PRACTICAL INFORMATION FOR SPONSORS AND EXHIBITORS · Alter Expo who will send log in information...
11
1 www.EBJIS19.org PRACTICAL INFORMATION FOR SPONSORS AND EXHIBITORS
Transcript of PRACTICAL INFORMATION FOR SPONSORS AND EXHIBITORS · Alter Expo who will send log in information...
2
GENERAL INFORMATION ............................................................................................................................................ 3
ORGANISATION .......................................................................................................................................................... 3 CONFERENCE ORGANISER .......................................................................................................................................... 3 DATES ......................................................................................................................................................................... 3 OFFICIAL LANGUAGE .................................................................................................................................................. 3
CONFERENCE VENUE .................................................................................................................................................. 4
HOW TO GET THERE........................................................................................................................................................ 4 By train ....................................................................................................................................................................... 4 By air .......................................................................................................................................................................... 4 By tram or bus ............................................................................................................................................................ 4 By car ......................................................................................................................................................................... 5
EVENT SCHEDULE ........................................................................................................................................................ 6
SOCIAL EVENTS ............................................................................................................................................................... 6 Welcome reception .................................................................................................................................................... 6 Gala Dinner ................................................................................................................................................................ 6
EXHIBITOR INFORMATION .......................................................................................................................................... 7
EXHIBITOR REGISTRATION ......................................................................................................................................... 7 INSERTS IN CONFERENCE BAGS ................................................................................................................................. 7 INDUSTRIAL SYMPOSIUM........................................................................................................................................... 7 ADVERTS..................................................................................................................................................................... 8
GENERAL RULES FOR EXHIBITORS ............................................................................................................................... 8
DELIVERIES ................................................................................................................................................................. 9
Loading dock .............................................................................................................................................................. 9 Loading dock address ................................................................................................................................................. 9
EXHIBITION EQUIPMENT ...........................................................................................................................................10
Electricity .................................................................................................................................................................. 10
WIFI ...........................................................................................................................................................................10
STORAGE ...................................................................................................................................................................10
CATERING ..................................................................................................................................................................10
BOOTH CLEANING......................................................................................................................................................10
LEAD RETRIEVAL ........................................................................................................................................................11
ACCOMODATION .......................................................................................................................................................11
CONTACT INFORMATION ...........................................................................................................................................11
3
General Information
ORGANISATION European Bone and Joint Infection Society (EBJIS)
CONFERENCE ORGANISER CAP Partner
Nordre Fasanvej 113
2000 Frederiksberg, Denmark
Tel.: +45 7020 0305
E-mail: Mona Ibsgaard at [email protected]
www.cap-partner.eu
DATES
From Thursday 12 to Saturday 14 September 2019. Set-up on Wednesday 11 September.
OFFICIAL LANGUAGE The official conference language is English.
4
Conference venue Flanders Meeting & Convention Center Antwerp (FMCCA)
Koningin Astridplein 20
2018 Antwerp, Belgium
www.fmcca.com/en
HOW TO GET THERE
By train The Flanders Meeting & Convention Center Antwerp is located only two minutes’ walk from Antwerp Central
Station. All information, timetables, and fares can be found on www.belgiantrain.be/en/
By air Antwerp airport is located only fifteen minutes outside the city centre, and is only a 20 minutes’ drive from
the venue. Antwerp airport offers direct flights to and from London. Visitors flying to Brussels International
Airport profit from a direct train connection to Antwerp Central Station. The train runs every 30 minute and
will approximate take 40 minutes.
By tram or bus Over twenty tram and bus routes stop within 250 metres from the Flanders Meeting & Convention Center
Antwerp. Read more about public transportation in Belgium on
www.belgium.be/en/mobility/public_transport
5
By car
NOTICE: The FMCCA is situated in a low emission zone (LEZ) which the city of Antwerp has reinforced in 2017
to enhance air quality. Since then, the most polluting vehicles will be banned from the city centre. Use the
online test to see if your car is allowed to enter the zone and demand a temporary permit or day pass if need
be.
