Presentation Basics

What is presentation?

Definition

Communication with multiple audience Communication with clear tasks and purposesA face-to-face communication

Three types of presentation Informative Explanatory Persuasive

Informative Presentation

Describe an object or subject that audience had no experience with

Provide basic or surface information

Answer the question: What?

Explanatory Presentation

Provide in-depth explanation to help audience acquire better understanding

Answer the question: How?

Informative vs ExplanatoryInformative Explanatory What HowAppearance Variety / alternativesFunctionSpecification Extended knowledge

Persuasive Presentation

Convince audience that there are greater potentials underneath the surface value

Answer the question: Why?

Persuasive vs ExplanatoryPersuasive Explanatory Why HowBenefits Variety / alternativesHow one differs from another Extended knowledge

An effective presentation

What are the characteristics of an effective presentation?

What are the characteristics of an effective presenter?

An effective presentationFocused topic, clear structureLogical organization of ideas and informationGood cohesion between partsClear objectivesClear informationBrief and concise sentencesGood supportive visual aidsGood timingInteresting two-way communication

An effective presenterHumorous, confident, calm, knowledgeableClear, loud, attractive voiceGood non-verbal behaviors: facial expression, gestures, posture, attitude and clothingGood use of visual aidsGood timingAble to answer questions of the audienceAbility to attract audience & involve audience in two-way communicationUnderstand audience needs and feelings

The 5 step approach Step 1Define the audience and the aim Step 2Plan the structure Step 3Decide and prepare visual aids Step 4Prepare the presentation Step 5Rehearse the presentation

Step 1: Defining the audienceAsk yourself:

- Why do we need to identify the audience of the presentation?

- What is the basic information that we need to know about the audience?

Step 1:Defining the audienceWhy do we need to identify the audience of the presentation?

To decide on the language To decide on the way to present To decide on the contents of the presentation

Step 1: Defining the audienceWhat is the basic information that we need to know about the audience?

The audiences knowledge of the topic of the presentation. The number of the attendants The role and status of the audience

Step 1: Defining the audience Practice

Identify your most common audience

How does this type of audience affect your presentation?

Step 1: Defining the aimA clear aim will

help you think and arrange your ideas in a clear way help the audience know your aim and understand your presentation better

Step 1: Defining the aim

Start by defining the RESULT you want Define it in CLEAR, PRECISE terms

******************