PT. GAjAH TUNGGAL Tbk GAJAHTJNCGAL jskjrta · 2013. 12. 31. · 305/BEJ/07-2004 dated 19 July 2004,...

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PT. GAjAH TUNGGAL Tbk WISMA HAYAM WURUK, 'lOin Floor. Jl. Hayam Wutuk 8, Jakarta 10120, indcincsia P.O. Box : 4283 Jakarta 11042 Cable Tel. fax. GAJAHTJNCGAL jskjrta 3459431 (2 Lines] 3'159302 (3 Lines) 3305916-20 0062 -(2r )-3804908 0062-121 )-3804878 AUDIT COMMITTEE CHARTER PT GAJAH TUNGGAL Tbk. A. LEGAL BASIS FOR ESTABLISHMENT 1. Decision of Chairman of Capital Market Supervisory Board and Financial Institution No. Kep-643/BL/2012 dated 7 December 2012, regarding Establishment and Guidelines of Audit Committee Performance. (Appendix of Bapepam Regulation and LK No. IX.1.5) 2. Decision of Management PT. Bursa Efek Jakarta No. Kep-305/BEJ/07- 2004 dated 19 July 2004, regarding Regulation No. I-A of Registration of Shares dan Securities Other Than Shares published by Recorded Company, number 111.1. 3. Appendix II of Management Decision of PT Bursa Efek Jakarta No. Kep- 305/BEJ/07-2004 dated 19 July 2004, regarding Regulation No. I-A of General Conditions of Registration of Equity Securities in Exchange (Appendix of Management Decision of PT. Bursa Efek Jakarta Number Kep-339/BEJ/07- 2001 Dated 20 July 2001 of provision Modification letter C.2.e Regulation of Recording Securities Number I-A of General Conditions of Equity Securities Recording in Exchange). Letter C.I.

Transcript of PT. GAjAH TUNGGAL Tbk GAJAHTJNCGAL jskjrta · 2013. 12. 31. · 305/BEJ/07-2004 dated 19 July 2004,...

  • PT. GAjAH TUNGGAL Tbk W I S M A H A Y A M W U R U K , 'lOin Floor. Jl. Hayam W u t u k 8, Jakarta 1 0 1 2 0 , indcincsia P.O. Box : 4283 Jakarta 11042

    C a b l e T e l .

    fax.

    G A J A H T J N C G A L j sk j r t a 3459431 (2 Lines] 3'159302 (3 Lines) 3 3 0 5 9 1 6 - 2 0 0062 - ( 2 r ) -3804908 0062-121 ) - 3804878

    AUDIT COMMITTEE CHARTER

    PT GAJAH TUNGGAL Tbk.

    A. LEGAL BASIS FOR ESTABLISHMENT

    1. Decision of Chairman of Capital Market Supervisory Board and Financial

    Institution No. Kep-643/BL/2012 dated 7 December 2012, regarding

    Establishment and Guidelines of Audit Committee Performance.

    (Appendix of Bapepam Regulation and LK No. IX.1.5)

    2. Decision of Management PT. Bursa Efek Jakarta No. Kep-305/BEJ/07-

    2004 dated 19 July 2004, regarding Regulation No. I-A of Registration of

    Shares dan Securities Other Than Shares published by Recorded

    Company, number 111.1.

    3. Appendix II of Management Decision of PT Bursa Efek Jakarta No. Kep-

    305/BEJ/07-2004 dated 19 July 2004, regarding Regulation No. I-A of

    General Conditions of Registration of Equity Securities in Exchange

    (Appendix of Management Decision of PT. Bursa Efek Jakarta Number

    Kep-339/BEJ/07- 2001 Dated 20 July 2001 of provision Modification letter

    C.2.e Regulation of Recording Securities Number I-A of General

    Conditions of Equity Securities Recording in Exchange). Letter C . I .

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    B. GENERAL CONDITIONS

    1. Audit Committee Charter, is working guidelines of Audit Committee in

    helping Board of Commissioners exercising its supervisory function.

    2. Audit Committee Charter contains explanation o f :

    2.1 Structure and membership requirements.

    2.2 Duties and responsibilities and authorities.

    2.3 Working procedures.

    2.4 Policies of organizing meetings.

    2.5 Activity Reporting.

    2.6 Conditions of complain handling or reporting relevant to alleged

    violation related with financial statement.

    2.7 Stint of Audit Committee

    C. STRUCTURE AND MEMBERSHIP REQUIREMENTS

    1. Membership structure of Audit Committee based on Decision of Board of

    Commissioners consists of 1 (one) member of Independent

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    Commissioners as Head of Audit Committee and 2 (two) non-

    Commisioner members, witii independent status.

    2. Audit Committee is led by Independent Commissioner

    3. Independent Commissioner is obliged to comply with the following terms :

    3.1 is not a person working or authorized and responsible for planning,

    leading, controlling, or supervising Company activities within last 6

    (six) months;

    3.2 is not having both direct and indirect shares in Company;

    3.3 is not having Affiliation with Company, member of Board of

    Commissioners, member of Management or Company's Main

    Shareholders; and

    3.4 is not having both direct and indirect business relationship related to

    Company business.

