PUNJAB IMPROVEMENTpcgip.urbanunit.gov.pk/News/WASA-Rawalpindi.pdf · WASA Rawalpindi Procurement...

PUNJAB CITIES GOVERNANCE IMPROVEMENT PROJECT (PCGIP) ANNUAL PLANNING WORKSHOP – YEAR 4

WASA RawalpindiAugust 31 & September 1, 2015

Sequence of Presentation

Work Plan on:a) DLI 1: Resource Planningb) DLI 2: Procurementc) DLI‐3 Intergovernmental Finance systemd) DLI 4: Revenue Collection Systeme) DLI 5:Boundary Alignmentf) DLI 6: Public Disclosure & Access to informationg) DLI 7: Complaint Monitoring & Grievance Redress Mechanism

Procurement Plan 2015‐16Environmental and Social Management Framework (ESMF)

DLI 1: Work Plan WASA Rawalpindi

DLI 1:Resource Planning

Target of Disbursement

Activities Time line

Each CDG hasprepared anIDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices and ofeach entity.

Notification of Committees for IDAMP October 5, 2015

First preliminary revised IDAMP Forms (FY) of WASA with reasons for O & M replacement, disposal of assets etc.

December 15, 2015

Final IDAMP Forms (Revised estimates FY and budget estimates FY) together with explanatory notes thereon

February 152016

Issuance of Letter (Including forms) for IDAMP 2015‐16

November 1, 2015





Each CDGhas preparedan IDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices andof each entity.

Last date for submission of IDAMP Forms by WASA Directorates for Preparation of IDAMP

February 10, 2016

Last date for submission of IDAMP form 3 & 4 (Capital Investment & Level of Service Delivery) by District Department

February 25, 2016

Review of IDAMP Forms in District Development Committee Meetings.

March 1, 2016

Planning & Coordination Committee (PCC) Meeting

March 15, 2016





Each CDGhas preparedan IDAMP,includingdevelopmentand assetManagementplans of theCDG formunicipalservices andof each entity.

Approval of IDAMP Forms in District Development Committee (DDC) Meeting

March 20, 2016

Finalization and submission of IDAMP Forms

April 15, 2016

Compilation of IDAMP Forms and Finalization of IDAMP

May 10, 2016


DLI 2:Procurem

en


Activities Time line/ Progress

Stipulations oftheProcurementRules (and theSOPs)complied withfor all city levelprojects.

Notification of Procurement Committees

Procurement Committee notified

Notification of Grievance Redress committees

Grievance Redress Committees Notified

Audit observations. 2013‐14 & 2014‐15: No audit observation related to Procurement Rules

Contract Management 2014‐15: Contracts of 3 ADP Schemes & 18 EEPs Schemes are Completed on time

Payment Timeline Payments are made on time on satisfactory performance


DLI 2:Procurem

en


Activities Time line/ Progress

Stipulations ofthe ProcurementRules (and theSOPs) compliedwith for all citylevel projects.

Uploading annual procurement plans on PPRA website

2014‐15: Uploaded http://eproc.punjab.gov.pk/AnnualProcurementPlan/RWASA%20Procurement%20plan.pdf

2015‐16: by 15th Sept, 2015

Advertisements on Websites and Print Media

2014‐15: ADP = 7 EEP = 2

Adequately defined Specifications and BiddingDocuments

Bidding Documents are being prepared as per PPRA / World Bank Guidelines

Publication of Evaluation Reports

2014‐15: Evaluation Reportsprepared and announced 2015‐16: Evaluation Reports will be uploaded on PPRA soon after completion of Evaluation process for each contract


DLI 2:Procurem

en

Target Activities Time line

Improvementof FinancialReporting

Preparation and dissemination of Draft Financial Management System Manual for comments and feedback

June 30, 2015

Incorporation of comments and feedback.

December 31, 2015

Trainings will be conducted after approval of manual by Competent Authority

December 31, 2015


DLI 3:Intergovernm

ental Finance



Each CDG isbeing isprovideddetails by theFinanceDepartmentregardingtransfersbeing madeto the cityentities at thetime oftransfers

Monthly Consolidation of transfers from WASA

20‐30th of every month (ongoing)

Scanning of Release Orders & Maintaining of electronic database


Uploading of scanned copies of released on websites of WASA Rawalpindi



DLI 4: Revenue

Collection System



WASAR has toOperationalized theapprovedAction Plans.

