Payroll Management Systempayrollpcf.uppcf.org/Download/Payroll_User Manual.pdf · So Payroll...

Uttar Pradesh Cooperative Federation Ltd.

User Manual

Payroll Management

System

MARG Software Solutions www.margsoftware.com

By

Payroll Management System


Prepared by MARG Software Solutions Confidential Information | Copyright © 2018-19

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Table of Contents 1. Introduction ...................................................................................................................................... 4

2. Purpose ............................................................................................................................................. 5

3. Intended Audience ............................................................................................................................ 5

4. Document Control ............................................................................................................................. 6

5. Payroll Management System ............................................................................................................ 7

6. Benefits of Payroll Management System .......................................................................................... 9

7. Homepage ....................................................................................................................................... 10

8. Payroll- Login Form ......................................................................................................................... 10

9. Master Forms .................................................................................................................................. 11

9.1. State Master ................................................................................................................................. 11

9.2. City Master ................................................................................................................................... 12

9.3. Month Master .............................................................................................................................. 13

9.4. Year Master .................................................................................................................................. 14

9.5. CCA Master................................................................................................................................... 15

9.6. DA Master .................................................................................................................................... 16

9.7. Department .................................................................................................................................. 16

9.8. Designation .................................................................................................................................. 17

9.9. HRA Master .................................................................................................................................. 18

9.10. Pay Commission ......................................................................................................................... 19

9.11. Pay Scale ..................................................................................................................................... 20

9.12. Bank Master ............................................................................................................................... 21

9.13. Office Master ............................................................................................................................. 22

9.14. Loan/Deduction Master ............................................................................................................. 23

9.15. Employee Master ....................................................................................................................... 24




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10. Transaction Forms ......................................................................................................................... 25

10.1. Pay Structure .............................................................................................................................. 25

10.2. Employee Attendance ................................................................................................................ 25

10.3. Generate Pay Bill ........................................................................................................................ 26

10.4 Loan/Deduction .......................................................................................................................... 27

10.5. Edit Loan/Deduction .................................................................................................................. 28

10.6. Pay Commission Wise Employee ............................................................................................... 28

10.7. EPF Entry .................................................................................................................................... 29

10.8. Employee Increment .................................................................................................................. 29

10.9. Employee Bonus ......................................................................................................................... 30

10.10. Employee Promotion ............................................................................................................... 30

10.11. Employee Transfer ................................................................................................................... 31

10.12. DA Arrear ................................................................................................................................. 31

10.13. Edit DA Arrear .......................................................................................................................... 32

10.14. Increment Arrear ..................................................................................................................... 32

10.15. Pay Arrear ................................................................................................................................ 33

11. Reports .......................................................................................................................................... 34

11.1. Pay Bill ........................................................................................................................................ 34

11.2. Pay Slip ....................................................................................................................................... 35

11.3. Loan Ledger ................................................................................................................................ 36

11.4. Income tax .................................................................................................................................. 37

11.5. Net Pay Bill ................................................................................................................................. 38

11.6. List of Deductions ....................................................................................................................... 39

11.7. EPF…. .......................................................................................................................................... 40




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1. Introduction

Uttar Pradesh Cooperative Federation Ltd (PCF) was established on June 11, 1943 in Lucknow, the

capital of Uttar Pradesh. The main objective of its establishment was to make the farmers to get rid

from the exploitation of middlemen and making them financially self-reliant on the basis of co-

operation. In the implementation of the policies for the people in the interest of the public, PCF has

always played a leading role.

PCF Regional Offices were established in the District Office and the Board has been established in

every district of the province for supply of fertilizers, seeds and other agricultural inputs to the

farmers for achieving these same objectives.




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2. Purpose

This user manual aims to familiarize you with the functional processes of the Payroll Management

system. It will also explain all the information aspects and details about online Payroll Management

system for Uttar Pradesh Co-operative Federation Limited Employees.

3. Intended Audience

The document is intended for the UPPCF department personnel who are well familiar with the

organizational processes. It will enable you to understand the behavioral details of the web solution

described in this document.




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4. Document Control

MARG Software Solutions presents this User Manual to Uttar Pradesh Cooperative Federation

Limited for the Payroll Management System.

Client Information

Client Uttar Pradesh Cooperative Federation Ltd.

Contact Person Mr. S.K .Agrawal

Document Information

Document Type User Manual

Document Name Payroll Management System

Document Author Vivekanand Shukla

Author’s E-Mail [email protected]

Author’s Contact +91-522-4090525

Version Control

Version 1.0 Date Jan 18, 2019

COMPANY INFORMATION

Department Executing Body

Uttar Pradesh Pradeshik Cooperative Federation (UPPCF) 32, Station Road, Lucknow (U.P.) India.