    4. Requirements of Audit Committee Membership include :

    4.1 Audit Committee Member is obliged to :

    4.1.1 Have high integrity, capability, knowledge, and experience

    with the area, and good communication;

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    4.1.2 Understand financial statement, company businesses

    especially related to services or business activities, audit

    process, risk management, legislation in Capital Market

    area and other relevant legislations.

    4.1.3 Follow ethic code of Audit Committee specified by

    Company.

    4.1.4 Have at least one member with educational and expertise

    background in accounting and/or financial area;

    4.2 Available to improve competency continously through education

    and training.

    4.3 Is not a person in Accountant Office, Office of Legal Counsel, or

    other party who delivers attestation service, non-attestation service

    and/or other consultation to Company within the last 6 (six) months;

    4.4 Is not a person working in Company and having authorities and

    responsible for planning, leading, or controlling and supervising

    Company activities within the last 6 (six) months, but Independent

    Commissioner;

    4.5 Is not having both direct and indirect shares in Company;

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    4.6 In case of Audit Committee member getting both direct and indirect

    shares of Company due to any legal events then within the longest

    term of 6 (six) months after receiving shares the member must

    transfer the shares to other parties;

    4.7 Is not having Affiliation with Company, Commissioners,

    Management, or Main Shareholders;

    4.8 Is not having both direct and indirect business relationship relevant

    to business activities;

    D. DUTIES AND RESPONSIBILITIES AND AUTHORITIES OF AUDIT

    COMMITTEE

    1. Duties and Responsibilites of Audit Committer.

    1.1. To analyze financial information to be published by Company to

    public and/or authorities accurately, reliably and trustworthy such as

    Periodic Financial Report, projection, and other reports relevant to

    Company's financial information;

    1.2. To analyze Company compliance to Legislation related with

    Company activities;

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    1.3. To give independent opinion in case of different opinions between

    management and Accountant of services delivered;

    1.4. To give recommendation to Board of Commissioners about

    appointment Office of Public Accountant based on independency,

    assignment scope and appropriate fee to be communicated in

    General Meeting of Stiareholders;

    1.5. To analyze examination by Internal Auditor and follow-up by

    Management on Interna! Auditor findings so financial statement

    material misstatement, assets disuse and violation to legislation

    may be prevented;

    1.6. To analyze risk management activities performed by Management

    1.7. To analyze complaints relevant to accounting process and

    Company Financial Statement

    1.8. To analyze and give suggestions to Board of Commissioners

    relevant to potential interest impact of Company; and

    1.9. To keep documents, data and information of Company confidential.

    2. Authorities of Audit Committee.

    2.1 To access documents, data and information of Company about

    employees, fund, assets, resources, necessary;

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    2.2 To make direct communication with employees, including

    Management and parties exercising internal audit functions, risk

    management, and Accountants relevant with duties and

    responsibilities of Audit Committee;

    2.3 To involve independent parties outside Audit Committee required to

    help performing duties {if necessary), and

    2.4 To exercise other authorities given by Board of Commissioners.

    E. WORKING PROCEDURES

    1. Study of financial information to be published by Company

    1.1. To demand Management to convey periodic financial statement to

    be published by Company for Public, Company Budget for the

    relevant year, and other reports relevant with financial statement of

    Company.

    1.2. To organize internal meeting of Audit Committee to analyze

    mentioned reports.

    1.3. In case of questions to Management, in first place Audit Committee

    demands supporting documents in writing relevant to the questions

    if necessary.

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    1.4. In case of doubt or detailed clarification requirement, Audit

    Committee invites Management to make mutual discussion, while

    Audit Committee communicates suggestions/opinions in case of

    improvement.

    1.5. To make and convey report of study to Board of Commissioners.

    2. Study of Company compliance to Legislation relevant to Company

    activities

    2 .1 . To study Laws and/or other Legislations from Authorities relevant to

    Company activities.

    2.2. To study Company compliance to obligations relevant to:

    • Obligations in tax area

    • Obligations in customs area

    • Licensing obligations needed for performing Company activities

    • Applying provisions relevant to accounting, including PSAK and

    IFRS.

    2.3. To give inputs to Management through Board of Commissioners in

    case of things inappropriate to provisions.

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    3. Providing independent opinions whenever there is a difference in opinions

    between the Management and the Accountant on the given sen/ice

    3.1. Accepting the assignment given by the Board of Commissioners

    3.2. Studying the problems

    3.3. Delivering the result to the Board of Commissioners

    4. Recommendation to the Board of Commissioners concerning the

    appointment of Public Accountant Office

    4 .1 . Having studying the list of Public Accountant Offices listed at the

    Authority and paying attention to/referring to the criteria stipulated in

    the General Meeting of Shareholders (RUPS), the Audit Committee

    delivered the consideration to the Board of Commissioners for the

    stipulation of Public Accountant Office will be appointed to audit the

    Company's financial statements (balance sheet and profit and loss

    statement) on the relevant financial year.

