CUNYfirst Supplier Contract Management User Access Request Form - PRODUCTION Please Note: This is a required form to gain access to the PeopleSoft system, and must be requested by the employee’s manager. No employee may request access for themselves. For transferring employees, a separate form must be completed from the Campus and/or Department transferring FROM and TO in order to modify access in both areas. This request must be made in advance of the Effective Date of the personnel action. Security is granted by Business Unit.

Supplier Contract Management Functional Roles

Functional Role Description Add Remove

Contract Document Collaborator

Contract Document Viewer

Contract Document Approver

Contract Document Administrator

Contract Document Sponsor

Contract Setup Administrator +

Clause Approver +

Librarian +

+Central Office and/or Production Support ONLY

User Preferences for Contract Document Administrator (List all collaborators below)

Authorized Document Access For Employee Id and Name

User Preferences for Contract Document Approver (List all administrators below)

Authorized Document Access For Employee Id and Name

Last Name: First Name:

Empl ID: Job Title:

Business Unit / Campus: Dept Name:

Work Phone: Ext: CUNY email address:

CONFIDENTIALITY STATEMENT (Must be signed by the Employee): I understand that the data obtained from any CUNYfirst system is to be considered confidential and NOT to be shared with anyone who is not authorized to receive such data.

I understand that I am individually accountable for the use of my User ID in the CUNYfirst system. Improper use of my User ID could lead to revocation of access rights and further disciplinary proceedings in accordance with CUNY policies, rules and regulations, and applicable collective bargaining agreements.

Employee's Signature: _____________________________________________________In the absence of written signature: Employees may accept the Confidentiality Statement in CUNYfirst via Employee Self Service. Go to: http://home.cunyfirst.cuny.edu, log in and navigate to, Human Capital Management > Self Service > CF Confidentiality Statement

Signature Date:

Confidentiality Agreement Code:

EMPLOYEE INFORMATION SECTION:

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Primary Permission List and Row Level Security is Required (Normal Handling)

User’s Primary Permission List & Row Level Security(Check ONLY ONE)

CUFSDPAPxxx (Supplier Contracts Only)

Keep Existing (already a Finance user)

Primary Permission List and Row Level Security is Required (HTR/HCS Only)

User’s Primary Permission List & Row Level Security(Check ONLY ONE)

CUFSDPAPHTR (Supplier Contracts HTR Only)

CUFSDPAPHCS (Supplier Contracts HCS Only)

CUFSDPAPHTRALL (HTR and HCS Both )*

*Purchasing and Payables Employees for HCS and HTR are common

Primary Permission List and Row Level Security is Required (GRD/HON)

User’s Primary Permission List & Row Level Security(Check ONLY ONE)

CUFSDPAPGRD (Supplier Contracts for all GRD/HON)*

*GRD does Purchasing and AP for l GRD/HON Business Units

Only One Primary Permission List is required

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Approvals and Special Consideration

FOR EMPLOYEE

Last Name: First Name:

Date of Security Activation: OR Date of Security Deactivation:

MANAGERIAL REQUEST

APPROVALS:

SPECIAL CONSIDERATIONS OR COMMENTS: (List additional roles required below)

* For Central Office employees ONLY** Business Manager approval is required for supplier contract document collaborator, document viewer,document approver, document sponsor and document administrator.

In the absence of written signature: Manager and BPOs may email approval to the appropriate campus party, per your campus' request process.

Business  unit:   Department:  

Requesting  Manager  Last  Name:   First  Name:  

Requesting  Manager  Signature:   Date:  

*Business  Manager  Last  Name: First  Name:  

*Business  Manager  Signature: Date:  

**VP  of  Administration  Last  Name:   First  Name:  

**VP  of  Administration  Signature:   Date:  

***Central  Office  Controller/Deputy  Last  Name:   First  Name:  

***Central  Office  Controller/Deputy  Signature:   Date:  

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Date: Confidentiality Agreement Code: Check Box6: OffCheck Box7: OffCheck Box8: OffCheck Box9: OffCheck Box10: OffCheck Box11: OffCheck Box12: OffCheck Box13: OffCheck Box14: OffCheck Box15: OffCheck Box16: OffCheck Box17: OffCheck Box18: OffCheck Box19: OffCUNYfirst User ID: Job Title: Business Unit: Dept Name: Work Phone: Ext: CUNY Email: Doc Admin 1: Doc Admin 3: Doc Admin 2: Doc Admin 4: Doc Admin 5: Doc Admin 6: Doc Approver 1: Doc Approver 2: Doc Approver 3: Doc Approver 4: Doc Approver 5: Doc Approver 6: Check Box20: OffCheck Box21: OffCheck Box22: OffCheck Box23: OffCheck Box24: OffCheck Box25: OffLast Name: First Name: Active Date: Deactive Date: Mgr BU: Mgr Dept: Mgr First Name: Mgr Last Name: Mgr Sign Date: Bus Mgr Last Name: VP Mgr Last Name: Cont Mgr Last Name: Bus Manager First Name: VP Mgr First Name: Cont Mgr First Name: Bus Mgr Sign Date: VP Mgr Sign Date: Cont Mgr Sign Date: Special Considerations: Check Box20-1: OffCheck Box21-1: Off