Productivity
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Productivity Tools
Where is that USB? What did I name that file? Shoot, I forgot
that meeting!
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Complete the same “activity” with technology by using Lino It or Padlet
Let’s get “Organized”
• Walk around the room and answer the prompts
• Debrief
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What’s your poison?
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Dropbox
Why it’s awesome • Free (2 gb) • Cloud Based • Collaborative • Works on all devices • Automatically syncs • Just like regular file
storage so you don’t have to learn anything new!
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Dropbox…let’s get it started
• Check your email for an invitation or go to www.dropbox.com
• Begin the download • It should appear in your downloads
menu or pop up
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• Once the program finishes downloading, double click on it and the application window will appear.
• Drag and drop the blue box into your Applications folder.
1. download
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• To install Dropbox, go to your Applications folder and double click on the Dropbox icon.
2. install
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2. install
• Select “I don’t have a Dropbox account” and click Continue.
Unless of course you have one
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2. install
• Create an account • Agree to the Terms of Service
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• Once the installation is finished, Dropbox provides a 5-page tutorial.
Feel free to read this to get more familiar with the program.
2. install
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• The blue Dropbox icon will appear in the top right corner of your menu bar, as shown by the green arrow.
2. install
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• Click on the blue Dropbox icon and then select “Open Dropbox Folder.”
Told ya, nothing new J
3. Desktop access
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• Add a new folder by clicking on the Gear menu and selecting “New Folder.”
3. DESKTOP access
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• Blue Circle=syncing in progress • Green Arrow=complete
3. Desktop access
In order to access you have to wait for the green check
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• Select the folder you want to share. • Select “Share This Folder…”. • This will take you to the Dropbox
website.
4. sharing
Just follow the prompts
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• Dropbox is in the cloud…
5. Online access
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• To upload a filed online, under the “Files” tab select “Upload.”
5. Online access
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• Once your file has finished loading, it will appear in that folder EVERYWHERE (well, close).
5. Online access
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• You can also share a folder from the website. Click the “Sharing” tab and click “Share a folder.”
5. Online access
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• Public folder available
6. Public folder
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• Click the Dropbox icon menu and select “Copy Public Link.” You can now paste the link into an email, Facebook message, website, blog, or anywhere else.
6. Public folder
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Status icons…
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Dropbox on your device
App • Free app • Just log in • Everything will
automatically sync
To be aware • Cannot edit from your
idevice • Format may change
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Google Calendar
Why it’s awesome • Syncs • Works on all devices • Cloud based • Collaborative • Sends notifications • Create invitations • Embed invitations in
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Where is your calendar
• View by – Day – Week – Month – 4 days – Agenda
• Log into D2 • Click on the Apps
Tile
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The left side
• Mini Calendar • Customize colors • Share • You can have several
calendars (class, personal, etc.)
• Hide or see “other calendars”
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Create an Event
• Double click on the date • Fill out the title and select which
calendar to save it to
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Create an Event
Invite guests
Repeat is a great way to set an appointment to recur
Find a <me is where you can set exact start and end <mes
Descrip<on is a great place to put notes, addresses, phone numbers
Color code and give yourself reminders
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Add your calendar & D2 to your idevice
• Go to Settings • Click on Mail, Contacts, Calendars • Add account • Google • Type in information • Be sure calendar is green
You can have multiple emails/calendars on a device.
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Setting your idevice to alert you
• Go to Settings • Notification Center • Calendar • Make your choices
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Accepting an Invite
When you say “yes” to an invite it automa<cally goes to your calendar
Delete the event form your calendar & it sends the event creator a decline
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Sharing Your Calendar
• Click the cog • Choose Settings
If you make your calendar public you can insert it on a web page
• Choose Calendar • Select the Calendar
you want to share • Save • Ta da…you did it
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Evernote
Why it’s awesome • Folders for organization • Syncs across devices • Tag options • Searchable • Voice Record • Add images &
attachments • Take pictures • Collaborate & Share • MORE
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Account Set up
• Check your email or go to www.evernote.com
• Sign up • Then go to evernote.com/download/ • Follow the prompts
And yep, there’s an app for that
If you need help with downloading look in the Dropbox folders
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Where did it go?
• Once installed on your computer it is under applications in your finder
You can drag it to your toolbar for easy access
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Creating a note
• It’s a little different everywhere • Basically press on +
Note: Single item stored in Evernote
Notebook: A container for notes
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Features
• Drag and Drop • Set reminders • Add images • Save web content – Add extension in
Chrome Web store
• Toolbar similar to word
• Allows for audio recording
• Allows for markup of pdf’s
“Don’t be afraid to get your hands dirty with technology.”-Cordes
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Learn More
• www.bpstis.org • BPS TIS Youtube • BPS TIS Facebook • BPS TIS Pinterest • BPS TIS Google + • Caskeyd Twitter • Community 7 406 Tech Talk