You can find further information about the low emission policy of the city of Antwerp on their website:
www.slimnaarantwerpen.be/en/lez
Parking with discount
At Parking Station ZOO (formerly Nova) and Parking Breidel, visitors of the Flanders Meeting & Convention
Center Antwerp get a special discount.
Parking Station ZOO: visitors of the Flanders Meeting & Convention Center Antwerp pay €4 for a day ticket.
Parking Breidel: visitors of the Flanders Meeting & Convention Center Antwerp get a 50% discount on the
normal hourly rate.
A good number of car parks are available in the immediate vicinity of Flanders Meeting & Convention Center
Antwerp. Electronic signposts announce the location of car parks and free spaces (purple zone).
· Parking Station ZOO
· Parking Breidel
· Parking Astridplein
· Parking De Keyser
· Parking Diamant
· Parking Roosevelt
Park & Ride
If you would rather not drive and park in the busy Antwerp city centre, you can always use the Park & Ride
formula: park easily and for free outside the city and hop on the tram or bus to the Flanders Meeting &
Convention Center Antwerp. Find an overview of all the park & ride locations in the city on this website:
www.slimnaarantwerpen.be
6
Event schedule
Date
Build-up 11 September 09:30 – 20:00
Registration open 12 September 07:00 – 08:30
Exhibition hours Programme hours
Event 12 September 08:00 – 16:30 08:30 – 17:20
13 September 08:00 – 16:30 08:15 – 17:30
14 September 09:00 – 14:00 08:00* – 14:00
Dismantling 14 September 14:00 – 18:00 -
*Industry Symposium from 08:00-09:00
SOCIAL EVENTS
Welcome reception Date: 12 September 2019
Time: 18.30 - 21.00
Place: Grand Café Horta, Hopland 2, 2000 Antwerp, Belgium
The reception is included in the registration fee.
Gala Dinner Date: 13 September 2019
Time: 19.30 - 23.00
Place: Marble Hall at the conference venue
Flanders Meeting & Convention Center Antwerp (FMCCA)
Koningin Astridplein 20
2018 Antwerp, Belgium
Note: The dinner is not included in the registration fee. Tickets can be purchased through the online
registration and please note there are limited seats. http://ebjis19.org/registration/
7
Exhibitor information
EXHIBITOR REGISTRATION Please send an e-mail to Mille Skovbjerg at [email protected] with the following information:
Name
Company
Country
E-mail address
Type of registration; exhibition or full badge
Please let us know if any doubts on how many persons you are allowed to register complimentary.
Coffee and lunch breaks are included all registrations. Remember participants with exhibitor badge cannot
enter the scientific sessions.
The deadline for registration of all sponsors and exhibitors is Monday 12 August 2019
INSERTS IN CONFERENCE BAGS If you have an insert included in your sponsorship, please send to:
DSV Solutions A/S
c/o Bella Center
Emma Gads vej, Gate 1
2300 Copenhagen S
Denmark
Please mark the box ‘Inserts for EBJIS2019’
Deadline for receiving the inserts is Friday 6 September 2019
INDUSTRIAL SYMPOSIUM
If you have an industrial symposium included in your sponsorship, please inform us about the programme of
your symposium and the speakers in advance.
The deadline is Monday 24 June 2019
8
ADVERTS If you have booked an advert in the final programme, please send it to the conference secretariat: Lea Malling Bernard at [email protected]
Platinum and Gold Partners have one full-page colour advertisement included in the partnership package.
