WAG TECHNICAL COMMITEE

WAG TC Minutes July 2015 1

Minutes of Meeting held on the 3rd July 2015

No. ITEM DETAILS ACTION

1.0 Attendance Heidi Rose, Donna Grocott, Ben Barnard, Colleen Ballantyne, Regan Molyneaux, Louisa Choi, Rebecca House

Apologies Tracy Holmes, Amanda Deurloo

2.0 Acceptance of Previous Minutes

Ben Barnard and Donna Grocott Amendment to wording of 6.3 – Karyn Murray suggested a new name to be considered. No action assigned to Karryn Murray.

3.0 Business Arising from Previous Minutes

4.1 Level 3-6 Event Review Form

Feedback to be given to BB, who will submit to LC (See 7.1) 6.2.1 Knowledge base development

BB uploaded Floor Management documentation to Atlassian

DG added information for Athlete Award calculation process

LC added historical WAG Award winners to Atlassian

HR to bring to AD’s attention State Team documentation tasks required from her 6.5 Athlete of the Year Calculation

HR has asked KM to get Nationals data from GA and GWA Event data from Adelaide Jackson

ALL HR

4.0 Strategic Focus / Risk Strategy

4.1 State Team – Review of qualification process and State Team Operational Plan

Operational Plan reviewed, discussed and completed o KPI notes:

1 of 4 Teams medalled (IL 8). Only 25% not 50%. 3 other teams placed 4th. Individuals into finals: NL 7 (6 of 8), NL 8 (7 of 8), NL 9 (0 of 1), NL 10 (4 of

4). Total of 17 from 21 athletes – 81% (KPI met). Increased attendance by Judges to Australian Championships

o Actions added: Judge “Welcome” and instruction guide to be created (less daunting) Pre-Nationals workshops (Planning etc) to also include importance of

submitting own State Team nomination forms

HR to update all documents and circulate for Sept TC

WAG TC Minutes July 2015 2

Qualification Process discussed – suggestions for changes to the GWA State Team Selection Policy should be sent through to HR prior to Gymsports meeting on 23rd July.

o GWA State Team Selection Policy is the overarching Selection document and these rules must align with those specific Gymsport Selection rules (i.e. if they conflict with our intentions, then we need to raise those conflicts)

Qualification Scores and selection discussed, referring to results from Australian Championships. Recommended changes:

o Change required qualification score for Australian Championships to be NL 7/8/9 88.00 and NL 10 90.00. NL 10 Apparatus Specialist changes: Vlt/Fx 12.50 and Brs/BB 11.50.

o Second Team requirements: NL 7/8/9 86.00 and NL 10 88.00. o Team selection process: NL 7/8/9 teams, Top 4 AA automatically selected, next 4

athletes chosen as per the priorities already listed.

5.0 For Decision Making

No Items

6.0 For Discussion 6.1 Border Challenge Review

BB – Competition went well – Level 7 Team Bronze, Level 6 Team Fourth. Team well co-ordinated and a positive experience.

6.2 Event Planning – Review of Festivals (post Winter & Junior JI)

From discussion, HR created list of ‘Positives’ and ‘Areas to work on’. HR to add to Atlassian for further discussion/notes.

6.3 Black and Gold Squad 2015 Planning

Venue Bookings – LC to try to book venues and times previously decided in June

State team coaches to be approached for availability (priority list created from discussion)

Stacey Umeh to be approached for One session of specialised Ballet / Dance

Questionnaire completed, to be sent to Athletes & Clubs

HR LC HR to facilitate

7.0 For Noting 7.1 Level 1-2 and 3-5 Feedback forms – reminder that the requested deadline for completion is beginning of July –

NL 3-5: As per 3.0 – feedback to be provided to BB, BB to complete

FL’s 1-2: HR to take notes in 6.2, put into Form, circulate for further notes from WAG TC.

Both forms to be provided to LC by 9th July 7.2 Technical Director Report Attached.

Aust vs China – o email sent out to HR & Judges

BB HR HR

WAG TC Minutes July 2015 3

o will require WAG TC support with tasks

Perth International o Update from RG regarding no informations from GA regarding their calendar o FIG sanctioning must be requested 6 months prior to event (FIG rules)

7.3 Coaching Co-ordinator Report No report 7.4 Judging Co-ordinator Report Attached 7.5 Event Co-ordinator Report Attached

Floor Manager shadowing Melissa Read at Club Levels this weekend

Floor Manager age limit – turning 18? HR to request reasoning, and if people can sit the course the year they are turning 18.

