Paulding School District Graduation Coach Program 2008-2009 Imagine Success for Each Student and...

Paulding School District Graduation Coach Program

2008-2009

Imagine Success for Each Student and

Make it Happen!

Graduation may

be more of a

dream than a

reality!

For some,without specific,

targeted interventions…

Our Graduation Coaches

High SchoolsNancy Childers – HHS

Sandy Colvard - EPHS

Raquel Dortch – PCHSTammy McSwain –PCHS

(08-09)

Latisha Saunders - SPHS

Middle SchoolsRos Ferrell – SPMSErica Echko – SPMS (08-09)

Gloria Gelin - DMS

Jane Holbrooks – AMS

Patricia Jackson - McCMS

Kathryn Waldrop - MMS

Marilyn Willcox – JMSShamelia Scott – HJMS (08-09)

Sandy Wilson – EPMSStacie Hayes – EPMS (08-09)

A Process, Not an Event

Dropping out is rarely the result of a single event, but a process that may begin even before elementary school.

Objectives Share mission of the Middle and High School Graduation Coach including assurances that LEA makes

All graduation coaches are full time and dedicated to the work.

Share the roles of graduation coaches and principals as well as Community Coach information

Understand the 4 step process for the development and implementation of a Middle and High School Graduation Program

Provide an overview of the work which fits into whole school, target group, and case management support

Transition Programs

Career Emphasis—Student Career Portfolios

Vertical Teaming—5th to 6th and 8th to 9th including Transition programs

Understand the Expectations of the MS & HS Graduation Coaches

Know the timelines and important dates

Discuss Credit Recovery Questions/Issues (HS)

Graduation Coach Mission

To assist schools and communities throughout Georgia in implementing a locally-defined, comprehensive stay-in-school program which results in a substantial increase in the number of students who continue their education at least through high school graduation and prepare for post secondary schools where they are able to take their place in the work force and in their communities as contributing citizens.

Assurances-Signed by Superintendent

• “…that each high school and middle school in its jurisdiction will have the full-time services of a graduation coach who is engaged in at-risk student and graduation assistance activities”

• Salary, benefits, office space, equipment, materials and supplies to include computer, printer, desk, phone, workspace (a location where confidential student or parent sessions can be held)

• Provide the graduation coaches access to student records, test scores, and other student data (second year for Work Management System Data)

Assurances—Signed by Superintendent

Allocate time for training and collaboration of school staff

• Authorize middle and high school coaches to attend all Graduation Support Sessions (district, RESA, DOE)

– DOE Training Dates

• September 5

• February 24

• Provide training and travel funds

• Coordinate available financial, human and physical resources

Grant/State/RESA/District Support

$43,000+ per coach ($ 52,000,000 state-wide)

Training from DOE and CIS

RESA Networking Meetings

approximately four a year

District Networking Meetings--Monthly

Roles of Graduation Coaches• Coach, facilitate, and lead

• Identify and support at-risk students

• Assist in developing school-wide support and interventions

• Develop and support a graduation team in the building

• Provide direct service and case management support for students

• Assist in developing and supporting transition and advisement programs

• Develop relationships with all stakeholders

• Market the role of the graduation coach to all stakeholders

• Complete assessment and reporting documentation (local and state—Work Management System)

• Form a working relationship with the principal and service providers

• Facilitate mentoring programs (mentors who have not had a background check, must have one)

• Support credit recovery plans and programs

Graduation Coaches do not…• Replace the duties and responsibilities of the “counselor

of record” for identified students. Counselor of record does:– Scheduling– Registration– Transcript History Evaluation and Input (HS)– Transcript Audit Check sheets (HS)– Classroom Guidance for Academic and Personal/Social Topics

• Provide counseling duties as listed above, however, will provide support in academic, career, and personal/social/emotional life domains.

Graduation Coaches do not…• Manage absenteeism issues for the school• Oversee local school SST and/ or RTI meetings

and programs• Accept duties and responsibilities as “test

coordinator for a school or for specific testing periods”

• Coordinate the overall classroom guidance program, but may work with counselors to conduct classroom guidance on topics related to graduation, i.e. careers and transition/advisement.