    4.2. The criteria stipulated in the RUPS are as follows :

    • Having an optimum audit quality;

    • The exact time of audit finishing;

    • Considerable audit fee;

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    • Having an affiliation with International Public Accountant Office;

    and

    • Fulfilling the criteria stipulated by the Authority.

    4.3. Delivering the appointment recommendation of the Public

    Accountant Office to the Board of Commissioners

    5. Review on the implementation of inspection by internal Auditor

    5 .1 . The Audit Committee asks for Internal Auditor Work Programs for

    the relevant financial year and therefore having discussion.

    5.2. The Audit Committee asks for audit report by Internal Auditor and

    therefore having discussion.

    5.3. The Audit Committee asks for report on Internal Auditor's inspection

    on the follow-up of the management on the findings by Internal

    Auditor on the previous inspections.

    5.4. Writing a review report.

    6. Review towards the implementation of Risk Management by the Board

    6.1. Asking for risk details possibly faced by the Company.

    6.2. Reviewing the implementation of risk handling which occurs and the

    safety steps by the Board.

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    6.3. Giving inputs to the Board of Commissioners if there are things

    needed to be further considered by the Board of Commissioners.

    7. Review on the complaints related with accounting process and the repost

    of the Company's finance

    7.1. Holding a special meeting to study and discuss the complaints,

    whether they are to be followed-up or not.

    7.2. If the complaints need to be followed-up, the Audit Committee will

    do further observation and collect the materials (data, documents

    and other information) to reveal that the complaints are correct and

    needed to be processed.

    7.3. Writing a special report to the Board of Commissioners.

    8. Review on the potential conflict of interests

    8.1. The Audit Committee will observe and collect the materials needed

    whenever there is a transaction containing potential conflict of

    interests with valued materials.

    8.2. The result of the observation will be reported to the Board of

    Commissioners for the follow-up.

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    9. Maintaining the confidentiality of the Company's documents, data, and

    information

    9.1. Every member of the Audit Committee is fully responsible of the

    confidentiality of the Company's documents, data and information

    owned/known.

    9.2. The Audit Committee has appointed a person responsible for the

    record-keeping of the acceptance, keeping, and using of the

    Company's documents, data and information available at the Audit

    Committee.

    9.3. Preparing a secure keeping.

    F. CODE OF CONDUCT

    In performing its duties, the Audit Committee is obliged to obey the Code of

    Conduct stipulated as follows:

    1. To uphold the integrity, professionalism and standard of their profession

    2. in performing their duties and responsibilities they are honest, objective

    and independent merely for the Company's importance

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    3. To avoid any activities contradictory to the law, ethics and norms

    applicable in the society and any activities contradictory to the importance

    and objectives of the Company

    4. To not receive any compensation or anything outside what has been

    stipulated as the rewards of their duties

    5. In delivering their opinions, they are obliged to use sufficient and

    competent evidence to support the opinion and not to use any information

    related with the Company for personal importance

    6. To be obliged to maintain the confidentiality of the Company's information

    and not to reveal the information unless it is justified by the valid

    regulations

    7. To develop their ability and professionalism continuously

    G. THE POLICY OF MEETING ARRANGEMENT

    1. The Audit Committee holds periodical meetings at least once in 3 (three)

    months.

    2. The Meeting of the Audit Committee can only be performed if it is

    attended by more than /4 (one half) of the members.

    3. The decision of the Audit Committee meeting is taken based on

    deliberation for consensus.

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    4. Every meeting of the Audit Committee is reported in minutes of meeting,

    including if there are dissenting opinions, signed by all members of the

    Audit Committee and is delivered to the Board of Commissioners.

    H. REPORTS

    1. The Audit Committee is obliged to report to the Board of Commissioners

    of every assignation given by the Board of Commissioners

    2. The Audit Committee Is obliged to write annual report on the

    Implementation of the activities performed by the Audit Committee stated

    In the Company's Annual Report.

    I. FUNDING

    At the beginning of every year the Audit Committee proposes their activities

    budget to the Board of Commissioners and the budget becomes part of the

    Board of Commissioners' budget.

    J. ASSIGNMENT PERIOD OF THE AUDIT COMMITTEE

    The assignment period of the Audit Committee Is not more than the service

    period of the Board of Commissioners as Is stipulated in the Company's

    Articles of Associations and can only be re-elected for the next one period.

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    K. CLOSING PROVISION

    This Audit Committee Charter shall come into force on the date of its

    promulgation and shall be evaluated periodically in accordance with the

    development of valid regulations; likewise the performance of the Audit

    Committee both individually and collectively shall be evaluated by the Board

    of Commissioners.

    Stipulated in Jakarta

    On MARCH 1, 2013

    BOARD OF COMMISSIONERS

    Commissioner Commissioner