SPONSORS/EXHIBITORS MANUAL - WETEX · SPONSORS/EXHIBITORS PROCESS Exhibitor Registration...

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SPONSORS/EXHIBITORS MANUAL

Transcript of SPONSORS/EXHIBITORS MANUAL - WETEX · SPONSORS/EXHIBITORS PROCESS Exhibitor Registration...

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SPONSORS/EXHIBITORS MANUAL

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Dear Exhibitor,

Welcome to WETEX & DSS 2020.

This Exhibition Manual has been specially compiled to ensure you have a pleasant and fruitful experience at WETEX 2020. You are requested to read the manual thoroughly to familiarise yourself with the preparations and procedures for the event. Please adhere to the deadlines stipulated in order to submit the complete form with your requirements to us. Please note that these forms are binding once they are submitted.

Should you require any further information or assistance, please contact us or our official contractor. We will try our best to assist you in every aspect, relating to your participation this year. Finally, we take this opportunity to thank you for your participation and wish you a wonderful 3D virtual experience.

WETEX & DSS ORGANISING COMMITTEEDUBAI ELECTRICITY & WATER AUTHORITY

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VIRTUAL WETEX & DSS OPENING AND EXHIBITION TIMINGS

DESCRIPTION DATE TIMING (FROM) TIMING (TO)

Inauguration Ceremony Show Opening Monday 26 October, 2020 10:00 AM 11:00 AM

Open to Business Visitors Monday 26 October, 2020 10:00 AM 06:00 PM

Open to Business Visitors Tuesday 27 October, 2020 10:00 AM 06:00 PM

Open to Business Visitors Wednesday 28 October, 2020 10:00 AM 06:00 PM

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VIRTUAL PLATFORM

DEWA is organizing the 22nd WETEX and the 5th Dubai Solar Show virtually from 26 to 28 October 2020. The 3D exhibition is the first of its kind in the Middle East and North Africa (MENA).

It provides a new experience to exhibitors and visitors from around the world.

The 3D virtual environment of WETEX & Dubai Solar Show will be completely equipped with a massive exhibition arena with exhibitor stands and booths. There is a live chat facility integrated to the virtual platform that will enable the attendees to

interact directly with exhibitors and get more information about the product or service.

The virtual landscape houses a networking zone, much like our physical events. Attendees and exhibitors can network with each other, interact through the live chat facility, can organise one-on-one meetings on the platform itself and much more.

https://www.youtube.com/watch?time_continue=7&v=A-ztvs8QTt8&feature=emb_title

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VIRTUAL PLATFORM (REQUIREMENTS)

Recommended System Requirements (Mobile)

Internet Requirements

Recommended System Requirement for PC/ Laptop

Android: Version 4.4 and above

Connection speed: 4 Mbps

and above

4 GB RamWeb Based

IOS: Version 10and above

Dedicated or Shared

Graphics Card

Browser: Google Chrome –

Firefox - Safari

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SPONSORS/EXHIBITORS PROCESS

WWW.WETEX.AE

Exhibitor Registration

Registration Confirmation

Upload ArtworkExhbitor’s Registration (Maximum 3 for Standard Package)

Exhibitor’s Login Info

Attend the event

Manage Meetings Calendar

PORTALPORTAL

EMAIL

EXHIBITOR ACCESS

PORTAL

AFTER BOOKING FORM AND PAYMENT

PROCESS

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REGISTRATION

Each exhibiting company will have 1 coordinator which will manage the portal. Follow these steps to register1. Go to www.WETEX.ae2. Click Exhibitor Tab3. Select Exhibitor Registration

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REGISTRATION

4. Fill out the required information Company Coordinator 5. Click Submit

Approval and activation of the portal will be within 24 - 48 hrs

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REGISTRATION CONFIRMATION

Once approved an email will be sent to the email address filled in the registration form (Coordinator email address).

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EXHIBITOR PORTAL

• Through the link sent, the coordinator can access the exhibitor’s portal.

• Each exhibiting company will receive 3 login access for their exhibitors.

Through the portal, the coordinator will have access to:1. Enter the required information

for all 3 exhibitors. 2. Upload all the required

branding files. (Artwork used to brand the stand).

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EXHIBITORS ACCESS

Once the coordinator enters the exhibitors details, each exhibitor will receive an email withLogin Information for exhibitor access during the event

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EXHIBITORS TRAINING

Training will be conducted to train the exhibitors on mechanism of the virtual platform and its functions.

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TRAINING SCHEDULE

DATE TIME

Tuesday 20 October, 2020 4:00 PM till 5:00 PM(Dubai Time Zone, GMT +4)

Wednesday 21 October, 2020

Thursday 22 October, 2020

10:00 AM till 11:00 AM(Dubai Time Zone, GMT +4)

6:00 PM till 7:00 PM(Dubai Time Zone, GMT +4)

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SPONSOR’S/EXHIBITOR’SEVENT ACCESS

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ADD EXHIBITORS1. Click Add Exhibitors2. Fill out the information

required3. Click Register

A Confirmation email will be sent to the exhibitors added.

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UPLOAD ARTWORK1. Click on Upload artwork2. Upload the required files

(as per the specifications mentioned)

3. Click Upload

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TIMELINE

ACTION DEADLINE

Uploading the artwork required into the exhibitor portal Thursday October 1st, 2020

Registering the exhibitors on the exhibitor portal Thursday October 1st, 2020

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BOOK MEETINGS

Exhibitors can initiate a meeting request to visitors, or other exhibitors.Please follow these steps:1. Click on meet peers2. Select the Visitor/Exhibitor

name3. Click on the camera icon4. The visitor/Exhibitor will get a

notification5. The visitor/exhibitor will have

the option to accept, or reject the meeting request

Once the meeting request is accepted both the exhibitor/sponsor and the visitor will be taken to the B2B meeting room and the meeting will begin.