MARG Software Solutions SF-I/III, Asha Apartment – I, 7 Way Road, Hazratganj, Lucknow (Uttar Pradesh) Ph: +91 522 4090 500

EDP Manager UPPCF MR. S.K. Agrawal

CEO MARG Software Solutions Mr. Vivek Gupta

mailto:[email protected]




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5. Payroll Management System

Distribution of salaries to employees of an organization is one of the most important and complex

tasks. Many human efforts are being utilized for the successful implementation of this work

manually. This responsibility is a big burden and unwanted stress for department officials.

Missed deadlines or false wage distribution or tax filing can result in huge penalties or financial

losses, but with the help of payroll system this whole process can be operated automatically with

full efficiency and minimal error.

So Payroll Management System has been developed to generate salary reports of the PFCs

employees. The calculation of tax deduction and salary of employee can be calculated by this web-

based software.

The Payroll management system is designed to manage employees' payment and employee tax

filings. These tasks include calculation of salary, taxation and deduction, distribution of loan and the

payment of employment tax to the government.

PCF admin user panel have the following Master Forms in the Payroll Management System.

1. Master Form State Master

City Master

Month Master

Year Master

CCA Master

DA Master

Department

Designation

HRA Master

Pay Commission

Pay Scale

Bank Master

Office Master




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Loan/Deduction Master

Employee Master

2. Transaction Form

Pay Structure

Employee Attendance

Generate Pay Bill

Loan/Deduction

Edit Loan/Deduction

Pay Commission Wise Employee

EPF Entry

Employee Increment

Employee Bonus

Employee Promotion

Employee Transfer

DA Arrear

Edit DA Arrear

Increment Arrear

Pay Arrear

3. Reports The following reports are created and then printed:

Pay Bill

Pay Slip

Loan Ledger

Income Tax

List for Bank

List of Deductions

EPF




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6. Benefits of Payroll Management System

To prepare a detailed salary record for all employees in any organization.

To ensure proper use of the employee.

Pay Slip is generated through calculation of salary.

Monitoring of report through web - based software.




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7. Homepage

Payroll management system has been developed to get salary report of PCF Employees. The

calculation of tax deduction, employee benefits management and salary related calculations can

be calculated by this payroll management system.

8. Payroll- Login Form

After clicking on the URL: http://payrollpcf.uppcf.org the user will be redirected to the below

given page:

Input the Login credentials in the Username & Password section.

A - Admin user has to enter Username in order to login him/her self

B - User has to enter the Password

C - After filling the credentials, click on the Login button

A

C

B

http://payrollpcf.uppcf.org/




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9. Master Forms

Master entries are list of names that are created once and it will be accessed while working in the

system. Some of the Master Entries are shown below.

9.1. State Master

A – In order to Add State name you have to enter the State name in the given field after then click

on “ADD” button.

B – To disable the state name click on “De-activate” button.

A

B




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9.2. City Master

A – In order to add city name first select the state name & then enter the city name in the given

field after then click on “ADD” button.

B – To disable the city name click on “De-activate” button.

A

B




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9.3. Month Master

A – In order to add month master first enter the month name & then enter the month code in the

given field after then click on “ADD” button.

B – To disable the month name click on “De-activate” button.

A

B




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9.4. Year Master

A – To add year master first enter the year name & then enter the year code in the given field

after then click on “ADD” button.

B – To disable the year name click on “De-activate” button.

A

B




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9.5. CCA Master

A – Post filling all the essential details, click on the “ADD” button to complete the CCA master

form.

B – To disable the grade pay click on “De-activate” button.

A

B




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9.6. DA Master

A – Post filling all the essential details, click on the “ADD” button to complete the DA master

form.

B – To disable the DA click on “De-activate” button.

9.7. Department

A

B

A

B




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A – In order to add department master name first enter the department name & then enter the

department code in the given field after then click on “ADD” button.

B – To disable the department name click on “De-activate” button.

9.8. Designation

A– In order to add designation master first enter the designation name & then enter the

designation code in the given field after then click on “ADD” button.

B – To disable the designation name click on “De-activate” button.

A

B




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9.9. HRA Master

A– Post filling all the essential details, click on the “ADD” button to complete the HRA master

form.

B – To disable the HRA click on “De-activate” button.

