District Waste Commission

Ben Armstrong – Past Chair absent Wheatland County

Drumheller & District Solid Waste *

Minutes: Sherry Poole SAEWA Manager

*The listing of the WasteJurisdiction for eachDirector only indicates theJurisdiction the communityis a member of, and doesnot indicate representationof that Jurisdiction.

Paul Ryan MD of Bighorn

Bow Valley Waste Management Commission*

Kim Craig Town of Coaldale Town of Coaldale

Ray Juska Village of Duchess

Newell Regional Solid Waste Management Authority Ltd

John Hamm - absent Town of Three Hills Town of Three Hills

Greg Sheppard Special Areas

Special Areas/Big Country Waste Management Commission

Klaas Vanderveen - absent Lethbridge County Lethbridge County

Joe Watson - absent Town of Picture Butte Town of Picture Butte

Larry Wright Town of Olds Town of Olds

Bob Reid Village of Cremona Village of Cremona

Ryan Fleetwood Vulcan County Vulcan County

Additional Attendees & Special Guests: 0

Agenda Item # Motion

Item 1: 1.0 Meeting called to order by Chair Grant @ 1:20 pm. Noting delay due to technical difficulties.

Item 2: Adoption of Agenda MTN B2020.04.01

2.0 MOTION BY MEMBER Ryan To adopt the 2020.04.24 Board Agenda with an addition to include item 6.4.

CARRIED ALL

Item 3: MTN B2020.04.02

3.0 MOTION BY MEMBER Craig To adopt the 2020.03.27 Board Meeting Minutes as presented.

CARRIED ALL

CARRIED ALLItem 4:

MTN B2020.04.03 4.0 MOTION BY MEMBER Ryan To receive the Executive Meeting Minutes 2020.04.17 draft as circulated for information.

CARRIED ALL

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Item 5: Business Arising

MTN B2020.04.04 Action Item

MTN B2020.04.05 Action Item

5.0 BUSINESS ARISING FROM THE BOARD MINUTES: 5.1 MOTION BY MEMBER Ryan Directing administration to send out letter to membership to advise that the AGM and Strategic Planning will resume when restrictions on public gathering are lifted.

ACTION ITEM - CARRIED ALL

5.2 Agreed by all that the strategy planning should be pushed forward as this is best achieved in person at a later date when pandemic isolation lifted.

RECEIVED FOR INFORMATION

5.3 Additional discussion on the adopted “smartsheet” format for recording project development which will also be used as a tool to inform members on project development.


5.4 MOTION BY MEMBER Sheppard In approval of the Briefing Update with recommendation to remove / revise 2nd paragraph as it occurred in past tense that a site has now been selected. (completed: revision made and document distributed to membership)

ACTION ITEM – CARRIED ALL

.. Item 6:

New Business 6.0 New Business Items 6.1 – 6.3 received for information noting that item 6.1 Letter addressed to Hon. Jason Kenney and Ministers was distributed and that confirmations in acknowledgement were received by administration.


..

Item 7: Items for Information

MTN B2020.04.06

7.0 ITEMS FOR INFORMATION: MOTION BY MEMBER Ryan To receive item 7.1 – 7.3 for information and approved payment of Blacksun Annual Invoice.

CARRIED ALL

Item 8: Member Reports

Received for Information

8.0 MEMBER REPORTS: 8.1 Member Reid commented saying it is getting easier to get into the field. 8.2 Member Juska advised that the County of Newell is having conversations with Alberta Government as they have been asked what projects could help with recovery and notably SAEWA is on that list. Ray also mentioned that the landfill was contacted regarding potential 10,000 tonnes of C & D. 8.3 Member Wright spoke about economic good news, saying that SAEWA is definitely a good story in these challenging times. 8.4 Member Sheppard had asked Member Juska to clarify in speaking about potential “paunch” and he clarified that JBS produces about 70 lb of partially digested rumen per head that has about 60 – 70 % moisture content.


Meeting Adjourned: MTN B2020.04.07

MEETING ADJOURNMENT: MOTION BY MEMBER Reid

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To adjourn the meeting @ 2:25 pm. CARRIED ALL

65


Correspondence and Information


Correspondence and Information

July 13, 2020

RECOMMENDATION

That the Correspondence and Information Report ending July 13, 2020 be received for information.

STRATEGIC ALIGNMENT

The Town of Olds will respect people and the process ensuring a healthy environment where great decisions are made. The Town of Olds is committed to transparent and inclusive processes that are responsive and accountable.


Excerpt from Council Communication Response Policy: Council of the Town of Olds recognizes the importance of communications to an effective organization. The Town of Olds will ensure that communications received from the public, other organizations and staff are handled promptly and appropriately.

