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Creating Effective

PowerPointPresentations

Creating Effective

PowerPoint

Presentations

Prof. Sunil Bakshi

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Why Use Visual Aidshy Use Visual AidsIt has been said that people generallyIt has been said that people generallyremember:remember:

20 percentof whatthey hear30 percentof what they

see

50 to 85 percent of what they see and hear

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Two Types of VisualAidsTwo Types of VisualAidsWords used toWords used to

outline andoutline and

summarize yoursummarize your

presentation.presentation.

Images to illustrateImages to illustratekey concepts orkey concepts or

numerical data.numerical data.

TEXT

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Selecting the VisualAid MediumSelecting the VisualAid Medium

MultimediaultimediaComputerPresentationsComputerPresentationsandoutsandouts

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Selecting the VisualAid MediumSelecting the VisualAid Mediumx HandoutsHandouts - an inexpensive and- an inexpensive and

easy way to create visuals.easy way to create visuals.

x Computer PresentationsComputer Presentations - easy to- easy tocreate and alter. They can be usedcreate and alter. They can be used

as transparencies or computeras transparencies or computer

generated onscreen presentations.generated onscreen presentations.

x MultimediaMultimedia - combines use of text,- combines use of text,

graphics, video, and audio.graphics, video, and audio.

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na omy o a ooGraphicna omy o a ooGraphicx Let the content suggest the visualLet the content suggest the visual

elements and colors of yourelements and colors of your

presentation.presentation.

x Choose visual images that clarifyChoose visual images that clarify

your content and help inyour content and help in

understanding.understanding.

x

Dont use original art, clip art, orDont use original art, clip art, orphotos that are vague.photos that are vague.

x It is better to have no visual imagesIt is better to have no visual images

than to have visuals that distract.than to have visuals that distract.

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AffectingPhotosynthesis

AffectingPhotosynthesisx Light IntensityLight Intensity

x

TemperatureTemperaturexWater SupplyWater Supply

x NutrientsNutrients

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Creating the Designreating the Design When formatting your visuals When formatting your visuals

you should consider:you should consider:

ColorolorFormatormatBalancealance

Readabilityeadability

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Format & Balanceormat & Balancex FormatFormat the shape and size of your the shape and size of your

visual.visual.

x BalanceBalance the arrangement of the arrangement of

elements on your visual.elements on your visual.

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Readabilityeadability44 point font size44 point font size (bold)bold)

30 point font size30 point font size (bold)bold)24 point font size24 point font size (bold)bold)

18 point font size18 point font size (bold)bold)12 point font size12 point font size (bold)bold)

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Using Special Effectssing Special Effects

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Choosing theAppropriate DiagramChoosing theAppropriate DiagramxBar GraphsBar Graphs

x Flow ChartsFlow Charts

x Line GraphsLine Graphs

xMapsMaps

xOrganizationOrganization

ChartsCharts

x Pie ChartsPie Charts

x TablesTables

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RetentionetentionRatesates People remember:eople remember:

20%0% 30%0%

50-85%0-85%

0%%20%0%40%0%60%0%80%0%100%00%

of what theyf what theyhearear

of what theyf what theyseeee

of what theyf what theyhear & seeear & see

Bar Graphar Graph

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Five Process Stepsive Process Steps

RawawMateriateriallInputnput

FinisheinishedGoodsoods

A B C D EProcessrocessTimeime .5 min/u.5 min/u

.75 min/u.75 min/u

.75 min/u.75 min/u

1.0 min/u1.0 min/u

.5 min/u.5 min/u

Flow Chartlow Chart

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Line Graphine GraphFruit Sales: 1980-2000ruit Sales: 1980-2000Freshresh

FrozenrozenCannedanned55 700 644 600 500

222 255 266 277 400

3 5 100 133 1000200400600800

1980980 1985985 1990990 1995995 2000000Yearear

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MapapProposed Test Marketroposed Test Market

Colorado

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Organizational Chartrganizational Chart

Fresh Fruit FrozenFruitCannedFruit Fruit Pies

AccountingProduction Personnel

President

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Pie Chartie Chart2007 Sales007 Sales

Applepple

Cherryherry

BlueberrylueberryLemonemon

9%%14%4%

23%3% 54%4%

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Fruit Flavor Apple CherryBlueberryLemonTotal 5400 2300 1400 900

Percentage 54 23 14 9

2007 Sales

Tableable

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Visual Aid Checklistisual Aid Checklistx Does each visual emphasize importantDoes each visual emphasize important

information?information?

x Does each visual emphasize only oneDoes each visual emphasize only one

concept?concept?

x Are the visuals prepared consistently?Are the visuals prepared consistently?

x Are the headings descriptive but concise?Are the headings descriptive but concise?

x Is the lettering bold and large enough?Is the lettering bold and large enough?x Has color been used sparingly?Has color been used sparingly?

x Do the visual aids improve theDo the visual aids improve the

presentation?presentation?

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End of Presentationnd of Presentation

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