A

B




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9.10. Pay Commission

A– Post filling all the essential details, click on the “ADD” button to complete the pay commission

master form.

B – To disable the pay commission click on “De-activate” button.

A

B




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9.11. Pay Scale

A– In order to add Pay scale first select the pay band & then enter the pay scale in the given field

after then click on “ADD” button.

B – To disable the pay scale click on “De-activate” button.

A

B




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9.12. Bank Master

A– Post filling all the essential details, click on the “ADD” button to complete the Bank master

form.

B – To disable the bank name click on “De-activate” button.

A

B




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9.13. Office Master

A– In order to add office master first select the department & City, & then enter the office name

& code in the given field after then click on “ADD” button.

B – To disable the office name click on “De-activate” button.

A

B




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9.14. Loan/Deduction Master

A– In order to add Loan master first enter the loan code then enter the Loan name in the given

field after then click on “ADD” button.

B – To disable the loan name click on “De-activate” button.

A

B




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9.15. Employee Master

A– Post filling all the essential details, click on the “ADD” button to complete the Employee form.

B – To disable the employee name click on “De-activate” button.

A

B




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10. Transaction Forms

Transaction means a sequence of information exchange and related work in the payroll

management system.

10.1. Pay Structure

A – Enter the employee pay structure list after then click on the “Add” button.

B – In order to view the pay structure click on “View” button.

10.2. Employee Attendance

A

B

B

A




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A – Enter the employee attendance details after then click on the “Add” button.

B – In order to view the employee attendance click on “Preview” button.

10.3. Generate Pay Bill

A – Enter the pay bill details after then click on the “Add” button.

B – In order to view the employee pay bill click on “Preview” button.

A

B




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10.4. Loan/Deduction

A – Enter the loan/deduction details after then click on the “Add” button.

B – To disable the units in loan click on “De-activate” button.

A

B




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10.5. Edit Loan/Deduction

A – Edit the loan/deduction EMI details after then click on the “Update” button.

10.6. Pay Commission Wise Employee

A – Enter the pay commission wise employee details after then click on the “Add” button.

A

A




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10.7. EPF Entry

A – Enter the employee EPF details after then click on the “Submit” button.

B – In order to view the employee EPF click on “Preview” button.

10.8. Employee Increment

A – Enter the employee increment details after then click on the “Submit” button.

B – In order to view the employee increment click on “Preview” button.

A

B

A

B




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10.9. Employee Bonus

A – Enter the employee bonus details after then click on the “Submit” button.

B – In order to view the employee pay bill click on “Preview” button.

10.10. Employee Promotion

A – After entering the employee promotion details click on the “Add” button.

A

A

B




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10.11. Employee Transfer

A – Enter the employee transfer details after then click on the “Add” button.

10.12. DA Arrear

A – Enter the DA arrear details after then click on the “Submit” button.

B – In order to view the DA arrear click on “Preview” button.

A

B

A




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10.13. Edit DA Arrear

A – Edit the DA Arrear after then click on the “Update” button.

10.14. Increment Arrear

A – Enter the increment arrear details after then click on the “Submit” button.

B – In order to view the increment arrear click on “Preview” button.

A

B

A




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10.15. Pay Arrear

A – Enter the pay arrear details after then click on the “Submit” button.

.

A




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11. Reports

The reports are the most essential part in a payroll management system. A total 7 types of reports

are generated through this system. The reports in this system are structured in such a way that it

will be drilled down to the Individual salary details. There would be various reports are listed below:

11.1. Pay Bill

A – After selecting the required fields click on the “Go” button to get the employee pay bill report.

The figure shown below is the Pay bill output report:

A




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11.2. Pay Slip

A – After selecting the required fields click on the “Go” button to get the employee pay slip report.

The figure shown below is the Pay slip output report:

A




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11.3. Loan Ledger

A – After selecting the required fields click on the “Go” button to get the employee loan ledger report.

The figure shown below is the employee loan ledger output report:




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11.4. Income tax

A – After selecting the required fields click on the “Go” button to get the employee loan/deduction

report.

The figure shown below is the loan/deduction output report:




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11.5. Net Pay Bill

A – After selecting the required fields click on the “Go” button to get the employee Net pay bill report.

The figure shown below is the Net Pay bill output report:




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11.6. List of Deductions

A – After selecting the required fields click on the “Go” button to get the employee deduction report.

The figure shown below is the employee deduction output report:




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11.7. EPF

A – After selecting the required fields click on the “Go” button to get the employee EPF report.

The figure shown below is the EPF output report:

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