The Basics of Effective Project Management & Execution Presented by Ed Knight

1. Getting Off on the Right Foot

2. Goals & Objectives

3. Communication Circle

4. Overcome Obstacles and Barriers

5. Time Management

6. Staying on Budget

7. Project Execution

8. Responsibilities

1. Getting Off on the Right Foot

Setting Goals and Objectives

Specific Measurable

Realistic

1. Scope 2. Scope creep

Specific Goals to Help Avoid:

Goals Should Focus on the Following:

Good

Fast

Inexpensive

Communicate more effectively.

Project Manager

IT

Finance

Marketing

Shipping

Sales Production

HR

Client

Legal

Connect to the Project Manager

1. Permission

2. Input

3. Information

Miscommunication

Overcome Obstacles and Barriers �  Foreseeable vs.

unforeseeable �  Contingency plans

1.  Operational 2.  Financial 3.  Personnel

�  Change is inevitable.

Risk Assessment Chart IMPACT

LIK

ELY

High/High Medium/High Low/High

High/Medium Medium/Medium Low/Medium

High/Low Medium/Low Low/Low

Review

Time Management 1. Specific time frames

2. To-do list in priority order

3. Consecutive and concurrent

Financial contingency plans Avoid scope creep.

Managing a Limited Budget

Actual Maximum

Budget With Options

No free changes

Change after start.

Change prior to start.

Execution

Strategies for ensuring your projects meet their benchmarks every time

Gantt Chart List all tasks.

In what order

Who’s responsible

Budget

Time frame

Reporting Process 1. What information

2. What format

3. How often

4. Who gets them

Responsibilities

•  Tasks •  Times • Quality

Personal responsibilities

Responsibilities

•  Tasks •  Times • Quality

Personal commitment

Sense of personal value §  Everyone who

contributed is: o  Important o Recognized o Rewarded

Responsibilities

Summary

4. Overcome obstacles and barriers.

3. Communication circle

2. Goals and objectives

1. Getting off on the right foot

Summary

8. Responsibilities

7. Project execution

6. Staying on budget

5. Time management

Welcome to The Basics of Effective Project Management & Execution Q&A With Ed Knight

Thank you for joining us today!