Tariff revision and its approval by Authority and Government.

March 2016

Calculate Unit Cost of Service Provision .Maintain Accounting Record in which facilitate calculation of Total Costs of Services

On going

Maintaince of Quantitative Record:Installation of bulk meters for recording water quantity

April 15, 2016

DLI 4: Work Plan WASA RawalpindiDLI 4: Revenue Collection

System




Insufficient user chargesObtain and reconcile amountadjusted in case of adjustment ofWAPDA dues from property tax bythe provincial government or by thefederal adjusterAccount for accrued expensesAllocate proportionate overheads to the cost centres

Ongoing

Start/Extend consumer meteringStart/Extend metering to commercial

March21, 2016

Calculation of operating ratio separately for different services (water supply and sewerages)

Ongoing


DLI 4: Revenue Collection

System




Improve Billing and Collection systemEnsure bills are generated in time and reach the customersCalculate, review and continuously improve billing efficiency and collection efficiency

Ongoing

Update Customer Database and check/ Regularize non‐payers.

Ongoing

Recovery of Arears‐WASAs.Reconcile computerized billing systemwith subsidiary record (DCR)Aging of arrears and Issue notices todefaulters with arrears outstanding formore than a year to clear their account.

Ongoing


DLI 4: Revenue Collection

System

Target of DisbursementWASAR has toOperationalized the approvedAction Plans.


Maintain properly updated Spatial Information Maps “Consumer” maps (for water supply and sewerage)

October 31, 2015

Control Power Costs Dues Reconciliation with WAPDALog registers at tube wellAvoid Running tube well in peak Hours

Ongoing

Detect and regularize illegal connectionsConduct survey Charge and collect efficiency charges as well as penalty from users having illegal connections

October 1, 2015

Energy Audit (Phase 2 fieldmeasurements)

November 30, 2015


DLI 5: Boundary Alignm

ent



Implementationof the first year ofextension of theservice boundaryof each city

Review design criteria of various servicedelivery assets based on the resourceavailability (water resources, existing assetscapacity to carry water or sewerage,population density), population growth,density, material, life cycle of assets andservice delivery requirement for following(Water Supply Sewerage, Drainage & NewSettlement etc)

November 2015

The WASA as per notified Indicators by HUD&PHED has adopted the KPI for Bench Marking and Reporting. Submission on PWON Web data every six month along with LOS submitted by MD & PWON Report to Sec HUD&PHED & copy to P&DD & WASA Web site .

December 2015&June 2016

Prepare Asset Management Plan , Template & Cycle of IDAM

September 2015


DLI 5: Boundary Alignm

ent



Implementation ofthe first year ofextension of theservice boundary ofeach city

Preparation of IDAM Monitoringsystem

December 2015

Implementation of asset managementsystem• Annual Monitoring• Phase extension plan & Costing of

next year

June 2016

New Housing Societies in WASARawalpindi AreaStandardsAgreements for service deliveryReportingNOC protocolNotification of Peri –Urban StructurePlan

March 2016


DLI 6:Public D

isclosure &

Access to Information



WASAs implement approved Mechanism

Circulation of approved mechanism within WASA

August 15, 2015

Circulation of a letter to all concerned regarding requirements of pro‐active disclosure in WASA

August 30, 2015

Compilation of material falling under pro‐active disclosure by the respective departments

September 30, 2015

Uploading on the website after due approval

October 2015

Adoption of on‐demand” disclosure in routine working

On‐going


DLI 7: Accountability



WASAsimplementapprovedMechanism

Circulation of approved mechanism to within WASA

August 15, 2015

Circulation of a letter to all concerned regarding requirements of GRM to WASA

August 30, 2015

Conducting mass awareness regarding GRM In WASA

On‐going

Conducting periodic review of the performance of officers / officials as per responsibility matrix in WASA

On‐going

Conducting quarterly analysis of complaints to identify major trends such as type of complaints, areas / zones etc

On‐going

Funds & no of Schemes for WASA Rawalpindi

Year 2013‐14 2014‐15 2015‐16

Funds (Rs. Mil) 195.06 220.966 295.67

No of Schemes 11 19 27

Allocation of Funds for WASA Rawalpindi

0

50

100

150

200

250

300

2013‐14 2014‐15 2015‐16

Rs. m

il

Year

WASAR- Allocation of Funds 2015-16

Repair & Maintenance

DescriptionAmount

No. of Schemes(Rs. Million)