Graduation Coaches do not…• Coordinate or maintain the TAA (Teachers as Advisors)

Program in the local school. May have a group of at-risk students that they meet with daily, weekly, bimonthly, etc. May serve on a committee that plans lessons and provides support for the local school program.

• Have extra-duty assignments unless the assignment provides interaction with students, especially students on their case load (reality check: many coaches have expressed the positive side of having hall duty because it provides visibility to students and staff)

• Provide direct academic instruction (i.e., credit recovery, tutorial, remediation, etc.)

• Create, schedule, and/or facilitate curriculum for Credit Recovery, Georgia Virtual, etc.

Expectations of MS and HS Graduation Coaches

Successfully analyze data to: Identify at-risk students (focus on grades 6-12) Work

Management System Data Quantify the number of at-risk students by category Identify trends, patterns and groupings (sub-groups on

testing and/or AYP data) Identify opportunities to provide individual and target

group services Develop Peach State Pathways for at-risk students Limited to 80-100 students per school

Organize student documentation in file folders

Expectations of MS and HS Graduation Coaches

Recommend programs to the principal and Graduation Team Focus efforts on whole school interventions (advisement,

transition, career, incentives, and celebrations) Plan and complete classroom guidance for students (career topics

only) Plan, assist, and monitor transition and advisement programs,

particularly 5th to 6th and 8th to 9th

Have positive results against specified strategies and goals for each grade

Form a team of advocates within the school that is focused on improving the graduation rate (Graduation Team) with data continually being analyzed

Expectations of Principals

• Collaborate with graduation coach

• Listen to graduation coach

• Learn from coach about the program

Expectations of Principals• Uphold LEA assurances

• Support the graduation coach and the duties and responsibilities of what the coach does to support students

• Convey importance of graduation coach role to staff, students, and community

• Actively participate on graduation advisory team including prioritizing the work and writing and implementing the work plan

• Assist in providing data collection and sharing ideas about how “the work” supports the School Improvement Plan

• Allow graduation coach to present program as well as results to stakeholders

Three Levels of InterventionCounselors and Graduation Coach/Counselors

• Whole School– It takes a village to raise a kid.– Everybody participates– Whole school strategies:

• 5-6 Transition and Advisement• 8-9 Transition and Advisement• 9th, 10, and 11th Advisement for Students and Parents• 8th – 11th Registration• Senior Seminars and Letters• Targeted Classroom Guidance Topics for all Students

Levels of Intervention Continued

• Target/Small Groups (Intentional Guidance)

– Academic (Ex. GHSGT Science test study group, Level 1 CRCT 9th grade students)

– Career

– Personal/social (grief and loss, anger management, etc.

• Individual Case Management

– Individual information folder

– Work management system data

Analyzing DataData is analyzed to determine areas of concern:– CRCT—Level 1 students– CogAT– GHSGT—Often Science and Social Studies– EOCT– Writing Assessments– ITBS– PSAT– NAEP– District Common Assessments– AYP – Graduation Rate– Grades– Attendance—15 days or more per year– Discipline– Over-age– Credit deficient– Retained in the past– Economically DisadvantagedOn CRCT and GHSGT reports, what are the sub-groups? Students with disabilities??? African-

American students??? White students??? Economically disadvantaged students???

Step 1.Getting Smart

Step 2.

Who’s At Risk

Step 3.

Where To Focus

Step 4.Making a Difference

Understand School Population and Currently Available Resources

Identify Potential At-risk Students by Name

Analyze Data

Look for Common Areas of Need

Establish Priorities With Principal and Graduation Team

Develop a Graduation Work Plan Against the Established Priorities

4-Step Process For Developing And Implementing A Middle and/or High

School Graduation Program

All data will not be hard data!

