Presentation, Rimkute, Planning System in Lithuania, Workshop, Podgorica, 30 Sept 2015_English
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Transcript of Presentation, Rimkute, Planning System in Lithuania, Workshop, Podgorica, 30 Sept 2015_English
© OECD
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System of Medium-Term Planning in Montenegro
Planning system in Lithuania Egle Rimkute, Lithuania
Podgorica, 30 September 2015
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Strategic Planning development • I phase – introduction of SP
1999 – 2000: institutionalisation of SP across Gov’t
1999 – 2000: piloting of strategic planning in 5 min
• II phase – consolidation of strategic planning
2003 – 2008: through Strategic planning committee
• III phase – rethinking efficiency and effectiveness during crisis
2009 - 2011: strengthening of government-wide approach and leadership
2010: introduction of budget negotiations, evaluation, functional reviews, capability reviews
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Legal framework and coordination
• Legal and methodological framework:
– Laws on Government and Civil Service, Organic Budget law
– Annual Budget calendar
– Manuals, methodologies (Strategic Planning, Program Evaluation, Functional Reviews)
• Central coordination:
– Office of the Government
– Ministry of Finance
– Ministry of Internal Affairs
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Strategic Planning System
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STRATEGY LT2030
STRATEGIES (national security)
NDP Development Programmes
Strategic plans (Program Budgets)
Cross-cutting
plans
Annual plans Activity plans
Government
Priorities
Government
Programme
Lon
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Parl
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G
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t Sh
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vern
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M&E INTEGRATION SCOPE HIERARCHY
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Development programmes
• SCOPE: Development programme has to cover at least one public policy area (areas defined by Gov’t resolution)
• FILTER: Prior request for Government’s permission to prepare development programme
• TIMEFRAME: Medium-term (7-9 years) planning document to be approved by the Government
• OWNERSHIP: each programme has a co-ordinator
4 M&E INTEGRATION SCOPE HIERARCHY
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Cross-cutting documents
• Two main cross-cutting documents:
Cross-cutting plan
Annual Government Priorities
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Cross-cutting plans
• TIMEFRAME: Short-term (up to 3 years) planning document to be approved by the Government
• NECCESSITY: Document for the implementation of cross-cutting goals:
Government priorities, complex problems
National Development programme or other programmes
More than 3 appropriation managers involved in the implementation
• FILTER: prior Government permission
• INTEGRITY and FINANCIAL DISCIPLINE:
connected with strategic plan and budget (activities and projects exported and “duplicated” in budget programmes)
“frozen” funds (in IT budget execution and results monitoring system)
• SCOPE: 11 cross-cutting plans
6 6 M&E INTEGRATION SCOPE HIERARCHY
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Examples of Cross-Cutting Plans
• Youth unemployment
• NDP plan “Regional Development”
• NDP plan “Culture”
• NDP plan “Health for All”
• Increase of employment
• EU Presidency
• Safety on the roads
• Information society
• Climate change 7 7 7 M&E INTEGRATION SCOPE HIERARCHY
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Annual Government Priorities
Innovation – Solution – Policy Change
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Government sets priorities and directions
MARCH
Ministries prepare strategic plans and plan
interventions to implement Government
priorities
APRIL - MAY
Ministers, PM and Minister of Finance
discuss during Budget Negotiations
MAY - JUN
Office of Government finalises priority
document
OCTOBER
Political debate Strategic sessions
Political debate Strategic sessions
and decision
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Government Priorities
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Priority 2010 2011 2012 2013 2014
Stable financial system ✔ ✔ ✔ ✔ ✔
Economic development (competitiveness, business conditions, export, high technologies, innovation, state inspections)
✔ ✔ ✔ ✔ ✔
Energy ✔ ✔ ✔ ✔ ✔
Quality public services (2010-electronic services; 2011 –
standards, 2012 – health and education, 2013/ 2014 – health, education, science and culture)
✔ ✔ ✔ ✔
✔
Civil service, transparency and corruption (2010 – CS and corruption; 2011 – corruption; 2012 – transparency; 2013 - corruption)
✔ ✔ ✔ ✔
✔
Reforms: county, social sector, health sector, education sector
✔
Vilnius district development ✔
Strong family ✔ ✔
NATO and EU (presidency) ✔ ✔ ✔
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Example – Government priorities
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Tasks/ projects Deadline Responsible
1. Better business inspection: - Prepare and introduce questionnaires for business inspections - Implement “2 dates” rule to announce new business requirements
III quarter II quarter
Ministry of Economy – co-ordinator
2. Better business environment: - Introduce “Consult, do not punish” for first-year businesses - Ensure e-establishment for micro-businesses - Cut VAT registration from 7 to 3 working days
III quarter III quarter I quarter
Ministry of Ec. Ministry of Jus. Tax Insp.