Advert specifications: Full page: border-to-border, 170 mm (w) x 240 mm (h) (+ 3 mm bleed, cropmarks)
Deadline for sending the advert is Thursday 1 August 2019
Exhibition area, ground floor
General rules for exhibitors Maximum building height of stand is 3 meter. Always consider the sprinklers when constructing. All
constructions have to stay 60 cm clear from sprinkler heads
If you wish to build higher than 3 meters, please contact Mona Ibsgaard at [email protected] to
hear about the possibilities at your specific location at the exhibition area
The ceiling at the exhibition area is with an angle due to the concert hall on 1st floor. The highest
point is in front of the main entrance
Max. weight; point load 500 kg. In case of heavy materials it must be placed on a floor plate to
spread the weight
It is not allowed to use any double-sided tape, paint or screws etc. in the infrastructure
No wiring on the stands are allowed
9
DELIVERIES Please add the name of the congress, date, exhibitor’s name and booth number on all stand material
Packages can be delivered at the loading dock from Wednesday 11 September 2019 from 7 AM.Please contact DSV if you wish to deliver a package before the build-up date for the event. EBJIS2019co-operates with DSV who can deliver your items directly at the stand on-site
For shipping instructions, labels and tariffs please see this link: http://ebjis19.org/sponsorship-exhibition-5443/
FMCCA cannot provide boxes, tape or plastic to wrap. All exhibitors have to provide this themselvesor book through DSV in advance
All the paperwork has to be done by the owner of the items or by DSV
FMCCA is not responsible for the loss of any item
Loading dock
After the conference, it will be possible to pick up the packages at the loading dock between 14:00-18:00 and on the day of build-up from 7:00 AM.
There are two loading docks so max. 2 companies can unload/ load at the same time.
The loading dock is fitted with electrical power and sanitary facilities
The elevated loading platform is located at 90 cm above the lorry-parking surface and includes twoloading bridges
Access from the loading platforms to the central hall is via the adjacent freight elevator, measuring 3m wide, 8 m long, and 4 m high with a maximum loading capacity of 6,500 kg
Loading dock address Flanders Meeting & Convention Center Antwerp (FMCCA)
Carnotstraat 12
2018 Antwerp, Belgium
www.fmcca.com/en
Tel.: +32 492 25 01 25
10
Exhibition equipment All sorts of equipment for your stand can easily be ordered through a web shop. EBJIS2019 co-operate with
Alter Expo www.alterexpo.com who will send log in information directly to all sponsors and exhibitors.
One waste bucket is included per stand.
The floor at the exhibition area is marble floor.
Electricity There will be one power plug (220 V) at each booth. In case you want to buy extra, please order this through
the Alter Expo web shop, see above information.
Wifi There is free Wi-Fi at the venue.
If you want to book a stronger internet connection, please contact Mona Ibsgaard at [email protected]
Storage It is not possible to store any items at the venue during the conference but storage can be ordered for an additional fee in advance by contacting Mona Ibsgaard at [email protected]
Catering External catering is not permitted at FMCCA but if you want to order any additional catering for your
industry symposium or for your stand this can be ordered by writing to Mona Ibsgaard at mi@cap-
partner.eu.
Small sweets & candy without waste are allowed.
Deadline for ordering additional catering is Thursday 8 August 2019
Booth Cleaning Booth cleaning can be ordered by writing to Mona Ibsgaard at [email protected]
The cost is from € 2,50 per sq. m.
Deadline for ordering booth cleaning is Thursday 8 August 2019
11
Lead retrieval You have the possibility to book a lead retrieval system for stands and symposia at EBJIS2019. When you
scan the delegates QR-codes on their badges, the system makes it faster and easier to follow up on potential
clients during and after the conference.
For more information, prices and to book please use this link:
http://ebjis19.org/fileadmin/user_upload/EBJIS/EBJIS_2019/Lion_Leads_Order_Form_final.pdf
The deadline for ordering lead retrieval is 31 August 2019 and the Early Bird deadline is 30 June 2019
Accomodation Codan Consulting has been appointed the official hotel booking agent for the EBJIS 2019 and will be happy to
assist you with your hotel reservation or other related arrangements. Hotel rooms of different categories at
reduced rates are available for the participants at EBJIS 2019. See more info at this link:
http://ebjis19.org/hotel-travel/hotel/
Please contact Codan Consulting directly:
Codan Consulting
Provaznicka 11
110 00, Praha 1, Czech Republic
Contact person: Katerina Rezacova
E-mail: [email protected]
Tel: +420 251 019 366
Fax: +420 251 019 361
Contact Information
Mona Ibsgaard - [email protected]
CAP Partner - Tel: +45 70200305 - www.cap-partner.eu
We look forward welcoming you at EBJIS2019!
www.EBJIS19.org