Water Supply 231.7 20

Drainage System 14 5Purchases of maintenance material and store items for operation

50 2

Power and Energy ‐ ‐

Total 295.672 27

WASA Rawalpindi Procurement Plan 2015-16

Sr. No Name of Schemes Cost (Rs. Million)

1‐ Replacement of Bulk water meters in east Zone 25.0

2‐ Replacement of Bulk water meters in West Zone 25.0

3‐ Refurbishment/ Improvement of E/M works at Rawal Lake Filtration plant

13.5

4‐ Refurbishment/Improvement of Electric Penal, Boards, Consoles etc

10.0

5‐ Refurbishment/Improvement of Pre‐chlorination & Alum Dozing System at Rawal Lake Filtration Plant

10.0

6‐ Repair / Improvement of Motor Control Units & other accessories of Machineries in East Zone

12.5

7‐ Repair / Improvement of tube well chambers and filtration plants in West Zone (Part‐II)

10.0


Sr.No Name of Schemes Cost (Rs. Million)

8‐ Repair / Improvement of tube well chambers and filtration plants in East Zone (Part‐II)

10.0

9‐ Repair of main water supply lines at West Zone 35.0

10‐ Repair of main water supply lines at central area (Part‐II) 22.0

11‐ Repair / Improvement of Motor Control Units & other accessories of Machineries in West Zone

12.5

12‐ Refurbishment of tube well machineries in east zone (Part‐II) 22.0

13‐ Refurbishment of tube well machineries in west zone (Part‐II) 22.0

14‐ Repair of old leaking water supply line in UC‐74 to 77 5.00



15‐ Repair of old leaking water supply line in Zone –V 5.00

16‐ Repair / Improvement of abandoned tube wells (Part‐II) 6.50

17‐ Refurbishment of Air valves,Control valves, Wash out and other installations at Khanpur Water Conductance main

6.00

18‐ Refurbishment of C.P Stations & E/M work at Turnol & TommarBifurcation Point of Khanpur Water Supply System

4.00

19‐ Refurbishment/ Improvement of E & M Works at water work I (Part‐II)

7.00

20‐ Refurbishment/ Improvement of Instrumentation, Measuring & Monitoring equipment at Rawal Lake Filtration plant

6.00

21‐ Refurbishment/ Improvement of 11 KV protection panel at RawalLake Filtration plant

5.00



22‐ Repair/improvement of sewer pipes in east Zone‐I 2.50

23‐ Repair/improvement of sewer pipes in east Zone‐II 3.00

24‐ Repair/improvement of Inlets of Kassi Drain in West Zone‐I 2.00

25‐ Repair of damaged manhole and Manufacturing of manhole covers/slab with L‐Iron Frame (Part‐II)

4.00

26‐ Repair/improvement of Inlets of Kassi Drain in West Zone‐II 2.50

27‐ Repair/improvement of E/M Works of Siddique Chowk Sump 5.50

ESMF: Work Plan WASA Rawalpindi

Environmental and Social

Managem

ent Framew

ork



100 % implementation of ESMF on government financed schemes

Environmental and Social Screening of Schemes.

(Sep‐Oct 2015)After schemes identification.

Allocation of cost for *ESMP, **EIA or ***IEE in PC 1 or scheme implementation cost.

(Oct 2015)After screening.

Preparation of ESMPs for E2 category schemes and Conduct of EIA / IEE for E1 category schemes through outsourcing i.e. by hiring third party consultants through competitive bidding.

(Oct‐Dec 2015)After cost allocation.

ESMF: Work Plan WASA Rawalpindi

Environmental and Social

Managem

ent Framew

ork



100 %implementationof ESMF ongovernmentfinancedschemes

ESMPs/EIA/IEE Approval from EPD Punjab. Public hearing will be arranged for EIA studies.

(Dec 2015‐Feb 2016)After studies preparation.

Environmental and Social Monitoring of Schemes.

(Feb‐Jun 2016)During schemes execution.

Capacity Building of WASA Contractors and Labors on ESMF.

Before and during schemes execution.

Thank you !

PUNJAB IMPROVEMENTpcgip.urbanunit.gov.pk/News/WASA-Rawalpindi.pdf · WASA Rawalpindi Procurement...

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