7.6 Elite Liaison Report Attached

Sending email to clubs re camp

Pathways meeting has been advertised

GA Ideal Testing dates & arrangements confirmed

Pre Australia Classic Competition dates – HR to check suitability

Good response to TID session information 7.7 GWA Gymsport Section Report Attached

Board thanked Judge’s Committee for equipment funding – letter sent out.

Arena 2 no longer available at HBF.

Services and Development member requested for September meeting 7.9 Club Liaison Reports

None noted

HR RM HR LC to coordinate

8.0 Any Other Business

RH to email HR re athlete with Foot/Heal Coverings RH

9.0 Meeting Closed 9.55:pm

10.0 Next Meeting September 3rd

WAG Technical Director

July 2015 Report

1.0 Events & Meetings Attended Border Challenge Team training #1 Saturday 6th June

Intermediate Judges Course Saturday 6th – Sunday 7th June (lectured Sunday)

Beginner Judges Course Sunday 7th June

o 50 Beginner participants: great to see so many attending!

Winter Foundation Festival 14th June

o First Foundation event well received (covered in Event report)

o Videos taken by Regan; collating and to use in Beginner course preparatory materials

Karratha ALP Clinics Saturday 20th – 21st June

o Great to see so many coaches involved, as well as Hedland coming

Junior JI Sunday 28th June

Border Challenge 27th June - 1st July

2.0 Communications & Completed Items

Discussions/emails with Regions to assist with adoption of ALP Communications with Schools with queries regarding School Girls requirements/routines Floor Manager reports for Winter Foundation Festival and Junior JI PPT’s for Foundations Judges briefings Supplementary items for Foundation events

o Parent handouts for door; Station Signs; Judges table items (Ribbons breakdown,

Stations breakdown & Event handbook page handout, updated Score sheet) o Results spreadsheet for ‘individual’ Foundation events

Allocation of new WAG TC tasks out to Committee members – update for June tasks

Update to Atlassian pages, creating new areas to facilitate documentation tasks allocated

Intermediate Judges course – results & recommendations

School Girls Manual & Event Handbook completed

o concerned about how Services and Development interact with the TC and the

expectations of each other. Requires review.

3.0 Outstanding Items

Fully Documented Operational Plans for: o State Team– needs to be updated from June 2015 meeting (July Agenda item) o Elite – needs to be updated from July 2014 meeting

Minutes from Elite Forum meeting to be circulated to attendees o Require feedback from Regan Molyneaux regarding appropriate date for next Forum

ALP Choreography & Ballet program & workshop with Stacey Umeh

Allocation of new WAG TC tasks out to Committee members – update for July tasks

Talent Squad Budget (2015) - to be updated and finalized (July Agenda item)

Perth International 2016 – alignment with GA Inter-state Classic series

o awaiting GA & GWA ED input/guidance

Requested from GA & GWA results from events via spreadsheet, to allow for easier calculation

of the Athlete awards. Waiting for results, to then pass on to relevant TC members.

4.0 Coming up

NWRGA Regionals 4 – 5th July

Club Levels #1 4-5th July

Loftus Challenge 17-19th July

o To include GA Performance Trial (TBC)

Combined Gymsports & JC meeting Thursday 23rd July

Intermediate Judges Course 1-2nd August

Team Pennants 8-9th August

o To include GA Aus vs China competition (TBC)

Club Levels #2 22-23rd August

Judges Invitational 28-30th August

WAG Judging Coordinator’s Report

July 2015 Education .

Two NL 3-5 updating workshops were held for Advanced/FIG judges to update on the new requirements for these levels. These were well attended with most judges now updated.

A Beginner judging course was held on 8th June with 47 candidates in 2 course venues. All have passed. Some judges still waiting to have accreditation processed by GA.

An Intermediate course was held on 7th/8th June with 15 candidates. 13 passed and 2 still pending – re-sits to be organized.

Michelle Yardley is presenting a bridging/preparation course for new Intermediate judges and those wishing to sit the Intermediate course on Sunday 5th July at DSR.

Judges Committee Planning

No official response from GWA about the donation of $20000 from WAG Judges Committee for the Equipment upgrade of the State Centre.

No applications received for National Exposure and Regional Judging Scholarships.

Judges newsletter completed and placed on GWA website. Events

Northwest judge visits completed: Ben Barnard – Broome,

Colleen and Tracy – Carnarvon Heidi – Karratha.

Ashleigh Lyon was arranged to attend Kununurra but the visit was cancelled due to expensive flight costs. They have requested a judge/coach visit in July or August but still to be arranged.

