Publish News Article with Document classifications and Workflow in Google Docs

Journalist(demo1@)

Desk(demo2@)

Publisher(demo3@)

Tag:Draft, IT/Tech

Tag :Publish, Desk, IT/Tech

Tag: Publish, Desk, IT/Tech

Tag:Desk, IT/Tech

Tag:Desk, IT/Tech

SUBMIT A DOCUMENTUser demo1 submits a document to demo2 with an editing permission. Add Tags IT/Tech, Draft and check on ‘Maintain initial access privileges’ to reserve editing privileges during workflow.

Add demo3 on CC so user can publish the document after approval. Click ‘Process’ to send to demo2

User demo2 opens the document to review. Add a Tag Desk. Click the ‘Pencil’ icon to edit the document.

REVIEW THE DOCUMENTUser demo2 can edit the google document and add comments on document detail page. Notice a document policy number’ is automatically created. If there are multiple files, user can find them under File List window.

After the document editing, the exchange with demo1 is done. User demo2 can add comments and click ‘Approve’ to publish.

Oops! User demo2 forgot to add the Tag Publish after approval. No problem. He can do that in a pop-up window on the document detail page.

PUBLISH THE DOCUMENTUser demo3 gets an email notification and finds it’s approved so the user can publish the document. Notice that demo3 only has the privilege to view the document.

DOCUMENT OWNERSHIP FLOWWhen demo1 submits the document, its ownership is given to the ‘Docs Manager (admin)’ and demo1 and demo2 get editing permissions, while demo3 gets a view permission.

➔ Streamline Article publish workflow process with Tags on Google Docs.➔ Freelancer journalists (with email ID) or internal users can submit an article to

desk for review, collaborate, and approve documents to be published.➔ Classify google documents with tags for article review and publish stages➔ Carbon copy to the related department or person to publish the approved

document.➔ Centrally maintain document ownership and provide temporary or permanent

document editing permissions for editors.

TECHNICAL HIGHLIGHTS