BACKGROUND

The Correspondence and Information Report is a collection of general information received at the Town Office and is provided to Council as information. Council may choose to provide direction to Administration on any item contained in this report.

Communication Response Council Policy 105C excerpt: d. Ensure that all mail to the “Mayor”, “Council”, or the “Mayor and Council” is:

i. immediately forwarded to the Mayor’s office, CAO and added to thecorrespondence file which, at the Mayors’ discretion, will appear on the nextCouncil Agenda,

ii. reviewed by the CAO to see if administrative analysis and report is required,iii. mail requiring a response, is answered to by signature of the Mayor, CAO or

designate, with an acknowledgement of receipt within 48 hours.

LIST OF CORRESPONDENCE AND INFORMATION PRESENTED:

ITEM # FROM / TO REGARDING A Southern Alberta Energy from Waste

Association – dated May 15, 2020 Postponing the 2020 AGM

B Southern Alberta Energy from Waste Association – dated June 1, 2020 Accepts Engineers Recommended Technology

C Alberta Transportation – dated June 29, 2020 Funding approval

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RISK/CONSEQUENCES 1. Council can provide further direction on any of the correspondence or information items.2. Council can pass make another recommendation being specific in what it wishes to


FINANCIAL CONSIDERATIONS – n/a

ATTACHMENTS - Correspondence and Information packet is attached.



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www.saewa.ca

May 15, 2020

Via E mail

To our Membership:

We wish to advise you that the Southern Alberta Energy from Waste Board has had to make the

difficult decision to postpone the 2020 AGM until Provincial regulatory rules against public

gatherings in excess of 15 are lifted.

We look forward to gathering again in the not too distant future in celebration of our project

milestones.

Stay safe, stay well.

Kindly,

Tom Grant Paul Ryan Chair SAEWA Project Lead/Vice-Chair SAEWA

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http://www.saewa.ca/

www.saewa.ca

,

June 1, 2020

MEMO BRIEF: Southern AB Energy from Waste Accepts Engineers Recommended Technology

The purpose of this briefing note is to inform the SAEWA Members and Stakeholders that the SAEWA

Board has unanimously accepted HDR Corporation (Project Lead Engineers) recommendation for Mass

Burn Thermal Technology as supported by the 3rd Party Life Cycle Analysis.

SAEWA is in the process of seeking funding to complete a 3rd Party Review of the Business Case.

On February 19, 2020 the Board did accept the engineering recommendation of Newell County Landfill

as the preferred site; also noting that the Vulcan County site was referred to as a strong contender

should any unforeseen constraints arise with the Newell County site.

Any questions or request for additional information can be put forward to:

SAEWA Administrator – Sherry Poole

Via email: [email protected]

Or directly to Project Lead – Paul Ryan

Via email: [email protected]

Thank you.

Sincerely,

Tom Grant, SAEWA Chair Paul Ryan, SAEWA Vice Chair and Project Lead

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http://www.saewa.ca/



l'i,

ALBERTATRANSPORTATION

Office of the MinisterDeputy Gouernment House Leader

MLA, Calgary-Hays

June 29,2020

His Worship Michael MuzychkaMayorTown of Olds4512 - 46 StreetOlds, AB T4H 1R5

AR 80932

Dear M^vo;.lldv.n*", ill ,,l"tLI am pleased to advise your council that your project, South East lndustrial park(Proposed Developments), will be funded under the Strategic Transportationlnfrastructure Program (STIP) - Resource Road. Additional grant funding is beingprovided to this program to help stimulate economic recovery and support loO creation.

Based on your submission/application, the Town of Olds will receive a grant of50 per cent of the estimated eligible project costs, or up to 93,000,000 ior the projectunder this program. The final grant amount will be based on the actual eligible costs atthe time of the project completion up to a maximum grant of $3,000,000. No costincreases could be considered.

Our government continues to make historic investments in roads, bridges, transit, andwater infrastructure. This investment will help stimulate Alberta's economic recoveryand get Albertans back to work.

Alberta Transportation staff will be in contact with your adminlstration to fcrmalize thefunding agreement to undertake this work.

Sincerely,

fi/l /,rf1t<_

MclverMinister

cc Honourable Nathan Cooper, MLA, Olds-Didsbury-Three HillsMr. Mike Damberger, Regional Director, Central Region

320 Legislature Building, 10800-97 Avenue, Edmonton, Alberta T5K2B6 Canada Telephone 780-427-2080 Fax780-422-2002

Classification: Protected Ahinted on tecycled paper

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