Colleen, Donna, Julie Jervis and Ashleigh Lyons attending the Northwest Regionals in Carnarvon on July 3rd – 5th.

Performance Trial(Senior Elite) to be held in Perth by GA on weekend of Loftus Challenge.

Ben Barnard travelled to QLD with Border Challenge team and judged at the event. Junior Judges Invitational

153 competitors. 4 sessions held over one day.

Trialed a spreadsheet system for scoring which worked well.

Trialed stars on certificates for each station and overall ribbon for each apparatus. Stickers and ribbons done at scoring table by judges.

Some concern that scores for ribbon ranges may be incorrect. Rounding up of colours resulted in many more blue and red ribbons compared to previous years, especially at IL2.

Many of the new Beginner judges elected to judge at the event and were paired up with an experienced judge who mentored them judging for the first time.

We need to look at ways to keep the Beginner judges actively involved as their next round of judging isn’t until the Festival events in November. Will maybe look to invite them to assist at NL 3-5 events as judges assistants to keep them involved and introduce them to the next level of judging. Judging Committee looking to assign a member to coordinate mentoring for new judges.

Tracy Holmes – WAG Judging Coordinator.

Tracy Holmes WAG Judging Coordinator

 

WAG  Events  Coordinator                                                        JULY  2015        

Events    

1. Floor  Managers  Course  (June  6)  o 5  participants  eager  to  floor  manage  upcoming  competitions  o Great  feedback  from  participants  

 2. WAG  Winter  Foundations  Festival  (June  14)  

o Excel  spreadsheet  was  used  for  the  results  o Feedback  from  the  competition?  

o Need  to  reiterate  to  coaches  that  the  idea  of  this  competition  is  to  be  fast!  o Need  to  create  individual  station  score  sheets  o Laminated  numbers  on  judging  tables  o More  stations  needed  

 3. WAG  Border  Challenge  –  Caloundra,  QLD  (June  24  –  28)  

o Travelled  as  judge  as  part  of  the  WAG  Border  Challenge  team.  Judged  level  7  &  8  over  a  two  day  competition  

o Level  7  team  bronze  medal  o Fantastic  team  atmosphere  and  all  athletes  were  very  well  behaved  

 4. WAG  Junior  Judges  Invitational  (June  27  &  28)  

o To  be  discussed  at  the  TC  meeting    

Other  items    

1. Broome  Coaching  Clinics  (June  13  &  14)  o Two  day  workshop  in  Broome  delivering  clinics  to  the  PCGC  coaches.  Great  turn  out  

and  lots  of  questions  and  clarifications  regarding  the  ALP  program.  Covered  drills  for  specific  skills  over  all  apparatus.  

   

Upcoming  Events  &  Courses    

1. Club  Levels  #1  Competition  (July  3  –  5)  2. WAG  Loftus  Challenge  (July  17  –  19)  3. WAG  Team  Pennants  (August  8  &  9)  4. Club  Levels  #2  Competition  (August  21  –  23)  5. WAG  Judges  Invitational  (August  28  –  30)  

 Next  Meeting:  Thursday  3rd  September  

   

Elite report june 2015 18/08/2015 Created by

WG Elite Liaison – June 2015 Elite Report July, 2015 International

- Emily Little and Nikolai selection to Spain

- Lauren Mitchell and Martine to Korea for University Games – withdrawn 30/6/2015 due to

injury

- Australia Vs China 5/8/2015 to 8/8/2015 in Perth

o Open to watch competition Friday evening at 5.30pm and Saturday 7.00pm

National

- Camps

o Australia Team Trial to be held in Perth 16/7/2015 to 18/7/2015

Open to watch competition on Friday evening at 5.30pm and Saturday

evening from 6.00pm.

o Team Future Advanced and Green Camp TBC

o Team Future High Achievers – Olena Edemedes (vital), Lara Entwistle, Clara

Kolm, Sasha King, Monica Costa, Sophie Prince, Sidney Stephens

- Spin to Win

o TID day at WAIS on Thur 16th July from 12.30 to 1.30pm. Additional TID to be

held later in the year that will be open to no experience necessary. This will be

aimed at feeding into club programs.

o Clubs contacted via Gymnastics Australia to encourage attendance at the TID

day and to become a pathways club

o Pathways meeting to be held at WAIS on Wed 15th July from 6.00 to 7.00. Open

to parents, coaches and administrators.

o IL 2 to 7 camp – Wed 15th 3.00 to 6.30 and Thurs 16th 9.00 to 12.30

o Workshop with Jo Richards to be held Thur 16th 7.00 to 8.30am for coaches

- Competition

o Bulletin sent to clubs for Australian Classic. RM has distributed to clubs currently

involved in IL 6.