Some data will be soft data:PregnancyAbuseHome issuesFinancial issuesJob issuesMotivational issuesStressSerious illness of family memberDepression

Step 4. Making a Difference

Case ManagementInterventions designed for individual students with multiple risk factors; may involve comprehensive interventions from multiple service providers

Examples:TutoringFlexible schedulingCounseling 212°-The Extra Degree of Support

Levels of Intervention



Examples:TutoringFlexible schedulingCounseling 212°-The Extra Degree of Support

Small GroupInterventions designed for a segment of the student population to address a common issue

Examples: Study skillsTutoringCredit recoverySupport coursesTest takingSkillsCareers



Whole SchoolInterventions designed for the entire school population to address major issues with the potential to become epidemicExamples:

Classroom Guidance on Advisement and/or Career Topics Topics—Advisement Topics Including

Career Interest Inventories & Graduation Requirements Career Fairs Speakers Assembly Programs SAT Online


Examples:TutoringFlexible schedulingCounseling

Small GroupInterventions designed for a segment of the student population to address a common issue

Examples: Test tutoringCredit recoveryRemedial coursesCareersTest-taking Skills



Key Elements for Developing A School Graduation Plan:• Select Program Strategies• Choose Appropriate Level of Interventions for Student

Populations• Align Resources (Service Strategies) for Service

Delivery• Facilitate Services• Evaluate, Monitor and Report (Work Management

System and Local Data Reporting)

Case Management

Small Group


Whole School

Strategies for Building Relationships and Strategies for Building Relationships and Working with Individual StudentsWorking with Individual Students

Graduation Coaches:• Schedule the time to build the relationship with students.

Utilize before and after school time as well as lunch time to meet with students.

• Take a genuine interest in something positive about the student. (Play up strengths.)

• Be respectful of cultural and economic differences.• Find ways to develop the student’s interests via career

interest information and simply getting to know the student.

Strategies for Building Strategies for Building RelationshipsRelationships

• Demystify the graduation coach role and let students know the purpose of the position. Communicate with parents about role of coach.

• Work with all students via whole school interventions, so that other students don’t think he/she just works with the at-risk students.

• Let staff see the coach in action. • Build trust through consistency.• Be an active listener to both students and staff.

Results and Continuous Improvement

Results Based Evaluation

Check the

Results

Adjust

Intervene

Reporting and Monitoring• Quarterly Report to DOE via Work

Management System

• Report goes into data base

• Analysis and Monitoring: Progress toward Goals

• Late reporting is communicated to superintendent.

Graduation Coach Data 07-08Note Data Sheet

Guidance Curriculum (Planned Delivery)

(Classroom guidance, transition and advisement projects, small target groups, parent workshops, mentors groups, incentives)

Graduation Coach Data Continued

• Individual Student Planning– Test talks, grade talks, attendance talks,

behavior talks, graduation planning talks

Re-evaluating a transcript audit….what can be creatively done for student to move to next grade or graduate

Graduation Coach Data Continued

• Responsive Services– Things that are not planned, i.e. conflict

resolution, abuse, home issues which might include death or serious illness of caregiver, financial concerns, job issues, etc.

Graduation Coach Data Continued• System Support

» Professional learning and training» Online credit and credit recovery

spreadsheet» Meetings which include graduation team and

leadership or school improvement team meetings

» Disaggregation of data» Work Management System Reports» Monthly Meetings at BOE» Testing (Note shaded areas of concern)

Spreadsheet

• Promising Practices– Interventions– Celebrations– Incentives

Support for Students Seriously At-risk

• At Matthews (2007-2008)– Individual Advisement Sessions– Middle School Coaches Provided Classroom

Guidance• Study Skills, Testing Taking Skills, and Career Pathways

• Plan for 2008-2009--Provide Individual Advisement and Transition Support for Ombudsman students

The Bottom Line…

More Graduates = Increase in AYP!

Community Coaches – High School for 2007-2008

Supported by Georgia PowerDavid Stewart, Community Development, Metro

Project ManagerRaquel Dortch – PCHS – David Williams

[email protected] Saunders – SPHS -- Maurice McNair (tentative)Sandy Colvard – EPHS -- Deirdra Kumar

[email protected] Nancy Childers – HHS -- Jamie Masters

[email protected]

Together

We all make a difference.

Too often we underestimate the power of a touch, a smile, a kind word, a listening ear, an honest compliment, or the smallest act of caring, all of which have the potential to turn a life around.

~Leo Buscaglia

Counselors and Graduation Coaches support…..

Imagine Success for Each Student, and Make It Happen!

Paulding School District Graduation Coach Program 2008-2009 Imagine Success for Each Student and...

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