Exhibitors Dashboard View Visitors View

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MEETING CALENDAR

• Exhibitors will get access to their calendars for meeting booked through the “wetex.ae” website.

• Exhibitors cannot edit the calendar

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ATTEND THE EVENT

• Exhibitor’s will receive emails ahead of the event with the link to access the Exhibitor’s Dashboard.

• On the event day the exhibitor’s should login using the credentials sent to them.

• Exhibitor’s should use a laptop/pc to access the exhibitor’s dashboard

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COMMUNICATION SYSTEM

• When vistor’s approach the stand, they will see the 3 avatars of the exhibitor’s.

• Visitors will click on the avatar they wish to communicate with

• Visitors will start communicating through a live chat window

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CONTACT DETAILS

SUBJECT CONTACT NAME CONTACT MOBILE

Exhibitor Portal Login/Registration

Exhibitor Portal Login/Registration

Sanjay Nepali

Jay Shetty

+971-50-7554308

+971-55-4476684

Seminar/Workshops

B2B

Aanal Ashitbhai Patwar +971-55-4496066

Bernadette Braganza +971-56-2258757

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VISITOR’S JOURNEY

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ATTEND AS A VISITOR

• In case the Exhibitor would like to attend the event as a guest, they will have a chance to do that using either a web-based access or through the mobile application.

• Separate Links to be provided to the exhibitors to attend as a visitor.

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CLICK CLICK

HOW TO ATTEND WETEX & DUBAI SOLAR SHOW 2020

PC users attend using desktop

Mobile users attend using your smart

device

WWW.WETEX.AE

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Through the WETEX & Dubai Solar Show mobile application it will redirect you to download the event virtual platform

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Once the WETEX & Dubai Solar Show event virtual platform is downloaded. You will be required to login using the same credentials submitted on the website registration.

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THE EVENT JOURNEY

STAY TUNED TO UNLOCK

YOUR WETEX & DUBAI SOLAR

SHOW VIRTUAL EXPERIENCE

The event will be divided into 9 zones to visit

Reception Main Hall Water Hall

Energy Hall

Sustainability HallInnovation HallB2B & B2G Meetings

Sponsors StageVirtual Gala Dinner Night

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CHOOSE AN AVATAR

Each guest can choose an avatar to present him/herself in the event

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HOW TO NAVIGATE THROUGH THE EVENT

• Using your avatar to walk through the different areas

• The movement will be by using the walk icon and moving the screen right and left

• For more clarfication please check the tuturial video

https://www.youtube.com/watch?v=T0Sd3JP-QS4

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HOW TO NAVIGATE THROUGH THE EVENT

By clicking on the event map and choosing the destination and you will be teleported to the selected destination or simply walk towards the area

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THE EVENT WILL BEDIVIDED INTO 9SECTOR INCLUDING THEFOLLOWING

• Reception• Main Hall• Water Hall• Energy Hall• Virtual Gala Dinner Night• Sponsors Stage• B2B & B2G Meetings• Innovation Hall• Sustainability Hall

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AN ACTION BAR WILL BE AVAILABLE TO HAVE A SHORT CUT TO THE FOLLOWING

1. The agenda2. The floor plan with quick

access to any area3. Exhibition list and direct

approach4. Speakers list and profiles5. Live chat

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The agenda tab will hold information of all the seminars taking place at the event. Visitors can view the schedule for each hall and select the session/seminar they are interested in for more information and click on the one they want to attend to reach the area directly.

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Here you can meet your peers. They can view your profile and you can view theirs. You are able to chat and network in real time through the chat box.

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USER PROFILE

Each user can create his own profile

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سياسة اإلستخدام والخصوصية

بمشاركتكم في معرض ويتكس اإلفتراضي 2020 فإنكم تقّرون إقراراً تاماً باالمتناع عما يلي:

تحميل أي مواد ذات محتويات سياسية، غير أخالقية، • مبتذلة، تشهيرية، أو أي معلومات ضد األمن القومي و / أو معلومات ضد أألفراد، القادة والشركات والبلد

أو البلدان خالل حضوركم او مشاركتكم في معرض وتيكس اإلفتراضي او أي حدث مرتبط بة من خالل

الموقع اإللكتروني أو التطبيق الخاص بالحدث او أي قناة تواصل أخرى مرتبطة بالحدث االفتراضي

ويتكس 2020كل التعليقات أو المحتوى يجب أن تمتثل للقوانين •

واللوائح المعمول بها في دولة اإلمارات العربية المتحدة وإمارة دبي.

تحتفظ اإلدارة بالحق بحذف المعلومات إذا وجدت • غير مناسبة أو تضمنت انتهاكًا للقوانين و/ أو القواعد المعمول بها و/ أو اللوائح واتخاذ اإلجراءات القانونية المناسبة ضد المتسبب وفقا لقوانين دولة اإلمارات

العربية المتحدة.

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DISCLAIMER

Sensitive Materials: It is strictly prohibited to upload any political, unethical, vulgar, defaming, or any information against the national security and/ or information against any individuals, leaders, companies and country or countries at the virtual event. All comments or content should comply with the Dubai and UAE laws and regulations. Management reserves the right to delete the information if found unsuitable or in violation of the applicable laws, rules and regulations and to take appropriate legal action against the personnel as per the UAE Laws

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THANK YOU

Taking a Step Into The Future