State o Next Ideal Testing for 2006 to 2001 born athletes still to be confirmed with Jo

Richards

o Waiting on confirmation of Pre Australia Classic Competition Dates. MY or RM

sent dates to Gymnastics WA.

o Is it possible to consider IL 2 for mixed teams

Other - WAIS / HBF Facilities - Arena 2 no longer available - Additional tumble strip installed - Pit clean during holidays - Additional beam area set up - Access to WAIS building for camp / training camp still to be confirmed. Position has

been advertised at WAIS for this role.

WAG TC_July _Gymsport Section Report

WAG Gymsport Report July 2015 Gymsports Section Notes and Information

1) Gymsports & Judging Co-ordinators Meeting – Next meeting will be on the 23rd July.

2) WAG Judges Invitational – the allocated events manager is due to sign the MOU asap.

3) Services and development – Calling for expressions of interest for the judges work party, all levels of judges welcome. Please contact services.development@gymnasticswa.asn.au.

4) Following GWA’s strategic initiative ‘Endure and Expand’, a review of the Technical Committees will commence with a survey for the TC members at the end of June to the beginning of July. This is to review and report on the structure and the future direction of the TCs.

Business Arising From Previous Minutes

1) Floor Manager’s course – The course is designed for all Gymsports and is updated by GWA and due to this the presentation should remain on the GWA server.

2) Proscore scoring system – Version 5 is available and the costs involved and the decision as to whether it should be rolled out during competition season or wait until the season is finished will be discussed within GWA.

3) Supplementary workshops linking with the Black and Gold Squad sessions – a representative from Services & Development will attend the September meeting.

4) Sanctioning fees for educational events is $25 for a workshop that is organised by the TC/Club. The attendance roll is submitted for updating points.

GWA Board Meeting Minutes June 2015 2.2.1 Gymnova Equipment – WAG Judges Committee

The GWA Board thanked the WAG Judges Committee for their support of $20,000 from the WAG Judges Assembly to assist

with the purchase of the Gymnova Equipment at the State Gymnastics Centre. The GWA Board acknowledged the upgrade

is allowing the gymnastics community to have opportunities for the best possible chance of success at events and the WAG

Judging Community assistance played an integral part for this to occur.

The GWA Board noted that at this stage, there has been no response from the MAG TC in regards to assisting with the purchase of the equipment.

4.1.1. High Performance

The GWA Board noted the update from WAIS / GWA Flyers and the current use of Arena 2. It was agreed that the use and hire of Arena 2 needed to be financially sustainable and the logistics around Arena 2 need to improve if GWA is to continue to hire from July 2015 onwards. The GWA Board discussed the current GWA Flyers Budget provided by WAIS and the sustainability of the program and agreed to the following;

GWA would no longer hire Arena 2 as of the 1st July 2015 for the GWA Flyers.

GWA would gift the following programs use of the SGC Hall 1 for High Performance Training; o GA National Centre of Excellence Programs o GA endorsed Club High Performance Programs

GWA to show the funding subsidy within the budget.

WAG TC_July _Gymsport Section Report

9.1.1. Enable

Event Volunteers Continued volunteer strategies include developing relationships with university hubs through Volunteering WA. At the GWA Go for 2 & 5 Autumn State Championships two volunteers from the Notre Dame University volunteer hub, and one volunteer from the Murdoch University hub were engaged. Two additional volunteers made contact via our website. As a result, there was no need to advertise for large numbers and these responses more than adequately serviced our needs.

The second GWA Floor Managers course and music and announcing course is scheduled for 6 June 2015, where it is hoped that not only club volunteers but university volunteers will be interested in engaging in these workshops.

9.1.2. Excel

GWA HP Academy The first phase of the GWA Academy is currently being developed with regard to the Sports Science component of the Academy. The targeted area is strength and conditioning, aimed at athletes that do not have access to an institute program or a national centre of excellence. With the transition of the athletes from the MAG High Performance Centre into the High Flyers, GWA indicated that there would be some investment made in the Sport Science area. In line with this, it has been decided to pilot the strength and condition plan with the Level 9 U17 MAG athletes. Moving into the later part of 2015, it is planned to roll out a strength and conditioning program for RG and TRP. The Developing Champions Program continues with its face to face module on 6 June 2015.

Events’ concepts, ideas and structures for Level 1 – 2 events and Level 3 – 6 events to achieve success and increased participation have been discussed at all Technical Committee Meetings. The review is planned to be presented at the August 2015 Board Meeting.