Pam DeeganPam Deegan

CIO ConferenceCIO Conference

October 25, 2011October 25, 2011

If you build it, they will come OR If you build it, they will come OR we schedule for students. we schedule for students.

Establish time blocks to maximize Establish time blocks to maximize efficiency for students, teachers, efficiency for students, teachers, and classrooms. Stay in time and classrooms. Stay in time blocks.blocks.

Sample Time blocks

2 Days Per Week - Full Term

3 unit lecture

(Total Hours = 49.5)

Time Block

8am-9:20am

9:30am-10:50am

11:00am-12:20pm

12:30pm-1:50pm

2:00pm-3:20pm

3:30pm-4:50pm

5:00pm-6:20pm

7:30pm-8:50pm

2 Days Per Week - Full Term

4 unit lectures begin 7:30am

(Total Hours = 66)

Time Block

7:30am-9:20am

9:30am-11:20am

11:30am-1:20pm

1:30pm-3:20pm

3:30pm-5:20pm

5:30pm-7:20pm

7:30pm-9:20pm

2 Days Per Week - Full Term

5 unit courses (lecture)

(Total Hours = 82.5)

Time Block

8:00am-10:20am

9:30am-11:50am

11:00am-1:20pm

12:00pm-2:20pm

2:30pm-4:50pm

4:00pm-6:20pm

4:30pm-6:50pm

1 Day Per Week Lecture

Day Time Block

MTWTH 2:00pm-4:50pm

M-Th 6:30pm-9:20pm

Friday End Before 12:00pm

Friday Begin After 12:00pm

Schedule according to your own Schedule according to your own Academic Master. Plan, plan, Academic Master. Plan, plan, plan.plan.

Look at the fill rate of your Look at the fill rate of your courses. What is a good fill rate?courses. What is a good fill rate?

Look at wait list numbers.Look at wait list numbers.

For progressive programs, think in For progressive programs, think in pyramids.pyramids.

Give departments hour, FTEF, or Give departments hour, FTEF, or other allocation and FTES target. other allocation and FTES target. Why? And How?Why? And How?

Actual WSCH/ FTEF

75% Cap

WSCH/ FTEF

90% Cap

WSCH/ FTEF

95% Cap WSCH/ FTEF

100% Cap

WSCH/ FTEF

         

Anthropology 544 416 499 526 554

Astronomy 478 366 439 463 488

Automotive Technology 425 324 389 410 432

Biology 471 359 431 454 478

Communication 432 338 405 428 450

Counseling 467 382 459 484 510

Earth Sciences 510 394 473 499 525

Education 360 270 324 342 360

English 362 279 335 354 372

Be aware of your curriculum cycle so Be aware of your curriculum cycle so you can schedule what you want, you can schedule what you want, when you want. Know that you need when you want. Know that you need to calculate adequate time for area to calculate adequate time for area dean, state, and commission dean, state, and commission approvals.approvals.

Think in systems. Look at your Think in systems. Look at your program needs on a 2-year basis.program needs on a 2-year basis.

Course TitleSpring 2008 Fall 2007

Summer 2007

Spring 2007 Fall 2006

Summer 2006

HORT 115* Soil Science   X     X  

HORT 116* Plant Science X X   X X  

HORT 117* Plant Identification X X     X  

HORT 121* Landscape Management X     X    

HORT 126* Landscape Irrigation   X     X  

HORT 127* Landscape Design X     X    

HORT 128* Landscape Construction   X        

HORT 134* Plant Pest Control X     X    

HORT 110*** Basic Horticulture           X

HORT 111*** Intro to Agri-Bus Mgmt   X     X  

HORT 118*** Arboriculture            

HORT 130*** Adv Irrigation Design            

HORT 132*** Turf Management           X

HORT 299*** Coop Work Exp X X   X X  

* Required Course; ** One of Two Courses Required; *** Select One Course

Know your rate of cancellations, Know your rate of cancellations, and build that into your schedule. and build that into your schedule. Know when to cancel and how to Know when to cancel and how to cancel. Letcancel. Let’’s talk about process.s talk about process.

Hybrids?? 8-weekers?? Build them Hybrids?? 8-weekers?? Build them together so you dontogether so you don’’t waste a t waste a room.room.

What are the advantages of What are the advantages of assigning rooms?? (with 2 year assigning rooms?? (with 2 year analysis of room utilization)analysis of room utilization)

Sample of dates of migrating Sample of dates of migrating ““ownershipownership””

Department ----- dateDepartment ----- date Instruction ----- dateInstruction ----- date Others ----- dateOthers ----- date

Monitor your enrollments and be ready Monitor your enrollments and be ready to make appropriate adjustments. to make appropriate adjustments.

Have a protocol for adding new classes Have a protocol for adding new classes or cancelling others.or cancelling others.

** ** Look at MiraCostaLook at MiraCosta’’s enrollment s enrollment management system, EDDI at management system, EDDI at https://eddi.miracosta.edu/ https://eddi.miracosta.edu/

(go in as a guest, select (go in as a guest, select ““activeactive””, and , and look at Fall 2010)look at Fall 2010)

Examine the IGETC/other patterns Examine the IGETC/other patterns for your college. Look by day/night. for your college. Look by day/night. Look by location. Look at Look by location. Look at everything!everything!

Know your apportionment methods Know your apportionment methods andand the impact of each method. the impact of each method.

When you go away from weekly When you go away from weekly census, census, you lose FTES. you lose FTES.

Positive attendance counts in the Positive attendance counts in the termterm where the last day rests. where the last day rests.

Summer can count in either year Summer can count in either year (class by class) (class by class) IF IF Census day is in Census day is in one year and end date in another.one year and end date in another. Give yourself flexibility by Give yourself flexibility by

scheduling this way.scheduling this way.

Know Board Policy or Contract Know Board Policy or Contract regarding:regarding:

Full-time Full-time overloadoverload for Fall for Fall and for Spring. and for Spring.

Your order after load is Your order after load is filledfilled

Summer, for both Full-Summer, for both Full-time or Associate Faculty time or Associate Faculty (could be different than (could be different than state law).state law).

Part-time Faculty Load (State Part-time Faculty Load (State says says they can only go they can only go over .67 for two semesters over .67 for two semesters each 3 years. This has to be each 3 years. This has to be tracked. (very serious stuff)tracked. (very serious stuff)

Any Any teachingteaching, including , including credit, non-credit, and count credit, non-credit, and count toward the 67%. Community toward the 67%. Community Services is exempt.Services is exempt.

How do you track this????How do you track this????

Put together a good and accurate Put together a good and accurate budget.budget.

Copy of MiraCosta budget for Copy of MiraCosta budget for instruction. Take a look!instruction. Take a look!

http://www.miracosta.edu/home/jaustin/Budgetprojections2010-http://www.miracosta.edu/home/jaustin/Budgetprojections2010-11_4Austin.xlsx11_4Austin.xlsx

CuttingCuttingAs you cut, keep your core as intact As you cut, keep your core as intact

as you can.as you can. What you keep involves analysis of What you keep involves analysis of

your programs relative to your collegeyour programs relative to your college’’s goals, the states goals, the state’’s mission and s mission and mandates, and your community mandates, and your community needs.needs.

Base cuts on analysis of above--the Base cuts on analysis of above--the rules are not the same for every rules are not the same for every program.program.

Know where you are going and then plan, plan, plan. Be nimble in these times.