…
Targets 2011 2012
Business Environment Index (WB Doing Business) (LT position)
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Links with budget
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STRATEGY LT2030
STRATEGIES (national security)
NDP Development Programmes
Strategic plans (Program Budgets)
Cross-cutting
plans
Annual plans Activity plans
Government
Priorities
Government
Programme
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Parl
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G
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€ €
(Financial proportions) (Indicative financial needs)
M&E INTEGRATION SCOPE HIERARCHY
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Annual policy and budget cycle
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Analysis of situation and achieved results
Annual reports
Government annual report
Government priorities
Strategic plans
Macroeconomic prognosis
Strategic plans
Budget Negotiations/ Performance agreements
Draft Budget + Government priorities
and Outcomes
Office of Government and MF analyse plans
Budget negotiations PM, MF, minister
Strategic plan preparation
Budget preparation
Jan
uar
y –
M
arch
A
pri
l –
May
M
ay –
Ju
ne
July
–
Au
gust
Strategic plans approved
Consultation with PM
Oct
ob
er –
N
ove
mb
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Strategic Plans (Program Budgets)
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STRATEGIC CHANGES AND PRIORITIES MINISTER’S POLITICAL AGENDA
MISSION PRIORITIES: -Projects -Indicators LEGISLATIVE INITIATIVES EFFICIENCY INITIATIVES
STRATEGIC GOALS AND BUDGET PROGRAMMES - Impact indicators
MINISTRY STRATEGY
BUDGET PROGRAMME: - Goals € Result indicators - Objectives € Output indicators - Activities/ projects €
COALITION AGREEMENT
AMBITIONS MINISTRY STRATEGY AND
OPERATIONS
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Budget negotiations with 14
ministries Discussion on: Priorities – Results – Appropriations
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Assisted by 14
working groups (OG
and MoF)
Standardized analysis
process (standard
checklist and note)
14 meetings with
ministries 14 position notes
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Centralised monitoring system
• Common requirements (timeframes and templates) defined in the Government resolution
• Single annual report containing information on:
Annual government report
Cross-cutting plans and development programs
Budget programs
• Quarterly reports on Government priorities
• Centralised IT tool introduced in 2012
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Centralised monitoring IT system
• Aim: monitor and analyse achievement of goals and targets
• Scope: long, mid and short term documents: Strategies, programmes, plans and Government
priorities (about 60 planning documents)
• Target: goals though performance indicators and budget execution as well as actions
• Frequency: quarterly • Functionality:
Monitoring by traffic lights Analysing performance and budget trends
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Evaluation
• Mixed system:
EU evaluations
In-house evaluations
Commissioned studies
• In-house evaluations:
Methodology approved by Government
Annual evaluation plan approved by Government
But… very low implementation due to capacity and low demand (we need information here and now)
• Solutions:
Linking EU and in-house evaluations
Looking at the demand side (hot issues)
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Conditions for success • Every administration has its own approaches, but
some things are worth remembering
• Political support
• Leadership/ management sensitisation
• Coordinating staff who are:
Non-formalistic
Analytical
Pragmatic, simple and brave
Sometimes “irritating” insistent
• Communication and consultation within network
• Puzzle way implementation: build a big picture in pieces
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© OECD
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Thank you!
Questions?
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